REQUEST FOR PROPOSAL

for
Engineering, Procurement Testing, Construction & Commissioning
cum
Operation & Maintenance
of

10 5% MW Wind Farm
in
Rajasthan

Issued by:

RAJASTHAN RENEWABLE ENERGY CORPORATION LTD.

(A Govt. of Rajasthan undertaking)
E-166, Yudhishthir Marg, C-Scheme, Jaipur- 302 001
Phone: +91-141-2225859/2229055/2221650/. Fax: +91-141-2226028
E-mail: rrec_jaipur@yahoo.co.in

INDEX
Section
1

Description
Introduction

Page No.
1

Definitions, Abbreviations & Interpretations

Instruction to Bidder

General Condition of Contract

23

Special Condition of Contract

62

Special Conditions for O&M of Wind Power Plant

69

Site Description

75

Scope of Supply and Work

76

Technical Specification

83

10

Proforma of Bank Guarantee towards EMD- Appendix-A

136

11

A Summary of Bid Appendix-B

138

12

Financial & Technical Parameters of the organizations Appendix C

139

13

List of Similar jobs handled Appendix D

144

14

Price Schedule Summary - Appendix-E(annexure A,B,C&D)

145

15

151

16

Proforma for list of equipment & suppliers, 2 years spares and

consumables, special tools & tackles - Appendix-F
Proforma of Indemnity Bond- Appendix G1 & G2

17

Erection Equipment to be mobilized Appendix-H

158

18

Technical Particulars of WEG - Appendix- I

159

19

Technical Particulars of 33 kV Step up Transformer - Appendix- J

161

20

Technical Particulars of 33 kV Switch Gear Kisok - Appendix- K

163

21

Deviation Schedule Appendix -L

165

22

166

23

Proforma of Bank Guarantee Towards Security Deposit /

Performance Guarantee Appendix-M
Proforma For Letter of Discharge - Appendix-N

24

Contract Agreement Appendix-O

169

25

Source of component-Appendix-P

173

26

Format for Bid Evaluation at Appendix-E1 for Jaisalmer, Jodhpur &

174

Barmer & E2 for other districts of Rajatshan

ii

152

168

27

Revised list of Modules and manufactures of wind turbines-TableA

iii

176-183

Section 1

INTRODUCTION
1. 1

Background

1.1.1 Rajasthan Renewable Energy Corporation Ltd., (RREC) is a public sector undertaking
registered under Companies Act 1956 and having its registered office at E -166, Yudhishthir
Marg, C- Scheme Jaipur. It is a Nodal agency for promotion of renewable energy in the state
of Rajasthan and also engaged in development and commercial utilization of Renewable
Energy sources in the state.
1.2

Wind Power Potential in India

1.2.1 The gross wind potential in India, which was estimated as 20,000 MW, has been reassessed
at 45,195 MW. The technical potential has been estimated at 14,775 MW taking into
consideration the availability of grid in potential states. The technical potential will go up
with the augmentation of grid capacities in the potential states.
1.2.2 The Wind Resource Assessment Programme is the largest programme of its kind in the world
and covers around 1000 wind monitoring / mapping stations in 25 states/Union territories.
2225 sites have already been identified in 13 states, which have annual average wind power
density more than 200 W/m2 at 50 meter and which height are considered suitable for wind
power generation.
1.2.3 Wind resource assessment programme aims at catalyzing commercialization of wind power
generation in the country and is being implemented through the State Nodal Agencies. Now
Center for Wind Energy Technology (C-WET) Chennai handles the wind energy research
services and publishes the wind data.
1.3 Progress in India
A wind power capacity of about 11806 MW has already been established in the country,
which has placed us in the fourth position in the world after Germany, USA & Spain. Most of
this capacity has come about through commercial projects. The machine availability in these
projects has been of the order of 90-95 per cent, and annual capacity factors of upto 30 per
cent have been achieved. Annual generation of up to 2-2.5 million units per MW has also
been achieved in many of these projects. The State of World 98, a World Watch Institute
Report on progress towards a sustainable society has recognized India as a new "Wind Super
Power".
1.4. Need of Wind Power Project
In all developing countries the demand of electricity increasing at faster rate than the increase
in generating capacity, resulting in gap between demand and supply of electricity. In India,
this phenomenon is observed in all the States including Rajasthan. To bridge this gap all
possible measures are being taken up by the Government of India, along with setting up of
non-conventional power plants in both public and private sector. Thrust is also given for
harnessing, non-conventional energy sources.
1

Out of all energy sources, wind energy is considered as most viable option, due to following
criteria:
(i)
(ii)
(iii)
(iv)
(v)

The technology of electricity generation from wind has been developed fully for
smooth and trouble-free operation as well as for its economical viability.
It is pollution free and Eco-friendly eliminating all hazards of conventional
generation.
Low gestation period - only six months from concept to commissioning, enabling
fast bridging of power gap in remote areas.
Free and never ending supply of fuel, resulting almost free electricity after recovery
of capital cost.
It can be developed in modular form with facilities for extension at a later date.

Development made in last two decades in harnessing wind power for generation of electricity
has been established as a new viable alternative to conventional power generation.
1.5.

Status of Wind Power Generation in the Rajasthan

1.5.1 To encourage private sector participation in generation of electricity through renewable

sources, both Central and State Governments have declared a number of facilities and
incentives for captive power generation and also for third party sale of electricity including
State Utility.
1.5.2 The establishment of wind farm at any site requires careful analysis of wind resources at that
site. Ministry of Non-conventional Energy sources (MNES), Govt. of India through IITM
(now a unit of C-WET) has identified 225 stations, which have shown wind resources
suitable for establishment of wind farm. Out of these, 7 stations fall in Rajasthan State.
1.5.3 In view of availability of suitable sites for wind farm development, RREC had already
implemented successfully three-demonstration wind farm of total capacity of 6.35 MW and a
commercial wind power project of 25 MW at Soda , 10.2 MW at Akal and another 10.2 MW
at Pohra, Pohra & Brahmsar in the state.
1.5.4 Under GOR policy 1095 MW capacity has already been created in the State. The power
generated by these wind power plants is being fed into state grid.
1.6.

Proposed 10 5% MW Wind Farm

1.6.1 In order to harness the wind energy potential in the Rajasthan on commercial level and to
boost the wind power generation in the state, RREC has decided to set up a wind farm of 10
5% MW capacity with minimum generation of 18.396 lacs units per MW (Considering 21%
PLF for Jiasalmer, Jodhpur & Barmer) and 17.52 lacs per MW (considering 20% PLF for
other districts in Rajasthan) as per RERC Notification dated 23.1.2009 (-) 2% through a single
Engineering, Procurement and Construction (EPC) contractor on turn key basis.
Responsibility of the Operation and Maintenance (O&M) of this wind power plant shall also
be of the same EPC contractor.
1.6.2 This Current document is the Request for Proposal (RfP) for the potential manufacturer/
suppliers of wind energy equipments for setting up of 10 5% MW wind farm in District
2

Jaisalmer/Jodhpur/Barmer & others districts in the state of Rajasthan, at the site selected by
the bidder. The EPC contractor shall also be responsible for the successful Operation and
Maintenance of this Wind Farm for 20 consecutive years.
1.6.3 The EPC cum O&M contractor shall be responsible for complete design, engineering,
procurement, erection, testing and commissioning of the wind farm. This would also include
contour survey, micrositing, arrangement of construction power and water facilities,
construction of suitable power evacuation facility and connection of the wind farm with state
grid at interconnection point as agreed by RVPN. Construction of internal wind farm roads,
administrative and control room building, etc shall also be responsibility of contractor. The
EPC cum O&M contractor shall also be responsible for O&M of the wind farm including
supply of consumables and spares wear and tear, overhauling replacement of damage
capacitor and insurance for 20 years.

Section- 2
DEFINITIONS, ABBREVIATIONS & INTERPRETATIONS:
2.1

Definitions and Abbreviations

In the contract documents as herein defined where the context so admits, the following words and
expression will have the following meaning:
Act shall mean Electricity Act-2003
Agreement means the EPC cum O&M contract including EPC part and O&M part
"Alteration Order" shall mean an order given in writing by the Engineer In-charge to effect
additions to or deletion from and alterations in the works.
"Bid/tender" shall mean the bid/tender submitted by the Contractor for acceptance by the RREC.
"Bidder "/ Tenderer shall mean the person or the persons, firm or company, consortium who has
submitted their bid individually or jointly on consortium basis, against this bid to Rajasthan
Renewable Energy Corporation Ltd and includes the Bidders legal representative, his successors
and permitted assignors.
"CEA" shall mean Central Electricity Authority, a statutory body, under the Ministry of Power,
Government of India.
"CEIG" shall mean Chief Electrical Inspectorate for Government.
Commission / RERC shall mean Rajasthan Electricity Regulatory Commission
Commissioning Certificate shall mean the certificate to be issued by the Engineer In Charge
appointed by the company, when contractor has completed all its contractual obligations.
"Contract" shall mean the Agreement between the RREC and the Contractor for the execution of the
work including therein all contract documents.
"Contract Documents" shall mean collectively the Bid Document, Drawings, and Specifications,
Annexure, Appendix, agreed variations, if any, and such other documents consisting the bid and
acceptance thereof.
"Contractor" shall mean the Bidder selected to execute the contract pursuance to this bid.
"Construction Equipment" shall mean all appliances and equipment of whatsoever nature for the use
in or for the execution, completion, operation or maintenance of the work unless intended to form
part of the permanent work.
C-WET

means Centre for Wind Energy Technology, an autonomous R&D institution established
by the Ministry of New and Renewable Energy (MNRE), Government of India;

Day shall means the 24 hours period beginning and ending at 12.00 midnight IST
"Drawings" shall include maps, plans and tracings or prints thereof with any modifications
approved in writing by the Engineer In-charge and such other drawings as may from time to time,
be furnished or approved in writing by the Engineer In-charge.
DISCOM shall mean a distribution licensee such as Discom Jaipur, Discom Jodhpur and Discom
Ajmer.
"Effective Date" shall mean the date of issue of letter of intent first communication of acceptance of
bid .
"Engineer In-charge" shall mean the person designated as such by the RREC and shall included
those, who are expressly authorized by the RREC, to act for and on his behalf for operation of this
contract.
"EPC" shall mean Engineering, Procurement & Construction.
"EPC Contract Price" shall mean the price agreed between Bidder and the RREC to complete the
project as defined in Scope of work and including any other work required for completion of the
project in all respect.
"GOI" shall mean Government of India and includes its legal representatives, successors &
permitted assignees.
"GOR" shall mean Government of Rajasthan and includes its legal representatives, successors &
permitted assignees.
Interconnection Point means a point at EHV substation of transmission licensee or HV sub-station
of distribution licensee, as the case may be, where the electricity produced from the generating
station is injected into the Rajasthan Grid or the point of interconnection between the transmission
network and distribution network.
"I.S." shall mean specifications of Bureau of Indian Standards (BIS).
"IITM" shall mean Indian Institute of Tropical Meteorology, Bangalore.
"IREDA" shall mean Indian Renewable Energy Development Agency", New Delhi.
"kW" shall mean Kilowatt.
"kWH" shall mean Kilowatt-hour.
"CMD" shall mean the Chairman & Chairman and Managing Director, of the Rajasthan Renewable
Energy Corporation Limited or his successor in office as designated by the RREC.
"MNRE" means Ministry of New and Renewable Energy Sources, a Central Government Ministry
responsible to develop and deploy new and renewable energy for supplementary energy
requirement of the country.
5

Month shall means a calendar month according to the Gregorian calendar beginning at 12.00 mid
night from the last day of preceding month and ending at 12.00 midnight on the last day of that
month
"MW" shall mean Megawatt.
"O&M" shall mean Operation & Maintenance of wind power project.
"O&M Contract Price" shall mean the price agreed between Bidder and the RREC for operation and
maintenance of wind farm.
PPA shall mean Power Purchase Agreement
"Project" shall mean the development, design & Engineering, financing, manufacturing, delivery,
construction, project management, commissioning, operation and maintenance of the proposed wind
farm facilities complete in all respects and all activities incidental thereto.
"RfP" shall mean Request for Proposal.
"RREC" shall mean Rajasthan Renewable Energy Corporation Ltd a company promoted by the
Government of Rajasthan and registered under the Indian Companies Act 1956 with its principal
office at Jaipur.
RVPN shall mean Rajasthan Rajya Vidyut Prasaran Nigam Ltd. a company incorporated for the
object of transmission of electricity in the state of Rajasthan.
"Site" shall mean the land and other places on under in or through which work is to be carried out
an any other lands or places approved for the purposes of the Contract together with any other place
designated in the contract as forming part of the site.
"Specification" shall mean the various technical specifications attached and refereed to in the bid
documents. It shall also in include the latest edition including all appended corrigendum of relevant
Indian Standard Published before entering into account.
"Sub-Contractor" shall mean any person or firm or company (other than the Contractor) to whom
any part of the work has been entrusted by the Contractor, with the written consent of the RREC.
"Transmission & Supply Agreement" shall mean the agreement to be signed for wheeling of power
through RVPN / DISCOM grid.
"Work" shall mean the works to be executed in accordance with the contract or part thereof as the
case may be and shall include all extra, additional, altered, or substituted works as required.
WRAP shall mean Wind Resource Development Programme, Bangalore.
Wind Farm means a group of wind turbines in the same location used for production of electric
power.

2.2 Interpretations
The following interpretations are adopted in this bid.
(i)

The headings and paragraph numbering are for convenience only.

(ii)

The singular includes the plural and vice versa:

(iii)

References to natural person include bodies, corporate and partnership:

(iv)

References to any agreement, enactment, ordinance or regulation includes a

amendment thereof or any replacement in whole or in part:

(v)

References to Sections and Schedules are, unless the context otherwise required to
section of and schedules to this bid.

(vi)

The words Proposal, Bid, Tender and Offer shall have the same meaning.

Section 3

INSTRUCTIONS TO BIDDER
3.1

The Bidder is advised to read carefully all instructions and conditions appearing in this
document and understand them fully. All information required as per the bid document must
be furnished and the appendix contained herein should be duly filled in. Failure to provide
the information as required may render the bid technically unacceptable. The bid shall be
submitted in English Language only.
The tenderer in quoting his rate, shall for all purpose, whatsoever, be deemed to have himself
independently obtained all relevant and necessary information for the purpose of preparing his
tender. The correctness or completeness of the details, given in the tender documents is not
guaranteed. The tenderer is required to satisfy him in all respect, before the submission of
offer.
The tenderer shall be deemed to have examined the tender document, to have obtained his
own information in all matters whatsoever that might affect the carrying out of the works at
the schedules rates and to have satisfied himself to the sufficiency of his tender. Any error in
description or quantity or omission in the Contract Document shall not vitiate the contract or
release the Contractor from executing the work comprised in the contract according to
drawings and specifications at the scheduled rates. He is deemed to know the scope, nature
and magnitude of the works and requirement of materials, equipment, tools and labour
involved, wage structures and as to what all works he has to complete in accordance with the
contract documents irrespective of any defect, omissions or errors that may be found in the
contract documents. The Contractor shall be deemed to have visited site and surroundings, to
have satisfied himself to the working conditions at the site, nature and conditions of rock and
soil, availability of water, electric power, labour etc, transportation facilities, probable sites for
labour accommodation and store go-downs etc and all other factors involved in the execution
of works.

3.2

Bid Document

3.2.1

Bidder shall sign each page of bid document as token of their acceptance of bid terms and
conditions and submit the same with its proposal. Bid shall be prepare by typing or printing
with indelible black ink on white paper consecutively numbered pages and each page signed
along with duly filled format given in the Appendix(s)

3.2.2

All amendments/addendum/revisions to Bid documents issued subsequently by RREC if any,

must be signed and submitted along with the bid and the bid submitted by the Bidder shall
take into account all such amendments/addendum/revisions. The Bidder is advised to submit
the bid, strictly based on the terms and conditions and specifications contained in the
documents and not to stipulate any deviations. If acceptance of the terms and conditions
given in the bid documents has any price implications, the same shall be considered and
included in the price part. RREC can reject any or all offers without assigning any reasons
whatsoever.

3.2.3

Bid documents are non-transferable.

3.3

Bid Submission

3.3.1

Bid shall be prepared and submitted in double sealed envelope with description of the work,
and last date of receipt of bid super scribed thereon and with the note "-DO NOT OPENbefore............(date of bid opening)" written prominently. The full name, postal address,
telegraphic address and telephone/fax no., of the Bidder shall be written on the bottom left
corner of the sealed cover.
Bid must be submitted by the time and date mentioned in the letter of invitation of bid. Bid
received after the time & date fixed for receipts of offer are liable for rejection.
The bids so submitted shall be in two separate sealed envelopes in two parts as follows:
a)

PART-I :

Technical &Commercial Bid.

Containing un-priced complete technical package including drawings & documents

and all commercial terms & conditions along with blank price format. The bid
document duly signed on all pages in token of acceptance should be enclosed. One
original and 2 (two) copies shall be submitted in a sealed envelope. This sealed
envelope should be super scribed with date of opening & nature of work etc.
b)

PART-II :

Price Bid

i)

The PART-II (Price Part) of offer should be packed in second envelope and
should contain the PRICE only. This sealed envelope should be super scribed
Price Offer with nature of work. No commercial/general conditions to be
included in the PART-II. Any such condition if appearing will not be
evaluated and the same will be ignored.

ii)

Detailed Price Break-Up: The price bid shall contain prices strictly as per
price format with detailed break-up as per proforma enclosed at Appendix E
both in figures & words.

iii)

Operation & Maintenance charges per unit basis for 10 5% MW wind farm
for eighteen consecutive years after completion of initial two years free O&M
including cost of consumables, spares, wear and tear overhauling charge
replacement of capacitors and complete insurance of the Wind Farm.

iv)

Format E1 for Jaisalmer, Jodhpur & Barmer & E2 for other districts of
Rajatshan shall filled in by the bidder and cost benefit factor shall be
calculated by the bidder and put in the envelope of financial bid only.

3.3.2

Insertion, postscript, addition and alteration shall not be recognized unless confirmed by the
Bidders signature.

3.3.3

All the copies of bid should be complete in all respect with all their attachments/enclosures.

3.3.4

The Earnest Money Deposit should be placed in the Third Envelop clearly superscribed
EMD on top right corner. Please note that technical proposal shall be opened only upon
receipt of prescribed EMD.
9

3.3.5

A set of Part-I and Part-II above may be sealed in two separate covers and on top of each
cover the correct Part No. and respective title as per clause no 3.3.1 above must be indicated.
These together with EMD envelope should be put in one cover envelope and sealed and on
top of which should be superscribed "BID DATE AND TIME OF OPENING AND
DESCRIPTION". The cover should be sufficiently large to enable it to be opened without
tearing the inner sealed covers and should bear only the address of the RREC. Envelopecontaining PART-II of the offer will not be opened along with PART-I. The PART-II offers
indicating price will be opened only of those Bidders whose offers are techno-commercially
found acceptable. Dates of opening of the PART-II offers shall be intimated to only
technically qualified bidders after techno-commercial evaluation of the offers are over.

3.3.6

If the cover of the offer is not sealed and marked as required, RREC will assume no
responsibility for the bids misplacement or premature opening.

3.4

Validity of Bid

3.4.1

The bid and the prices schedule included shall remain valid for a period of 180 days initially
from the date of opening of the bid within which period the Bidder shall have no right to
withdraw, revoke or cancel his offer or unilaterally vary the offer submitted or any terms
thereof. In case of the bidder revoking or canceling his offer or varying any term in regard
thereof, RREC shall forfeit the earnest money paid by him along with the offer. Offer may
however be revised or revalidated for extended period as required by RREC in writing

3.4.2

The bid shall be signed by anyone legally authorized to enter into commitments on behalf of
the Bidder. The Bidder shall submit Power of Attorney in favour of the person who is
authorized to enter into commitments on behalf of Bidder.

3.5

Site Conditions

3.5.1

The bidder may select any potential site for setting up of 105% MW wind farm in the State
of Rajasthan.

3.5.2

The Bidder shall satisfy himself of the site conditions and shall apprise himself of the
procedure for engagement of agencies / labor and shall collect any other information, which
may be required before submitting the bid. Claims and objections due to ignorance of site
condition will not be considered after submission of the bid.

3.5.3

The Bidder shall fully acquainted himself as to all conditions and matters, which may in any
way affect the work or the cost thereof. The Bidder shall be deemed to have himself
independently obtained all necessary information for the purpose of preparing the bid and his
bid as accepted shall be deemed to have taken into account all contingencies as may arise due
to such information or lack of the same.

3.5.4

The Bidder shall be deemed to have visited and carefully examined the site and surroundings
to have satisfied himself about the nature of all existing facilities and also as to the nature and
the conditions of the roads, bridges and culverts, means of transport and communications,
whether by land, water or air, and as to possible interruptions thereto and the access to the
site. The Bidder shall be deemed to have made inquiries, examined and satisfied himself as to
the site for storing materials, the site for disposal of surplus materials, as to the available
labour, accommodation, and existing services for executing and completing the work and to
10

have made local and independent enquiries as to the sub-soil water, storms, prevailing winds,
climatic conditions and all other similar matters affecting the work.
3.5.5

The Bidder is deemed to have acquainted himself of Government taxes, laws, structure
regulations, levies and other charges relating to his work at site.

3.5.6

Any neglect or omission or failure on the part of the Bidder in obtaining necessary and
reliable information upon the forgoing or any other matter affecting the bid shall not relieve
him from any risks or liabilities or the entire responsibility for completion of the work in
accordance with the bid documents.

3.6

Examination of bid Document

3.6.1

The Bidder is required to carefully examine the Technical Specification, terms and
Conditions of Contract, Drawings, and other details relating to supplies as given in the Bid
Document.

3.6.2

The Bidder shall be deemed to have examined the bid document including the Draft
agreement/contract, to have obtained information on all matters whatsoever that might affect
to carry out the manufacture & supplier activity and to have satisfied himself as to the
adequacy of his bid. He is deemed to have known the scope, nature and magnitude of the
supplies and the requirements of material and labor involved etc. and as to all supplies he has
to complete in accordance with the Contract.

3.6.3

Bidder is advised to submit the bid on the basis of conditions stipulated in the bid document.
Should it, however, becomes totally unavoidable the Bidder should propose any
addition/deviation/alterations to any of the terms and conditions contained in these document,
the same must be expressed clearly in Appendix-L accompanying the bid, without making
any corrections on the body of the bid documents, in the absence of which it will be deemed
as acceptance by the Bidder of all terms and conditions contained herein. Bidders standard
terms and conditions will not be considered. RREC reserves the right to evaluate the offer
containing deviations in the manner it deemed fit.

3.6.4

RREC will not be bound by any Power of Attorney granted by the Bidder or changes in the
composition of the Bidder company / firm made subsequent to submission of the offer, or
award of the contract. RREC may, however, on receiving request from the Bidder recognize
such power of attorney and the changes after obtaining proper legal advice, the cost of which
will be chargeable to the Bidder.

3.6.5

The cancellation / alteration / amendment / modification of any documents such as Power of

Attorney, Partnership Deed, Memorandum and Articles of Association, etc. should be
communicated by the Bidder to RREC in writing well in time, failing which RREC shall
have no responsibility or liability for any action taken on the strength of the said documents.

3.6.6

Bidder should indicate in his offer, if its Proprietor or Partners of Directors or any of their
relatives (as specified in Section 6 of the Companies Act, 1956) are employed in RREC,
failing which the offer may be disqualified or if such fact subsequently comes to light, RREC
reserves the right to take any other action as deemed fit in accordance with any applicable
law, Rules, Regulations for the time being in force.

11

3.6.7

Bid not submitted as per the instructions are liable to be rejected. Bid shall confirm in all
respects with requirements and conditions refereed in this bid document.

3.7

Earnest Money / Security Deposit

3.7.1

The Bidder shall furnish, as part of its bid, the Interest free Earnest Money Deposit in favour
of The Chairman and Managing Director,, RREC in the following mode:
a)
b)

Rs. 72 lacs in the form of Bank Guarantee in favour of, CMD RREC, Jaipur
Rs. 24 lacs in the form of Demand Draft payable in favour of CMD RREC,
Jaipur.

The EARNEST MONEY DEPOSIT for the unsuccessful Bidders will be discharged /
refunded as promptly as possible after finalization of tender.
3.7.2

The EARNEST MONEY DEPOSIT shall be forfeited without prejudice to his being liable
for any further loss or damage incurred on consequence by the RREC
a)
b)

3.7.3

If a Bidder withdraws its bid during the period of bid validity specified in the
bid document. or
in case of a successful Bidder, if the Bidder fails:
- to sign the Contract; or
- to submit the Performance Guarantee specified in the bid document

Earnest Money of successful Bidder shall be converted into the Security Deposit, which
shall be return after three month of successful commissioning of the complete Wind Farm.

3.8 Organization
3.8.1

In case the Bidder is a Partnership firm, certified copy of the partnership deed together with a
certified extract from the registrar of firms containing names & addresses of all the partners
of the firm should be furnished along with the offer.

3.8.2

In case of Company (whether private or public), certified copy of the "Certificate of

Incorporation" together with certified Memorandum and Articles of Association & a list
containing names & address of all Directors should accompany the offer.

3.8.3

In case of Proprietorship Firm, the name & address of Proprietor should be furnished.

3.8.4

In case of consortium, the lead/major/minor partner of the consortium shall be identified

clearly. The roles and responsibility of all the consortium partner shall be identified and
indicated in clear terms. The bidder shall submit the original copy of the agreement executed
in legally bound manner stating the responsibility of all the members of consortium. Please
note that the lead and major members of the consortia shall be liable jointly and severally for
successful completion of the contract.

3.9

No Compensation for Submission of Bid

The Tenderer shall bear all costs associated with the preparation and submission of his offer,
and the company will in no case be responsible or liable for those costs, under any
12

conditions. The Bidder whose bid is not accepted shall not be entitled to claim any costs,
charges and expenses of and incidental to or incurred by him through or in connection with
his submission of bid even though the RREC may elect to modify / withdraw the invitation of
Bid.
3.10

Rights of RREC

3.10.1 RREC reserves its right to accept or reject any bid, or the annul the bidding process and reject
all bids any time prior to the award of Contracts, without thereby incurring any liability to the
affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the
grounds of the RRECs action.
3.10.2 The RREC reserves its right to vary, modify, revise, amend or change any of the terms and
conditions of the Bid.
3.10.3 The decision regarding acceptance of bid by the RREC will be full and final.
3.10.4 The RREC is free to phase out the work if it feels it necessary.
3.10.5 The decision taken by the RREC in the process of Bid evaluation will be full and final. The
RREC has been authorized as competent and final decision-making authority as far as the
present bid for EPC cum O&M of 10 5% MW Wind Power Project is concerned.
3.11

Clarifications / Amendments by RREC.

3.11.1 RREC may issue clarifications/amendments in the form of addendum/corrigendum during the
bidding period and may also issue amendments subsequent to receiving the offers. For the
addendum/corrigendum issued during the bidding period, Bidder shall confirm their impact,
in the bid. For clarifications issued by RREC subsequent to receiving offers, the Bidder shall
confirm receipt and for any impact on the quoted prices, the bidder shall follow the
instructions issued along with addendum/corrigendum.
3.11.2 Bidder shall examine the documents thoroughly and submit to RREC any apparent conflict,
discrepancy or error. RREC shall issue any appropriate clarification or amendment. Any
failure by Bidder to comply with the aforesaid shall not excuse the Bidder, if subsequently
awarded the contract, from performing the service in accordance with the agreement.
3.11.3 RREC reserve the right to review/evaluate and make their own assessment of the offers in its
entirely and seek more clarifications/information with reference to all or any other
information/documents submitted. Bidders are informed that RREC is neither under any
obligation in resorting to short-listing of Bidders for qualifying, nor to give reasons for either
qualifying or disqualifying any Bidder. RREC is not under any obligation to proceed with or
any part thereof.
3.11.4 Bidder shall be prepared to furnish clarifications/information however, if asked for and attend
discussions, as required by RREC at short notices. Bid from those bidders who fail to turn up
for discussion or furnish the required clarifications called for by RREC to his satisfaction
may not be considered.

13

3.12

Confidentiality of Documents
Bidder shall treat bid documents and contents therein private and confidential. If, at any time,
during the bid preparation period, the Bidder decides to decline to offer, all documents must
be immediately returned.

3.13

Language of Bid
The bid prepared by the bidder as well as correspondence/drawings and documents relating
to the bid exchanged by bidder and the PURCHASER shall be written in English language,
provided that any printed literature furnished by the bidder may be witten in another language
so long as accompanied by an ENGLISH translation, in which case, for the purpose on
interpretation of the bid, the ENGLISH translation shall govern.
In the event of submission of any document/certificate by the Bidder in a language other than
English, the English translation of the same duly authenticated by chamber of commerce of
Bidders country shall be submitted by the Bidder.

3.14

Caution and Disclaimer

The bidder shall be responsible for obtaining and verifying all necessary data and
information. In case any clarification is required, the same may be obtained from RREC.

3.14.1 Clarifications of Contents of Tender Document

In case an intending tenderer require any clarification in connection with, or any point
covered by, the tender documents, or as to any matter or work to be done or not to be
done by him in the event the contract for the work is awarded to him, he must submit a
request for such clarification in writing and through Email so as to reach the Company
before the date of Pre-bid meeting or as otherwise prescribed in S.C.C.(Special
Conditions of Contract) Copies of any such clarifications furnished by the Company will
be supplied to all other intending tenderer to whom tender documents may have been
sold by the Company and such clarifications will constitute addenda/corrigenda to, and
be read as part of the tender document.
The Company will not be bound by any verbal/oral clarification or interpretation of the
tender document or of any matter(s) connected with works to be executed in accordance
with the tender documents, which may be made by any of its employee, representatives
or agent.
Any neglect or failure on the part of the tenderer in obtaining necessary and reliable
information upon the foregoing or any other matters affecting the contract shall not
relieve him from any risks or liabilities or the responsibility from completion of the
works at the scheduled rate/s & time and in strict accordance with the contract
document/s.

14

3.14.2 Addenda/Corrigenda
Addenda/Corrigenda to Notice Inviting Tender or to this tender document may be issued
to clarify documents or to reflect modification in the specifications or terms &
conditions or scope of work or for any other reasons.
Addenda/corrigenda to these tender documents, if issued by the company, shall form an
integral part of this tender document and must be signed and submitted along with the
bid.
3.14.3 Currencies of The Bid and Payment
The unit rates and prices shall be quoted by the tenderer entirely in Indian Rupees.
3.15

Part-I, TECHNO-COMMERCIAL Bid will consist of the following:

3.15.1 Letter regarding submission of bid along with following enclosures in the sequence given
herein below and in case any particular item is not enclosed, it shall be marked as "NOT
SUBMITTTED" in the list of enclosure to the Covering Letter.
a) Earnest Money Deposit
The bid must be accompanied by an interest free earnest money deposit as defined in
para 3.7
b) Power of Attorney.
Power of Attorney /Authorization with the seal of the company of person signing the
documents.
c) Summary of Bid
Summary of Bid in the Performa shown at Appendix B.
d) Time Schedule
Detailed time schedule indicating various activities, which Bidder proposes to complete
within the time of completion of work in the form of PERT Chart with definable milestones taking into account the scope of work of his various Sub-Contractors.
e) Financial & Technical Parameters of the Organization.
Duly filled in Questionnaire on Financial & Technical Parameters of the Organization
along with a certificate of reputed Chartered Accountant certifying Net Worth in
Proforma shown at Appendix C.
f) Sales Tax and Income Tax Clearance Certificate
Latest Sales Tax and Income Tax clearance certificate

15

g) Experience of Works of Similar Nature & Magnitude.

Details of work of similar nature and magnitude carried out/being carried out by the
Bidder during last 3 years (in the Proforma shown at Appendix-D). In addition,
performance report of WEGS installed along with generation achieved against and
minimum guaranteed generation from various Clients, for whom the Bidder had carried
out works of similar nature and magnitude, should be enclosed.
h) Un-priced Formats of Price Schedule and Contact Price Break-Up.
Price part blanking the prices but with all other details in the Proforma shown at
Appendix-E,Format E-1 & E-2, Annexure-A, B,C & D.
i) Spares for Two Years Normal Operation and Special Tools and Tackles
An un-priced list of recommended spares, special tools and tackles instruments and
appliances for normal operation of Plant for a period of two years to be supplied under
the Contract in the Proforma shown at Appendix-F
j) Details of Office-cum-Stores Building, Security Office
Construction of office cum store building along with rooms which shall be fully furnished
and air-conditioned for staying of official and security office at site.
k) Erection Equipment to be mobilized.
A list of erection equipment proposed to be mobilized by the bidder for the
aforementioned scope for work (in the Proforma shown at Appendix-H).
l) Guaranteed Technical Particulars to furnished by the bidder
i)

The Technical particulars of WEG's offered in the Bid (in the Proforma shown at
Appendix-I).

ii)

The technical particulars of step up transformer offered in the bid (in the Proforma
shown at Appendix-J).

iii)

The technical particulars of 33 kV Switchgear Kiosk offered in the bid (in the
Proforma shown at Appendix-K).

iv)

Certified Power Curve of offered WEG.

m) Other Technical Information

Any other technical information, bidder wishes to furnish.
n) Organization Chart/Set-up.
Organization chart of the Bidder proposes for aforementioned scope of work at site.
Details of specialists manpower available with the Company or their associates. Bio-data
of specialists who would be responsible for executing this work both in Bidder office and
at site of work. The details of manpower to be deployed for O&M of Wind Farm
16

o) Quality Assurance Plan.

Quality Assurance Plan of Bidders Organization.
p) Audited Balance Sheet.
(i)

Copy of Bidders certified Audited Balance Sheet of last three years

(ii)

Net worth certificate

(iii)

The certified annual turnover over for the last three years.

q) Litigation History.
The Bidders should provide accurate information on any litigation or arbitration
resulting from Contract completed or under execution by him over the last three years. A
consistent history of awards against the applicant may result in failure of Bidder.
r) Information Regarding Bidder.
Bidder shall submit along with his bid the following information to facilitate bid
appreciation: i)

Name of Company / Firm/ Individual/ Consortia Registered Office/Principal place

of business.

ii)

Name and address of associates, if any.

iii)

Company/firm's history and description of activity in respect of Bidder and their

associates, if any.

iv)

Details of branch Offices or associates.

v)

Organization set up.

vi)

Details of computerized design and monitoring facilities, if available.

vii)

Valid registration with MNES.

viii) Valid certified power curve of the offered WEGs.

ix)

Latest Generation data of the various WEGs, which has been, installed any where
in Rajasthan.

x)

Experience of having successfully completed O&M for at least three year in last
six years

xi)

Any other information and data, which the Bidder may consider useful for proper
presentation of his bid.

s) Draft Contract
Draft Contract/Agreement of Bid Document along with Appendix duly initialed and
stamped on each page by the Bidder as a token of acceptance of all terms and conditions
of the Draft Contact/Agreement and of the formats of Appendix.

17

t) Deviations/Exception, if any.
If the Bidder proposes deviations from the bid documents such deviations shall be kept to
the minimum and shall be underlined/highlighted. Bidder shall also summarize such
deviations with cross reference to the main bid documents in a separate document as per
Appendix-L Bid prepared in any other form shall be liable to be rejected.
u) The Bidder should confirm that they have not been banned or de-listed by any Govt. or
Quasi-Govt. Agencies or PSU's. If so banned this fact must be clearly stated by Bidder in
his offer. However, it may not necessarily be a cause of disqualifying the bid. If this
declaration is not given, bid will be rejected as non-responsive.
v) Indemnity Bond
Performa of Indemnity Bond to be executed by the contractor as per Appendix-G
3.16

Evaluation of Bids
The evaluation will be made only on the basis of cost benefit ratio as under:
(i)

For evaluation of price bid, the revenue generated per year (as per tariff applicable
during financial year 2011-12 under prevailing State Wind Policy) from the wind
farm for the entire 20 years shall be discounted @ 13.73 % per annum to calculate the
net present value (NPV) and shall be divided by the sum of total project cost (as per
Appendix E) and discounted value of operation and maintenance cost for 18 years
arrived at with a discounting factor of 13.73% per annum. (Format for bid evaluation
at Appendix-E-1 is for district Jaisalmer, Jodhpur and Barmer and format E-2 is for
other districts)

(ii)

Appendix-E and Format E-1 and E-2 must be put into the envelope of financial bid
only.

(iii)

The bidders shall furnish certified power curve (Capability) for offered machines at
standard air density (graphics as well as in Tabular form) along with the bid.

(iv)

The bidder shall offer guaranteed monthly generation on the basis of monthly wind
data comprising Air Density, Frequency Distribution and Power Law Index for the
site selected by them. The wind data considered for estimation of generation shall be
provided with bid and should be authenticated/vetted by the C-WET. In case wind
data are collected by the bidder from the wind mast installed by himself then this
wind data collected from the wind mast of the site has to be authenticated /vetted by
the C-WET.

(v)

RREC shall calculate the estimated generation based on the monthly wind data of the
site and power curve furnished by the individual bidder applying following correction
factors.
Machine Availability Grid Availability

98 % or actual indicated by the bidder

whichever is more.
95 %

18

3.17

(vi)

The bidder must ensure that the generation offered by him should not be exorbitantly
varied than 2% compared to the generation as calculated by RREC as per data
furnished by bidder.

(vii)

The difference in Mean Sea level co-ordinates between the proposed site and wind
mast data site will not be considered in the evaluation.

Qualifying Requirements
The following are the qualifying requirements for the Bidder. Bids, which do not meet the
listed requirements/non submission of the documents, may not be considered for financial
evaluation.

3.18

(i)

The bidders shall be an established agency having experience of executing turnkey

projects of at least total 50 MW capacity in the last three years.

(ii)

The bidder should have an annual turnover of not less than Rs. 50.00 crores in any
last three completed financial years.

(iii)

The bidder should have experience of O&M of 15 MW capacity plant in anywhere in

world and should have existing O&M contracts of not less than five years period for
a minimum 15 MW capacity.

(iv)

The minimum acceptable rating for the Wind Energy Generators (WEGs) is 500 kW
and above.

(v)

The WEG offered should possessing valid type approval/certificate as per Table A of
list issued by C_WET vide Ref No: C_WET/S&C/RLMM/09-10/19 dated 22.6.09.
The bidder shall submit the valid type approval/certificate of offered model for
verification of validity period, detailed specification, power curve and other
information.

(vi)

Earnest Money Deposit (EMD) as specified.

Deviations/Exceptions.

3.18.1 No deviations or exceptions are permissible.

3.18.2 No deviations or exceptions to RREC's terms and conditions and /or pricing requirements
will be accepted. Bidder may make due allowance in his prices for compliance with the terms
and conditions contained herein.
3.18.3 Deviation/exception not indicated in the deviation sheet deemed to have agreed with the
terms and condition of the bid document.
3.19

Bid Requirements

3.19.1 Bidder is advised that RREC intend to fully evaluate the technical and un-priced commercial
submissions. It is important that Bidder clearly demonstrates his ability, giving to RREC a
high level of confidence that they will be able to perform the contract within the schedule

19

time and meeting the other requirements listed in the bid document. Failure to do so may
result disqualification of the bid.
3.19.2 The Bidder shall have technical, financial & legal expertise to carry out the assignment and
be fully conversant with prevailing laws and regulations of the Govts. of India and Govt. of
Rajasthan for setting up of the wind power projects.
3.20

Award of Work.

3.20.1 The Bidder, whose bid is accepted by RREC shall be issued Letter of Intent, prior to expiry
of bid validity, subsequently, detailed work order will be issued to the successful Bidder.
3.20.2 RREC shall not be obliged to furnish any information clarification explanation to the
unsuccessful Bidders as regards non-acceptance of their bids. Except for refund of EMD to
unsuccessful Bidders, RREC shall correspond only with the successful Bidders.
3.21

Price.

3.21.1 The Bidder shall quote the price for design, engineering, manufacturing, supply, handling
storage, civil works, erection, testing & commissioning along with O&M charges per unit
basis of the project as per the Price Schedule. It shall include taxes, duties, cess, and
insurance charges etc. The break up of the total bid price shall be indicated as per proforma
attached as Appendix-E
3.21.2 The bidder shall not bill separately for any accessories and items required for making the
WEGs machinery workable and their price will be deemed to be included in the quoted price
of WEGs.
3.21.3 Prices for supply, erection and civil engineering work shall be inclusive of all applicable
taxes and duties cess etc. However, taxes and duties shall be indicated separately along with
prevailing rates as per Price Format enclosed.
3.21.4 The price as stated above shall remain firm and not subject to any variations till completion
of entire scope of work as per Bidders scope, except the change in law adjustment within the
agreed delivery/commissioning schedule as mentioned in clause 3.24. The benefit on account
of decrease in taxes, duties, cess if any shall be availed by RREC, if accrued during the
stipulated/extended commissioning period.
3.21.5 The rate shall be written in English both in words and in figures. Corrections, if any, shall be
made by crossing out, initialing, dating & rewriting. In case of discrepancies between the
figures and words in the rates, the later shall prevail.
3.22

Taxes & Duties.

The quoted price shall be inclusive of all taxes, duties, etc. according to the legislation in
effect as on the day 15 days before the bid opening date. However on account of change in
law or levy of any additional service-tax or any other tax duty or in the nature of Indirect-tax
in respect of the services rendered by the contractor, the same shall be payable in addition to
the charges calculated on the basis of quoted amount. Similarly the contractor shall transfer
any downward changes in taxes and duties to RREC

20

3.23

Terms of Payment.
Subject to any deduction which the RREC may be authorized to make the Contract Price
shall be payable as per special condition of bid.

3.24

Completion Time.

3.24.1 The completion time is deemed to be essence of the Contract and shall be firm and binding.
The Bidder shall complete the design, engineering, manufacture, supply, storage, civil work,
erection, testing & commissioning of the 10 5% MW by 28.2.2011. In case of delay
beyond 28.2.2011, the contractor shall be liable of penalty as per terms and conditions of
special conditions of contract (Section 5).
3.24.2 The Bidder shall indicate the duration of all the activities in a PERT Chart in conformity to
the overall schedule of the completion of project. This PERT Chart shall be discussed and
finalized and shall form an integral part of the Contact.
3.25

Receipt of Bid Proposal

The Bidder has the option of sending the bid by Courier Service / Registered Post or
submitting in person, so as to reach the bid, given in the invitation to bid, on or before the
date and time set out for the same. Bid submitted by TELEX, FAX, E-Mail or by any other
electronic media will not be accepted. RREC shall not be responsible for postal delay either
while receipt of bid document by the Bidder or submission of offer by them

3.26

Transfer of Bid Documents/ Bid

Transfer of tender documents to others is prohibited. For submitting the offer it is essential
to directly purchase the tender document from the Company or download it from our website.
In case it is down loaded from the website, tender fee of Rs.10000.00 to be deposited with the
Techno-commercial offer without which the tender will be rejected.

3.27

Signing of Contract Agreement.

3.27.1 The bid document shall be the basis for the final Contract to be entered into with the
successful Bidder. The Bidder shall go through the terms and conditions given in the Draft
Contract and his offer shall be in line with the terms specified therein. No deviation from the
terms and conditions specified shall be acceptable. If acceptance of the terms and conditions
given in the Draft Contract has any price implication, the same should be considered and
included in the price part. The Bidder shall initial each page of the Draft Contract as a token
of their acceptance and submit the same along with the bid.
3.27.2 Appendix listed in the Draft Contract shall be prepared in detail and furnished along with the
bid and shall form a part of Contract.
3.27.3 On the bid being accepted by the RREC at his option, a Contract will be signed and executed
by and between the RREC and the successful Bidder, within a reasonable time. All costs,
charges and acceptance of and incidental to the execution of the said contract including stamp
duties shall be borne by the Contractor.

21

3.27.4 Technical specifications included in this bid document are only for information and are not
exhaustive. The Bidder shall have to submit the detailed specifications for machines and
other related work and shall be discussed before award of work.
3.28

Cost of Bidding
The Tenderer shall bear all costs associated with the preparation and submission of his
offer, and the company will in no case be responsible or liable for those costs, under any
conditions.

3.29

For CDM Work

Company has anticipated CDM revenue from the proposed project so as to mitigate the
risk of variance in wind velocity and higher investment risk. Therefore, bidder needs to
give relevant data after award of work to prepare PCN/PDD.

3.30

Correspondence
All information, correction letters & details accompanying the bid documents and all further
correspondence in connection with the bid shall be addressed to:
CHAIRMAN AND MANAGING DIRECTOR,
Rajasthan Renewable Energy Corporation Ltd.
(A State Government Undertaking),
E-166, Yudhishthir Marg, C-Scheme,
Jaipur- 302 005.
Telephone No. (0141) - 2225859/2229055/2221650/2228198.
Fax No.: (0141) 2226028
Website: www.rrecl.com
E-mail: rrec_jaipur@yahoo.co.in

22

Section-4

GENERAL CONDITONS OF CONTRACT

4.1

Breakup of Purchase Orders:

RRECL may place three separate Purchase Orders (POs) as mentioned below:
a) First PO for arranging the required land for the project (either on outright purchase basis
or on long lease bases as applicable), detailed engineering, manufacturing, supply and
delivery at site.
b) Second PO for micrositing, all approvals, all construction work at site, erection and
commissioning etc complete in all respect
c) Third PO for comprehensive operation and maintenance of the wind farm initially for a
period of 20 (Twenty) years from the date of commissioning.

4.2

Interpretation of Contract Documents.

Several documents forming the contract are to be taken as mutually explanatory, Should
there be any discrepancy, inconsistency, error or omission in the contract or any of them the
matter may be referred to Engineer-in Charge. Whose decision shall be final and
conclusive and the Contractor shall carry out work in accordance with his decision.

4.3

Headings.
All headings to the paras of these General Conditions of Contract and/or other document
forming part of the Bid document are solely for the purpose of giving a concise indication
and not a summary of the contents thereof, and shall not be deemed to be part thereof or be
used in the interpretation of the contract.

4.4

Singular and Plural.

In these documents unless otherwise stated specifically, the singular shall include the plural
and vice-versa wherever the context so requires. Words importing persons shall include
relevant corporate Companies/Registered Associations/Body of individual/Firms or
Partnership.

4.5

Instructions to Bidder

4.5.1

"Instructions to Bidder " shall be read in conjunction with the General conditions of
Contract, specifications of work, drawings and any other documents forming part of this
contract wherever the context so requires.

4.5.2

Notwithstanding the sub-division of the Documents into these separate sections and
Volumes, every part of each shall be deemed to be supplementary of every other part and
shall be read with and into the contract so far as it may be practicable to do so.

4.5.3

Where any portion of the General Conditions of Contract is repugnant to or at variance with
any provisions of the Instruction to Bidder, then unless a different intention appear, the
23

provisions of the Instructions to Bidder shall be deemed to override the provision of the
General Conditions of Contract and shall to the extent of such repugnancy of variation
prevail.
4.5.4

Wherever it is mentioned in the specifications that the Contractor shall perform certain work
or provide certain facilities, it is understood that the Contract shall do so and the cost, if any,
deemed to be included in the price.

4.5.5

The materials, design and workmanship, the job specifications contained herein and codes
referred to shall satisfy the relevant Indian Standard. Where the job specifications stipulate
requirements in addition to those contained in the standard codes and specification, these
additional requirements shall also be satisfied.

4.6

Bidder to obtain his own Information.

4.6.1

Bidder in fixing his rate shall for all purposes whatsoever be deemed to have himself
independently obtained all necessary information for the purpose of preparing his bid.

4.6.2

The Bidder shall also be deemed to have examined the Bid Document, to have obtained his
own information in all matters whatsoever that might affect the carrying out of the works at
the scheduled rates and to have satisfied himself to the sufficiency of his bid. Any error in
description or quantity or omission there from shall not vitiate the contract or release the
Contractor from executing the work rates. He is deemed to know the scope, nature and
magnitude of the works and the requirements of material, labor involved etc. and as to what
all works he has to complete in accordance with the bid documents whatever be the defects.
Omission or errors that may be found in the document. The Bidder shall be deemed to have
visited surroundings, to have satisfied himself to the nature of all existing structures, if any
and also as to the nature and the conditions of the railways, roads, bridges and culverts,
mean of transport and communications whether by road, water or air, and as to possible
interruptions thereto and the access to site, to have made inquiries examined and satisfied
himself as to the sites, for obtaining sand, stones, bricks and other materials, the sites for
disposal of surplus materials, the available accommodation as to whatever required depots
and such other buildings as may be necessary for executing and completion the works, to
have made local independent inquiries as to the sub-soil, sub-soil waste land variations
thereof, storms, prevailing winds, climatic conditions and all other similar matters effecting
these work. He is deemed to have acquainted himself as to his liability for payment of
Government taxes, duties and other charges.

4.6.3

Any neglect or failure on the part of the Bidder in obtained necessary and reliable
information upon the foregoing or any other matters affecting the contract shall not relieve
him from any risks or liabilities or the entire responsibility from completion of the works at
the scheduled rates and time in strict accordance with the contract documents.

4.6.4

No verbal agreement or inference form conversation with any officer or employee of the
RREC either before or after the execution of the Contract shall in any away affect or modify
any of the terms or obligations herein contained.

4.7

Performance Guarantee Deposit

4.7.1

As security for the due and proper fulfillment of the obligation under the contract, the
Contractor will furnish to the RREC Performance Guarantee equal to 10% of the EPC
24

contract value in the form of a Bank Guarantee in the Proforma appended hereto as
Appendix-M from a Nationalized Bank within seven days from the date of receipt of work
order. This Bank Guarantee shall be valid initially for the warranty period of 2 years from
the date of handing over of wind farm for O&M purposes. This Bank Guarantee shall be
further replaced /extended up to eight years after warranty period. The contractor shall
ensure that the BG shall be renewed further, prior to date of expiry
4.7.2

Further during O&M contract, the contractor will replace/extend the above performance
guarantee equal to 10% of EPC contract value from the 11th year to 20th year of remaining
O&M period.

4.7.3

The RREC shall be at liberty to realize and enforce payment of the Performance Guarantee
for non-fulfillment and unsatisfactory performance of the Contract without any notice or
reference to the Contractor.

4.7.4

The Bank Guarantee shall remain binding notwithstanding such variations alterations or
extensions of completion time as may be made, given conceded agreed to between the
Contractor and the RREC under these general conditions otherwise.

4.7.5

The said performance guarantee deposit shall not in any way be construed as a limitation of
the Contractor's responsibilities or liability pertaining to its obligations and/or guarantees
under the contractor and shall be without prejudice and in addition to any other remedies
available to the RREC in terms of the contract and/or the laws of the land.

4.7.6

If the Contractor/Sub-contractor or their employees shall break, deface or destroy the

property belonging to the RREC or others during the execution of the contract, the same
shall be made good by the Contractor at his own expense and in default thereof. The RREC
may cause the same to be made good by other agencies and recover expenses from the
Contractor for which the certificate of the RREC shall be final.

4.7.7

All Bank charges and all other charges in connection with bank guarantee shall be born by
the contractor.

4.8

Security Deposit
Earnest Money of successful Bidder shall be converted into the Security Deposit, which shall
be returned after three month of successful commissioning of the Wind Farm. Security
deposit shall be 5% of the total value of contract(s). Bank Guarantee for difference amount
may be furnished additionally.

4.9

Failure of the Contractor to Comply with the Provisions of the Contract.

If the Contractor refuses or fails to complete the work including supplies or any part thereof
with such diligence as will ensure its completion within the time specified in the contract or
extension thereof, or fails to complete the said work including supplies within such time or
fails to perform any of the provisions of the contract, then, it shall be open to the RREC at
its options, by written notice to Contractor.

To determine the contract, in which event the contract shall stand terminated and
shall cease to be in force and effect on and from the date appointed by the RREC on
25

that behalf, whereupon the Contractor shall stop forthwith any of the contract's work
including supplies then in progress, except such as the RREC for its part, may taken
over the remaining work, unfinished by the other means, at the risk and cost of the
Contractor and complete the same through a fresh Contractor or by other means, at
the risk and cost of the Contract, and the Contractor and his sureties, if any shall be
liable to the RREC for any excess cost occasioned by such work having to be so
taken over and completed by the RREC over and above the cost at the rates specified
in the Contract.

Without determining the contract, to take over the works including supply of
equipment and materials from the Contractor or any part thereof and complete the
same though a fresh Contractor or by other means at risk and cost of the Contractor
for any excess cost occasioned by such work including supplies having to be so
taken over and completed by the RREC, over and above the cost at the rates
specified in the Contract.

The RREC may, without prejudice to any other remedy for breach of contract, by
written notice of default sent to the Contractor, terminate the Contract in whole or
part; if the contractor fails to complete the EPC work within the period(s) specified
in the Contract and penalties for that default have exceeded the performance
guarantee amount;

Before determining the contract, as aforesaid, and provided that, in the judgment of
the RREC, the defaults committed by the Contractor, is or are cured and can be cured
by the Contractor if an opportunity is given to him to do so the RREC may be notice
in writing call upon the Contractor to cure the default within such times as may be
specified in the notice.

4.10

In case of determining the contract the RREC shall be entitled to adjust all the penalties and
other dues payable by the contractor out of outstanding amount of contractors credit as per
the accounts of the RREC, apart from invoking the performance guarantee.

4.11

In the event that RREC proceeds in the manner prescribed in para 4.9.
a)

The whole or part of the Performance Guarantee furnished by the Contractor is liable
to be forfeited, without prejudice to the right of the RREC to recover from the
Contractor the excess cost referred to in the para aforesaid.

b)

The RREC shall also have the right of taking possession of and utilizing in
completing the work or any part may there of and materials belonging to the
Contractor as may be at the site of the work and the Contractor shall not be entitled
to any compensation for use of or damage to such materials, equipment and plant.

c)

The money that may have become due to the Contractor on account of work
including Supplies made by him already shall not be playable to him until after the
expiry of six (6) calendar months reckoned from the date of termination of contract
or from the taking over of the work including supplies or part thereof by the RREC
as the case may be during which period the responsibility for faulty materials or
workmanship in respect of such work shall under the contract, rest exclusively with
the Contractor and such money shall be subject to deduction of all amounts due from
26

the RREC to the Contractor, whether under the terms of the contract or otherwise are
authorized or required to be reserved or retained by the RREC apart from invoking
the Bank Guarantee.
4.12

In the event that the Contractor becomes bankrupt or insolvent, or compounds with his
creditors or assigns the contract in favour of his creditors or any liquidation proceeding has
been initiated. The RREC shall also have the right to proceed in the manner prescribed in
para above. It shall not be necessary for the RREC to give any prior notice to the Contractor.

4.13

Termination of the contract as provided above should not prejudice or affect the rights of the
RREC, which may have accrued up to the date of such termination.

4.14

In any case in which any of the powers conferred upon the RREC by above paras in this
clause, shall have become exercisable and the same had not been exercised, the non-exercise
thereof shall not constitute a waiver of any of the conditions thereof and such powers shall
not withstanding be exercisable in the event of any further case of default by the Contractor
for which by any para or paras thereof he is declared liable to pay compensation shall
remain unaffected. In the event of the RREC putting in force the powers vested in him under
the preceding paras he may, if he so destines, take possession of all or any tools and plant,
materials and stores in or upon the works or the site thereof belonging to the Contractor or
procured by him and intended to be used for execution of the RREC or any part thereof
paying or allowing for the same in account at the contract rates or in case of these not being
applicable at current market rates to be certified by the Engineer-In-Charge whose certificate
thereof shall be final, otherwise the Engineer-in-Charge may give notice in writing to the
Contractor or his clerk of the works, foremen or other authorised agent, requiring him to
remove such tools, plant materials or stores from the premises (within a time to be specified
in such notice) - and in the event of the Contractor failing to comply with any such
requisition, the Engineer-in-Charge may remove them at the Contractor's expense or sell
them by auction or private sale on account of the Contractor and at his risk in all respects
without any further notice as to the date, time or place of sale and the certificate of the
Engineer-in-Charge as to the expense of any such removal and the amount of the proceeds
and expensed of any such sale shall be final and conclusive against the Contractor.

4.15

Breach of Contract.
The Contractor shall be responsible and be liable for failure to comply with any part of the
contract. In the event of the plant being not successfully commissioned then for the purpose
of calculating the damages, loss etc. the Contractor shall be responsible for total value of the
different components under this contract.

4.16

No Compensation for Alteration in or Restriction of work.

If at any time from the commencement of the work, the RREC shall for any reason
whatsoever not require the whole work including supplies or part thereof as specified in the
contract to be carried out, the RREC shall give notice in writing of the fact to the contractor,
who shall have no claim to any payment or compensation whatsoever on account of any
profit or advantage which he might have derived from the execution of the contract in full,
but which he did not drive in consequence of the full amount of the work not having been
carried out neither shall he has any claim for compensation by reason for any alterations
27

having been made in the original specification, drawing, designs and instruction which shall
involve any curtailment from the originally contemplated.
4.17

Change in Constitution.
Where the Contractor is a partnership firm, the prior approval in writing of the RREC shall
be obtained before any change is made in the constitution of the Firm. Where the Contractor
is an individual or a Hindu undivided Family business concern, such approval as aforesaid
shall, likewise be obtained before such Contractor enter into any agreement with other
parties, where under, the reconstituted Firm would have the right to carry out the work
hereby undertaken by the Contractor.

4.18

Members of the RREC not individually liable.

No office bearer of the RREC shall in any way be personally bound or liable for the acts, or
obligations of the RREC under the contract or answerable for any default or omission in the
observance of performance of any acts, matters, of things, which are herein contained.

4.19

RREC not bound by personal representations.

The Contractor shall not be entitled to any increase on the scheduled rates or other right or
claim whatsoever by reason of any representation, explanation statement or alleged
representation, promise or guarantees given or alleged to have been given to him by any
person.

4.20

Notices

4.20.1 Service of Notice on Contractor.

Any notice hereunder may be served on the Contractor or his duly authorised representative
by registered mail direct to the address furnished by the contractor. Proof of issue of any
such notice shall be conclusive of the contractor having been duly informed of all contents
therein.
4.20.2 Service of Notice on RREC.
Any notice to be given to the RREC under the terms of the contract shall be served by
sending the same by Registered post to or delivering the same at the office of RREC.
4.21

Liens.
If at any time, there should be evidence or any lien or claim for which the RREC might have
become liable and which is chargeable to the Contractor, the RREC shall have the right to
retain out of any payment then due or thereafter to become due an amount sufficient to
completely indemnify the RREC against such lien or claim and if such lien or claim be
valid, the RREC may pay and discharge the same and deduct the amount so paid from any
money which may be or may become due and payable to the Contractor. If any lien or claim
remain un-settled after all payments are made, the Contractor shall refund or pay to the
RREC all money that the latter may be compelled to pay in discharging such lieu or claim
including all costs and reasonable expenses.
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4.22

RREC not liable to pay compensation.

The contractor shall have no claim against the RREC for any damages or for compensation
for the reason of any failure or omission on the part of the RREC to carry out the provisions
of the Contract for any reason beyond its control. However, the RREC would consider such
instances on their merit.

4.23

Execution of Contract.

4.23.1 General
a)

All the activities of the contract shall be executed in strict conformity with the
provisions of the contract documents and with such explanatory detailed drawings,
specifications and instructions as may be furnished from time to time to the
Contractor by the RREC mentioned in the contract or not. The Contractor shall be
responsible for ensuring that the contract is executed in the most substantial, proper
and workmanlike manner with the quality of materials and workmanship in strict
accordance with the specifications and to the entire satisfaction of the RREC.

b)

The Co-ordination and inspection of the day-to-day work under the contract shall be
the responsibility of the Engineer-in-Charge or his authorized representative. The
Contractor in which the aforesaid written instructions will be entered will maintain a
work order book. The Contractor or his authorised representative by way of
acknowledgement within 12 hours will sign these.

4.23.2 Construction of Plant and Equipment.

a)

The Contractor shall provide and install all necessary construction plant, equipment
and machinery required for the execution of the work under the contract, at his own
cost and shall use such methods and appliances for the purpose of all the operations
connected with the work covered by the contract which shall ensure the completion
of works(s) within the specified time.

b)

The Contractor shall submit, full details of construction plant, equipment and
machinery proposed to be deployed for the work(s) along with its planning schedule.
The schedule submitted by the bidder should conform to the construction schedule.

4.23.3 Work in Monsoon and De-watering.

a)

The execution of work may entail working in the monsoon also. The contractor must
maintain a minimum labor force as may be required for the job and plant and execute
the construction and erection according to the prescribed schedule. No extra rate will
be considered for such work in monsoon.

b)

During monsoon and other period. It shall be the responsibility of the contractor to
keep the construction work site free from water at its own cost.

29

4.23.4 Setting out Works.

4.24

a)

The Engineer-in-Charge shall furnish the Contractor with only the four corners of the
work site and a level bench mark and the Contractor shall set out the works and shall
provide an efficient staff for the purpose and shall be solely responsible for the
accuracy of such setting out.

b)

The Contractor shall provide, fix and be responsible for the maintenance of all
stacks, templates, level marks, profiles and other similar things and shall take all
necessary precautions to prevent their removal or disturbance and shall be
responsible for the consequence of such removal or disturbance should the same take
place and for their efficient and timely reinstatement. The contractor shall also be
responsible for the maintenance of all existing survey marks, boundary marks,
distance marks and center line, marks, either existing or supplied and fixed by the
Contractor, the work shall be set out the satisfaction of the Engineer-in-Charge. The
approval thereof or joining with the Contractor by the Engineer-in-Charge in setting
out the work shall not relieve the Contractor of any of his responsibilities.

c)

Before beginnings the works, the Contractor shall at his own cost, provide all
necessary reference and level posts, pegs, bamboo, flags, ranging rods, strings and
other materials for proper layout of the work in accordance with the scheme for
bearing marks acceptable to the Engineer-in-Charge. The center, longitudinal or face
lines and cross lines shall be marked by means of small masonry pillar. Each pillar
shall have distant mark at the center to enable the dolite to be sent over it. No work
shall be started until all these points are checked and approved by Engineer-inCharge in writing but such approval shall not relieve the Contractor of any of his
responsibilities. The contractor shall also provide all labour, materials and other
facilities, as necessary for the proper checking of layout and inspection of the points
during construction.

d)

On completion of work, the Contractor shall submit the geodetic documents

according to which the work was carried out.

Responsibility for Level and Alignment.

The Contractor shall be entirely and exclusively responsible for the horizontal and vertical
alignment, the level and correctness of every part of the work and shall rectify effectually
and errors or imperfections therein. The Contractor, at his own cost, shall carry out such
rectification when instructions are issued to that effect by the Engineer-in-Charge.

4.25

Tests for Quality of Works.

4.25.1 All materials and workmanship shall be of respective kinds described in the contract
document and in accordance with the instructions of the Engineer-in-Charge and shall be
subjected from time to time to such tests at contractor's cost as the Engineer-in-Charge may
direct at the place of fabrication or at the site or at any such places. The contractor shall
provide assistance, instruments, machines, labor and materials as are normally required for
examining, measuring and testing any workmanship as may be selected and required by the
Engineer-in-Charge.

30

4.25.2 All the tests that will be necessary in connection with the execution of the work as decided
by Engineer-in-Charge shall be carried out at the cost of Contractor at Government or any
other testing laboratory as directed by Engineer-in-Charge.
4.26

Samples.
The contractor shall furnish to the Engineer-in-Charge for approval when requested or if
required by the specifications, adequate samples of all materials and finishes to be used in
the work. Such samples shall be submitted before the work is commenced and in sample
time to permit tests and examinations thereof. All materials furnished and finishes applied in
actual work shall be fully equal to the approved samples.

4.27

Materials obtained from Dismantling.

If the Contractor in the course of execution of the work is called upon to dismantle any part
for reason other than those stipulated in para 4.25 here-in-above, the materials obtained in
the work of dismantling etc., will be considered as the RREC's property and will be disposed
off to the best advantage of the RREC.

4.28

Articles of Value Found.

All gold, Silver and other minerals of any description and all precious stones, coins.
Treasure, relics, antiquities and other similar things which shall be found in under or upon
the site, shall be the property of the RREC and the contractor shall duly preserve the same to
the satisfaction of the Engineer-in-Charge and shall from time to time deliver the same to
such person or persons indicated by the RREC.

4.29

Security Arrangements.
The contractor shall provide and maintain at his own expense all security personnel, other
arrangements including fencing, lighting etc., wherever necessary of the protection of the
works and for the safety convenience of those employed on the works at site.

4.30

Care of Works.
From the commencement to completion of the works, the contractor shall take full
responsibility for the care of all works including all temporary works and in case any
damage, loss or injury shall happen to the works or to any part thereof or to any temporary
works form any cause whatsoever, shall at his own cost repair and make good the same so
that at completion, the work shall be in good order and in conformity in every respect with
the requirements of the contract and the Engineer-in-Charge's instructions.

4.31

Drawings to be sent at Site.

The Contractor shall take the following action with reference to drawings: a)

Detailed working drawings on the basis of which actual execution of the work shall
be carried out, will be furnished by the contractor to his site supervisor from time to
time during the progress of the work.
31

b)

4.32

Copies of all detailed working drawings, relating to the works shall be kept at the
contractor's office on the site and shall be made available to the Engineer-in-Charge
at any time during the construction. The drawings and other documents issued by the
RREC shall be returned to the RREC on completion of the works.

Billing.
The contractor will submit a bill in four copies to the Engineer-in-Charge of the work
giving abstract and detailed measurement for the various items executed during a month
before the expiry of the first week of succeeding month. The Engineer-in-Charge shall take
or cause to be taken the requisite measurements for the purpose of having the same verified
and the claim, as far as admissible, adjusted, if possible, before the expiry of 10 days from
presentation of the bill.

4.33 Alterations in specifications and designs and extra work including supplies.
The RREC shall have power to make any alternation / deletion / additions to or substitutions
in the original specifications, drawing, designs and instructions that may appear to him to be
necessary or advisable during the progress of the work, and the contractor shall be bound to
carry out such deletion/addition/alteration or substitution of work including supplies in
accordance with any instructions which may be given to him in writing signed by the
RREC/Engineer-in-Charge, and such alterations, deletions, additions or substitutions shall
not invalidate the contract and any altered, deleted, additional or substituted work, supplies
which the contractor may be directed to do in the manner above specified as part of the work
shall be carried out by the contractor on the same conditions in all respects on which he
agreed to do the main work. The time of completion of work may be extended for the part of
the particular job at discretion of the Engineer-in-Charge for only such alteration, addition,
deletions or substitutions of the work including supplies as he may consider as just and
reasonable. The rates for such additional deleted, altered or substituted supplied under this
para shall be worked out in accordance with the following provisions:a)

If the rates for additional, deleted, altered or substituted supplied are specified in the
contract, the contractor is bound to carry out the additional, deleted altered or
substituted supplies at the same rates as are specified in the contract.

b)

If the rates for the additional, deleted altered or substituted supplies are not
specifically provided in the contract, the rates will be derived from the rates for
similar class of work/items as are specified in the contract. The opinion of the
Engineer-in-Charge as to whether or not the rates can be reasonably so derived from
the items in this contract will be final and binding on the contractor.

c)

If the rates for the altered, additional, deleted or substituted work including supplies
can not be determined in the manner specified in pares a) and (b) above, then the
contractor shall within 7 days of the date of receipt of order, inform the Engineer-inCharge of the rate which it is his intention to charge for such class of work including
supplies, supported by analysis of the rate or rates claimed, and the Engineer-inCharge shall determine the rate or rates on the basis of the prevailing market rates
labor cost at schedule of hourly/daily rates plus 10% to cover contractors supervision
overhead and profit and pay to recover from the contractor accordingly. The opinion
of the Engineer-in-Charge as to current market rates of materials and the quantum of
32

labor involved per unit of measurement will be final and binding on the contractor.
The Engineer-in-Charge will normally utilize the schedule of hourly/daily rates
quoted by the contractor, to arrive at the reasonable rate payable for such work and
the above course be resorted to only if such schedule of hourly/daily rates, in his
opinion, can not be applied in arriving at a reasonable rate.
4.34

Notice of Claims for additional payment.

Should the contractor consider that he is entitled to any extra payment or compensation or to
make any claims whatsoever in respect of the work including supplies, he shall forthwith
give notice in writing to the Engineer-in-Charge that he claims extra payment and/or
compensation. Such notice shall be given to the Engineer-in-Charge within ten days from
the ordering or happening of any event upon which the contractor bases such claims and
such notice shall contain full particulars of the nature of such claims with full details and
amount claimed. Failure on the part of the contractor to put forward any claim with the
necessary particulars as above within the time specified shall be an absolute waiver thereof.
No omission to reject any such claim and no delay in dealing therewith by the RREC shall
be waiver of any right in respect thereof.

4.35

Action where no specification is issued.

In case of any class of item for which there is no such specification supplied by the RREC as
is mentioned in the contract, supplies will be made by the contractor in accordance with
Indian Standard Specification and where it does not cover the same, the same should be
carried out as per standard engineering practice with the approval of the Engineer-in-Charge.

4.36

Liabilities for defects, Imperfections etc. and Rectification thereof.

If it shall appear to the Engineer-in-Charge that any supplies have been executed with
unsound, imperfect or unskilled workmanship, or with materials of any inferior description,
or that any materials or articles provided by the contractor for the execution of contractor are
unsound or otherwise not in accordance with the contract, the contractor shall on demand in
writing form the Engineer-in-Charge of his authorized representative specifying the item
materials or articles complained of, notwithstanding that the same may have been
inadvertently passed. Certified and paid for forthwith rectify or remove and replace that item
so specified and provide other proper and suitable materials or articles at his own charge and
cost, and in the event of failure to do so within a period to be specified by the Engineer-inCharge in his demand aforesaid, the Engineer-in-Charge may on expiry of notice period
rectify or remove and re-execute the time or remove and replace with others, the materials or
articles complained of as the case may be at the risk and expense in all respects of the
contractor. The decisions of the Engineer-in-Charge as to any question arising under this
para shall be final and conclusive.

4.37

Testing

4.37.1 On completion of erection of the equipment and before start-up each item of the equipment
shall be thoroughly cleaned and then inspected jointly by RREC and the Contractor for
correctness and completeness of installation and acceptability for start up.

33

4.37.2 The Contractor shall test each, equipment used for plant under prevailing wind condition to
the full satisfaction of the RREC. The mode of pre-commissioning tests, data to be recorded
Performa of test reports etc. shall have to be got approved from the RREC well in advance.
The Contractor shall provide all the necessary testing appliances.
4.37.3 The Contractor shall give 15 days advance notice to RREC before equipment/ circuits are
ready for pre-commissioning test.
4.37.4 On completion of inspection, checking and after no load pre-commissioning test are
satisfactorily over, the complete equipment shall be placed on initial operation during which
period the complete equipment shall be operated integral with sub-systems and supporting
equipment as a complete plant. On satisfactory completion of the Cold tests, the Contractor
shall commission the plant.
4.37.5 The WEGs shall be then on trial operation during which period all necessary adjustments
shall be made while operating at prevailing wind conditions enabling the plant to be made
ready for performance and guarantee test. During this period the plant shall be on continuous
operation. The trial operation shall be considered successful provided that the complete
equipment for each unit operates continuously at the specified operating characteristics
during the period of trial operation.
4.37.6 The Contractor shall prepare the trial operation report comprising of observations and
recordings of various parameters to be measured in respect of above trial operations. This
report besides recording the details of various observations during trial run shall also include
the date of start and finish of trial operation and shall be signed by representatives of both
parties. Based on the observations, necessary modification/ repairs to the plant shall be
carried out by the Contractor to the full satisfaction of the RREC to enable the later to carry
out Performance and Guarantee Tests of the plant.
4.37.7 In the event of the Contractor failing to demonstrate successfully the operation procedure/
Performance Guarantee, he will again conduct the tests for a second time after effecting
necessary modification within a specified period to be decided by the RREC.
4.37.8 The Contractor before start of commissioning will submit the following documents.

4.37.9

(i)

The technical documents according to which the work was carried out.

(ii)

Three sets of as built drawings along with one reproducible copy showing therein the
modification and corrections made during Completion the course of execution signed
by the Engineer-in-Charge.

(iii)

Completion certificate for embedded and covered up-works.

(iv)

Certificate of tests performed for various works.

During the start-up and commissioning, the required adaptation, adjustment and rise to
normal operation condition shall be performed.

4.37.10 The EPC work of the project shall be considered as commissioned and completed on
continuous generation of electricity for 360 hours with 98% availability of all the WEGs
and generation of electricity from the wind farm as per power curve of the WEGs. The
commissioning will be considered for the project as a whole only instead of individual
WEGs.
34

4.37.11 Results of start-up tests and commissioning shall be recorded.

4.38

Payment of Contractors Bill.

4.38.1 The RREC shall make payment due to the Contractor by crossed Account Payee cheque
forwarding the same to registered office or the notified office of the Contractor. In no case
will RREC be responsible if the cheque is mislaid or misappropriated by unauthorized
person/persons. In all case, the Contractor shall present his bill duly pre-receipted on proper
revenue stamp.
4.38.2 All payment shall be made in Indian Currency.
4.39

Receipt for Payment.

Receipt for payment made on account of work when executed by the Contractor must be
signed in the name of the contractor by one of its principal officers or by some other persons
having authority to give effectual receipt for the Contractor.

4.40

Certificate and Payments are no Evidence of Completion.

Except the Final Certificate no other certificates or payment against certificate or on general
account shall be taken to be an admission by the RREC of the due performance of the
contract or any part thereof or of occupancy or validity of any claim by the Contractor.

4.41

Patent, Copyright, and Trademark.

4.41.1 The Contractor, if licensed under any patent covering equipment, machinery, materials or
compositions of material to be used or supplied or methods and process to be practiced or
employed in the performance of this contract or for copy right, trade marks or trade names
or brands relating to any of the Equipments and materials described in the contract, agrees
to pay all royalties and license fees which may be due with respect thereto. If any
equipment, machinery, materials, composition of matters to be used or supplied or methods
and processes to be practices or employed in the performance of this contract, is covered by
a patent under which the contractor is not licensed, then the Contractor before Supplying or
using the equipment, machinery, materials, composition, method of processes shall obtain
such licenses and pay such royalties and license fee as may be necessary for performance of
this contract. In the event the contractor fails to pay any such royalty or obtain any such
license, any suit for infringement of such patents or copy right or trade marks or trade names
or brands relating to any of the equipments and materials described in the contract, which is
brought against the Contractor at his own expense and the contractor will pay any damages
and costs awarded in such suit. The Contractor shall promptly notify the RREC if the
Contractor has acquired knowledge of any plant under which a suit for infringement could
be reasonably brought because of the use by the RREC of any equipment, machinery,
materials, process, methods to be supplied hereunder. The Contractor agrees to and does
hereby grant to RREC, together with the right to extend the same to any of the subsidiaries
of the RREC as irrevocable, royalty from license to use in any country, any invention made
by the Contractor or his employees or as a result of the Performance of the work under the
Contract.
4.41.2 The Contractor shall indemnify and save harmless the RREC from any loss on account or
claims against RREC for the Contributory infringement of patent rights arising out and
35

based upon the claim that the use by the Contractor of the process included in the design
prepared by the RREC and used in the operation of plant infringes on patent right. With
respect to any sub-contract entered into by the Contractor pursuant to the provisions of the
relevant para thereof, the Contractor shall obtain from the Sub-Contractor and undertaking
to provide the RREC with the same patent protection that Contractor is required to provide
under the provisions of this para.
4.42

Subletting/Assignment

4.42.1 The Contractor shall not without the consent in writing of the RREC, assign, sublet or
transfer the contract or the benefits or obligations or any part thereof, directly or indirectly to
any person, firm or corporation. The Contractor shall not without the consent in writing of
the RREC sublet the with any person or firm for supply of any major shall not apply to subContractor shall also be in accordance with this contract and the Contractor shall be solely
responsible to the RREC for any act done by the Sub-Contractor. If the RREC for any
reason whatsoever subsequently rescinds the approval once given by the RREC in favor of a
Sub-Contractor, it shall be obligatory on the part of the Contractor to act upon it.
4.42.2 No part of the contract nor any share or interest therein shall in any manner or degree by
transferred, assigned or sublet by the Contractor directly or indirectly to any person. Firm or
Corporation whosoever except as provided for in the succeeding para, without the consent in
writing of the RREC.
4.42.3 The RREC may give written consent to sub-contract for the execution of any part of the
works at site, being entered into by the contractor provided each individual sub-contract is
submitted to the Engineer-in-Charge before being entered into and is approved by him.
4.42.4 At the commencement of every month, the Contractor shall furnish to the Engineer-inCharge list of all Sub-Contractor and working at the site during the previous months with
particulars of the general nature of the sub-contract or works.
4.42.5 If any Sub-Contractor engaged upon the works at the site executes any work which in the
opinion of the Engineer-in-Charge is not in accordance with the contract documents, the
RREC may by written notice to the Contractor request him to terminate such sub-contract
and dismiss the Sub-Contractors and the latter shall forthwith leave the works, failing which
the RREC shall have the right to remove such Contractors from the site.
4.42.6 No action taken by the RREC as stated above shall relieve the Contractor of any of his
liabilities under the contract or give rise to any right to compensation for extension of time
or otherwise.
4.42.7 Notwithstanding any sub-letting with such approval as aforesaid and notwithstanding that
the RREC shall have received copies of any Sub-Contracts. Contractor shall be and shall
remain solely responsible for the quality and proper and expeditious execution of the
contract and the performance of all the conditions of the contract in all respects as if such
Sub-contractor or sub-letting had not taken place and as if such work had been done directly
by the Contractor.

36

4.43

Arbitration
The matter regarding any dispute shall first be sorted out at the level of RREC. If the dispute
persists to remain unresolved then it will be entertained, heard & finalized as per the
provisions of the Indian Arbitration and Conciliation Law for the time being in force. For this
purpose the RREC shall appoint the arbitrator by unanimous consensus. The arbitrator will
be an officer of the seniority of not less than that of Secretary to Government of Rajasthan.

4.44

Force Majeure.
If at any time during the subsistence of the Contract the performance in whole or in part by
either party (Sub-Contracts excluded) of any obligation under this contract shall be prevented
or delayed by reasons of war hostility acts of public enemy, civil commotion, sabotage, fires,
flood explosion, epidemics, quarantine restrictions, non-performance due to illegal strikes
and acts of God/natural calamities such as fire, flood earthquake, hurricane or from
compliance with any statue or regulation of the Government (hereinafter referred to as
EVENT) then provided a notice of the happening of any such event is given within twenty
one days from the date of occurrence thereof, neither party shall be reason of such days from
the date of occurrence thereof, neither party shall be reason of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in
respect of such non-performance, and completion and / or work under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist, and
decision of RREC as to whether deliveries and/ or the work have been so resumed shall be
final and conclusive provided further that if the performance in whole or in part is delayed by
reasons of any such events or a period exceeding 15(fifteen) days both parties shall meet
immediately and decide the future course of action or at the exclusive option of the RREC
terminate the contract in which event the RREC shall be at liberty to take over from the
Contractor at a price to be fixed by mutual agreement, all unused, undamaged and acceptable
materials, bought-out components and stores in the possession of the Contractor at the time
of such termination or such portion thereof as the RREC may deem fit excepting such
materials bought-out components and stores as the Contractor may with the concurrence of
the RREC elect to retain.

4.45

Post Commissioning Services.

The Contractor shall render Post Commissioning services up to a period of 5 years from the
date of conclusion of O&M period on the terms and conditions mutually agreed.

4.46

Documents.

4.46.1 The contractor shall furnish to the RREC and his Consultant. CPM/PERT oriented data-wise
schedule for all activities as per the contract. This schedule shall be mutually discussed and
agreed upon.
4.46.2 Un-priced copies of Purchase Order placed by Contractor on Sub-Contractor in duplicate
shall be submitted by the Contractor to the RREC within 15 (fifteen) days after the
placement of Order. Copies must be thoroughly checked by the Contractor before
submission. The purchase order copies shall be complete with all enclosures as referred to in
the Purchase Order.

37

4.46.3 However, before placement of order, approval of the RREC shall be obtained. In case any
purchase order is amended by the Contractor at the later date copies of the amended
purchase order in duplicate shall be submitted to the RREC.
4.46.4 The Contractor shall obtain approval from Electrical Inspectors for the electrical
installations.
4.47

Field Management and Co-Ordination of Work.

4.47.1 The field management will be the responsibility of the Engineer-in-Charge, who will be
nominated by the RREC. The Engineer-in-Charge may also authorized his representative to
perform his duties and functions.
4.47.2 The co-ordination and inspection of the day-to-day work under the contract shall be the
responsibility of the Engineer-in-Charge or his authorized representative. A work order book
will be maintained by the Contractor for each sector in which the aforesaid written
instructions will be entered. These will be signed by the Contractors or his authorized
representative by way of acknowledgement within 12 hours.
4.47.3 The Engineer-in-Charge shall co-ordinate the works of various agencies engaged at site to
ensure minimum disruption of work carried out by different agencies. It shall be the
responsibility of the Contractor to plan and execute the works strictly in accordance with site
instructions to avoid hindrance to the work being executed by other agencies. In this
connection, instructions of the Engineer-in-Charge shall be binding on the Contractor.
4.48

Defects Prior to Taking Over.

4.48.1 If at any time before the work is taken over, the Engineer-in-Charge shall:
(a)

Decide that any work done or materials used by the Contractor or any Sub-Contractor
is defective or not in accordance with the contract, or that the works or any portion
thereof are defective or do not fulfill the requirements of contract (all such matters
being hereinafter called Defects in this para and

(b)

As soon as reasonable practicable give to the Contractor notice in writing of the said
decision, specifying particulars of the defects alleged to exist or to have occurred then
the contractor shall at his own expense and with all speed make good the defects so
specified.

4.48.2 In case Contractor shall fail to do so the RREC may take at the cost of the Contractor such
steps as may in all circumstances be reasonable to make good such defects. The expenditure
so incurred by the RREC will be recovered from the amount due to the Contractor. The
decision of the engineer-in-Charge with regard to the amount to be recovered from the
Contractor will be final and binding on the Contractor. On completion of the works in
accordance with the Contract (except in minor respects that do not affect their use for the
purpose for which they are intended and except for maintenance thereof) and on having
passed the tests on completion in accordance with contract, the Engineer-in-Charge shall
issue a Acceptance Certificate, in which he shall certify the date on which the works have
been so completed and have passed the said tests and works on the date so certified. If the
works have been divided into various groups in the contract, the RREC shall be entitled to

38

take over any group or groups before the other or others, without relieving the Contractor
from his responsibility to fulfill all the objectives under the Contract.
4.49

Defects After Taking Over.

The Contractor shall make good with all possible speed any defect arising from the defective
materials supplied by the Contractor or workmanship or any act of omission of the contract
or that may have been noticed or developed, after the works or group of the works has been
taken over, the period allowed for carrying out such work will be normally one month. If
any defect be not remedied within such reasonable time, the RREC may proceed to do the
work at Contractors risk and expense and deduct from the final bill such amount as may be
decided by the RREC. If by reason of any default on the part of the Contractor, Acceptance
Certificate has not been issued in respect of every portion of the works within one month
after the date fixed by the contract for the same, the RREC shall be at liberty to use the
works or any portion thereof in respect of which Acceptance Certificate has not been issued,
provided that the works or the portion thereof so used as aforesaid shall be afforded
reasonable opportunity for completion of these works for the issue of Acceptance
Certificate.

4.50

Waiver of Default.

4.50.1 Any waiver by RREC of any breach of the terms condition of the Contract shall not
constitute a waiver of any subsequent breach of the same.
4.50.2 Any failure by the RREC at any time or from time to time to enforce or require strict
performance by the Contractor of any of the terms and conditions of the contract shall not
constitute a waiver by the RREC of a breach of any such terms or conditions and shall not
affect or impair such terms conditions in any ways or the right at any time to avail himself of
such remedies as he may have for any such breach or breaches of such terms or conditions.
4.51

Suspension of Work.

4.51.1 The Contractor shall if ordered in writing by the RRECs Engineer-in-Charge or his
representative, temporarily suspend the works or any part thereof for such period and such
time as so ordered, proceed with the work therein ordered to be suspended until he shall
have received a written order to proceed therewith. An extension of time for completion,
corresponding with the delay cause by any such suspension of the works as aforesaid will be
granted to the Contractor. The Contractor should apply for the same provided that the
suspension was not consequent to any default or failure on the part of the Contractor.
4.51.2 In case of suspension of entire work ordered in writing by the Engineer-in-Charge for a
period of more than four months the Contractor shall have the option to terminate the
contract.
4.52
4.52.1

Power of Entry.
If the Contractor shall not commence the work in the manner described in the contract
documents or if he shall at any time in the opinion of the Engineer-in-Charge.
(i)

Fail to carry on the works in conformity with the contract documents, or

39

(ii)

Fail to carry on the works in accordance with the contract schedule, or

(iii) Substantially suspend work or the works for the period of 14 (fourteen) days with
without authority from the Engineer-in-Charge, or
(iv) Fail to carry on and execute the works to the satisfaction of the Engineer-in-Charge,
or
(v)

Fail to supply sufficient or suitable constructional plant, temporary works, labor

materials or things, or

(vi) Commit or suffer, or permit any other breach of any of the provision of the contract
on his part to be performed or observed or persists in any of the above mentioned
breaches of the contract for 14 (fourteen) days after notice requiring such breach to
be remedied, or
(vii) If the Contractor shall abandon the works, or
(viii) If the Contractor during the continuance of the contract shall become bankrupt make
any arrangement or composition with his creditors, or permit any execution to be
levied or go into liquidation whether compulsory or voluntary not being merely a
voluntary liquidation for the purpose of amalgamation or reconstruction.
4.52.2 Then in any such case, the RREC shall have the power to enter upon the works and take
possession thereof and of the materials, temporary works, constructional plant, and stock
thereon, and to revoke the Contractors license to use the same, and to complete the works
by his agents, other Contractors or workmen, or to relate the same upon any terms and to
such other person. Firm or corporation as the RREC in his absolute discretion may think
proper to employ and for the purpose aforesaid to us or authorize the use of any materials,
temporary works, constructional plant, and stock as aforesaid, without making payment or
allowance to the Contractor for said materials other than such as may be certified in writing
by the Engineer-in-Charge to be reasonable, and without making any payment or allowance
to the Contractor (due account being taken of any such extra work or works which may be
omitted) then the amount of such excess as certified by the Engineer-in-Charge shall be
under the contract and not paid for.
4.52.3 Any deficiency shall forthwith be made good and paid to the RREC by the Contractor and
the RREC shall have power to sell in such a manner and for such prices as he may think fit
all or any of the constructional plant, materials etc. constructed or by belonging to and to
recoup and retain the said deficiency or any part thereof out of the proceeds of the sail.
4.53 Contractors Office at Site.
The Contractor shall provide and maintain an office at the site for the accommodation of his
personnel and staff and such office shall be open at all reasonable hours to receive
instructions. Notice & other communications.

40

4.54

Contractors Subordinate Staff and their Conduct.

4.54.1 The Contractor, on or after award of the work shall name and depute qualified engineers
having sufficient experience in carrying out work of similar nature to whom the equipment,
materials, if any, shall be issued and instructions for works given. The Contractor shall also
provide to the satisfaction of the Engineer-in-Charge sufficient and qualified staff to
supervise the execution of the works competent sub-agents. Foremen and leading hands
including those specially qualified by previous experience to supervise the types of works
comprised in the contract in such a manner as will ensure work of the best quality and.
expeditious working. Wherever in the opinion of the Engineer-in-Charge. Additional
properly qualified supervisory staff is considered necessary; the Contractor shall employ
them without additional charge on account thereof. The Contractor shall ensure to the
satisfaction of the Engineer-in-Charge that Sub-Contractors, if any, shall provide competent
and efficient supervision, over the work entrusted to them.
4.54.2 If and whenever any of the contractors or Sub-Contractors agents, assistants, foremen or
other employees shall in the opinion of Engineer-in-Charge be guilty of any mis-conduct or
be incompetent or insufficiently qualified or negligent in the performance of their duties or
that in the opinion of the RREC or the Engineer-in-Charge, it is undesirable for
administrative or any other reason for such person or persons to be employed in the works,
the Contractor, if so directed by Engineer-in-Charge shall at once remove such person or
persons from employment thereon. Any person or persons so removed from the works shall
not again be employed in connection with the works without the written permission of the
Engineer-in-Charge.
4.54.3 Any person so remove from the works shall be immediately replace at the expenses of the
Contractor by a qualified and competent substitute. Should the Contractor be requested to
repatriate any person removed from the works he shall do so and shall bear all costs in
connection therewith.
4.54.4 The Contractor shall be responsible for the proper behavior of all the staff, foremen,
workmen etc. and shall exercise a proper degree of control over them and in particular and
without prejudice to the said generality, the Contractor shall be bound to prohibit and
prevent any employee(s) from trespassing or acting in anyway detrimental or prejudicial to
the interest of the community or of the properties or occupiers of land and properties in the
neighborhood and in the event of such employee so trespassing, the Contract shall be
responsible therefore and relieve the RREC of all consequent claims or actions for damages
or injury or any other grounds whatsoever. The decision of the Engineer-in-Charge upon any
matter arising under this para shall be final.
4.54.5 If and when required by the RREC, all Contractors personnel entering upon the RRECs
premises shall be properly identified by badges of a type acceptable to the RREC which
must be worn at all times on RRECs premises.
4.54.6 Without repugnance to any other conditions it shall be the responsibility of the Contractor
executing the work of civil construction of work in close co-operation and coordinate in the
works with the mechanical, electrical, air-conditioning and inter-communication contractors
and other agencies or their authorized representatives, in providing the necessary grooves.
41

Recesses, cuts and opening etc in wall, slabs, beams, and columns etc. and making good the
same to the desired finish as per specifications for the placement of electrical and intercommunication cables, conduits, air-conditioning inlets and outlets, grills and other
equipments etc. where required. For the above said requirements in the false ceiling and
other partitions, the Contractor before starting up the work shall in consultation with the
electrical, mechanical, inter-communication, air-conditioning Contractors and other agencies
prepare and put up a joint scheme, showing the necessary openings, groves, recesses, cuts,
the methods of fixing required for the works of the aforesaid and the finishes scheme, with
any required modifications shall get the final agreement of all the agencies, which shall be
binding.
4.54.7 No claim shall be entertained on account of the above. The contractor shall conform in all
respects with the provisions of statutory regulations, ordinances or by laws of any local or
duly constituted authorities or public bodies, which may be applicable, form time to time the
works or any temporary works. The Contractor shall keep the RREC indemnified against all
penalties and liabilities of every kind, arising out of non-adherence to such statues,
ordinances, laws, rules, regulations etc.
4.54.8 The above is applicable to Contracts scope of work and advised in time by the RREC.
4.55

The Agencies at Site.

The Contractor shall have to execute the work in such place and conditions where other
agencies may also be engaged for other works such as site grading, filling and leveling,
electrical and mechanical engineering works etc. No claim and/ or time extensions shall be
entertained due to work being executed in the above circumstances.

4.56

Supply of the Material.

The contractor shall procure and provide the whole of the materials required for the
construction including building materials. tools, tackles, construction materials and
equipment for the completion and maintenance of the works. The RREC may give necessary
recommendation to the respective authority, if so desired by the Contractor and assumes no
further responsibility of any nature. The RREC may insist on the procurement of materials
which bare ISI stamp and/ or which are supplied by reputed suppliers borne on DGS&D list.

4.57

Assistant to the Engineer.

The Contractor shall make available to the Engineer-in-Charge free of cost all accessories,
instruments and assistance in checking of setting out of works and in the checking of any
works made by the Contractor for the purpose of setting out and taking measurements of
work.

4.58

Discrepancies between Instructions.

Should any discrepancy occur between the various instructions furnish to the contractor, his
agents or staff or if any doubt arises as to meaning of any such instructions or should there
be any misunderstanding between the contractors staff and Engineer-in-Charge staff the
Contractor shall refer the matter immediately in writing to the Engineer-in-Charge whose
decisions thereon shall be final and conclusive and no claim for losses alleged to have been
42

caused by such discrepancies between instruction, doubts, or misunderstanding shall in any

event be admissible.
4.59

Possession Prior to Completion.

The Engineer-in-Charge shall have the right to take possession of or use any completed or
partially completed work or part of the work. Such possession or use shall not be deemed to
be an acceptance of any work completed in accordance with the contract agreement. If such
prior possession or use by the Engineer-in-Charge delays the progress of work, equitable
adjustment in the time of completion will be made without any bearing on cost and the
contract agreement shall be deemed to be modified accordingly.

4.60

Rights of Various Interests.

4.60.1 The Contractor shall co-operate and afford other Contractors reasonable opportunity for
access to the works for the carriage and storage of materials and execution of their works.
4.60.2 Wherever the work being done by any department of the RREC or by other Contractors
employed by the RREC is contingent upon work covered by this bid, the respective rights of
the various interest involved shall be determined by the Engineer-in-Charge to secure the
completion of the various portions of the work in general harmony.
4.61

Labor Laws and Safety Regulations.

The Contractor shall adhere to the following labor laws.

4.62

(a)

No labor below the age of 18 (Eighteen) years shall be employed on the work.

(b)

The Contractor shall not pay less than what is provided under law to laborers
engaged by him on the work.

(c)

The Contractor shall at his expense comply with all laws and keep the RREC
indemnified in respect thereof.

(d)

The Contractor shall pay equal wages for men and women in accordance with
applicable labor laws.

(e)

The Contractor shall be allowed to commence work at site only on production of

requisite license.

(f)

The Contractor shall be allowed to commence work at site only on production or

requisite license as required under the Contract Labor (Regulation & Abolition)
Act, 12970 amended upto date.

Implementation of Apprentices Act, 1961.

The Contractor shall comply with the provisions of the Apprentices Act, 1961 and the Rules
and orders issued there under from time to time. If he fails to do so, his failure will be a
breach of the contract and the Engineer-in-Charge may at his discretion, cancel the contract.
The Contractor shall also be liable for any pecuniary liability arising out of any violation by
him of the provisions of the Act.

43

4.63

Contractor to indemnify the RREC.

4.63.1 The Contractor shall indemnify the RREC and every member, officer and employees of the
RREC, also the Engineer-in-Charge and his staff against all actions. Proceedings, claims,
demands, costs and expenses whatsoever arising out of or in connection with the matters
referred to the damage to the property and all actions, proceedings, claims, demands, costs
and expenses which may be made against the RREC for or in respect of or arising out of any
failure by the contractor in the performance of his obligation under the contract documents.
The RREC shall not be liable for or in respect of any demand or compensation payable by
law in respect or inconsequence of any accident or injury due to negligence or otherwise to
any workmen or other person in the employment of the Contractor or his sub Contractor and
Contractor shall indemnify and keep indemnified the RREC against all such proceedings,
costs-charges and expenses whatsoever, in respect or in relation thereto. The liability in such
cases including criminal liability shall be to the bidders account.
4.63.2 Should the RREC have to pay any money in respect of such claims or demands as aforesaid
the amount so paid and the costs incurred by the RREC shall be charged to and by the
Contractor and the Contractor shall not be at liberty to dispute or question the right of the
RREC to make such payments notwithstanding the same may have been made without his
consent or authority or in law or otherwise to the contrary.
4.63.3 In every case in which by virtue of the provisions of section 12, sub-section (1) of
Workmens Compensation Act, 1923 or otherwise applicable provision of Workmens
Compensation Act or any other Act, the RREC is obliged to pay compensation to a
workman employed by the Contractor the amount of the compensation so paid and without
prejudice to the rights of the RREC under section 12, Sub-section (2) of the said Act, RREC
shall be at liberty to recovery such amount or any part thereof by deducting it from the
suppliers credit or from any sum due to the Contractor whether under this contract or
otherwise. The RREC shall not be bound to contest any claim made under section 12, subsection (1) of the said Act. Except on the written request of the Contractor and upon his
giving to the RREC full security for all costs for which the RREC might become liable in
consequence of contesting such claim.
4.64

Health and Sanitary Arrangements for Workers.

In respect of all labor directly or indirectly employed in the works for the performance of
Contractors part of this agreement the Contractor shall comply with or cause to be complied
with all rules and regulation of the local sanitary and other authorities or as framed by the
RREC form time to time for the protection of health and sanitary arrangements for all
workers.

4.65

Safety Regulations.

4.65.1 In respect of all labor, directly or indirectly employed in the work for the performance of
Contractors part of this agreement the Contractor shall at his own expense arrange for all
the safety provisions as per safety codes of CPWD. Indian Standards Institution, the
Electricity Act, the Mines Act, Regulations, Rules and Orders made thereunder and other
acts as applicable.
4.65.2 The contractor shall observe and abide by all fire and safety regulations of the RREC.
Before starting construction work, the Contractor shall consult with RRECs Safety
44

Engineer-in-Charge and must make good to the satisfaction of the RRECs Safety Engineer
or Engineer-in-Charge any loss or damage due to fine to any portion of the work done or to
be done under this agreement or to any of the RRECs existing property.
4.65.3 Contractor shall adhere to safe construction practice and guard against hazardous and unsafe
working conditions and shall comply with necessary safety rules in this regard.
4.66

First Aid and Industrial Injuries.

4.66.1 Contractor shall maintain first aid facilities for his employees and those of his SubContractors
4.66.2 Contractor shall make outside arrangements for ambulance services and for the treatment of
industrial injuries. Names of those providing these services shall be furnished to RREC prior
to start of constructions and their telephone numbers shall be prominently pasted in
Contractors office.
4.66.3 All critical industrial injuries shall be reported promptly to RREC and a copy of
Contractors report covering each personnel injury requiring the attention of a physician
shall be furnished to the RREC.
4.67

Smoking Prohibited in Non-Smoking Areas.

Smoking within non-smoking areas is strictly prohibited. Violators of the no-smoking rules
shall be discharged immediately.

4.68

Barricades

4.68.1 Contractor shall erect and maintain barricades required in connection with his operation to
guard or protect:
Excavations.
Hoisting areas.
Areas adjudged hazardous by Contractors or RRECs Inspections.
Rail/road unloading spots.
4.68.2 Contractors employees and those of his Sub-Contractor shall become acquainted with
RRECs barricading practice and shall respect the provisions thereof.
4.68.3 Red flashed lanterns shall mark barricades and hazardous areas adjacent to but not located
in normal routes or travel at nights.
4.69

Scaffolding.

4.69.1 Suitable scaffolding shall be provided by the Contractor for workmen for all works that
cannot safely be done from the ground or from solid construction except such short period
work as can be done safely from ladders. When a ladder is used and extra mazdoor shall be
engaged for holding the ladder and if the ladder is used for carrying materials as well
suitable footholds and handhold shall be provided on the ladder and the ladder shall be given
an inclination not steeper than 1 to 4 (1 horizontal and 4 vertical).

45

4.69.2 Scaffolding or staging more than 4 meters above the ground or floor or suspended from an
overhead support or erected with stationary support shall have a guard rail properly attached
bolted and braced at least 1m high above the floor or platform or such scaffolding or staging
and extending along with entire length of the outside and ends thereof with only such
openings as any be necessary for the delivery of materials. Such scaffolding or staging shall
be necessary for the delivery or materials. Such scaffolding or staging shall be so fastened as
to prevent it from swaying from the building or structure.
4.69.3 Working platform, gangways and stairways shall be so constructed that they shall not sag
unduly or unequally and if the height of the platform or gangway or the stairway is more
than 4m above ground level or floor level.. they shall be closely boarded, shall have 4m
above ground level or floor level, they shall be closely boarded, shall have adequate width
and shall be suitable fastened as described in (ii) above.
4.69.4 Providing suitable fencing shall provide every opening in the floor of a building or in a
working platform with suitable means to prevent the fall of persons or materials or railing
whose minimum height shall be 1m.
4.69.5 Safe means of access shall be provided to all working platforms and other working places.
Every ladder shall be securely fixed. No, portable single ladder shall be over 9m in length
while the width between the side rails in rung ladder shall in no case be less than 30cms for
ladder upto and including 3meters in length. Or longer ladder this width shall be increased at
least 5mm for each additional foot of length. Uniform steps pacing shall not exceed 30 cms.
Adequate precautions shall be taken to prevent danger from electrical equipment. No
materials on any of the sites of work shall be so stacked or places as to cause provided all
necessary fencing and the lights to protect the works and staff from accidents, and shall be
bound to bear the expenses of defense of every suit, action or other proceedings of law that
may be brought by any person for injury sustained owing to neglect of the above precautions
and to pay any damages and cost which may be awarded in any suit or action or proceedings
to any such person or which may with the consent of the Contractor be paid to compromise
any claim by any such person.
4.70

Excavation and Trenching.

4.70.1 All trenches 1.2m or more in depth shall at all times be supplied with at lease one ladder for
each 50m length or fraction thereof.
4.70.2 Ladder shall be extended from bottom of the trench to at least 1m above the surface of the
ground. The sides of the trenches, which are 1.5m in depth, shall be stopped back to give
suitable slope or securely held by timber bracing, so as to avoid the danger or sides to
collapse. The excavated materials shall not be placed within 1.5m of the edge of the trench
or half of the trench width whichever is more. Cutting shall be done from top to bottom.
Under no circumstances undermining or undercutting be done.
4.71

Demolition.

4.71.1 Before any demolition work is commenced and also during the process of the work, the
following safety measures shall be taken.

46

(i)

When the work is done near any place where there is a risk of drowning. All
necessary safety equipments shall be provided and kept ready for use and all
necessary steps taken for prompt rescue of any person in danger and adequate
provision shall be made for prompt first aid treatment of all injuries likely to be
sustained during the course of the work.

(i)

Use of hoisting machines and tackled including their attachments, anchorage and
supports shall conform the following standards or conditions:
These shall be of good mechanical construction, sound materials and adequate
strength and free from patent defect and shall be kept in good working order.
Every rope used in hoisting or lowering materials or as means of suspension shall be
of durable quality and adequate strength and free from patent defects. Every crane
driver or hoisting appliance operator shall be properly qualified and no person under
the age of 21 years shall be in charge of any hoisting machine including any
scaffolding which or give signals to the operator.
In case of every hoisting machine and of every chain ring hook, shackle swivel and
pulley block used in hoisting or lowering or as means of suspension, the safe
working load shall be ascertained by adequate means. Every hoisting machine and all
gear referred to above shall be plainly marked with the safe working load and the
conditions under which it is applicable shall be clearly indicated. No part of any
machine or any gear referred to above in this paragraph shall be loaded beyond the
safe working load except for the purpose of testing.
In case of department matters, the safe working load shall be modified by the
Engineer-in-Charge. As regards Contractors machines, the Contractor shall notify
the safe working load of the machine to the Engineer-in-Charge, whenever he bring
any machinery to site of work and get it verified by the Engineer-in-Charge.

(ii)

Motors, gearing, transmission, electric wiring and other dangerous part of hoisting
appliances shall be provided with efficient safeguards. Hoisting appliances shall be
provided with such means as to reduce to the minimum, risk of any part of a
suspended load becoming accidentally displaced. When works are employed on
electrical installations, which are already energies, insulating mats, wearing
appliances such as gloves, sleeves, and boots as may be necessary shall be provided.
The workers shall not wear any rings, watches and carry keys or other materials,
which are good conductors of electricity.

(iii)

All scaffolds, ladders and other safety devices mentioned or described herein shall be
maintained in safe conditions and no scaffold, ladder or equipment shall be altered or
removed while it is in use. Adequate washing facilities shall be provided at or near
places of work.

(iv)

These safety provisions shall brought to the notice of all concerned by displaying on
a notice board at a prominent place at the work spot. The person responsible for
compliance of the safety code shall be named therein by the Contractor.

(v)

To ensure effective enforcement of the rules and regulations relating to safety

precautions, the arrangements made by the Contractor shall be open to inspection by
47

the Welfare Officer, Engineer-in-Charge or Safety Engineer of the administration or

their representatives.
(vi)

Notwithstanding the above paras, there is nothing in these to exempt the contractor
from the operations of any other Act or Rules in force in the Republic of India.

4.71.2 The works throughout, including any temporary works shall be carried out in such a manner
as not to interfere in any way whatsoever with the traffic on any roads or footpaths at the site
or In vicinity thereto or any exiting works whether the property of the Administration or of a
third party.
4.71.3 In addition to the above the Contractor shall abide by the safety code provision as per
CPWD Safety Code and Indian Standard Safety code framed from time to time.
4.72

Damage to Property.

4.72.1 Contractor shall be responsible for making good to the satisfaction of the RREC any loss or
any damage to all structures and properties belonging to the RREC or being not executed or
procured or being procured by the RREC or of other agencies within the premises of all the
work of the RREC, if such loss or damages due to fault and/ or the negligence or willful acts
or omission of the contractor, his employees, agents, representatives or Sub-Contractors.
4.72.2 The Contractor shall indemnify and keep the RREC harmless of all claims for damage to
property other than RRECs property arising under or by reason of this agreement if such
claims result from the fault and/ or negligence or willful acts or omissions of the contractor,
agents representative or Sub-Contractors.
4.73 Abnormal Rates.
The Bidder is expected to quote rate for each item after careful analysis of cost involved for
the performance of the complete item considering all specification and conditions of
contract. This will avoid loss or profit or gain in case of curtailment or change of
specification for any item. In case it is notice that the rates quoted by for any item are
unusually high or unusually low, it will be sufficient cause for the rejection of the unless the
RREC is convinced about the reasonableness of the rates on scrutiny of the analysis for such
rate to be furnished by the on demand.
4.74

Final Bill with Letter of Discharge.

Contractor shall submit the final bill covering all his claims, on any account whatsoever,
including the extra work arising out of or under the contract. Once the final bill has been
submitted, it shall be deemed that Contractor has no other claims of any kind or nature
whatsoever under or arising out of or relating to the contract or the work or extra work done
pursuant thereto and that the contract including the arbitration agreement contained therein
stands terminated and determined by mutual agreement of the parties claims and disputes, if
any, after the date of discharge letter shall only be settle by suit in Court of Law and not
through arbitration.

4.75

Insurance.

4.75.1 The Contractor shall be responsible and take an Insurance Policy for transit-cum-storagecum-erection for all the materials to cover all risks and liabilities for supply of materials on
48

F.O.R. site basis, storage of materials at site, erection, testing, commissioning, till handing
over the Plant & Equipment to RREC. The Insurance policy should be taken from General
Insurance Company or any of its subsidiaries and it should be assigned in favour of RREC.
4.75.2 The Contractor shall also take insurance for Third Party Liability covering loss of human
life engineers and workmen not belonging to Contractor) and also covering the risks of
damage of the others material/equipment/properties during execution of the Contract.
However, the value of third party liability for compensation for loss of human life and
damage of equipment/property shall be subject to the approval of RREC/Consultant.
4.75.3 Before commencement of the work, the Contractor will ensure that all its employees and
representatives are covered by suitable insurance against and damage, loss, injury or death
arising out of the execution of the work or in carrying out the Contract. This insurance
coverage should continue till handing over of the Plant & Equipment to the RREC.
a)

Employees State Insurance act: The contractor shall accept full and exclusive
liability for the compliance with all obligations imposed by the Employees State
Insurance Act 1948 and the Contractor shall further defend, indemnify and hold
RREC harmless from any liability or penalty which may be imposed by the Central
State or Local authority by the reasons of any asserted violation by Contractor or
Sub-Contractor of the Employees State Insurance Act, 1948 and also from all claims,
suits or proceedings that may be brought against the RREC arising under growing
out of or by reasons of the work provided for by this Contract whether brought by
employees of the Contractor by third parties or by Central or State Government
Authority or any political sub-division thereof.
The contractor shall fill-in with the Employees State Insurance Corporation. The
Declaration Forms and all forms which are required in respect of the Contractors or
Sub-Contractors employees, who are employed in the work provided for or those
covered under ESI from time to time under the Agreement. The contractor shall
deduct and secure the Agreement of the Sub-Contractor to deduct the employees
contribution as per the First Schedule of the Employees State insurance Act from
wages and affix the employees contribution as required by the Act. The contractor
shall maintain all cards and records required under the Act in respect of employees
and payments of the Contractor shall secure the Agreement of the Sub-Contractor toe
maintain such records. All expenses incurred for the contributions, making
contributions or maintain records shall be the Contractors or Sub-Contractors
account.
The RREC shall retain such sum as may be necessary from the total Contract value
until the Contractor shall furnish satisfactory proof that all contribution as required
by the Employees State Insurance Act. 1948 have 04been paid.

b)

Workmens Compensation Act and Employers liability Insurance: Insurance

shall be affected for all the Contractors employees engaged in the performance of
this contract in accordance with Workmens Compensation Act & Employers
liability. If any of the work is sub-let, the Contractor shall require the Sub-Contractor
to provide workmens compensation and Employers liability insurance for the
latters employees. If such employees are not covered under the Contractors
Insurance.

49

c)

Any other insurance required under law or regulations or by RREC: Contractor

shall also carry and maintain any and all other insurance which he may be required to
have under any law or regulations from time to time. He shall also carry and
maintain any other insurance, which may be required by the RREC.

d)

Accident injury to workman: The RREC shall not be liable for or in respect of any
demand or compensation payable at law in respect of or in consequence of accident
or injury to any workman or other person in the employment of the Contractor or any
Sub-Contractor and the Contractor shall indemnify and keep indemnified the RREC
against all such damages and compensation and against all claims demands.
Proceedings, cost, charges and expense. Whatsoever or liability thereof.

4.75.4 It is expressly understood that the risk costs and consequence of the Contractors failure to
arrange for insurance coverage as specified above, shall be solely to Contractors cost and
account and RREC shall have no responsibility or liability thereof.
4.75.5 The Contractor shall fulfill the necessary requirement/ obligations of the Insurance
Company including provisions of adequate fire fighting facilities, watch & ward etc so that
the claims are not rejected.
4.75.6 Welding, soldering or the use of an open flame in the vicinity of combustible material is
permitted only if at least one workman suitably equipped with extinguisher and will trained
in fire-fighting is present.
4.75.7 All inflammable material (such as shuttering material not used for concreting liter etc. and
especially and inflammable liquids and gases must be stored at a sufficiently large distance
from the property under construction or erection and any hot work.
4.75.8 The Contractor shall ensure that the insurance coverage is obtained to take care of future
cost escalations and variation in taxes & duties during the tenure of the Contract. The
Contract shall, if necessary, also enhance and extend the insurance coverage till completion
of supplies.
4.75.9 The Contractor shall lodge, whenever required, the necessary claim with the Insurance
Company and shall settle the claims with Insurance company thereafter. However, the
Contractor shall proceed with the repaid and /or replacement of the equipment/component
without waiting for the settlement of the claims.
4.75.10 The above insurance policy shall be kept valid during the tenure of the Contract (during
EPC period as well as O&M Period) and the Contractor shall pay necessary premiums as
required under the terms of the policy.
4.75.11 The insurance policy mentioned above is only illustrative, the contractor shall take
necessary insurance cover during EPC and O&M period, not only for covering the risk of
equipment, material and other properties relating to the project but also specific cover for
third party claim, personal accident cover. Notwithstanding such insurance coverage, any
loss arising in respect of property of the project or third party claims during the EPC or
O&M period shall be on account of the contractor. In case any such claims are met or paid
by RREC, they shall be recoverable from the contractor.
50

4.75.12The Contractor shall furnish to the RREC a photocopy of policy/policies of insurance and
receipt for payment of premium at regular intervals for reference.
4.76

Liquidation, Death, Bankruptcy Etc.

If the Contractor shall die, dissolve or become Bankrupt or insolvent or cause or suffer any
Receiver to be appoint of his business or any assets thereof compound with his Creditors, or
being a corporation commence to be wound up not being a members voluntary winding up
for the purpose of amalgamation or reconstruction, or carry on its business under a Receive
for the benefits of its Creditors or any of them, the RREC shall be at liberty:

4.77

(a)

to terminate the Contractor forthwith upon coming to know of the happening of any
such event as aforesaid by notice in writing to the Contractor or to the Receiver or
Liquidator or to any person in whom the Contract may become vested to or.

(b)

to give such Receiver, Liquidator or other person the option of carrying out the
Contract subject to his providing guarantee upto an amount to be agreed for the due
and faithful performance of the Contract.

Responsibility for Performance of Contract.

4.77.1 The contract shall be solely responsible for the entire supplies whether made by him directly
or by his Sub-Contractors with or without the approval of RREC/Consultant as the case may
be. The Contractor shall be responsible for the due and faithfully performance of the
Contract in all respect according to the intent and meaning of the drawings, specifications
and all other documents referred to in this contact. Any approval, which the RREC/
Consultant may have given in respect of the stores, materials, suppliers or other particulars
and the workmanship involved in the contract (whether with or without tests carried out by
the Contractor or the RREC/Consultant) shall not bind the RREC and notwithstanding any
approval or acceptance given by the Consultant, it shall be lawful for the RREC to reject the
materials supplied are not in conformity with the terms and conditions of the Contract in all
respects.
4.77.2 The Contractor shall co-operate with the RRECs other Contractors, if any, for any
associated plant and freely exchange all technical information with them to obtain the most
efficient and economical design and to avoid unnecessary duplication of equipment. No
remuneration shall be claimed from the RREC for such technical co-operation.
4.78

Responsibility for Completeness.

4.78.1 Any supplies which not have been specifically mentioned in this Contract but which are
necessary for the design, engineering, manufacture, supply & performance or completeness
of the unit shall be provided by the Contractor without any extra cost and within the time
schedule for efficient and smooth operation and maintenance of the unit under Indian
conditions.
4.78.2 The approval by the RREC/Consultant at any stage for any supplies by the Contractor shall
not relieve him of his obligations under the contract.
51

4.79

Dispatch and Billing Schedule.

Within week of Effective Date, the Contractor shall prepare and submit detailed dispatch
schedule and corresponding billing schedule for the Plant and Equipment. The dispatchcum-billing schedule shall indicate the breakdown of the complete plant into shipment units
with approximate weights and dimensions, respective dates upon which such units will be
dispatched from the Contractors works along with billing value. The Contractor shall
arrange for supplies of the Plant, Machinery and Equipment in the logical sequence required
for erection within the overall delivery schedule of the Contract. The dispatch cum billing
schedule shall be scrutinized and approved by the RREC. The Contractor shall promptly
give written notice to the RREC of any anticipated delay in maintaining such schedule
stating reasons and remedial measures, if any. This shall not absolve the Contractor from his
responsibilities for any delay.

4.80

Packing, Identification and Marking.

4.80.1 The Contractor shall include and provide for securely protecting and packing the materials
so as to avoid loss or damage during handling & transport by rail and road.
4.80.2 All packing shall allow for easy removal and checking at site. Special precaution shall be
taken to prevent rusting of steel and iron parts during transit. Gas seals or other methods
proposed to be adopted for protection against moisture during transit shall be subject to the
prior approval of the RREC.
4.80.3 The number of each package in a shipment shall be shown in fraction, numerator-showing
number of the package and the denominator showing the total number of packages in a
lot/consignment. The packages number shall be generally prepared wherever possible in the
sequence in which they will be required for erection.
4.80.4 Each package delivered under the Contract shall be marked by an at the expense of the
Contractor and such marking must be distinct and in English language (all previous
irrelevant markings being carefully obliterated). Such marking shall show the description
and quantity of contents, the name of the Contractor with a distinctive number of mark
sufficient for purpose of identification. All markings shall be carried out with such material
as to ensure quickness of drying, fastness and idelivility. Each equipment or parts of
equipment shall when shipped or railed or otherwise dispatched be tagged with reference to
the assembly drawings and corresponding part numbers. Each bale or package shall contain
a packing note quoting specifically the name of the contractor, the number and date of
Contracts or orders and the name of the office placing the Contract, nomenclature of the
stores and include a schedule of parts for each complete equipment giving the part numbers
with reference to the assembly drawing and the quantity of each part, drawing Nos. and tag
numbers.
4.80.5 All packing cases, containers, packing and other similar materials shall be new and supplied
free by the Contractor and same will not be returned unless otherwise stated in the Schedule
hereto.
4.80.6 Not with standing anything stated in this clause, the Contractor shall be entirely responsible
for loss, damage or depreciation or deterioration to the materials and supplies due to faulty
protective and insecure packing.
52

4.81

Type Quality of Materials and Workmanship

4.81.1 The design, engineering, manufacture, assembly inspection, testing and performance of the
equipment shall be in accordance with latest appropriate Indian Standards and Codes. Where
appropriate Indian Standards and Codes are not available, other suitable standards and codes
as approved by the RREC shall be used.
4.81.2 The supplies shall be designed to suit the climatic, geological, hydrological, and
seismological and soil conditions of the site. Measures shall be taken against corrosion
erosion by ground water, storm surge, floods, cyclones, wind speeds etc.
4.81.3 The Contractor shall be deemed to have carefully examined and to have knowledge of the
equipment, the general and other conditions, specifications, schedules, drawings, etc.
forming part of the contract and also to have satisfied himself as to the nature and character
of the supplies to be made and the type of equipment and duties required including wherever
necessary of the site conditions and relevant matters and details. Any information thus had
or otherwise obtained from RREC/Consultant shall not in any way relieve the Contractor
from his responsibility and contractual obligations for designing, manufacturing and
supplying the Plant and Equipment at site in terms of the Contract. If the Contractor shall
have any doubt as to the meaning of any portion of the Contract, he shall, before signing it,
set forth the particulars thereof and submit to RREC in writing so that such doubt may be
removed.
4.81.4 The equipment under scope of supply shall be of the best quality and workmanship
according to the latest engineering practice and shall be manufactured from materials of best
quality or highest class considering strength and durability for their best performance and all
materials shall be new. Substitution of specified material or variation from the method of
fabrication may be permitted with the prior written approval of the RREC. Such approval
shall be granted only if a compelling reason exists for making a substitution.
4.81.5 The Contractor shall procure and/or fabricate all materials and equipment in accordance
with all requirements of Central and State enactment's, rules and regulations governing such
work in India and at site. This shall not be construed as relieving the Contractor from
complying with any requirement of RREC as enumerated in the contract specifications
which may be more rigid than and not country to the above mentioned rules, nor providing
such constriction as may be required by the above mentioned rules and regulations. In case
of variance of the contract specification from the laws, ordinance, rules and regulations
governing the contract. The contractor shall immediately notify the same to the RREC. It is
the sole responsibility of the Contractor, however, to determine that such variance exists.
The contractor shall also obtain the Statutory Authorities approval for the plant, machinery
and equipment to be supplied by the contractor.
4.81.6 Codes and standards referred in Contract documents shall be followed. Codes and standards
of other countries can be followed with the prior written approval of RREC/Consultant,
provided materials; supplies and equipment according to the standard are equal to or better
than the corresponding standards specified in the Contract.
4.81.7 All meters, gauges, recorders and other types of indicating, integrating or recording devices
shall be calibrated in metric system and degree Celsius. Where vernier attachment are
related. English system gearing must be changed to produce result on a true decimal (metric
basis) functional and instruction plate shall be in English language.
53

4.81.8 Brand names mentioned in the Contract documents are for the purpose of establishing the
type and quality of product to be used. The Contractor shall not change the brand name and
qualities of the bough-out items without the prior written approval of the RREC. All such
products and equipment shall be used or installed in strict accordance with original
manufacturer's recommendations, unless otherwise directed by the RREC.
4.82

Contract Drawings and Documents

4.82.1 The Contractor immediately after the award of the Contract shall provide the RREC
consultant CPM/PERT oriented data wise delivery schedule for all drawings and other
design and engineering information.
4.82.2 Drawings, documents and other information to be supplied by the Contractor are also given
in the specification elsewhere.
4.82.3 The Contractor well in advance of commencement of supplies shall supply three sets of all
computation sheets and drawings as indicated above. The computation sheets shall be for the
purpose of reference and record only. Of the drawings, one copy shall be returned to the
Contractor with the RREC's/Consultant's approval or comments for amendments. In the
latter case, further three copies of the amended drawings shall be submitted again for
approval, supported, necessary by amended computation sheets in triplicate. On final
approval, the Contractor shall supply one reproducible plastic/mini-film tracing and six sets
of ordinary prints of the finally completed drawings/documents.
4.82.4 Where approval of drawings before manufacture/construction/fabrication has been specified,
it shall be Contractor's responsibility to have these drawings prepared as per the direction of
RREC and get these approved before proceeding with manufacture/fabrication as the case
maybe. Any changes that may have become necessary in these drawings during the
execution of the Contract shall have to be carried out by the Contractor to the satisfaction of
RREC, at no extra cost and time. All final drawings shall bear the certification stamp duly
signed by the Contractor.
4.82.5 Following literature and documents pertaining to the contract equipment shall be supplied
by the Contractor free charge to the RREC in Six copies according to agreed schedule:
(i)

Drawing showing equipment details with illustrated parts catalogue.

(ii)

Instruction manuals for operation and maintenance including lubrication details.

(iii)

Complete erection instructions with details erection drawing. These shall be supplied
to the RREC as early as possible but not later than six weeks before the dispatch of
the respective Plant and Equipment from the Contractor's works.

(iv)

Spare parts list catalogues.

(v)

Catalogues of bought out items.

(vi)

Detailed drawings for all wearing parts alongwith material specification, in enough
details for local manufacture.

(vii)

Any other information document as may be required by the RREC.

4.82.6 The Contractor shall furnish as soon as possible, general arrangement drawing to enable the
RREC/Consultant to examine the type and material of plant to be supplied and to propose
any changes, which they may think necessary. The contractor shall not withhold any detailed
drawings or information necessary to enable the above examination to take place. The
54

RREC/Consultant shall make any comment or objection, which they may have within one
month of the receipt of the various drawings.
4.82.7 Any modification shall be subject to written approval of the RREC.
4.82.8 The supply of all contract drawings under this Schedule shall be completed in accordance
with the delivery schedule for the supply of drawings.
4.82.9 The Drawing number should be given in such a manner that the drawings pertaining to a
particular section are found together. Suitable cross-reference shall be given in the drawings,
as required.
4.82.10The supply of all drawing/documents as stated above shall form a part of the contract and
the RREC will withhold payment of the Contractor under the Contract until the
drawing/documents have been received in full, to the entire satisfaction of the RREC.
4.83

Errors and Omissions

4.83.1 The Contractor shall be responsible for any discrepancies errors and omissions in the
drawings or other information submitted by him irrespective of whether these have been
approved, reviewed or otherwise accepted by the RREC/consultant or not.
4.83.2 The Contractor, however, shall not be responsible, should the discrepancies, errors or
omissions arise out of incorrect or incomplete information or particulars furnished by the
RREC unless correctness completeness of such information or particulars should have been
re-checked/re-confirmed by the Contractor on his own as a sound design and engineering
practice.
4.83.3 The Contractor shall take all corrective measures arising out of discrepancies, errors and
omissions in drawings and other information within the time schedule and without extra cost
to the RREC.
4.83.4 The Contractor shall also be responsible for any delay and/or extra cost, if any, in carrying
out engineering and omissions as well as of any late revisions of drawings and information
submitted by the contractor.
4.84

Approval by the RREC

4.84.1 Documents and drawings as per and Technical Specification shall be subject to the approval
of the RREC/consultant.
4.84.2 Drawings and documents as per of and given elsewhere, shall be submitted by the contractor
for review/reference.
4.84.3 All changes from the agreed specifications/drawings shall be subject to the approval of the
RREC.
4.84.4 All sub-contracts for design and engineering, manufacture and supplies and any other
work/services covered under the contract shall be subject to the written approval of the
RREC.

55

4.84.5 While the contractor shall make supplies, in terms of the contract, the RREC shall have the
right to check and approve designing, type, quality, quantity, materials and workmanship of
any or all items of supplies, where considered necessary by the RREC, to ensure that
supplies made by the contractor are in accordance with the provisions of this contract.
4.84.6 The enable the RREC to accord approval and to review documents and drawings .The
Contractor shall submit back-up data/calculations assumptions as may be required by the
RREC/consultant.
4.84.7 Where approval of the RREC is necessary or implied but is not specifically provided for
elsewhere in this contract, such approval shall also come within the purview of this
schedule.
4.84.8 Approval by the RREC in terms of this schedule shall not relieve the contractor of his
obligations under this contract.
4.85

General Specification on Quality System, Inspection and Test of Plant and Equipment
at Manufacturer's Premises

4.85.1 Inspection & testing of wind farm and equipment shall be carried out by RREC/consultant at
the works of successful bidder (contractor/sub-contractor) during manufacturing and on final
product to ensure conformity of the same with the acceptable criteria of technical
specifications, approved drawings, authenticated manufacturing drawings and reference
national/international standards, as brought in Technical Specifications.
15 days advance notice shall be given by the Supplier to the RREC.
The supplier has to furnish type and routine test certificate of all major equipment as per
relevant ISS/ International Standard
4.86

Compliance with Laws and Regulations

The Contractor shall, throughout the performance of this contract comply with all laws,
rules, regulations and statutory requirements of Government of India, State Government and
other statutory bodies as far as such bodies have jurisdiction over the Contract or any part of
the same.

4.87

Secrecy Titles

4.87.1 All maps, plans, drawings, specifications, schemes and the subject matter contained therein
and all other information given to the contractor, by the RREC /consultant in connection
with the performance of the contract shall be held confidential by the contractor and shall
remain the property of the RREC and shall not be used or disclosed to third parties by the
contractor for any purpose other than for which they have been supplied or prepared. The
contractor may disclose to third parties, upon execution of secrecy agreements satisfactory
to the RREC, such part of the drawings, specifications or information if such disclosure is
necessary for the performance of the contract.
4.87.2 Maps, layouts and photographs of the unit/integrated plant including its surrounding region's
showing vital installation for national security shall not be published or disclosed to the third
parties or taken out of the country without prior written approval of the RREC and upon
execution of secrecy agreements satisfactory to the RREC with such third parties prior to
disclosure.
56

4.87.3 Title to secret processes, if any, developed by the contractor on an exclusive basis and
employed in the design of the unit shall remain with the contractor. The RREC shall hold in
confidence such process and shall not disclose such processes to the third parties without
prior approval of the contractor and execution by such third parties of secrecy agreements
satisfactory to the contractor prior to disclosure.
4.87.4 Technical specifications, drawings, flow sheets, norms calculations, diagrams,
interpretations of the test results, schematics, lay outs and such other information which the
contractor has supplied to the RREC under the contract shall be passed on to the RREC. The
RREC shall have the right to use these for construction erection, start-up, commissioning,
operation, maintenance, modifications and/or expansion of the unit including for the
manufacture of spare parts.
4.87.5 The provisions shall not apply to information:

4.88

(i)

Which at the time of disclosure are in the public domain or which later on
become parts of public domain through no fault of the party concerned.

(ii)

Which were in the possession of the party concerned prior to disclosure to him
by the other party, or

(iii)

Which were receive by the concerned party after the time of disclosure without
restriction on disclosure or use, from a third party who did not acquire such
information directly or indirectly from the other party.

Rejection of Defective Plant

4.88.1 If the completed WEG's equipment Machinerys or any portion thereof, before it is accepted
or taken over, be defective or fails to fulfill the requirement of the contract, the RREC shall
given the contractor notice setting forth particulars of such defects or failure and the
contractor shall forthwith make the defective WEGs, equipment, machinerys good or alter
the same to make it comply with the requirements of the contract. Should be fail to do so
within a reasonable time, the RREC may reject and replace at the risk and cost of the
contractor, the whole or any portion of the same as the case may be which is defective or
fails to fulfill the requirements of the contract. However, such rejection/replacement by the
RREC shall not absolve the contractor of his responsibilities under this contract.
4.88.2 In the event of such rejection, the RREC shall be entitled to the use of the WEG's
equipment, machinerys in a reasonable and proper manner for a time reasonable sufficient
to enable him to obtain other replacement plant.
4.89

Negligence

4.89.1 If the contractor shall neglect to execute the supplies with due diligence of expeditions or
shall refuse or neglect to comply with any reasonable order given to him in writing by the
RREC in connection with the supplies or shall contravene the provisions of contract, the
RREC may give notice in writing to the contractor calling upon him to make good the
failure, neglect or contravention complained of within such time as may be deemed
reasonable and in default of this compliance with the said notice, the RREC without
prejudice to his rights may rescind or cancel the contract holding the contractor liable for the
damages that the RREC may sustain in his behalf.
57

4.89.2 Should the contractor fail to comply with such notice within a reasonable period from the
date of serving thereof in the case of failure, neglect or contravention capable of being made
good within that time or otherwise within such time as may be reasonably necessary for the
same making good, then and in such case the RREC shall have at his option the right to take
the supplies wholly or in part out of the contractor's hands and may complete the supplies
envisaged in the contractor either departmentally or by awarding fresh contract at a
reasonable price with any other person to execute the same or any part thereof and provide
other materials, tools and tackles or labor for the purpose of completing the supplies or any
part thereof.
4.89.3 In such event the RREC shall, without being responsible to the contractor for fair wear and
tear of the same, be entitled to seize and take possession and have free use of all materials,
tools, tackles or other things which may be on the site for use at any time in connection with
the supplies to the exclusion of any right of the contractor over the same and the RREC shall
be entitled to retain and apply and balance sum which may otherwise be then due on the
contract by him to the contractor or such part thereof as may be necessary to the payment of
the cost of execution of such supplies as aforesaid.
4.89.4 If the cost of executing the supplies as aforesaid shall exceed the balance due to the
contractor and the contractor fails to make good the deficit, the said materials, tools, tackles,
construction plant or other things, the property of the contractor as may not have been used
up at site may be sold by the RREC and the proceeds applied towards the payment of such
difference and the cost of and incidental to such sale, any outstanding balance existing after
crediting the proceeds of such sale be paid by the contractor on the certificate of the RREC,
but when all expenses, cost and charges incurred in the completion of the supplies are paid
by the contractor, all such materials, tools, tackles, construction plant or other things not
used and remaining unsold shall be removed by the contractor.
4.90

Progress Report
The contractor shall submit the progress report every month in the Performa mutually
discussed and agreed between the RREC and the contractor. The contractor shall submit 3
(three) copies of the progress report to the RREC/consultant. The RREC will have the right
to depute his/their representatives to ascertain the progress of contract at the premises of
works of the contractor or any of his sub-contractors.

4.91

Training of RREC's Personnel

4.91.1 Training to Four Engineer of RREC at the works, where assembly and testing of complete
WEG is carried out, within one year of commissioning of project. . Contractor will bear all
costs of travel, fees, lodging, boarding, training and local conveyance of the engineers at
training places.
4.91.2 The contractor shall depute adequate number of experts to the RREC's organization/plant for
training the RREC's personnel in all branches connected with the process, maintenance and
operation of the plant at such terms and conditions, as may be agreed to with the RREC.

58

4.92

Maintenance and Guarantee

4.92.1 For a period of twenty years of regular, reliable working of the plant commencing from the
date of issue of commissioning certificate according to Schedule the Contractor shall be
liable to replace any part that may fail or show signs of defects in place of his own
manufacture or those of his sub-contractor's under the conditions as per the contract and
under proper use and arising from faulty designs, materials or workmanship or erection or
from any act of omission of the contractor.
4.92.2 All such replacements of defective parts mentioned above shall be made free of cost at site
by the contractor and the return of the defective parts to the contractor's works shall be
contractor's responsibility and shall be made at his expense. The RREC will however, render
such assistance in this matter as will expedite the same. In the case of defective parts not
repairable at site but essential in the meantime for the commercial use of the plant, the
contractor shall replace at site free of cost to the RREC the said defective parts, before the
defective parts are removed to his works.
4.92.3 The issue of the RREC's certificate shall in no way exempt the contractor from the
provisions of this schedule.
4.92.4 The RREC shall be entitled to the benefit of any guarantee given to the contractor by the
original contractor or manufacturer of such goods.
4.93

Warranty

4.93.1 The contractor warrants that the supplies shall be new and of most modern design based on
best engineering practices and employing up to date, proven and established technology.
4.93.2 Within the terms of the Warranty, the contractor shall be liable for any defect in design,
material, manufacture, packing, transport, shipment, construction, erection, installation and
operation.
4.93.3 Up to expiry of the warranty period hereinafter defined, the contractor shall remain solely
liable for compliance of his supplies with contract provisions and with the best trade
practice. He shall be held to perform entirely at his expense any modification; adjustment
and/or revision acknowledged to be required to meet the conditions of the contract.
4.93.4 Upon detection of defects either by the RREC or by the contractor and/or notification
thereof in writing to the contractor by the RREC, the contractor shall immediately take
appropriate and efficient measures to remove the defects at his cost by repair or replacement
as may be approved by the RREC.
4.93.5 If the contractor does not commence the rectification either by repair or replacement of such
defects within 7 days from the date of notice by the RREC or does not complete the said
rectification with reasonable diligence and within a reasonable time as may be mutually
agreed, the RREC may, at his option, rectify the defects at the contractor's expense. The
RREC shall, in such as case, deduct from payment due to the contractor the expenses
incurred by the RREC for remedy of such defects without prejudice to the other rights of the
RREC under this contract.
59

4.93.6 Warranty shall be valid until two years from date of handing over of the wind farm for
O&M purpose Contractor's obligations under this warranty clause in respect of spare parts
for maintenance & repairs shall be two years after commissioning.
4.93.7 If the Contractor on account of the defects, repairs and/or replaces certain items by changing
the design or materials, such change shall not reduce the performance of the unit.
4.93.8 If any drawings/documents supplied by the contractor are found to be incorrect or
incomplete within the tenure of this contract, the contractor shall correct or complete such
drawing/documents at his cost within a reasonable time.
4.93.9 The issue of acceptance certificate/inspection certificate/approval by the RREC/consultant
shall in no way relieve the contractor from the provisions of the contract.
4.94

Rights of RREC to Vary or Cancel the Contract

4.94.1 If any changes are required for completeness of the contract as per clause 4.78 the contractor
shall not be entitled to extra price or time.
4.94.2 The contractor shall not change any supplies to be made pursuant to this contract except as
may become necessary to enable him to meet his technical obligations under this contract,
provided that such changes shall be subject or prior written approval of the RREC.
4.94.3 If any changes are required for completeness of the work as per clause 4.78 of this schedule,
the contractor shall not be entitled to extra price of time.
4.94.4 If the RREC requests a change of the schedule, which requires additional price, the same
shall be in accordance with clause 4.78
4.94.5 The RREC shall have further power to cancel the contract if the contractor fails to duly
perform and complete the contract or if it appears for valid reasons that he will fail to fulfill
his obligations under the contract for reasons other than those relieving him from his
responsibility under any other provision of this contract. In such an event, without prejudice
to and claims under this contract of the RREC, there shall be and equitable settlement of his
obligations arising out of this contract.
4.95

Safety Code
The contractor shall adhere to safe construction practice and guard against hazardous and
unsafe working conditions and shall comply with necessary safety rules in this regard.

4.96

Governing Law and Jurisdiction

The contract shall be governed by the construed according to the laws of the land. For the
entire dispute arising out of this contract, the jurisdiction shall lie with the courts in Jaipur
only. The Indian law shall be applicable for both Indian and Foreign contractors/suppliers.

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4.97

Language

4.97.1 All documents, instructions, catalogues, brochures, pamphlets, design data, norms and
calculations, drawings, operation, maintenance and safety manuals, reports, labels, on
deliveries and any other date shall be in English Language.
4.97.2 The contract agreement and all correspondence between the RREC/consultant and the
contractor shall be in English language.
4.98

Statutory Regulations and Jurisdiction

4.98.1 The contractor shall comply with all the statutory regulation of Government of India/State
Government applicable at site and RREC shall not be liable for any action or the statutes
applicable due to non-fulfillment of statutory obligations by the contractor.
4.98.2 For the purpose of litigation, if any, the courts at Jaipur, Rajasthan alone shall have
exclusive jurisdiction to hear & decide all matters pertaining thereto.
4.99

Indemnity

4.99.1 The Contractor shall at all times, indemnify and keep indemnified the Company,
including its employees, authorised agents and the Engineer-in-Charge its successors
from any and all liability for damages resulting from or arising out of or in any way
connected with the operation covered by the contract and he shall make good all losses
and damages arising there from. In case the Company shall incur any cost or expenses or
suffer any loss on account of any claim demand or course of action brought against them
and arising out of the operations covered by the contract, the Company shall have the
power (without being bound to do so) to defend, contest or compromise any such claim,
demand or cause of action. Any amount that may become payable by the Company and
any cost, expense etc that may be incurred by the Company in this behalf, shall also be
recoverable from the Contractor.
4.99.2 All sums payable by way of compensation/s under any of these conditions shall be
considered as reasonable compensation to be applied to the use of the Company without
reference to the actual loss or damage sustained and whether or not any damage shall
have been sustained.
4.99.3 Contractor shall also keep indemnified the Company against all claims of its staff under
Industrial Disputes Act, Payment of Wages Act, and Mines Act and other Acts/Rules
applicable on the awarded work to the contractor.
4.100 Observance by Sub-Contractor
The contractor shall also be responsible for the observance of all the above clauses by his
Sub-Contractors.
We accept above all terms and conditions and signed each page of this document.

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Section 5

SPECIAL CONDITIONS OF CONTRACT

5.1

Contract Price
The total price for the project and is in accordance with all terms, conditions, stipulations,
specifications, requirements and other conditions of the Contract as accepted by the RREC
and incorporated into the Contract document, shall be treated as the Contract price.

5.2

EPC Contract Price

5.2.1

The EPC Contract price shall be deemed inter-alia to included entire scope of work and
cover the cost of equipment, materials and suppliers, tools, templates, consumable, transport,
handling, approval, checking & testing, power evacuation facility up to pooling station,
stores, appliances, insurance & safety by the Contractor and all other materials in connection
with the execution of the supplies or any portion thereof complete in every respect or as may
be ordered in writing during the tenure of the Contract.

5.2.2

The EPC Contract price shall be deemed to include and cover the cost of all royalty and fees
for all articles and processes protected by letters, patent or otherwise incorporated in or used
in connection with the supplies, also all royalties, rents and other payments in connection
with obtaining all the materials for the supplies and shall indemnify the RREC and this
indemnity is hereby given by the Contractor against all actions, proceedings, claims,
damages, costs and expenses arising from the incorporation in or use of any such articles,
processes or supplies.

5.2.3

The EPC Contract is on lump sum turnkey basis and the contractor is responsible for the
total scope of work starting from design & manufacture till the project is successfully
commissioned.

5.2.4

The EPC Contract price shall remain firm and fixed and binding till completion of work. No
escalation will be granted on any reason whatsoever. Unless otherwise provided in the
Contact, the contractor shall not be entitled to claim any additional charges, even though it
may be necessary to extend the completion period under this Contract for any reasons
whatsoever.

5.2.5

The EPC Contract price shall be inclusive of all taxes and duties.

5.2.6

The EPC contract price shall be inclusive of free O&M of the wind farm during initial two
(2) year warranty period.

5.2.7

The contractor shall not separately bill any accessories and items required for making the
plant & machinery workable and their price will be deemed to be included in the price of
such components in the price of machinery plant or equipment.

5.3

O&M Contract Price

5.3.1

The price agreed between the Bidder and the RREC for operation & maintenance of wind
farm would include wear, tear, overhauling, machine brake down, insurance, replacement of
62

defective capacitors, spares, consumables & other parts for a period of eighteen years after
completion of initial two years free O&M. The same shall be treated as O&M Contract
Price.
5.3.2

The O&M Contract Price shall be deemed interalia to include entire scope of work and
cover the cost of all consumables, spares, insurance & deployment of manpower including
security personal during O&M period.

5.3.3

The O&M Contract Price shall remain firm & fixed and binding till completion of O&M
period from date for commercial operation of complete wind farm. No escalation will be
granted on any reason whatsoever, unless otherwise provided in the contract.

5.3.4

The O&M Contract Price shall be inclusive of all taxes, duties, royalty works tax etc.
The O&M charges are inclusive of insurance charges for the wind farm. In case Machinery
Break Down, the contractor shall take immediate steps to repair such breakdown with no
loss to RREC. If the insurance authorities does not agree those failures as machinery breakdown and considers as wear and tear failures, then these failures will be considered as to be
covered under O&M scope of work of the contract and no extra charges shall be payable by
RREC to the contractor.

5.3.5

All Bank charges and all other charges in connection with payment to be made to the
Contractor and in connection with Bank Guarantee shall be borne and paid by the
Contractor.

5.4

Taxes, Duties and Levies

5.4.1

The contract price shall be inclusive of all taxes, duties, etc. according to the legislation in
effect as on the day 15 days before of the bid opening date.

5.4.2

In case of failure by the Contractor to include any taxes, duties and levies in the quoted
price, the RREC shall not entertain any claim later on whatsoever except for the statutory
variations and or imposition of new taxes and duties. RREC shall be eligible to avail the
benefit if any downwards revision in the taxes and duties.

5.5

Statutory Variations.
Whenever tax has been paid in excess or any benefit under the Taxation Laws, which were
available, but has not been availed of or refund/benefit would be available to the Contractor
on account of avoidance of Double Taxation/MODVAT, the same shall be diligently
claimed by the Contractor from the Authorities concerned and refunded to the RREC.

5.6

Erection of Equipment.
The RREC shall not be liable to pay any taxes and duties on the erection of equipment
supervision of erection & commissioning and commissioning assistance to be rendered by
the Contractor and/or any taxes and duties that may be applicable on the erection work and
commissioning services. The Contractor will included in his price all such taxes and duties
on his price separately on this account. The Contractor shall be fully responsible to pay such
taxes and duties.
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5.7

Deduction at Source
Notwithstanding anything contained elsewhere in the Contract, the RREC shall deduct at
source from the payment due to the Contractor the taxes (e.g. Sales Tax, Income Tax,
Service Tax, Work Contract Tax etc.) as required under the Law for the time being in force.
The RREC shall pay the amount so deducted to the Authorities concerned as per Law. The
RREC shall, however, provide with tax deduction certificate evidencing such tax payments.
This is for the Contractors deal with Tax Authorities directly in respect of any claim or
refund relating to the above and the RREC shall not be liable or responsible for any type for
payment or reimbursement in this regard.

5.8

Payment Terms
Payment terms regarding EPC works of the project shall be as under:70% against synchronization of individual WEGs at site.
Balance 30% on completion and trial successful run test of 360 hours of 10 5%
MW wind farm in all respect and submission of performance BG of 10% of contract
value valid for initial 2 years and shall be further extended for 8 years of operation
including warranty period.
If at any time, there should be evidence of any lien or claim for which the RREC might have
become liable and which is chargeable to the Contractor, the RREC shall have the right to
retain out of any payment then due or thereafter to become due an amount sufficient to
completely indemnify the RREC against such lien or claim and if such lien or claim be
valid, the RREC may pay and discharge the same and deduct the amount so paid from any
money which may be or may become due and payable to the Contractor. If any lien or claim
remain un-settled after all payments are made, the Contractor shall refund or pay to the
RREC all money that the latter may be compelled to pay in discharging such lien or claim
including all costs and reasonable expenses.

5.9

Payment Procedure.

5.9.1

The Bidder shall submit the bills for claim in four copies. The payment shall be made after
the verification and recommendation for payment from the Engineer In-charge.

5.9.2

It is expressly understood that the drawl of payment by the contractor in the manner
specified will not be constructed as the fulfillment of the contractor's obligations either in
part or whole under the contract and that the contractor shall continue to remain responsible
to RREC until all the obligations under the agreement have been fulfilled.

5.10

Completion Period.

5.10.1 The completion time is deemed to be essence of the Contract and shall be firm and binding.
The Bidder shall complete the design, engineering, manufacture, supply, storage, civil work,
erection, testing & commissioning of 10 5% MW by 28.2.2011. In case of delay beyond
28.2.2011, the contractor shall be liable of penalty as per terms and conditions of special
condition of contract (Section 5).

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5.10.2 The EPC work of the project shall be considered as commissioned and completed on
continuous generation of electricity for 360 hours with 98% availability of all the WEGs as
per commissioning schedule and generation of electricity from the wind farm as per power
curve of the WEGs. The commissioning will be considered for the project as per
commissioning schedules as whole only instead of individual WEGs.
5.11

Penalty for Delay in Completion.

In case of extension in the delivery period with penalty, the recovery shall be made on the
basis of following percentages of contract value of which the tender has failed to
commission the capacity :(a) Delay up to one fourth period of the commissioning period of un-commissioning
capacity; 2.5%.
(b) Delay exceeding one fourth but not exceeding half of the commissioning period of uncommissioning capacity; 5%.
(c) Delay exceeding half but not exceeding three fourth of the commissioning period of
un-commissioning capacity; 7.5%
(d) Delay exceeding three fourth of the commissioning period of un-commissioning
capacity; 10%
Note : Fraction of a day in reckoning period of delay in commissioning shall be eliminated
if it is less than half a day. The maximum amount of liquidated damages shall be 10%.
For the purpose of calculation of penalty for delay in commissioning, cost of each WEG
will be calculated as total cost of contract divided by total number of WEGs.

5.12

Warranty and Guarantee.

5.12.1 Warranty for Supply of Goods.

The Contractor shall warranty that the goods to be supplied under this contract are new
unused, of the most recent or current models and incorporate all recent improvements in
design and materials unless provided otherwise in the contract. The contractor shall provide
warrantee covering the rectification of any and all defects in the design of equipment,
materials and workmanship including spare parts for a period of two years from the date of
commissioning.
5.12.2 Availability Factor
The Bidder shall guarantee the machine availability factor of wind farm not less than 98 %
per month. In case the machine availability factor of wind farm shall happens to be less than
98% per month than for purpose of power curve performance analysis based on actual wind
data, the machine availability of wind farm will be considered as 98 % per month. However
in case of machine availability factor occurs more than 98%, than same shall be consider for
analysis purpose.
5.13

Performance Power Curve Guarantee.

b)

The bidders shall furnish certified Power Curve (Capability) for the offered machines
at standard air density (Tabular as well as in graphical form) along with the bid
which will be integral part of work order.
65

c)

The Bidder shall guarantee the machine availability factor of wind farm not less than
98 % per month. In case the machine availability factor of wind farm shall happens
to be less than 98% per month than for purpose of power curve performance analysis
based on actual wind data, the machine availability of wind farm will be considered
as 98 % per month. However in case of machine availability factor occurs more than
98%, than same shall be consider for analysis purpose.

c)

Bidder shall commission a wind mast at location approved by RREC within the
project site with sensor to be installed at hub height equivalent of WEG installed.
The actual wind data generated on monthly basis will be considered to calculate the
estimated generation from wind farm based on certified power curve of the installed
machine submitted along with bid document. For the purpose of calculating
estimated generation, grid availability will be considered as per actuals and array as
quoted by the bidder.

d)

The above estimated generation from wind farm shall be compared with actual
energy generated at WEGs controller of wind farm. If the actual generation is less
than the actual estimated generation, a LD @ 110% of the deemed revenue loss to
RREC shall be levied on contractor on the annual basis.

e)

The wind data obtained from the wind mast installed as above shall be got vetted
from Centre for Wind Energy Test (C-WET) OR other recognized agency on a
quarterly basis, which shall form the basis of performance assessment. The cost of
vetting from C-WET shall be borne by the bidder.

e)

If the guaranteed generation during any year is less than the generation guaranteed
by the bidder based on the certified power curve, first an opportunity will be given to
the contractor to repair/modify or replace the WEGs and its associated equipments or
provided additional WEG/WEGs at contractors own cost. However the LD will be
applicable as per sub clause 5.13(d) during the period of shortfall in generation.

g)

It is the responsibility of the O&M contractor to maintain high power factor to

reduce VAR drawl in these system. If RVPN penalize RREC for lower power factor
/VAR drawl from the grid, penalty at actual amount shall be deducted from the
O&M contractor bills/ outstanding contractors credit amount.

h)

The O&M contractor shall strictly follow the gird code and metering code of
RERC/RVPNL/DISCOM. In case RVPN/DISCOM penalize RREC for abnormal
operating condition created by WEG/wind farm resulting in disturbance in grid,
transmission and distribution system the same shall be recovered from the bills of
O&M contractor or any amount outstanding with RREC or by any legal means. To
avoid such situation the EPC cum O&M contractor should provide adequate
protection to the satisfaction of RVPN/DISCOM.

5.13 Contractors Obligation.

5.13.1 Contractor shall complete the project in all respect as per the Contract including power
evacuation facility.

66

5.13.2 The Contractor shall guarantee generation of electricity as per power curve for 20 years of
operation & maintenance and handed over the wind farm to RREC in good condition at the
end of twenty years of O&M period. .
5.13.3 The Contractor shall deemed to have satisfied himself on and taken account of:
i)
All conditions and circumstances affecting the contract.
ii)
Carrying out the work as described in the contract.
iii)
General circumstances at site.
iv)
General labor position at site etc.
v)
Scope of work as per bid document
5.13.4 The Contractor shall arrange on his own cost, the construction power & water.
5.13.5 The Contractor shall be responsible for obtaining all licenses, permits and approvals for
input of equipment. .
5.13.6 The contractor in all matters arising in the performance of the contract comply in all respect
with relevant laws,, Acts, Bylaws and rules and give all notices and pay all fees required by
the provision of any National or State Statute, or other law or any regulations or by laws of
any constituted authority. The contractor shall also comply with all the applicable laws of
the country of manufacture of the equipment.
5.13.7 The contractor shall indemnify the RREC against all claims, infringement of any patent,
registered design, copyright remarks or other property right. For the avoidance of doubt, the
RREC shall be under no obligation to make any payments by way of royalties or fee for the
possession and use of any copyright /patent or other intellectual property right in relation to
the equipment provided by the Contractor.
5.13.8 The Contractor shall coordinate with RVPN for timely completions of inter connection,
protection scheme and providing the same including the metering facility as required.
5.13.9 The Contractor shall in connection with all works provided and maintain at his own cost,
guards, fencing and watch and ward when and where necessary or required.
5.13.10 The Contractor shall be responsible for the safety of the working personnel and shall take
all necessary precautions according to the existing laws and regulations as applicable.
5.13.11 The EPC cum O&M Contractor shall provide access to the officials of GOR / RREC /
GOI/DISCOM/RVPN or any other nominated agencies to all project facilities at all
reasonable time during construction and operation phase and during O&M contract period.
5.13.12 The EPC cum O&M contractor shall be responsible for safe and uninterrupted operation of
the plant including undertaking planned maintenance programme.
5.13.13 The contractor shall also provide all data, wind data, documents and information to
GOI/RREC / RVPN / GOR and its nominee as desired during erection, operation and
maintenance period.
5.13.14 It is the responsibility of the bidder to acquire the require land for the project and transfer
the title (sub-lease) of land in favour of RREC.
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5.13.15 For the site offered by the bidder, the wind data in monthly frequency distribution form
shall be provided in the offer. The wind data collected from the wind mast has to be
authenticated by certified agency i.e C-WET.
5.13.16 It is the responsibility of the O & M contractor to maintain high power factor to reduce
VAR drawal in these system. If RVPN penalize RREC for lower power factor / VAR drawl
from grid, penalty at actual amount shall be deducted from the O & M contractor
bills/outstanding contractors credit amount. The contractor shall also be liable for
fulfillment of any other losses arises due to poor performance of the wind farm
5.13.17 The O&M contractor shall strictly follow the gird code and metering code of
RERC/RVPNL. In case RVPN/DISCOM penalize RREC for any disturbance in
transmission and distribution system the same shall be recovered from the bills of O&M
contractor or any amount outstanding with RREC or by any legal means.
5.16

RREC's responsibilities
A Power Purchase Agreement will be signed by RREC with the DISCOM/RVPNL.

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Section -6

SPECIAL CONDITIONS FOR OPERATION & MAINTENANCE

OF THE WIND POWER PLANT
6.1

Term
The Operator shall be responsible for operation and maintenance of the wind power plant for
a period of twenty (20) years from the date of handing over of the wind farm as a whole for
O & M.

6.2

Extension of Term
This term may be extended for such additional period on terms and conditions that are
mutually agreeable to the RREC and Contractor.

6.3

Battery Limit

6.3.1

The battery limit for bidder during the period of O&M contract shall cover complete wind
power plant and power evacuation system up to inter connection point.

6.3.2

The bidder shall be responsible for performance to guaranteed generation as per power curve
for twenty years of O&M period. For any shortfall in the minimum guaranteed generation
the LD shall be recovered from the O&M contractor as per clause no. 5.13.

6.3.3

The bidder shall be responsible for supply of all spare parts as required from time to time,
schedule and preventive maintenance, major overhauling of the plant, replacement of
defective capacitor bank, maintaining log sheets for operation detail, deployment of staff for
continuous operations and qualified engineer for supervision of O&M work.

6.4

Scope of Work

6.4.1

Operator shall provide all day-to-day operation and maintenance for the Power Plant as set
forth herein. Operator shall perform the Work and supply all required spare parts in a
prudent and efficient manner and in accordance with
(i)
(ii)
(iii)

6.4.2

Manufacturers and systems designers specifications, the Annual Operating Plan for
the Plant and all operation and maintenance manuals,
All Indian applicable laws including environmental protection, pollution, sanitary,
employment and safety laws, (Government Rules).
Prudent Utility Practice.

Operator uses all reasonable and practical efforts.

i.
ii.
iii.

To maximize plant capacity utilization,

To reduce plant downtime,
To optimize the useful life of the equipment of the power plant

69

6.4.3

6.4.4

6.5

The Operator shall perform the following obligations prior to takeover of the O&M activity:
i.

Prepare Mobilization plan in consultation with the RREC

ii.

Provide the services and personnel set forth in the Mobilization Plan

iii.

Prepare in consultation with the RREC, the initial Annual Operating Plan.

iv.

Develop and implement plans and procedures including those for fire fighting,
maintenance planning, procuring and inventory control of stores and spares, plan to
meet emergencies, plant safety and security; and such other facilities and systems as
may be necessary to commence of Operators ongoing responsibilities.

v.

Provide in plant training to RREC personnel who will gain experience for the
operation and maintenance of the plant.

After taking over the activity of O&M for the power plant, the Operator shall be responsible
for the operation and maintenance of the plant and shall perform all necessary services
including applicable services listed below:
i.

Provide all operations and maintenance services necessary or advisable to efficiently

operate and maintain the plant, including all associated and appurtenant mechanical
and electrical keeping in view the objectives set forth herein above.

ii.

Maintain the Plant accurate and up-to-date operation logs, records and Monthly
reports regarding the operation and maintenance of the Plant which shall include
detail of power output, other operating data, repairs performed and status of
equipment. Upon expiry of term, the operator shall hand over such records to the
owner; however, RREC shall have access to all such records at any time.

iii.

Regularly update and implement equipment repair and preventive maintenance

program that meets the specifications of the equipment manufacturers and the
recommendations of the manufacturers.

iv.

Perform periodic overhauls or preventive maintenance required for the Plant in

accordance with the recommendations of equipment manufacturers. Also attend
break down and other maintenance in the Plant.

v.

Provide technical & engineering support for solving operation and maintenance
problems.

vi.

Perform the service required to procure all spare parts, overhaul parts, tools and
equipment, required to operate and maintain the Plant in accordance with the
recommendations of individual original equipment manufacturer.

vii.

Operate and maintain fire protection plant and safety equipment.

viii.

Maintain with the assistance of the RREC, accounting records regarding the facility
in accordance with the generally acceptable accounting principles under the Laws of
India.

Personnel
The Operator shall employ only such personnel who are adequately qualified and
experienced for operating and maintaining the power generating sets. The Operator shall
70

ensure that such personnel are on duty at the plant at all times, twenty-four (24) hours a day
and seven (7) days a week commencing from the Date of Commercial Operations.
6.6

Insurance
Operator shall provide or obtain and maintain in force throughout the period of contract the
following insurance coverage:
(i)

Workmen compensation and / or group personal accidents Insurance policy covering

all its employees and works including of the sub Operator. Insurance to cover third
party liability

(ii)

Insurance in respect of claims for personal injury to or death of any person in the
employment of operator and arising out of and in the course of such employment,
which insurance shall comply with all applicable Indian law and directives.

(iii)

Motor vehicle, general liability and other insurance and deductibles / excess thereon
as may be required by applicable Indian law or in order to enable the operator to
comply with prudent utility practice.

(iv)

Operator shall provide insurance, which shall cover among other things, fire,
earthquake, and flood damage and deductibles thereon. Machinery breakdown
insurance and deductibles / excess thereon for WEGs, other auxiliaries and complete
wind farm including capacitor bank.

6.7

Measurement of energy and Metering

6.7.1

Metering Systems:
The operator shall maintain the Metering System (which shall include energy meter, current
and potential transformers and tele-metering equipment) as per metering code. The Metering
System will be designed so as to measure outgoing energy and power delivered by the
Operator for the RREC at the delivery point, i.e. point of inter connection and also for
import of energy for any purpose. The accuracy class of the energy meters, and current and
potential transformers will be selected and agreed upon by the RREC so that all levels of
energy produced or taken the wind power plant will be measured accurately, and in no case
shall this equipment have applicable accuracy class. The specification of items mentioned
above and installation thereof shall be subject to prior written approval of the RREC. Meter
reading shall be done jointly on monthly basis or at mutually agreed time interval. Such
measurement will got recorded in the measurement book by the Engineer in charge or his
authorized representative and signed in token of acceptance by the Operator or his
authorized representative.

6.7.2

Testing of Meters.
The RREC shall have the right to carry out surprise inspections of the Metering Systems
from time to time to check their accuracy.
All testing equipment shall conform to the relevant IS/IEC/RVPN/DISCOM standards.
If either the Operator or the RREC find any inaccuracy in the Metering System, the Operator
or the RREC, as the case may be, shall notify the other party in writing within 24 hours for a
joint inspection and testing from RVPN/DISCOM/ or other agreed agency.
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6.7.3

Sealing and Maintenance of Meters

The Metering System shall be sealed in the presence of both parties., representative of
RVPN & DISCOM. When the Metering System and/or any component thereof in found to
be outside the acceptable limits of accuracy or otherwise not functioning properly, it shall be
repaired, re-calibrated or replaced by the Operator as soon as possible. If the meters are
found tempered during entire O&M period, the responsibility of any charges recoverable by
RVPN / DISCOM on this account shall be born by the O&M Contractor.

6.8

Payments

6.8.1

Rate
The Operator shall get the remuneration for net electric power (kWh) supplied after
auxiliary consumption including reactive power required for the plant. The rate shall be firm
fixed & binding & no escalation will be paid. The payment will be made after all statutory
deductions as applicable to such type of contracts. The rate quoted shall be deemed to be
inclusive of all salaries & other cost, expenses of employees, cost of spares & taxes, duties
& levies thereof, tools & tackles, insurance etc. and liabilities of every description and all
risk of every kind to be taken in operation, maintenance and handing over the plant to the
RREC by the Operator. RREC shall not be responsible for any such liability on the Operator
in respect of this contract and exclusion of any applicable taxes at prescribed rates due to
ignorance or otherwise shall not form a reason for claiming anything extra at a later date. If
any amount is payable to RVPN / DISCOM, by RREC on account of low power factor of
wind farm and reactive power drawl and also on account of grid disturbance or any other
account by any authority, the same shall be deducted from the operators remuneration or
from other due payments.

6.8.2

Payment
The payment of O&M charges shall be made on yearly basis after deduction of leviable
taxes and adjustment of dues payable to RREC. The RREC will be billed by the Operator
promptly following the end of each year of O&M period. For the purpose of payment, the
first year shall be reckoned from the date of hand over of wind farm to the contractor for O&
M purpose till 31st March of that financial year. In subsequent years the payment shall be
made for the period from 1st April to 31st March of the financial year. In the last year the
payment shall be made for the period from 1st April to the date of expiry of the O&M period.

6.10

Contractors Office at the Site

During the execution of the contract the Operator shall ensure that a Plant Manger with
authority to take decisions to be available at site. Such person deputed by the Operator shall
report to the Engineer in Charge for smooth operation of the plant. The operator shall also
provide and maintain an office at the site for the accommodation of the agents and the staff
and such office shall be open at all reasonable hours to receive instructions, notices or other
communications. The Operator shall be responsible for any misconduct/ in-discipline by his
employees or sub operator / agent employees. The Operator shall be responsible for any misconduct / in-discipline by his employees or sub operator/agent employees. The Operator
shall abide by the instructions of the RREC Representative, if given in this regard.
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6.11

Handing over the Plant after expiry of O&M Term

After the expiry of term & extension of term as the case may be, operator shall hand over the
plant to the RREC in excellent condition. The operator shall demonstrate performance test
of all the major & critical equipment to ensure Generation from the wind farm as per power
curve. While handing over the plant operator shall hand over all technical documents,
literature, instruction manuals, lists of spare part & tools & tackles. Operator will also hand
over all the relevant record/documents, spares and consumable required for two years
Operation & Maintenance.
On completion of O&M term the Operator will apply to the Engineer in-charge for the issue
of Handing Over Certificate and the same will be issued within 1 months of the Handing
Over in all respects, after verifying from the documents & tests and satisfying himself that
the Operation & Maintenance has been completed in accordance with details set out in the
control documents & Prudent Utility Practices
All the aforesaid safeguards / rights provided for the company shall not prejudice its other
rights / remedies elsewhere provided herein and / or under law.

6.12

Final Payment
Whenever, in the opinion of the Engineering-in-charge the Operator has completely
performed the contract on his part, the Engineer in-charge will so certify in writing to the
Operator.
The final payment to the Operator shall be made after accounting for all the previous
payments/advances/adjustments of dues, provided always that Operator furnishes a NO
further claim No dues certificate. The release of final payments does not relieve the
Operator from his any other obligations as provided for in the contract.
The company shall be deducting statutory taxes at source as per prevailing rates from bills of
the Operators

6.13

Failure of the Operator to comply with the provisions of the Contract

If the Operator refuses or fails to execute the work or any separable part thereof with such
diligence or fails to perform any of his obligations under the contract or in any manner
commits a breach of any of he provisions of the contract, it shall be open to the company, to
adopt following course of action at its option, by written notice to the Operator.
i)

To determine the contract in which event the contract shall stand terminated and
shall cease to be in force and effect on and from the date the decision is announced
by the company. The Operator shall stop forthwith any of the Operators work, then
in progress and hand-over the work to the company. The company shall be entitled
for recovery of cost / compensation to complete the unfinished obligations.

ii)

Without determining the contract, to takeover the work of the Operator or any part
thereof and complete the same through a fresh contractor or by other means at the
risk and cost of the Operator.

73

iii)

In the event that the company proceeds in the manner given in above clause then
Bank Guarantee furnished by the Operator is liable to be forfeited without prejudice
to the other rights of the company. The company shall also have the right of taking
possession and utilizing such materials, equipment and plant, belonging to the
Operator, as may be at the site of the work in order to complete the unfinished work.

iv)

The amount that may have become due to the Operator on account of work already
executed by him shall not be payable to him until after the expiry of six months
reckoned form the date of the determination of contract of from the taking over of
the work or part thereof by the company as the case may be. Further during this
period of six months the responsibility for faulty workmanship in respect of such
completed work shall, under the contract, rest exclusively with the Operator.

v)

Termination of the contract shall not prejudice or affect the rights of the company
which may have accrued up to the date of such termination.

74

Section 7
SITE DESCRIPTION
7.1

Location
The bidder may offer any site in Rajasthan State, as per guidelines of MNRE having
maximum wind potential for power generation.

7.2

Details of reference of offered site

The bidder is required to provide following details in reference of offered site.
i.
ii.
iii.
iv.
v.

Wind mast belongs to C-WET / MNES / Bidders own

Exact location of mast with respect to offered site giving its co-ordinates and
elevation level.
Height of mast duly indicating sensor height.
Annual air density of the site.
In case wind machine is already installed in nearby area, i.e. in the same wind
zone, its annual generation data of at least one season needs to be provided.

Site selection and land availability

The bidder has to offer a suitable land having maximum wind potential for the wind
power project, which should be sufficient for 10 MW 5% wind farm capacity. Land
as per the standard practice and norms of wind industries of nearby area (if any) shall
have to be kept free from existing machines so that there is no shadow cast. The
bidder has to judge suitability of available land for their proposed machines.
The land revenue detail of the proposed site as per map & Khasra details is required
to be furnished with the technical part of the offer along with wind data considered
for the proposed site.
Soil Condition
The bidders are advised to confirm the soil conditions themselves for the area offered
by them. Soil testing as required is to be carried out by the bidder himself.
Water Resources
Permanent arrangement of water supply for construction activities as well as for
regular use of O&M staff shall have to be made by bidder himself through a bore
well & pump at suitable location or by any other method.

75

Section 8

SCOPE OF SUPPLY AND WORK

The scope of works covered under this specification shall be but not limited to the followings.
8.1

Design, manufacture, testing at works, transportation & supply at site 500 kW and above
rating, 400 V or at suitable L.T. system voltage, 3 phase, 50 Hz, horizontal axis upwind
down wind Electric Generator (WEG) complete with accessories as may be required for
successful operation of wind farm of capacity totaling around 10 5% MW including
suitable power evacuation system from the wind farm up to the RVPN grid.
(Necessary current limiting devices such as thyristors shall be installed in the generating
equipment, capacitors of sufficient rating shall also be provided in the equipment to ensure
that the power factor is always maintained minimum of 0.9).

8.2

Design & construction of WEG tower along with foundation for the tower.

8.3

Design & construction of control system to give command to WEGs. Receive data,
processing and getting required report on energy generation, wind speed etc.

8.4

Design & construction of control room (for housing the power and control panels of WEGs)
applicable in case of Lattice type towers.

8.5

Micro-siting, erection, Testing and Commissioning of WEGs.

8.6

Design, Manufacture, Testing at work, Transportation, Supply, erection, Testing &

commissioning of wind farm internal electrical system L.T. Cabling Lighting etc. including
but not limited to the following:

33 kV Step up transformer.
33 kV Outdoor type switch gear panels.
33 kV structures with A.B. Switches, D.O. Fuses Insulator, Lightning arrestors, and
other line materials as required.
33 kV O.H. Lines including all its accessories within wind farm and upto point of
commencement of supply (Protection, Control and metering facilities, separate for
export & import of power to RVPN grid shall be provided as per system requirement
of RVPN.
VAR drawl compensation system.
Lighting, Cabling & Earthling system complete.

8.7

Construction of office cum store building along with rooms which shall be fully furnished
and air-conditioned for staying of official.

8.8

Availability of vehicles for O&M staff and for every day inspection by RREC as per
requirement may be ensured, failing which RREC shall have full right for alternate
arrangement at the risk & cost of contractor.
Bidders shall design suitable power evacuation system to inject power from wind farm at
any nearest 33 kV/132 kV/220kV/400kV GSS through dedicated line, bay extension and
76

protection equipment work at RVPN/DISCOM Grid Sub Station if required, then the
expenses shall be borne by the contractor.
8.9

Land development, Design and construction of other civil works including.

Furnished Office cum Stores building

Security Room.

Suitable approach road and & internal wind farm roads shall be roads to carry safe
and easy transportation of equipment and material at the project site shall be made.

Conducting contour survey of the wind farm land for the total area identified for 10
5% MW wind farm capacity & soil investigation.

A suitable arrangement of water shall be ensured to cater the day-to-day requirement

of dinking water and needs of wind farm during entire O&M period.

Suitable Communication System

8.10

Obtaining statutory approvals / clearances from Government Departments but not limited to
the following
Airport authority clearance if required

Pollution control board clearance, if required

Mining Department

Forest Department

8.11

The Bidder shall arrange deployment of manpower and required consumable during
commissioning.

8.12

Construction Power & Water as required for this contract are to be arranged by the Bidder.

8.13

Total Operation & Maintenance of wind farm for the First 20 years period including
deputation of Engineering, Personnel. Technicians and security personnel. Technicians and
security person, Supply of Spares, Consumable, Deployment of manpower including
security arrangement and Maintenance tools etc., as furnished in the detailed scope in
"Operation and Maintenance" chapter.

8.14

All equipment & item which are not specifically mentioned but are required for completion
of work including commissioning, operation & maintenance of wind farm as per Technical
Specification, in every respect and for safe and efficient operation and guaranteed
performance.

8.15

Submission of following documents drawings data design and engineering information to

RREC or its authorized representative for review and approval in five copies.
(i)
Detailed technical specification.
(ii)
Design criteria.
(iii) Design calculations.
(iv)
General arrangement an assembly drawings.
(v)
Contour plan for the area.
(vi)
Micro-siting plan & Wind farm layout.
(vii) Schematic diagram for entire electric system
(viii) G. A. drawings for O.H. lines, all types of strictures, 33 kV switchyard &
interfacing.
(ix)
Quality assurance plants.
77

(x)
(xi)

Test report (for type, acceptance, routine tests).

O&M manuals

The drawings in the following category shall be submitted only for information to
RREC
(i)
(ii)
(iii)

Site storage manual.

Erection, testing & commissioning procedures and method statements.
Sub assembly drawings.

8.16

All drawings shall be fully corrected to agree with the actual "as built" site conditions and
submitted to RREC after commissioning of the project for record purpose.

8.17

The contractor shall forward to RREC

(i)
Schedule for various activities in the form of PERT Chart with in a week
from the date of detailed work order.
(ii)
Fortnightly site work progress report during construction period and
(iii) Monthly O&M reports after commissioning of the project.

8.18

Supply & erection of 1 No. independent wind monitoring station duly calibrated by the
independent agency approved by RREC and the bidder at the site along with necessary
equipment & software for recording wind data & transferring to PCs. The actual wind data
gathered by the installed wind monitoring station shall be used for comparing the estimated
generation visa-vis actual generation recorded.

8.18.1

Training to Four Engineer of RREC at the works, where assembly and testing of complete
WEG is carried out, within one year of commissioning of project. . Contractor will bear all
costs of travel, fees, lodging, boarding, training and local conveyance of the engineers at
training places.

8.19

Construction of administrative office along with requisite furniture, computer, airconditioning, other equipment as specified, etc.

8.20

Providing a detailed training plan for all operation, maintenance procedures, which shall
after approval by RREC form the basis of the training program the contractor, shall also be
responsible for training of RRECs staff.

8.21

Preparation and supply of detailed Operation, System and Maintenance manual of Power
Plant.

8.22

Establishing a system to maintain an inventory of spare parts and tools, equipment,

consumables and supplies for the facilitys and operation.

8.23

Employ and coordinate the training of personnel who will be qualified and experienced to
operate and monitor the facility and to coordinate operations of the facility with the grid
system.

8.24

Adequate insurance coverage during EPC and O&M period.

8.25

Maintain at the facility accurate and up-to-date operating logs, records and monthly reports
regarding the Operation & Maintenance of facility.
78

8.26

Perform or contract for and oversee the performance of periodic overhauls or maintenance
required for the facility in accordance with the recommendations of the original equipment
manufacturer.

8.27

Procurement for spares parts, overhaul parts, tools, equipments, consumables, etc. required
to operate and maintain the project in accordance with the prudent utility practices and
having regard to warranty recommendations.

8.28

Maintain and keep all administrative offices, roads, tool room, stores room, equipment, etc.
in workable conditions.

8.29

Discharge obligations relating to retirement/ Superannuating benefits to employees or any

other benefit accruing to them in the nature of compensation, profit in lieu / in addition to
salary, etc. for the period of service with the contractor irrespective continuance of
employees with the project as employees of RREC after conclusion of O&M period.

8.30

Hand over the system to maintain an inventory of spare parts, tools, equipment,
consumables and supplies for the facilitys operation along-with required inventory to
maintain the facility for two year on the basis of average requirement at the time of
conclusion of O&M period.

8.31

Two years free O&M during warranty period including spares and consumables.

8.32

The availability of land shall be ensure by bidder and free from any dispute and legal
liability For the selected site the bidder shall provide the certified wind data in the form of
frequency distribution of the selected site from MNES or C-WET.

8.33

Operation and Maintenance

8.33.1 Scope
RREC wishes to entrust the total O&M activities of the 105% MW wind farm to the
contractor on turnkey for the first 20 (twenty) year including 2 years free O&M during
warranty period.
The Turnkey contractor shall be responsible for all the required activities for the successful
running, optimum energy generation & maintenance of the wind farm including wind farm
electrics covering.
i)
ii)
iii)
iv)
v)
vi)
vii)
viii)
ix)
x)

Deputation of Engineering and supporting personnel

Deputation of Security personnel.
Successful running of WEGs for optimum energy generation.
Monitoring controlling, troubleshooting maintaining of records, registers.
Supply of all spares, consumables and fixing / application of the same as WEGs.
Supply & use of consumables such as grease oil etc. throughout the maintenance
period as per recommendations of the equipment manufacturers.
Conducting periodical checking, testing over hauling and preventive action.
General up keeping of all equipment, building, roads, wind farm land area.
Submission of periodical reports to RREC on the energy generation & operating
conditions of the wind farm.
Taking care of the full security aspects of the wind farm.
79

xi)

Replacement of capacitor if burnt.

8.33.2 Continuous monitoring the performance of the Wind Electric Generators and regular
maintenance of the whole system including WEG, transformers, overhead line, outdoor
kiosks etc. are necessary for extracting and maintaining the maximum energy output from
the wind farm.
8.33.3 Operation and Maintenance of the wind farm including supply of spares, consumables, wear
and tear, overhauling, replacement of damaged capacitors and insurance covering all risk
(Fire & allied perils, earth quake, terrorists, and burglary ) required for a period of first 20
(twenty) years from the date of commissioning of the project shall be carried out at fixed
cost. The period of Operation and Maintenance will be deemed to commence from the date
of handing over of complete Wind Farm to the O & M contractor for operation and
maintenance of the same. For the purpose of O&M payment, the e first year shall be
reckoned from the date of hand over of wind farm to the contractor for O& M purpose till
31st March of that financial year. In subsequent years the payment shall be made for the
period from 1st April to 31st March of the financial year. In the last year the payment shall be
made for the period from 1st April to the date of expiry of the O&M period.
8.34

Operation and Performance Monitoring

Operation part consists of deputing necessary manpower necessary to operate the wind farm
at the optimum capacity. Operation procedures such as preparation to starting, running,
routine operations with safety precautions, monitoring etc. shall be carried out as per the
manufacturers instructions to have trouble free operation of the complete system.
Daily work of the operators in the wind farm involves logging the voltage, current, power
factor, power and energy output of the 105% MW wind farm, logging down individual
WEG's output data once a day (minimum). The operator shall also note down failures,
interruption in supply and tripping of different relays, reason for such tripping, duration of
such interruption etc. The other task of the operators is to check battery voltage specific
gravity and temperature.
The operator shall record monthly energy output of each WEG and reports shall be prepared
on performance of wind farm indicating turbine wise production. Down time, capacity
factor, machine availability etc. and these figures shall be computed for the total wind farm.
Typical tables for maintaining the record of the performance of WEGs are enclosed at the
end of this chapter.

8.35

Maintenance
The contractor shall draw the preventive maintenance schedules and attend to the
breakdowns keeping in view that machine availability is always more than 98%.
The contractor shall carry out the periodical/plant maintenance as given in the
manufacturers service manual and perform minimum two certified services per year.
Regular periodic checks of the WEG shall be carried out as a part of routine preventive
maintenance during low wind period. In order to meet the maintenance requirements stock
of consumables are to be maintained as well as various spare as recommended by the
manufacturer at least for 2 years to be kept for usage.
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Maintenance of other major equipment involved in wind farm electric are step up
transformers overhead line equipment and outdoor 33 kV VCB / SF6 kiosk and metering
panel. Particular care shall be taken for outdoor equipment to prevent corrosion. Cleaning of
the insulators and applying Vaseline on insulators shall also be carried out at every 3 to 4
months interval. Resistance of the earthing system as well as individual earthiest is to be
measured and recorded every month. If the earth resistance is high suitable action is to be
taken to bring down the same.
According to the recommendations stock of special tools and tackles shall be maintained for
WEG and other major electrical equipment.
A maintenance record is to be maintained by the operator/engineer-in-charge to record the
regular maintenance work carried out as well as any breakdown maintenance along with the
date of maintenance reasons for the breakdowns steps have taken to attend the breakdown
duration of the breakdown etc.
The Schedules will be drawn such that some of the jobs other than breakdown, which may
require comparatively long stoppage of the WEGs, shall be carried out preferably during
the non-windy season.
The Contractor shall deploy enough manpower at wind farm site to carryout work
instructions and preventive maintenance schedules as specified. The contractor shall keep
atleast one skilled and experienced supervisor at site on permanent basis to supervise the
jobs that are being carried out at site.
The Contractor will attend to any breakdown jobs immediately for repair/replacement
/adjustments and complete at the earliest working round the clock. During breakdowns (not
attributable to normal wear and tear) at O&M period
The Contractor shall immediately report the accidents, if any, to the Engineer Incharge
showing the circumstances under which it happened and the extent of damage and or injury
caused.
The Contractor shall comply with the provision of all relevant acts of Central or State
Governments including payment of Wages Act 1936, Minimum Wages Act 1948,
Employer's Liability Act 1938, Workmen's Compensation Act 1923, Industrial Dispute Act
1947, Maturity Benefit Act 1961, Mines Act 1952, Employees State Insurance Act 1948,
Contract Labor (Regulations & Abolishment) Act 1970, Electricity Act 2003, Grid Gode,
Metering Code or any modification thereof or any other law relating whereto and rules
made there under from time to time.
The contractor shall at his own expense provide all amenities to his workmen as per
applicable laws and rules.
The Contractor shall ensure that all safety measures are taken at the site to avoid accidents to
his or his Co-contractor or RREC's Workmen.
If negligence mall operation of the contractor's operator results in failure of equipment such
equipment should be repaired replaced by contractor at free of cost.

81

If any jobs covered in O&M Scope are not carried out by the contractor during the O&M
period pro-rata deduction will be made based on the quantum of work from the O&M
contract bills.
8.36

Quality Spares & Consumables

In order to ensure longevity safety of the core equipment and optimum performance of the
system the contractor should use only genuine spares of high quality standards.

8.37

Floating Stock of Gear Boxes

To avoid linger down time due to gearbox failure in the WEG the contractor should have a
floating stock of gearboxes at their local service centre/factory Whenever the gearbox
requires any repair the contractor shall send one from their stock for temporary replacement
to keep the machine running even during the period or repair of the gearbox at no extra cost.

8.38

Tools and Tackles

The Contractor shall arrange for all the necessary tools and tackles including crane for
carrying out all the maintenance work covered under this contract.

8.39

Security services
The contractor has to arrange proper security system including deputation of security
personnel at his own cost for the check vigil for the wind farm. The security staff may be
organized to work on suitable shift system; proper checking & recording of all incoming &
outgoing materials vehicles shall be maintained. Any occurrence of unlawful activities shall
be informed to RREC immediately. A monthly report shall be sent to RREC on the security
aspects.

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Section 9

TECHNICAL SPECIFICATION
This Technical Specification covers the technical requirement of design, manufacturer, testing at
works, supply, installation, testing and commissioning of power equipment for complete erection
and commissioning and operation and maintenance for 20 consecutive years for 10 5% MW
Electric Wind Farm.
9.1

Technical Specification for Wind Electric Generators (WEGs)

9.1.1

Type and Rating of WEGs

The WEGs shall be of
a) Rating more than 500 kW
b) Upwind/downwind
c) Two/Three bladed type
d) Horizontal axis with active yawing
e) Grid connected type and
f) Single speed/Dual speed/Variable speed
The WEGs shall be suitable for continuous operation under the following grid conditions
and to suit the site conditions.
Voltage
Frequency
Phase asymmetry

:
:
:

WEG generation voltage 13%

50Hz (+1.5 Hz 3 Hz)
12.5%

The WEGs shall have adequate protection and control to operate in tandem and be
synchronized with the utility grid. The tolerance limits indicated above may however be
exceeded in actual conditions and the WEGs shall be protected from damages against such
exceeding of limits.
9.1.2

Design Criteria
The WEG shall be designed to have a lifetime of not less than 25 years for continuous
operation. The bidder shall indicate the list of components whose lifetime may be less than
25 years. The blades should be designed based on a standard specification which may be
indicated by number, date of issue, authority who issued and its address adequate to
establish communication with a view to obtain a copy of the standard.

9.1.3

Local Control System

Each WEG shall have a local control system (LCS) and it shall be suitable for the specified
site conditions and designed for automatic, unattended operation, and based on a
microprocessor-controlled system with a power back up. The microprocessor and power
control units shall be located separately and well ventilated. In case of tubular tower, the
LCS shall be capable of operating satisfactorily at the prevailing temperature inside the
tower, without exceeding the permissible temperature rise.

9.1.4 Provision For Centralized Monitoring System.

The local control panels/ control system. A centralized monitoring system (CMS) shall be
provided which shall be able to display all the parameter in local control panel. CMS should
83

also be capable of controlling the wind farm operation. The local control panels/ control
system having suitable provision for connection with centralised monitoring system.
9.1.5

The LCs Shall Be Able To

A.
-

Display and record the following parameters:

Power (kW)
Voltage (V), of all three phases in R.M.S. values
Frequency (Hz)
Current (A) of all three phases in R.M.S. values
Power factor
Rotor revolution speed (rpm)
Auxiliary generator revolution speed (rpm) (if any)
Main generator revolution speed (rpm)
Brakes activated
Maximum power generated (kW) with time of generation
Cumulative energy production by auxiliary generator (kWH) (if any)
Cumulative energy production by main generator (kWH)
Cumulative energy consumption from grid.
Energy production for the day (kWH)
Energy production for the month (kWH)
Operation time of auxiliary generator (hr) if any
Operation time of main generator (hr)
Status of wind turbine
Actual reactive power production (kVAR)
Yaw angle
Local wind speed (m/sec)
Local wind direction
Maximum wind speed recorded (m/sec) with time of occurrence
Average wind speed for the day (m/sec)
Average wind speed for the month (m/sec)
Gear box temperature (degoC)
Main bearing temperature (degoC)
Mechanical brake (blocks) temperature (degoC)
Hydraulic oil pressure
Main generator temperature (degoC)
Auxiliary generator temperature (if any) (degoC)
WEG availability period integrated on a period of 1 year
Lull period in Hrs. integrated on monthly basis.
Grid availability in hrs. in monthly basis.
Grid availability in hrs. in monthly basis.

Annunciations for the following conditions:

Low oil level or pressure in gear box
Yaw failure
Cable twist failure
Control system failure
Vibration of the nacelle
Worm brake pads
Abnormal Temperature in generator, gear box, yaw motor, brake callipers

B.

84

Grid failure i.e., frequency error, excess current, asymmetry, voltage failure
Over-speed of rotor
Activation of emergency stop brake
Over temperature in switch board
Failure of capacitor

Stop, display and restart again when conditions are acceptable:

Low wind speed
Excessive wind speed
Untwisting of cables
Activation of stop push button (Restart when start push button is activated)

C.

D. Stop the WEG automatically, whenever the grid supply fails.

E. Auto start of WEG on resumption of healthy grid supply.
9.1.6

Start-Up
The WEG must be equipped with a soft-start arrangement for limiting the starting currents
and avoiding peak loads on the grid and excess voltage drop across the generators. The
maximum inrush/starting current shall not exceed the full load current of the generator.

9.1.7

Generator
The generator shall be of three phase Synchronous/asynchronous dual winding type with
squirrel cage rotor, totally enclosed, surface cooled and suitable for continuous operation at
rated voltage, 50Hz (+1.5 Hz 3 Hz) on grid connection. The generator shall be designed for
tropical environment and in accordance with relevant Indian Standard/International
Standards, which should be stated in the offer in adequate detail. The rated output and
voltage shall match the varying availability of wind energy on the one hand and the entire
possible grid conditions on the other. The insulation shall be of class F, and protection IP:
54. Bidder shall clearly indicate the generator voltage in their offer and confirm the
tolerance limit as per clause 9.1.1.
In case variable speed WEG is offered, full details of the AC/DC/AC conversion system
offered must be furnished along with the offer. The power electronics shall be suitable for
site conditions.

9.1.8

Capacitor
The WEG shall be provided with capacitors for attaining a minimum average power factor
of 0.90 at full load with three steps of cut in facility. The capacitors shall cut in after the start
up procedure is completed. The bidder shall furnish the rating of the capacitors. The
capacitors shall be housed in a separate panel, such that proper ventilation is maintained and
the heat dissipated from the capacitors shall not affect the other components in the
switchboard. The capacitors should be designed for tropical environment and in accordance
with relevant international and Indian Standards, which should be stated in the quotation.
The voltage rating shall match the voltage rating of the generator voltage.

85

9.1.9

Braking System
The WEG shall have two independent braking systems out of the two brakes; one of them
may be aerodynamic type and act at 10% over speed of the propeller. If aerodynamic brake
is not provided then the bidder should furnish full details to say how the WEG will be safe.

9.1.10 Tower
The tower may be either lattice type or tubular type. Where tubular towers are provided for
Stall regulated WEGs using tip spoilers, the tower should preferably have inspection door
for tips spoilers checking and maintenance. The tower shall be galvanised or painted as per
specification. The tower should have convenient climbing devices. Safety rope and belts
should be supplied. One set of template to fix the foundation bolts in the concrete should be
supplied. Necessary foundation bolts should also be supplied. All the foundation bolts
should be galvanised.
9.1.11 Switch Board:
For each WEG a switchboard shall be installed which must include all power distribution for
the WEG protection systems, soft start, capacitors control etc. The general data for the
switchboard are as follows:
Voltage
Frequency
Short circuit level
Degree of protection

:
:
:
:

WEG Generation voltage (+/- 13%)

50 Hz (+ 1.5 Hz or - 3 Hz)
8 kA
IP 54

Switchboard shall be provided with adequately rated copper bus bar, incoming control, and
outgoing control etc. as a separate compartment inside the panel to meet the requirements of
the CEA/CEIG. All live terminals and bus bars shall be shrouded. The out going terminals
shall be suitable to receive suitable runs and size of cables required for the
WEG/Transformer rating.
The switchboard and control panel shall be designed and manufactured in accordance with
the relevant International and Indian Standards and shall be suitable for the site conditions
specified.
9.1.12 MCCB
1 No. additional moulded case circuit breaker of adequate rating exclusively for controlling
the outgoing feeder/cable to the LT terminals of transformer shall be provided.
9.1.13 Energy Meter
1 No. utility calibrated energy meter with provision of back stop, which will prevent the
meter from rotating backwards when power is drawn from the grid for checking/comparing
the guaranteed energy generator shall be provided. Bidder shall note that the energy
recorded by this meter shall only be taken for recording the generated annual energy.

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9.1.14 Interfacing with the Grid

Each WEG will be connected to grid through a step-up transformer of suitable capacity and
voltage rating.
9.1.15 Source of Components
The bidder shall furnish the make and source of the various components of the WEG.
9.1.16 Design Improvement
The purchaser or the supplier may propose changes in the specifications of the equipment or
quality over and above the guaranteed performance and if the parties agree upon any
changes, the specifications shall be modified accordingly.
If any such agreed change is such that it affects the price or completion schedule, the parties
shall agree in completion schedule or both, before the supplier proceeds with the change.
Following each agreement, the provision thereof shall be incorporated in an amendment to
the contract.
9.1.17 Protection Against High Temperature and Dust Storms
The temperature at the location considered will be low during the winter season and high
during the summer season. Also the site is prone to sand storm with high dust loading.
Hence, WEGs need to be suitably protected. All materials, components and equipment shall
function and work properly during the lifetime without deterioration due to aggressive
climate conditions and dust loading.
Bidder shall submit a write-up on protection methods / precautions adopted for the
satisfactory performance of WEGs for such conditions.
9.1.18 Earthing and Lighting Protection
The earthing system of WEG shall be under the scope of the Bidder. All the frames of every
electrical equipment shall be effectively connected to earth at two points. The Bidder shall
provide material required for earth electrode as well as earth current carrying conductor. The
combined earth resistance at each wind electric generator shall be less than 1 Ohm. The
earth electrode must be designed to withstand and maximum possible short circuit current
and the length of the electrode shall be such that the combined earth resistance is less than 1
Ohm.
The Bidder shall also provide suitable earthing system to protect the Blades, Nacelle tower
and step up transformer against lightening. Effective earth resistance of electrodes shall be
less than 5 (five) Ohms and the combined earth resistance shall be less than 1 Ohm. The
work shall be executed as per IS: 2309, 3034. The Bidder should append a drawing showing
the earthing arrangement of the WEG and transformer.
9.1.19 Environmental Protection
The towers shall be galvanised to relevant standards applicable to galvanisation of fabricated
steel structures. The minimum thickness to galvanising should be 129 microns, irrespective
87

of whether it is hot dip galvanised or spray galvanised. The Bidder shall describe the process
of galvanising adopted for the towers. The tower will be inspected at site and if any damage
to galvanisation is noticed or the thickness of any damaged sections with inadequate
thickness of galvanisation will have to be replaced to the satisfaction of the purchaser or his
inspection agency. Site galvanisation or site repairs will not be permitted.
In case painted towers are offered, the full specification for painting shall be furnished. The
purchaser has the option either to accept or reject the painted tower depending on the
specification offered for the painted towers.
All materials, components and equipment shall function and work properly during the
lifetime without deterioration due to the aggressive climate conditions. The Bidder shall
submit descriptions of protection methods adopted by them for all components. All exposed
iron components such as tower, nacelle and hub should be galvanised. Only hot dipped
galvanised bolts and nuts should be used. Galvanisation should conform to latest IS.
Switchboard shall have two coats of epoxy painting to a thickness of 120 microns, over two
coats of primer.
The painting/galvanising of towers & WEG should confirm to relevant specifications (ISS).
9.1.20 Tower Foundation
Foundation arrangement proposed by the Bidder shall be suitable for the soil conditions
prevailing at the proposed site. Bidder shall furnish the design data and drawing for the
foundation for the wind electric generators for approval, before proceeding with the work.
They should also indicate the quantum of steel to be used for each WEG.
9.1.21 Control Room
Control room, if applicable in case type of the tower calls for housing the switchboard and
local control panel, shall be designed to suit the soil conditions. The size of the room shall
be adequate to house the equipment with required clearances and operating space as required
by CEA/CEIG. Room shall be constructed out of good quality stone/brick wall of not less
than 230 mm. Roof slab shall be of RCC as per standard practice. Door, Window,
Ventilators shall be of metal construction and painted with 2 coats of paint over two coats of
suitable primer. Cable trench as required shall be provided. The contractor shall furnish the
plan and construction details of the control room for approval, before proceeding with the
work.
9.1.22 Standards & Statutory Requirements
The WEGs and other equipments should conform to the relevant International, Indian
Standards and shall meet all the CEA/CEIG & local statutory requirements. The Bidder shall
furnish the standards adopted by them.
9.1.23 Inspection and Testing
All items will be carefully inspected and tested during manufacture and approved prior to
despatch in accordance with the applicable standards by the manufacturer. Triplicate copies
of all test certificates including bought out components/equipment shall be furnished for
88

approval before despatch. Supplier shall furnish the list of tests to be conducted in the
presence of customer/consultant/third party inspector.
Purchaser shall reserve the right to inspect the equipments/components at the manufacturer's
works. Purchaser shall have an open access for conducting quality inspection of the system
as well as components as and when deemed necessary. Purchaser may engage third party
inspection agencies for achieving the assured quality of the components. Supplier shall
extend the necessary cooperation to the third party inspection agencies besides to purchaser's
inspection team for effectively carrying out the inspection/testing. However, stage
inspection by purchaser does not absolve the responsibility of the supplier in providing the
performance guarantee/warranty. Supplier shall strictly comply with the quality
requirements suggested by the inspecting authorities from time to time.
9.1.24 Micro-siting, Erection, Testing & Commissioning
The contractor shall carry out micro-siting, erection, testing, startup and commissioning of
WTGs. The contractor is responsible to bring to site and deployment of all tools, cranes and
other instruments required for this purpose.
9.1.25 Warranty
The Bidder shall provide a warranty covering the rectification of any and all defects in the
design of equipment, materials and workmanship of equipment for a period of 24 months
from the date of commissioning.
9.1.26 Availability Factor
The Bidder shall guarantee that during the warranty period, the availability factor of each
WEG shall not be less than 98 %.
9.1.27 Power Curve
In case of imported WEG, the rated power curve of the WEG shall be certified by an
international approved test station like RISO in Denmark or by any other competent
agencies. In case of WEGs, which contain partly indigenous parts and components and are
assembled at manufacturers works in India either under licensed production or joint venture
usually have the same specifications and production processes as the original imported wind
turbine. In this case also the foreign counterpart should provide a wind turbine type
approval, which covers local deviations or use of indigenous components.
In case of fully indigenous wind turbine, the manufacturers should provide type approval
and certification at his own cost by C-WET.
The power curve along with certification endorsement should be submitted alongwith the
offer. The power curve submitted with bid document shall be considered for calculation of
estimated generation from WEG.
9.1.28 Performance Guarantee
The Bidder shall furnish the annual energy generation based on the monthly wind data of the
site selected by bidder
(i)

Individual WEG.
89

(ii)

Total Wind farm considering Wind farm Transmission losses after

correction factors as under:
a) Array Efficiency :
b) Machine availability
c) Grid availability

applying

to be furnished by the bidder

98 % or actual indicated by bidder, whichever
is more
95 %

9.1.29 Operation & Maintenance:

(I)

Soon after successful completion and commissioning of wind farm the contractor
shall start doing the O&M works as directed by RREC. However the contractor
should complete the works/submit documents as mentioned below before taking up
the O&M work.

a)

The EPC work of the project shall be considered as commissioned and completed on
continuous generation of electricity for 360 hours with 98% availability of WEGs and
generation of electricity from the wind farm as per power curve of the WEGs. The
contractor shall demonstrate the following during the short-term test run.
(i)
(ii)
(iii)
(iv)
(v)
(vi)

Generation of rated capacity of power for the prevalent wind conditions.

Healthiness of yawing and power regulation mechanisms.
The cut-in & cutout operation at the present wind speeds.
A comprehensive testing of all control, Instrumentation, Interlocks,
protections Annunciations etc.
Recording of reactive power consumption.
Recording of noise level.

b)
c)
d)
e)

Submission of Warranty Certificates.

Submission of 3 (three) sets of operation and maintenance manuals.
Submission of all related as built drawings documents/technical information.
Training of clients engineers.

(II)

Operation & Maintenance Checks

The successful supplier shall carryout two half-yearly checks during the warranty period,
with one at the end of warranty period. Details of operation and maintenance checks
shall be furnished along with the offer.

9.1.30 Technical Data

The Bidder shall furnish technical data and documents in complete shape as called for in the
Annexures.
The successful Bidder shall submit three copies of the following information/documents for
approval as below: -

Bar chart within two weeks covering manufacture, delivery, erection, testing and
commissioning of WEG, tower, casting of foundation, construction of control
room (if any) etc.
90

9.2
9.2.1

Specification/Designs/Drawings for the following shall be submitted within four

weeks from the date of the order.
Layout indicating location of WEG and Control panel.
Complete technical specifications and drawings of the WEG, including rotor,
nacelle, tower and microprocessor based control panel.
Engineering drawings like layout of machinery inside nacelle, including
electrical equipments.
Schematic and detailed wiring diagrams for power control and interlocking
circuits.
Detailed drawings showing control circuit interconnection drawings and other
service requirements.
Logic scheme, layout, wiring diagrams including interconnection details for
centralised remote monitoring system (when included in the scope).
The specification of lightning and other protection.
Design & detailed drawings for WEG tower.
The design and detailed drawings for tower foundation and control room,
including cable trench.
Specification for control room construction material and quality.
Drawings of control room lighting & tower lighting.
The power curve along with certifications/guarantee indicating the parameters
under which the power curve was certified and recommended procedure for site
verification of power curve.
Detailed earthing layout and material used in earthing system.
Performance guarantee test procedure.
Type tests, routine tests and acceptance tests are to be specified for WEG.
The works test certificates for all plant and machinery.
The specification for environment protection.
Description of erection mode, detailed erection drawings and manuals.
Operation/maintenance/trouble shooting manual including detailed drawing for
local control system.

WEGs Foundation and Other Civil Works

Scope of Work
The scope of work under civil work shall include
a.
Land development for the wind farm
b.
Conducting contour survey and soil testing
c.
Foundation of WEGs
d.
Foundation of WEG steps up transformer & HT switchgear kiosk.
e.
Room for housing WEG local control panel (applicable for WEGs with lattice type
tower)
f.
Construction of suitable control room for housing the CMS system equipped with air
conditioner
g.
Construction of office cum store building along with rooms which shall be fully
furnished and air-conditioned for staying of official and security office at site.
h.
Suitable approach road and & internal wind farm roads shall be roads to carry safe
and easy transportation of equipment and material at the project site shall be made.

91

9.2.2

Design Criteria
All civil, structural and architectural work shall be designed, supplied and constructed as per
latest editions of Indian Codes and Standards with addendum's and supplements issued by
IS. Wherever Indian Standards are not available/formulated, applicable BS or International
Standards shall be used. In case of ambiguity between codes, specifications and drawings,
the most stringent of them shall govern.
The Bidder has to conduct geo-technical investigation and decide on the various design
parameters he proposes to adopt for foundation design. No commercial implications for any
variations in this regard during execution shall be entertained.
All structures and portions thereof shall be analysed and designed to sustain various loads
and combinations thereof, conforming to the latest revision of applicable Indian Standards,
specifications, engineering practice and other technical requirements. All structures shall be
designed to sustain worst combination of dead loads plus assigned live loads, equipment,
wind, seismic, temperature or other loads it is being subjected to.
The minimum factors of safety against overturning, sliding and hydrostatic uplift shall be
1.5: 1.5; and 1.25 respectively.
Stability of structures shall be investigated for loading conditions during construction.
However, the factors of safety given in relevant IS codes shall also be taken care of.

9.2.3

Materials & Job Specifications

All materials which may be used in the work shall be of standard quality manufactured by
renowned concerns confirming to Indian Standards or equivalent shall have IS mark as far
as possible, unless otherwise approved by Engineer Incharge. The contractor shall get all the
materials approved by Engineer Incharge prior to procurement and use. The Engineer
Incharge shall have right to determine whether all or any of the materials are suitable. Any
materials procured or brought to site and not confirming to specifications and satisfaction of
the engineer-in-charge shall be rejected and the contractor shall have to remove the same
immediately from site at his own expense and without any claim for compensation due to
such rejection.
Providing & operating necessary measuring and testing devices and materials including all
consumables are included in the scope of work. No separate measurement or payment for
testing the work shall be made. The rates quoted for various items shall be deemed to
include the cost of such tests, which are required to ensure achievement of specified
qualities.

9.2.4

Detailed Contour Survey & Soil Investigation of the Site

The turnkey contractor shall be responsible for detailed soil investigation and contour
survey at required locations for the purposes of foundation design.

92

9.2.5

Land Development for site activities

The turnkey contractor is responsible for making the site ready by clearing of bushes, felling
of trees (if required), leveling of ground (wherever required) etc. for commencing the
project.

9.2.6

WEG Tower Foundation

The foundation design shall suit the local soil conditions and the materials used viz, cement,
reinforcement steel etc. shall conform to relevant standards. The contractor shall also furnish
the calculations for the design adopted.

9.2.7

Switch yard civil works

Switchyard civil work includes step up transformer plinth, HT Switchgear kiosk plinth, two
pole 4 pole structure foundation, earth pits, metal spreading curb wall in and around
switchyard and fencing. The transformer/ HT switchgear kiosk plinth shall be made of
brickwork or Random Rubble masonry conforming to relevant standards. The height of
transformer /HT Switchgear kiosk plinth shall be decided based on 33 kV ground clearance.
Earth pit construction shall be of brickwork covered with RCC (1:2:4) slabs, chain link
fencing with pre-cast RCC post double leaf gate will be provided.

9.2.8

Building
For the operation & maintenance of wind farm the following buildings have been proposed.
The list of building is as follows:
i)
ii)

9.2.9

Office cum stores building

Security house

1000 Sq. ft. (approx.)

120 Sq. ft. (approx.)

A single storied building to accommodate operation and maintenance Engineers, technicians

has been considered. Space for storeroom is also provided in that building. The building
shall be constructed with RCC framed structure with brick partition walls. Bidder shall
furnish the drawing showing the proposed buildings covering area shown above.
a)

RCC Works
All RCC works shall be as per IS 456 and the materials used viz. Cement
reinforcement, steel etc. shall be as per relevant standards.

b)

Brick Works
Brick works in cement mortar (cm) 1:6 for 9" thick and 4" thick wall respectively.
All brick works shall be using 1st class bricks of approved quality as per IS 3102.

c)

Doors & Windows:

Steel framed doors, windows and ventilators shall conform to IS 1081 with
necessary glass panels including of all fixtures and painting etc complete.

d)

Plastering
93

Plastering in cement mortar 1:5, 1:6 and 1:3 shall be applied to all internal, external
walls and ceiling of slab respectively as per IS 1542.
e)

Flooring
Flooring for stores shall be of cement flooring in concrete mix 1:2:4 using 10 mm
aggregates as per IS 2571. Flooring for office building, security house and erectors
hostel shall be of vitrified tiles 8 mm . For toilet area, the floor shall be of ceramic
tiles 8 mm thicknesses. The wall tiles shall be glazed tiles of 6 mm thickness and
provided upto lintel level.

f)

Roofing
The roof of the building shall be insulated and waterproofing shall be done as per
relevant IS.

g)

Plinth Protection
Plinth protection 1000mm wide shall be provided around all the buildings.

h)

White washing & colour washing

White washing and colour washing work shall be conforming to IS 6278.
For distempering IS 427 shall be referred
For synthetic enamel painting IS 428 shall be followed
For cement painting IS 5410 shall be followed
For painting of steel doors, windows and ventilators IS 2338, IS 1477 (Part I & II)
shall be followed.

i)

Rolling Shutters
Rolling shutters made of cold rolled strips shall conforming to IS 4030 with
approved gauge thickness shall be provided with all fixtures, accessories, painting all
etc. complete.

j)

Water supply
GI pipes of Medium quality conforming to IS 1239 (Part I) and IS 1795 for Mild
Steel pipes shall be used for all water supply and plumbing works.

k)

Plumbing and Sanitary:

Sanitary fittings, which include water closet (EWC/IWC), wash basins, sink, urinal
fitting including flushing tank, and necessary plumbing lines shall be provided for
office cum stores building and Security house and erectors hostel.

l)

Electrification of Building
Electrification of buildings shall be carried out as per IS 732 and other relevant
standards.
The lighting design of the buildings shall be carried out as per IS 3646. The building
shall be provided with adequate quantity of light fittings, 5A/ 15A 1 phase sockets,
fans etc., controlled by required ratings of MCBs and MCB DBs.

9.2.10 Water supply

A suitable arrangement of water shall be ensured to cater the day-to-day requirement of
dinking water and needs of wind farm during entire O&M period.

94

9.2.11 Roads within wind farm

Suitable approach road and internal wind farm roads to carry safe and easy transportation of
equipment and material at the project site shall be made.
The road should provide easy approach to each WEG location. These roads are to be
designed optimally to carry the crane load with all necessary chambers, gradients, super
elevation, radius of curvatures for the easy movement of cranes, trucks and public transport.
9.2.12 Peripheral Boundary Pillars:
The contractor shall provide stone pillars of about 1.5 meter height at the distance of 25meter intervals for the entire land area of wind farm.
9.3 Technical Specification For Wind farm Electrical System
This specification covers the technical requirements of design, manufacture, testing at works
supply installation testing & commissioning of all equipment's required for the wind farm
Electrical system proposed to carry power from each WEG and feed it to the State grid. The
scope covers the work starting from the local control panel of WEG and up to the Grid tie up
with the State grid including all control protection, metering complete.
The Major equipment involved in the scope are: (i)

To step up generator Voltage to

33 kV, step up transform

(ii)

Supply of 33kV outdoor switchgear Technical Specification: 9.3.2

kiosk for total wind farm control &
grid tie up
Supply of Balance equipment and Technical Specification: 9.3.3
Erection, Testing & Commissioning
of wind farm electrical

(iii)

9.3.1

Technical Specification : 9.3.1

33kV Step Up Transformer

9.3.1.1 Scope
This specification covers the technical requirements of design, manufacture, testing at
works, supply of step up transformers complete with all accessories for efficient and troublefree operation.
9.3.1.2 Standards
The equipment covered by this specification shall, unless otherwise stated, be designed,
constructed and tested in accordance with latest revisions of relevant Indian Standards and
shall confirm to the Regulations of local Statutory Authorities.
IS: 2026

Power transformers

95

IS: 10028

Code of practice for selection, installation and

Transformers Maintenance

IS: 2099

Bushings for alternating voltage above 1000V.

IS: 3637

Gas operated relays.

IS: 4257

Dimensions for clamping arrangements for porcelain

Transformer bushings.

IS : 335

New insulating oils

IS: 6600

Guide for loading of oil immersed transformer.

IS: 3639

Fittings & accessories for power transformer

The transformer supplied shall satisfy all the requirements of Local Statutory authorities and
modifications if any required at site shall be carried out by the supplier at their own cost.
9.3.1.3 General Requirements
The transformer shall be of core type, 2 winding, 3 phase oil immersed having a rating by
natural air cooling and shall be suitable for indoor/ outdoor installation.
9.3.1.4 Voltage And Frequency Variations
Transformer shall operate without injurious heating on any Tap under the following
conditions provided increase in voltage is not accompanied by reduction in frequency.
I)
At rated KVA at any voltage within + 10% of the rated voltage
II)
At rated current at a voltage equal to 105% of the rated voltage.
III)
A frequency variation of +1.5Hz 3 Hz.
9.3.1.5 Overloads
It shall be possible to operate the transformer satisfactorily up to overloads of 150% of the
rated value in confirmation with the loading guide specified in IS: 6600. There shall be no
limitation imposed by bushings, tap changers, auxiliary equipments to meet this
requirement.
9.3.1.6 Rated Power And Temperature Rise
The transformer shall be capable of operating at rated power specified in the technical
schedule on a continuous basis and with the cooling classification given at the most onerous
simultaneous climatic conditions specified.
The temperature rise specified shall not be exceeded the final temperature computed by the
addition of the design ambient temperature to the permissible temperature rise as indicated
in the data sheet.

96

9.3.1.7 Rated Voltage And Tapping

The principal tapping rated voltage shall be as specified. The tapings shall provide a
variation in the transformation ratio without producing phase displacement. All tapping shall
be full power tapping.
9.3.1.8 Impedance Voltage And Short Circuit Impedance
The impedance voltage at principal tapping shall be specified in the Technical particulars
enclosed.
9.3.1.9 Short Circuit Withstand Capability
The transformer shall be designed, and constructed to withstand without damage the thermal
and dynamic effects of external short circuit under the conditions specified in IS: 2026.
9.3.1.10 Insulation Levels
The insulation shall withstand the rated lighting impulse voltage and power frequency
withstand voltages as specified in relevant IS.
9.3.1.11 Constructional Features
General
a)
b)

Screw, studs, nuts and bolts shall be hot dip galvanized. Exposed parts shall be
designed so that water cannot collect at any point.
Materials in contact with oil shall be such as not to contribute to the formation of
acid in oil.

Core
a)

The core shall be built up with high grade, cold rolled grain oriented, and silicon
steel laminations properly treated for core material.

b)

The final core assembly shall be rigidly clamped to ensure adequate mechanical
strength and to prevent vibrations during operation.

c)

The frame, clamps and core bolts shall be electrically insulated from the core. Such
insulation shall be capable of withstanding maximum temperature existing in the
core.

d)

The core and windings shall be suitably braced to prevent displacement or distortion
during transportation.

e)

The core shall be provided with lugs suitable for lifting the complete core and coil
assembly.

97

f)

All metal parts of the transformer core assembly except individual core laminations,
core bolts and side-clamping plates shall be earthed. The magnetic circuit shall be
earthed to the clamping structure.

Windings
a)
b)
c)

The coils shall be of high conductivity electrolytic copper conductor, properly

insulated and stacked.
coil assembly shall be suitably supported between adjacent sections by insulating
spacers and barriers which shall be permanently secured in place.
The transformer windings shall be connected in-group of vector symbols specified.
All terminal and tap markings shall be in accordance with IS: 2026.

Bushings
All bushing shall conform to the requirements of the latest revision of IS: 2099. The busing
ratings & impulse withstand levels shall be in accordance with the technical particulars
attached.
All porcelain shall be sound, free from defects and thoroughly vitrified. All porcelain
clamping surfaces in contact with gaskets shall be accurately grounded and free from glaze.
9.3.1.12 Marshalling Box
a)

The box shall be mounted either on the transformer tank or on a separate mounting
frame with brackets and shall conform to IP:55 degree of protection for the
enclosure.

b)

This box shall contain all auxiliary devices except those mounted on the transformer.
The control terminals and connectors shall have suitable current carrying conductors.
A removable bottom gland plate shall be furnished for cable entry.

9.3.1.13 Cable Box

The cable box shall be of outdoor type sheet steel construction, self-supporting, with all
standard facilities including the body earth terminal. It shall be air-insulated unit. Suitable
stud bolt with washers shall be provided inside the cable brass box for cable armour with
necessary pad for connecting to the main earth bus.
9.3.1.14 Off Circuit Tap Changing Gear
a)

The off-load tap changing gear shall be provided on the H.V. windings for a
variation of no load voltage as specified.

b)

It shall operate by an external three-phase gang operated switch.

c)

A visual tap changing indicator for the tapping shall be provided and provision shall
be made to padlock the handle in each tap position.
-

Rating plate
Terminal marking plate
98

Lifting lugs
2 Earthing terminals with lugs
Thermometer pocket
Jacking pads
Undercarriage fitted with flat bi-directional roller

9.3.1.15 Noise And Vibration

Care shall be taken to ensure the design and manufacture so as to reduce noise and vibration
to the level of that obtained in good modern practice.
9.3.1.16 Painting
All accessories and transformer tank shall be sand blasted and grounded to produce a
smooth, clean surface, free from scale, grease and rust.
After cleaning, the surfaces shall be given a phosphate coating followed by a coat of high
quality primer. The transformer shall be finished with two coats of paint as specified in the
technical particulars enclosed.
9.3.1.17 Tests
Factory Tests
Complete tests shall be made at the manufacturer's plant to determine the performance and
operating characteristics of the assembled transformers, and their respective accessories to
determine whether or not the guarantees have been met. Unless otherwise specified, all tests
shall be carried out in accordance with IS: 2026, and shall include the following.
Routine Tests
a)
b)
c)
d)
e)
f)
g)
h)

Resistance measurement of all windings on the rated voltage connection and on all
taps.
Ratio tests on the rated voltage connection and on all taps.
Polarity and phase relation tests.
Impedance and loan loss at rated current on the rated voltage connection (principal
tap) and on all the taps.
No-load loss and current at rated voltage
Dielectric test.
Insulation resistance tests on winding, auxiliary devices core and tank.
Test on tap changer:

Type Tests
The Bidder shall furnish two (2) copies of type test certificates along with the tender similar
rating of transformer already conducted.
The Purchases Engineer shall witness all routine and acceptance tests.
99

9.3.1.18 Drawing And Manual

The following drawings and manual shall be submitted for the Engineer's approval after
award of contractor in quadruplicate.
a.

General arrangement of transformer showing

i.
ii.
iii.
iv.
v.
vi.
vii
viii

b.
c.

Details of terminals
Conservator with its supports.
Explosion vent.
Radiator with valves, air release and oil drain plugs.
Marshalling box.
Disconnection chamber and cable box connection arrangement.
Marshalling box wiring diagram.
Rating & Diagram plate drawing.

Manufacturing schedule and test schedule.

Installation, operating and maintenance manual.

9.3.1.19 Spares
The Bidder shall submit a recommended list of commissioning spares alongwith item wise
price for each component for two (2) years of operation.
9.3.1.20 Fittings & Accessories
The following accessories shall be provided.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.

Oil filling hole with cover

Conservator with sump and drain valve with
plug/cover plate
Oil level indicator with minimum and filling
level markings
Thermometer pockets (without thermometer)
Air release plug on tank cover
Lifting lugs (4 Nos. minimum)
Dehydrating breather with silica gel and Oil seal

- 1 No.
- 1 No.

Off circuit tap changing switch on tank cover with

tap position Indicator, lock and handle for tap switch
Brass earthing terminals for transformer body earthing
(with brass nuts and washers)
Rating and diagram plate
Drain-cum-bottom filter valve
Base channel with rollers
Double diaphragm explosion vent with sight glass
Radiators
Terminal marking plate
150 mm dial type oil temperature indicator with
maximum pointer
Marshalling box
Busing for the HV side

- 1 set

100

- 1 No.
- 1 No.
- 1 No.
- 1 set
- 1 No.

- 2 sets
- 1 No.
- 1 No.
- 2 No.
- 1 No.
- 1set
- 1set
- 1 No.
- 1 No.
- 1 set

19.

Bushing for the L.T. side

- 1 set

9.3.1.21 Data Sheet For 33 kV Step Up Transformer

S. No
1.
2.
3.
4.
5.

6.

7.
8.
9.

10.
11.
12.
13.

14.
15.
16.

17.

18.

19.

Description
Service
Type
Rating
Rated frequency
Number of phase:
HV side
LV side
Neutral (separate outside)
Rated Voltage
a) HV winding
b) LV winding

kVA
Hz

Data
Outdoor
Oil filled
To suit WEG rating
50 (+1.5 Hz 3 Hz)
3 ph, 3 wire
3ph, 4 wire

Yes
kV
kV

Vector group
Type of cooling (ONAN/ONAF)
Insulation level:
a) Power frequency withstands kV rms.
(HV/LV)
b) Impulse withstand voltage KV
(HV/LV)
Method of earthing
Duty
Short circuit level
Off circuit tap changer:
a) Range
b) In steps of
c) Tapping provided on HV side
Tap changer type
Impedance voltage at 75 0C:
a) At principal tapping
Temperature rise above 500C ambient:
a) Top of oil by thermometer
b) Winding by resistance
Terminal details:
a) HV side
b) LV side
Losses (at 750C and principal tapping):
a) No load loss at rated voltage and
frequency
b) Load loss at rated current (ONAN)
c) Total loss maximum rater power
Efficiency at 75 0C and 0.9 PF:
a) At full loan (ONAN)
b) At 75% loan (ONAN)
c) At 50% load (ONAN)
101

33
L.T. Voltage to suit WEG
voltage
Dyn 11
ONAN
75/3
170/LV- Solidly Earthed
Continuous
As per IS: 2026 (Part-I)

+5 to 10%
2.50%
Yes
Off circuit

0
0

C
C

40
45
Bushing
Cable box

kW

kW
kW

*
*

%
%
%

*
*
*

20
21.

22.

Hot spot temperature in winding limit to

Shipping dimensions:
a) Height
b) Breadth
c) Length
Painting

23.
Reference standards
Note: * To be furnished by the Bidder
9.3.2

mm
mm
mm

*
*
*
Epoxy-Dark admiralty Grey
shade 632 of IS-5 (120
microns)
IS: 2026

33kV Switchgear Kiosk

9.3.2.1 Scope
This specification covers the technical requirements of design, manufacture, test at
manufacturers works and supply of HT Switchgear kiosk panels to the site complete with
all accessories for efficient and trouble free operation.
The switch gear and accessories shall be complete in all respects and any device not
included in the specification but essential for proper operation of the equipment and also to
comply with the requirements of the statutory authority shall be deemed to have been
included and within the scope of the specification whether specifically mentioned in the
technical specification / technical particulars or not.
9.3.2.2 Standards
The equipment covered by this specification shall, unless otherwise stated, be designed,
constructed and tested in accordance with the latest revisions of relevant Indian Standards
and shall conform to the regulations of Local Statutory Authorities.
IS: 13118
IS: 3427

IS: 3231
IS: 2705
IS: 3156
IS: 1248

IS : 6875

IS: 722
IS: 2147

High voltage AC Circuit Breaker

Metal enclosed Switchgear and control gear for voltage above 1
kV and upto and including 52kV
Electrical relays for power system protection.
Current transformer
Voltage transformers
Direct acting indicating analogue electrical measuring instruments
and their accessories.
Control switches for voltages upto and including 1000 V AC and
1200 V DC.
AC Electricity meters.
Degrees of protection provided by enclosures for low voltage
Switchgear and control gear.

The panel supplied shall satisfy all the requirements of Local Statutory Authorities and
modifications if any required at site shall be carried out by the supplier at his own cost.

102

9.3.2.3 General Requirements

a)

The circuit breaker shall be Vacuum Circuit Breaker /SF6 gas circuit breaker (as
called for in Technical particulars).

b)

Switchgear shall be outdoor type, weather proof, floor mounting, and metal-enclosed
draw out type, incorporating enclosures of the circuit breaker unit, bus-bar chamber,
current transformers, potential transformers, with necessary meters, relay and
switches, auxiliary wiring etc.

c)

The switchgear shall be of robust construction designed for maximum reliability of

service in the tropical climate specified suitable for outdoor installation.

d)

Enclosures shall be provided with lifting lugs.

e)

All retaining catches, screws and bolts for doors and covers shall be hot dip
galvanized. All covers, doors and joints shall be gasketted.

f)

All hardware for the complete equipment including foundation bolts, lifting lugs etc
shall be supplied along with the panel.'

g)

For SF6 circuit breaker, the rate of gas leakage per annum shall be guaranteed and
shall not be greater than 1% for any compartment.
Labels
Labels shall be provided to describe the duty of or otherwise identify every
instrument, or other item of equipment mounted internally and externally. Switch
portions shall be fully identified; altering shall be clear, concise and unambiguous.
Painting
Care shall be taken in workmanship and selection of materials to prevent the
occurrence of any form of damage or corrosion due to damp or lightly humid
conditions. All items shall be cleaned and debarred after completing fabrication and
welding. External surfaces shall be filled and rubbed down as necessary to obtain a
perfectly flat smooth surface, free from blemishes and imperfections and the whole
shall be painted with two coasts of primer followed by the two coats of finish paint
of required shade as per Technical Particulars enclosed.

9.3.2.4 Clearance
Minimum insulator lengths and clearances in air shall not be less than those specified in
relevant IS of latest issue.
9.3.2.5 Temperature Rise
The design ambient shall be taken as specified in project information/site data. The limits of
temperature rise determined in accordance with the relevant standard, shall be reduced much
that the final temperature obtained at site does not exceed the final temperature computed by
103

the addition of the design ambient temperature to the permissible temperature rise as
indicated in the data sheet.
9.3.2.6 Current Ratings
Every current carrying part of the equipment, including circuit breakers, current
transformers, isolation switches, bus-bars, connections and joints shall be capable of
carrying its rated current continuously and in no part shall the permissible temperature rise
be exceeded.
9.3.2.7 Making and Breaking Capacities
Each circuit breaker shall be capable of making and breaking 3 phase symmetrical short
circuit currents. The supplier shall submit for approval certified test certificates of making
and breaking tests carried out by approved independent testing authorities in accordance
with relevant IS for purchase's approval.
9.3.2.8 Circuit Breaker Type
All circuit breaker shall be of same make and type and shall be interchangeable. The type
shall be as specified in Technical particulars. The breaker shall be able to fulfil the following
duty cycle: O-t-CO-t-CO
9.3.2.9 Operating Mechanism
a)

Circuit breaker closing mechanism shall be of 240 volt, single phase 50 Hz A.C.
motor charged spring operated type.

b)

Tripping shall be effected by means of a shut trip coil/series trip and its voltage
rating shall be as specified in Technical particulars.

c)

Each breaker shall be provided with a visual, mechanized, indicating device for
'Open' and 'Closed' position of the breaker. It shall be operative when the circuit
breaker is in the 'Service', 'Test' and 'Isolated/Earthed' position. Operation counter
shall be provided on each mechanism.

d)

Means shall be provided for coupling the secondary circuits on the fixed portion to
those on the movable portion when the circuit breaker is in 'Test' position in order to
permit closing' tripping and interlock circuits to be checked for operation test
purposes.

e)

Means shall be provided for local, manual, mechanical tripping of circuit breakers,
preferably by push buttons, shrouded to prevent inadvertent operation.

f)

It shall not be possible, without the use of tools, to gain access to the tripping toggle
or any part of the mechanism, which would permit defeat of the locking of the
mechanical tripping feature.

g)

It shall not be possible to render the electrical tripping feature in operative by any
mechanical locking device.
104

h)

Provision shall be made for manual slow closing and slow opening of the circuit
breaker for maintenance purposes, but it shall not be possible to use this facility
when the circuit breaker is in 'SERVCE' OR 'EARTHED' position.

9.3.2.10 Contacts
All contact parts shall be readily and quickly replaceable. Where contact parts are by design,
not intended to dismantle, the complete contact assembly shall be easily replaceable with the
minimum of special tools.
9.3.2.11 Circuit Breaker Isolating Features
a)

The circuit breaker shall have the positions, 'Service', 'Test' and 'Isolated' with the
cubicle door closed. Necessary position indicator shall be provided to indicate the
above positions of the breaker.

b)

Each circuit breaker shall be connected to the bus bars and feeder circuits through
plug and socket type isolating devices.

c)

The main circuit isolating contract and also all secondary circuit isolating plug-in
contacts, shall be of the self aligning type, mounted at accessible positions to
permit maintenance.

9.3.2.12 Interlocks
All mechanical interlocks to prevent mall-operation shall be of the preventive type and shall
be arranged as close as possible to the point at which mechanical force is applied, in order to
prevent defeat of the interlocks by distortion of linkages. Electrical interlocks shall also
function so as to prevent mall-operation of the circuit breaker.
Clearly labelled mechanical interlocks shall be provided which are designed to prevent:
a)
b)

A closed circuit breaker from being withdrawn or inserted into the isolating
contracts.
The closing of a circuit breaker except when correctly located in service, and test
position.

9.3.2.13 Safety Shutter Devices

a)
b)
c)

A set of metallic shutters shall be provided to cover stationery-isolating contacts.

The shutters shall open automatically by a positive drive initiated by the movement
of the circuit breaker, when pushed in.
All shutters shall be effectively earthed.

9.3.2.14 Bus bars and Connections

a)

Bus bars and connections shall comply with applicable clauses of relevant IS of
latest issue.
105

b)

The bus bars and connections shall be made of high conductivity copper or
aluminum as specified in data sheet. The bus bars shall be amply sized to carry the
rated continuous current under the specified ambient temperature without exceeding
the total temperature of 900C. Bus bar shall be supported on suitable insulators.

c)

Phase colors shall be red-yellow-blue and colour sleeves shall be provide at regular
intervals.

9.3.2.15 Earthing
a)

Hard-drawn, high conductivity, copper earth conductor to the main earth bus on each
unit shall connect all metal parts, other than those forming part of an electrical
circuit.

b)

It shall be bolted to the main frame and shall be located so as to provide convenient
facilities for earthing cable sheaths and for use with earthing devices.

c)

The truck for draw-out circuit breakers shall be connected to the earth bar through a
substantial plug type contact and the plug shall be long enough to have perfect earth
contact and allow the bus-bar and feeder shutters to close before breaking earth
contact.

d)

The cases of instruments, relays and meters shall be connected to the main earth bar
by copper conductors of cross sectional area not less than 2.5 sq. mm.

e)

One main earth bus must run all along the length of the panel and connected to two
studs/terminals meant for external earthing.

9.3.2.16 Insulators
Insulators of mould or resin bonded material shall have a durable, non-hygroscopic surface
finish having a high anti-tracking index. Provisions shall be made to accommodate
expansion and contraction of the connection, to take care of temperature rise likely to be
attained during fault conditions.
9.3.2.17 Control Switches
Control switches shall be of 'Spring return to neutral' type and selector switches shall be of
stay put type. The contacts of all switches shall be shrouded to minimize ingress of dust and
accidental contact.
9.3.2.18 Auxiliary Switches
Each circuit breaker shall be provided with auxiliary switches to interrupt the supply to the
closing mechanism and to complete the trip circuit, when the circuit breaker is in the
'Closed' position, and to cover all the necessary indication, interlocking and control
facilities.

106

Each circuit breaker shall be provided with 8 NO + 8 NC auxiliary contacts as spare in

addition to the other functional requirements and wired up to the terminal blocks for external
connections.
9.3.2.19 Current Transformers
The current transformer shall comply with the relevant IS of latest issue. The current
transformers shall have synthetic resin insulation and be of the single phase type with
separate core for metering and separate core for protection.
9.3.2.20 Voltage Transformers
The voltage transformers shall have synthetic resin insulation and be of the single-phase
type, with separate core for metering and separate core for protection. Voltage ratio,
accuracy class and burden shall be as specified in Technical particulars.
9.3.2.21 Instruments, Relays And Indication Lamps
The instruments shall be 144 mm square flush type with 900 pointer deflection unless
otherwise specified.
The relays shall be electro mechanical, draw out type.
Indicating lamps shall be of incandescent lamp type with economy resistor. The lamp shall
be adequately ventilated and arranged so that they can be changed form the front of the
panel.
9.3.2.22 Panel Wiring
The wiring shall be carried out with stranded 11 KV grade PVC insulated copper conductors
cable of not less than 2.5 sq.mm. size.
Wiring shall be marked by numbered ferules for easy identification on both ends.
The supplier shall provide single line diagram and control wiring diagrams for the
switchboards inside the compartment/Panel for easy ready reference.
In addition to the requirement specified, 20% terminals shall be provided as spare terminals
in each panel.
9.3.2.23 Tests
Factory Tests
Complete tests shall be made at the manufacturer's plant to determine the performance and
operating characteristics of the assembled circuit breakers, and their respective accessories
and to determine whether or not the guarantees have been met.
Unless otherwise specified, all tests shall be carried out in accordance with relevant IS and
shall include the following also:
107

Routine/Acceptance Tests
a)
b)
c)
d)

Mechanical Operation tests

Power frequency voltage test
Tests on auxiliary & control circuits
Measurement of resistance of the main circuit

Type Tests
a)
b)
c)
d)

Breaking and making capacity tests

Short-time current tests
Temperature rise tests
Lightning Impulse Voltage test:

The Purchaser/Consultants representative shall witness all routine/acceptance tests. The

Bidder shall furnish two sets of type test reports for all the tests along with the Bid.

Test Certificates
Two copies of routine/acceptance test certificate shall be produced with the endorsement of
the inspecting authority to the purchaser before effecting dispatch. The test report shall
contain the following information: i)
i)

Complete identification data, including serial no. of the panel.

Method application, where applied, duration and interpretation of results in each test.

9.3.2.24 Drawings And Manuals

Following drawings and manuals shall be submitted for Purchaser/consultant approval in
three copies.
a)

b)
c)
d)
e)

General arrangement of circuit breaker panel showing Overall dimensions with

foundation plan, terminal location and dimensional data, total weight, sectional
views, operating mechanism, Bill of materials.
Schematic and wiring diagram for control
Operation timing charts of main and auxiliary contacts.
Manufacturing schedule and test schedule
Instruction manual.

Six copies of final drawings, O&M manual, catalogues etc. shall be supplied prior to
despatch of panel.
9.3.2.25 Spares
The Bidder shall submit a recommended list of commissioning spares alongwith item wise
price for each component for two years of trouble free operation.
108

9.3.2.26 Specific Requirements of 33kV Switchgear Kiosk Panels

33kV, 630 A, 1000MVA, outdoor type VCB / SF6 CB panel, fully draw out with shunt trip
coil, closing coil, and spring charged mechanism with following necessary accessories
comprising: 1)

Manual & Motor operated spring charged closing mechanism.

2)

Manual trip/ Close Control Switch of spring return to normal type with pistol grip
handle type, Mechanical ON/OFF indicator, Service / Test position indicator
mechanical spring charged/ free indicator, indicating lamps [Red-On, Green OFF.
Amber-auto trip, White-Trip circuit with push button] suitable for 240V, 1 phase,
A.C. supply.

3)

3 sets (for R, Y, B phases) of current transformer of accuracy class of suitable rating

with each set comprising two cores.

4)

33 kV3, 110V3 Voltage transformer draw-out type with two ores as under: Core 1 110 V3, Class 1, suitable rating for metering, and power pack.
Core 2 110 V3, class 3P, suitable rating for protection.

5)

RELAYS
a)
b)
c)
d)

6)

METERS
a)

b)
c)

7)
8)
9)
10)
11)
12)
13)
14)

2 Nos. Non- Directional over current and 1 no. earth fault relay with high set.
High-speed master tripping relays.
Antidumping relay.
Auxiliary relays as required.

2 Nos. of three part (kWH, kVAH, kVARH) mters (1 for import and other for
export of power with MD indicators on kW and suitable for 110V AC PT &
5A CT circuits).
144 mm Sq. Ammeter with selector switch.
144 mm Sq. Voltmeter with selector switch.

R. Y, B indication lamps
Circuit Breaker Status (ON, OFF, Trip) indication lamps.
Trip supply healthy indication lamp.
Panel space heater with thermostat and switch.
110V DC power pack (suitable for 4 trappings)
Panel illumination lamp with switch control
240V, 15A, 1ph, 3 pin industrial type socket with cover.
Terminal suitable for terminating suitable ACSR conductor.
109

15)
16)

32x6 mm copper flat for panel earthing.

12-way annunciation window (solid state) with necessary auxiliary relay per panel.

9.3.2.27 Data Sheet For 33kV Switchgear Kiosk

S. No.
1
2
3

Description
Service
Type
Quantity

4
5
6

Nominal system voltage

Highest system voltage
Bus bars :
a) No. of phases
b) Rated frequency
c) Continuous current rating
d) Fault level
e) Material
f) Maximum permissible
temperature rise at normal
current above ambient
temperature of 500C
System earthing
Duty Cycle
Insulation levels :
a) Power frequency withstand
voltage
b) Impulse withstand voltage
Operating Voltage
a) Trip coil (through power
pack)
b) Closing coil (through
power pack)
c) Spring charging motor
Number of spare auxiliary
contacts
Sheet steel thickness L
a) Gland plate, base frame &
all other section
b) Cable Entry
c) Gland plate
Enclosure protection
Main earth bus:
a) Material
b) Size
Voltage transformer ;
a) Type
b) Ratio
c) Burden
d) Class

7.
8.
9.

10.

11.
12.

13.
14.

15.

kV
kV

Hz
A
MVA

Data
Outdoor
VCB/SF6 draw-out
Refer specific Requirements/price
schedule
33
36
3
50
630
1000
Cu./Aluminium
40 0C

Solidly grounded
*
kV RMS

75

kV Peak

170
110 V DC
110 V DC
240V AC
8 NO+ 8NC

10 SWG
Bottom
Removable bolted type
IP55

mm

Copper
32x6
Draw out
*
*
*

110

16.

17.
18.
19.

Current Transformer :
a) Ratio
b) Core I
c) Core II
Gasket type
Control wiring
Panting

20.
Panel size L X B XH
21.
Panel weight
* To be furnished by the bidder

9.3.3

mm
kg

*
*
*
Neoprone 'A' type
2.5 Sq. mm PVC Copper
Epoxy Dark admiralty
Grey- shade
632 of IS-5
(120 microns thickness total)
*
*

Supply of Balance equipment and Erection, testing & Commissioning of Wind farm
Electricals

9.3.3.1 Scope
The scope of wind farm electrics includes Design, Manufacture, and test at works, supply,
installation, erection, testing & commissioning of following.
i)
ii)
iii)
iv)
v)

33kV Step-up transformer substation

33kV over head line
33kV point of commencement of supply
VAR compensation system, Cabling, lighting, earthing, miscellaneous accessories
and activities.
Erection, Testing & Commissioning of 33kV step up transformer and 33 kV
switchgear kiosks.

The equipment's/ materials offered by the bidder shall be of approved make, suitable for use
in a normally polluted atmosphere and at the specific site conditions.
The equipments/ materials shall be manufactured strictly in accordance with the latest
relevant Indian Standards and all similar materials and removable parts shall be uniform and
interchangeable with one another.
In the absence of specification for any item, the purchaser/ consultant shall approve the
materials.
9.3.3.2 Technical Requirements of Step-up Transformer Substation
The Step-up transformer substation shall consist of 2-pole structure with necessary
supporting structures including the following.
1)

Pole

Suitable size of RSJ/ISMB

2)

Cross arm

ISMC 100 x 50 channel / ISA 50X50X6

angle

111

3)

Fencing

2.5m high GI chains linked fencing with

MS angle supports at every 1.5M interval with PCC
foundation of M 15 concrete.

4)
5)

Gate
Gravel filling

2.0m wide & 2.0m high, steel gates

35mm blue metal to a height of 150mm
from FGL for the full fenced area.

6)

Depth of foundation for poles

1800mm below FGL (MIN. 1/6th of Pole

Height)

7)

Foundation block for poles

PCC foundation of 600X600mm size with

M15 concrete.

8)

AB Switch

33kV, 200A, triple pole, gang operated,

horizontal mounting.

9)

Drop out fuse

33kV, Dropout fuse with approved fittings.

10)

Lighting arrester

27kV, 10kA, single pole station type, heavy

duty class suitable for solidly grounded system as per

relevant standards.
11)

Insulators (including AB switch)

a)
b)

36 kV Class
Minimum creepage distance :
25mm/kV
Minimum cantilever strength for pin
insulators 1089 kg.
Minimum electro mechanical strength for strain
insulators 4550 kg.

c)
d)

12)

Line conductor

Suitable ACSR conductor

13)

Guard wire

4 Nos. of 6 SWG for main run and 10

SWG for interlacing at a spacing of 750 mm.

14)

Earthing conductor

50 X 6mm GI flat Equipment body &

earthing (min.)
50X6 Cu. Flat Transformer neutral
earthing (min.)
8 SWG GI wire for cross arm earthing and for
earthing of poles without LA of AB switch and DO
fuse.

15)

Earth electrode

38mm dia, 2.5m long GI pipe electrode with

funnel, charcoal & salt etc. including RCC cover &

brick work as per relevant IS. 38 mm dia, twin MS rod
to be driven upto water table with funnel, charcoal &
112

salt etc. including RCC cover & brick work as per

relevant IS.
16)

Painting (steel parts

& Cross arms)

Two coats of aluminum painting over two

coats of red oxide primer to a thickness of 120 microns
(60 microns of primer & 60 microns of aluminum
paint).

9.3.3.3 33kV Overhead Line

i)

General

The overhead line installation shall be carried out as per the following latest
standards/documents in addition to the drawings/ specifications / schedules enclosed
with this document.

REC Manual No. 8 / "Construction manual for 33kV, 11lV, medium & low
voltage lines".
CBIP standards on Overhead lines.
CEIG and Other Regulations.
Relevant Indian Standards

The Bidder should acquaint themselves with IE rules, 1956 as amended form time to
time and with the latest Indian Telegraph Act, and the entire installation shall comply
with the provisions thereof.
ii)

Routing of Overhead Line

The routing shall be of shortest practicable distance. The routing shall be decided
such that required safety clearances are maintained and finalised in consultation with
RREC.
iii)

Safety Clearances

Relevant REC construction standards shall be referred, which gives the details
regarding phase to phase clearances, positioning of cross arms, pole top brackets,
clamps etc. in addition to the details given below. However the clearances adopted
shall meet the requirements of RVPN/DISCOM.
1.
Clearance to ground
a)
Across Street
6100 mm
b)
Along Street
5800 mm
c)
Other areas
5200 mm
2.

Clearances to building
a)
b)

3.

Vertical from highest object

Horizontal from nearest point

3600 mm
1830 mm

2440 mm

Clearance at crossings with

a)

Tramway/trolley bus
113

b)
4.

Telecom lines

Clearance between lines

crossing each other.

2440 mm

2440 mm

9.3.3.4 Technical Requirements of 33kV Point of Commencement of Supply

1)

Pole

Suitable size of RSJ/ISMB

2)

Cross arm

ISMC 100x50 channel/ISA

50x50x6 angle

3)

Fencing

2.5m high GI chain linked fencing with MS

angle supports at every 1.5M interval with PCC
foundation f M15 concrete.

4)

Gate

2.0 m wide & 2.0m high double

leaf gate.

5)

Gravel filling

35 mm blue metal to a height of

150mm from FGL for 3m around VCB kiosk.

6)

Depth of foundation of pole -

1800 mm below FGL (MIN. 1/6th

of Pole Height)

7)

Foundation block for poles

PCC foundation of 600x 600 mm

size with M 15 concrete.

8)

AB Switch

33kV, 200A, triple pole, gang

operated, horizontal mounting.

9)

Drop out fuse

33kV, Dropout fuse with

approved fittings.

10)

Lightning arrester

11)

Insulators (including AB Switch)-

27kV, 10kA, single pole station type, heavyduty class suitable for solidly grounded system
as per relevant standards.
a)
33 kV Class
b)
Minimum creepage distance: 25mm/kV.
c)
Minimum cantilever
strength for pin insulators 1089 kg.
d)
Minimum electro- mechanical strength
for strain insulators 4550 kg.

12)

Line conductor

Suitable ACSR conductor

13)

Guard wire

4 Nos. of 6 SWG for main run

and 10 SWG for interlacing at a spacing of
750mm.

14)

Earthing conductor

50 X 6mm GI flat Equipment

114

body & earthing (Min.)

8 SWG GI wire for cross arm
earthing and for earthing of poles without LA
or AB switch and DO fuse.
15)

Earth electrode

38mm dia, 2.5m long GI pipe

electrode with funnel, charcoal & salt etc.
including RCC cover & brick work as per
relevant IS. 38mm dia, twin MS rod to be
driven upto water table with funnel, charcoal &
salt etc. including RCC cover & brick work as
per relevant IS.

16)

Painting (steel parts &

Two coats of aluminum painting

over two coats of red oxide primer to a
thickness of 120 microns (60 microns of primer
& 60 microns of aluminum paint).

9.3.3.5 VAR Compensation System

In addition to capacitors provided in each WEG for power factor improvement, separate
VAR drawl compensation system shall be provided. Hence dynamically varying reactive
compensation system (DVRC) shall be provided for the wind farm in a centralized location
with necessary auxiliary required. This DVRC panel shall be provided with necessary
capacitors, relays, switchgear & controls suitable for outdoor installation. The VAR drawl
after installation of DVRC system shall be less than 5%.
9.3.3.6 LT Power Cables
i)

This specification covers the design, manufacture, testing at works, inspection

transportation, delivery at site, laying & commissioning of LT power cables and
control cables. The cables shall be designed, manufactured and tested in accordance
with the latest revisions of relevant Indian Standards.

ii)

Manufacturer's Identification/Packing & Marking.

The manufacturer name/trade mark / voltage grade shall be identified throughout the
length of the cable by embossing. The cable shall be wound on a drum of suitable
size, packed including the marking of Name of the manufacturer, Number of cores,
nominal area Type, voltage rating, Length on the drum. The outer ends of the cables
shall be sealed by means of non hygroscopic sealing materials.

iii)

Tests
Routine Tests (To be performed on each drum length)
All the routine tests as per relevant IS shall be carried out by the manufacturer in the
presence of client's Engineer.
Type Tests
115

The Bidder shall furnish two (2) copies of Type test certificates along with the Bid as
per relevant standards.
9.3.3.7 Earthing
i)

Scope
This specification covers the supply, installation testing and commissioning of
Earthing system.

ii)

Standards
Earthing covered by this specification shall unless otherwise stated, be in accordance
with the latest revisions of relevant Indian Standards.
IS : 3043
Indian Electricity Rules

:
-

Code of practice for earthing

1956

Indian Electricity Act

1910

CEIG/CEA regulations
iii)

General Requirements
The equipments and building shall be provided with complete earthing system
comprising earth electrodes in conjunction with earth grid as specified.

iv)

Earthing For Equipments

Earthing scope includes earthing of all transformer neutral and body, L.As, A.B.
Switches, DO fuses, OH line structure, outdoors VCB kiosk and all cable glands.
Two numbers of earth electrodes shall be provided for each transformer neutral and
two numbers as common for earthing of transformer, structure and other equipments.
One earth electrode shall be provided as common for 3Nos. of L.As.
All metal parts of electrical power items, not forming part of electric supply, shall be
earthed by two separate and distant earth connections from main earth bus.
Earthing pads shall be provided by the supplier of the apparatus/ equipment at
accessible position. The connection between earthing pads and the earthig grid shall
be short and direct. Earthing lead shall be free from kinks and splices. Whether
specifically shown in drawings or not, steel column's metallic stairs etc. shall be
connected to the nearby earthing grid conductors by two earthing leads (main and
duplicate)
Light fittings, junction boxes, cable and boxes, glands lockout switches etc. shall be
connected to the earthing conductor running along with the supply cable which in
turn shall be connected to the earthing grid conductor at minimum two points.
116

Metallic sheaths and armour of all multi core power cables shall be earthed at both
equipment and switchgear ends.
v)

Details of Earthing System

Unless otherwise specified main earth conductor shall not be less than 50 X 6 mm GI
flat. The minimum size of earthing conductor of various equipment shall be as
follows :

vi)

a)

Transformer neutral

50x6 mm Cu.

b)

Transformer body, VCB kiosk

switchboards, Distribution boards,
Structures etc.

50x6 mm GI

Earth Electrode
38mm dia GI pipe electrode, 2.5m long shall be used, as earth electrode suitable
funnel arrangement shall be made at the mouth of the pipe for watering. The
electrode shall be enclosed in a brickwork earth pit with suitable cast iron/RCC
covers. Each earth electrode shall have dis-connecting link provision for individual
testing of the electrode. If earthing resistance of less than one Ohm is not achieved
with 2.5m deep electrodes, then deeper earth electrodes upto water table, even up to
20m deep will be required. Deeper earth electrodes shall be by boring and by burying
2 Nos. of 38mm dia rod, with coke/charcoal/salt to achieve the necessary earth
resistance. Hence Bidder shall indicate separately the rate for this deep bore
electrodes on per meter basis as called for in the price schedule.
Coke/ Charcoal / Salt shall be used to achieve the necessary earth resistance.
Electrode shall be as per IS; 3043.
Earth electrodes shall be erected 1.5 mts away from the building edge and minimum
spacing between the electrodes shall be maintained as per IS: 3043.

vii)

Erection of Earthing Conductors

Earthing conductors in outdoor areas shall be buried at least 600 mm below finished
ground level unless stated otherwise. If the equipment is not available at the time of
laying the grid, then "earth riser" shall be provided near the equipment foundation /
pedestal for future connections to the equipment earthing terminals. Earthing
conductors along their run on ladder columns, beams, walls, etc. shall be supported
by suitable cleaning at intervals of 750mm. Cable supports shall be connected to the
main earthing conductor. Wherever it passes through walls, floors, etc. GI sleeves
shall be provided for the passage of the conductor.

viii)

Jointing
Earthing connection with equipment earthing pads shall be of bolted type only.
Contact surface shall be free from scale, paint, enamel, grease, rust or dirt. Two bolts
117

shall be provided for making each connection. Bolted connections, after being
checked and tested, shall be taped with PVC tape.
Resistance of the joint shall not be more than the resistance of the equivalent length
of the conductor.
ix)

General
Excavation and refilling of earth necessary of laying of under ground earth bus and
earth electrodes shall be the responsibility of the contractor.
All earth electrodes shall be tested for earth resistance by means of standard earth
resistance tester. Earthing resistance of the main bus shall be measured after
connecting all the electrodes to the bus and the maximum resistance shall not exceed
one ohm.
The exact location of Earth Bus, conductor, earth electrodes and earthing points on
the equipment shall be determined at the site in consultation with the RREC/
consultant. Any change in methods, routing and size of conductors shall be subjected
to the approval by RREC/ consultant.
After completing the installation, including testing, the complete body earth bus shall
be painted with green paint and neutral shall be painted with black.

x)

Lighting Installation
Indoors lighting shall cover office cum control building, store and security house
Outdoors lighting shall cover gate lighting, transformer yard lighting and lighting
around office building. Necessary lightening shall be provided at the top of tower,
blade as per ICAO specifications.
Power supply for lighting & small power equipments shall be taken from near by
WEG panel.
The lighting installation shall be integrated with the general building design to give a
better and modern appearance and be carried out as per IS 732.
Light fittings shall be wired using PVC insulated multi standard copper wire in
suitable conduits for building and PVC insulated copper cables for street lighting.
The cables shall be terminated in the light fittings / distribution boards using double
compression type cable glands with suitable copper lugs.
The light fittings shall be earthed by using the third core of the cable and no separate
earthing is permitted.
All the ERW conduits, Boxes wherever used shall be applied with 2 coats of
synthetic enamel paint to suit the colour of interior.

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All the light fittings shall be controlled from the MCB distribution boards /
individual single pole switches and these boards shall be mounted at an height of
minimum 1350 mm above the finished floor level.
All sockets shall be fixed at an height of minimum 1200 mm from finished floor
level with synthetic enamel painted MS box.
9.3.3.8 Erection, Testing & Commissioning
i)

Erection - Scope
This specification covers erection of all electrical equipments and accessories for
efficient and trouble free operation of complete electrical system covered by this
specification.

ii)

General Requirements
a.

The installation shall be carried out by an electrical contractor holding a valid

license as required by the State Government Authorities.

b.

The contractor shall provide necessary drawings and documents required by

statutory authorities and obtain the approval before taking up erection. It shall
be the sole responsibility of the contractor in obtaining safety certificate /
approval from local statutory authorities.

c.

Any modification in the equipment or installation that may be demanded by

the inspecting authorities shall be carried out by the contractor at no
additional cost to the RREC.

d.

In accordance with the specific installation instruction as per the

manufacturers drawings or as directed by the RREC, the successful Bidder
shall unload, assemble, erect, install test, commission and hand over all
electrical equipments included in this contract.

e.

Erection materials including all consumables, tools, testing instruments or

any other equipment required for successful commissioning shall be arranged
by the successful Bidder in a timely manner.

f.

Clearing the site after completion, of erection as well as regular clearance of

unwanted materials from site, returning excess materials supplied by the
RREC back to RREC's stores shall also be included under this scope of work.

g.

All equipment and instruments, indoor and outdoor, shall be marked with No.
and provided with danger boards before commissioning.

h.

The contractor shall touch up the surface with paint of same shade for
equipments, which are scratched and / or damaged during transportation and
erection before commissioning.

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iii)

iv)

i.

The contractor shall employ skilled and semi-skilled labourers for erection,
testing and commissioning as required. All the electricians, cable jointers,
wiremen, welders and others employed shall posses valid certificates / license
recognised by competent authorities.

j.

The contractor shall set up his own facilities at site at allocated place to
undertake fabrication jobs threading etc.

k.

The Contractor shall carry out major civil engineering works as called for in
scope of work pertaining to electrical equipment's like foundation, plate
inserts etc. as per the latest relevant drawings as sell as carry out minor civil
works such as, but no limited to, the grouting of base plates, channels,
supports and foundation bolts, cutting holes in walls and ceiling, chipping of
floor and ceiling and making good the same after installation of the
equipment and any other minor civil works advised by RREC for completion
of the work has to be carried out without any extra charges.

Equipment Erection
a)

Power transformers, 33kV outdoor VCB kiosk etc. shall be handled and
erected as per the relevant codes of practice and manufacturer's drawings and
instruction manuals.

b)

For power transformer, drying out and oil filling as required, after checking
and testing the contractor shall carry out the dielectric strength. If required,
the contractor shall carry out oil filtration before commissioning at no extra
cost.

c)

During erection, care is to be taken to see that painting does not peel off at
any place and if so, it has to be given a 'Touch-up' after erection by the
contract.

Cable Laying And Termination

Scope
This specification covers the excavation and back filling, laying, jointing, testing at
site and termination of LT power cables, control cables & screened power cables.
a.

All cables shall be installed in accordance with the relevant standards and as
per cable manufacturer's recommendations.

b.

Open ends of cable shall be effectively sealed immediately after cutting to

prevent ingress of moisture and to avoid other contamination.

c.

The bending radius of all cables shall not be more than the manufacturer's
recommended minimum value.

d.

Any damage to cable shall be reported immediately to RREC/Consultant who

will advice the actions to be taken work is continued.

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v)

vi)

Cable Routes
a.

Underground cable routes shall be identified buy markers of the type shown
on the drawings. Route market's shall be positioned at 10m intervals on
straight runs, at all points where there is a change in direction and in the
manner shown in the drawings. Similar markers shall be suitably located to
indicate the position of all underground joints. Cost of supplying and
installation of cable route markers shall be included in cable laying cost.

b.

Cables shall be segregated if required.

Installation of Directly Buried Cables

a.

Cables laid directly in open ground shall be buried at a depth not less than the
following:
Power cables upto and including 1100 V

vii)

750mm

b.

Cable trenches shall be of a size to cater suitably for the number of cables to
be installed in them.

c.

Wherever practicable, cable installation shall not commence until the cable
trench has been excavated along the complete cable route. Where this
procedure is not possible a cable-laying programme shall be agreed with the
Project Manager or Engineer authorised by the Project Manager.

d.

Cable trenches shall be free from abrasive materials and shall have a 100mm
deep sand base before cable installation commences. Cables shall be laid over
a sand cover of atleast 75mm thick. Layer of brick shall be laid over the cable
and sand cushion to prevent mechanical damage of the cable.

e.

Back filling of cable trenches shall be in graded layers, each layer being well
compacted. The soil originally removed from the trench may be used for
backfill.

f.

Extra length of atleast 2 loops shall be kept in each cable run at each end to
enable one or two straight through joints to be made at a later date, if any
fault occurs.

g.

At road crossings the cable shall be taken in hume pipes of adequate size. The
rate shall be quoted separately.

Cable Gland and Jointing

a.

At cable terminations/ joints, the cable conductors shall be fitted with

correctly sized preferably of the double compression type glands for
outdoors.

b.

All compression termination shall be made using the correct size crimps and
connectors.
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viii)

c.

Earth continuity of cable armour/ sheath and glands must be assured upon
completion of jointing. All cable armour and glands should be earthed with
No. 14 SWG Cu. Wire and by using correct size sockets.

d.

All cable jointing procedures shall be in strict accordance with the cable and
cable jointing kit manufacturer's recommendations.

e.

Cable jointing on lead covered and armored cable shall be carried out using a
standard cast iron box and wiped lead sleeve. The box should fit with armour
clamps.

f.

Jointing on cables shall be carried out using suitable resin jointing kits as
recommended by the manufacturer.

g.

Correct core identification of cable joints shall be maintained throughout all

the joints without undue twisting and crossing of conductor covers.

h.

The crossing of cable covers in equipments termination boxes shall be

avoided.

Circuit Identification
a.

Unless otherwise specified, all cables shall be identified by cable

identification bands at each end of the run, at 10 meter intervals all along its
route, at all points where it enters or leaves trenches and building and at every
point of change in direction.

b.

Cable shall also be marked at all termination points with appropriate cable
tags. Cable tags shall be of 2mm thick. 20 mm wide aluminum strip of
suitable length to contain the cable number, equipment number, etc. by
permanently engraving markings.

c.

Control cables shall be identified at all termination points by numbered

ferules which shall be of the type that completely encircle the cable cover and
have permanently engraved markings.

Punched identification tags (corresponding to cable schedule) made from

aluminum sheets shall be attached to each and of every cable by means of GI
binding wire.
All cable terminations shall be of Al. for power cables and Cu. for control
cables and shall be of solder less crimping type.

d.

Control circuit wiring shall be separated from all power wiring.

e.

Power wiring and low voltage control wiring should be separated by at least
75 mm

f.

It is necessary that in case of power and control wiring crossings, it should

cross at right angles.

g.

In case of shielded cables it must be jacketed.

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ix)

x)

Testing

Site tests for the power & control cable shall be as per the "Quality Assurance
Plan" of the cable manufacturer. One copy of the "QAP" shall be given to
successful Bidder for reference, guidance, testing and return.

For cables up to 1100 V grade 500/1000 V insulation tester.

All cables shall be tested as per the relevant Indian Standards.

Cable schedule and cable layout drawings shall be corrected to "As-built"

conditions during the installation work and shall be approved by the RREC/
Consultant.

Any reworks arising on account of the remarks made by the statutory

authorities shall be carried out by the contractor at free of cost.

Overhead Line Installation

Installation of 33kV overhead line system involving single pole, double pole, three
pole structures with cross-arm supports for AB switch, DO fuse etc., shall be as per
relevant IS/CBIP/REC practices of latest issue and as called for in the specification.
Electrical clearances shall be maintained as per IE rules / RVPN / DISCOM practice.
Only calculated conductor sag shall be maintained throughout the overhead line.
Overhead line structures, earthing and foundation shall be as shown in the relevant
general arrangement drawings appended with this specification.

xi)

Earthing
General
a)

Earthing system installation shall be in strict accordance with the latest

editions of Indian Electricity Rules, relevant Indian Standards and code of
practices and the local statutory authority regulations.

b)

Neutral points of system metallic enclosures and frame works, not forming
part of electric supply shall be connected to main earthing system.

c)

Earthing Layout
The contractor shall submit to RREC / consultant earthing drawings showing
the location of earthing conductors, for their approval. Earthing conductors in
outdoor areas shall be buried 600 mm below finished graded level and these
buried conductors shall be brought 500 mm above ground level for making
tap connections to the equipments.

d)

Transformer Earthing
Two separate earth electrodes shall be provided for transformer neutral and
one earth electrode for transformer body earthing. Apart from body earthing
control cubicle and radiator shall also be properly earthed. All the electrodes
123

shall be 38mm dia GI pipe, 2.5 m long and shall strictly be as per IS : 3043 of
latest revision.

xii)

e)

Structure Earthing

Each phase of 27kV LA shall be earthed to an individual earth electrode

through 50 x 6 mm GI flat.

Air break switches and DO fuses shall also be earthed through 50x6 mm GI
flat to the main earthing flat.

Two poles and three pole OH line structure (with AB switches and D / O
fuses) shall also be earthed to 2 Nos. of earth electrodes.

For singly pole OH line structure shall be earthed with coil earthing as
specified in the relevant specification shall be adopted.

Metallic conduits and pipes shall not be used as earth continuity conductor. 8
SWG GI conductors shall be provided for earthing lighting fixtures.
Receptacles, junction boxes, lighting conduits and this conductor in turn shall
be connected to the main earthing conductor / electrode.

Safety Precautions
The contractor shall strictly follow the safety procedures at all stages of fabrication,
transportation and erection of various equipments at project site to prevent any
damage to such of those items and injury to the erection personnel.

xiii)

Specification for Testing & Commissioning

General Requirements
The testing and commissioning for all electrical equipment at site shall be according
to the procedures listed below:
a)

All electrical equipment shall be tested, installed and commissioned in

accordance with the latest relevant standards and code of practices published
by Indian Standards Institution wherever applicable and stipulations made in
relevant general specifications.

b)

The testing of all electrical equipment as well as the system as a whole shall
be carried out to ensure that the equipment and its components are in
satisfactory condition and will successfully perform its functional operations.
The inspection of the equipment shall be carried out to ensure that all
materials, workmanship and installations conform to the accepted design,
engineering and construction standards, as well as accepted code of practices
and stipulations made in the relevant general specifications.

c)

The contractor in the presence of RREC shall carry out all tests/ Consultant
using his own calibrated instruments, testing equipment as well as qualified
testing personnel.

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d)

xiv)

The results of all tests shall conform to the specification requirements as well
as any specific performance data, guaranteed during finalisation of the
contract.

Preparation of the Plant for Commissioning

a)

After completion of the installation at site and for the preparation of plant
commissioning, the contractor shall check all the equipment and installation
in accordance with the agreed standards, latest relevant code of practices of
Indian Standards and specific instructions furnished by the particular
equipment suppliers as well as purchaser.

b)

Checking required to be made on all equipment and installations at site shall

comprise, but not limited to, the following:

Physical inspection for removal of any foreign bodies, external

defects, such as damaged insulators, loose connecting bolts, loose
foundation bolts etc.

Check for grease, insulating / lubricating oil leakage and its proper
quantity.

Check for the free movement of mechanism for the circuit breaker,
rotating parts of the rotating machines and devices.

Check for tightness of all cable joints and busbar termination ends as
well as earth connections in the main earthing network.

Check for clearance of live bus bars and connectors from the metal
enclosure.

Check for proper alignment of all draw out device like draw out type
circuit breaker etc.

Continuity checks in case of power and control cables.

Checking of all mechanical and electrical interlocks including

tripping of breakers using manual operation of relay.

Checking of alarm and annunciation circuits by manual actuation of

relevant relays like Buchhloz relay in case of transformer.

Check and calibrate devices requiring field adjustment/calibration like

adjustment of relay setting etc.

Check for proper connection to earth network of all non-current

carrying parts of the equipment and installation.

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xv)

The relevant tests shall be carried out in accordance with relevant IS of latest issue.
The tests which are to be carried out on the equipment shall include, but not be
limited to, the following:
a)

b)

33kV Step-up Transformer

Measurement of winding resistance at all taps.

Measurement of voltage ratio on all taps.

Vector group check.

Measurement of impedance voltage / short circuit impedance (at

principal tapping) and load loss.

Measurement of no load loss and current.

Measurement of insulation resistance.

Power frequency withstand test.

Operational tests to know the correction functioning of all devices

associated with the transformer.

33kV Outdoor Switchgear Kiosk

Check for completeness.

Insulation resistance test.
Contact resistance test.
Check for pick-up voltage of operating coils.
Operational checks for local/ remote, protective trip.

Operation timing test:

Pressure switch setting open, close checking.

Operating duty check for o-c-o.

Functional checks on control circuit, auxiliary switch, ON/OFF
indication limit switches, spring charge / remote trip indication,
operation counter, heater / heater switch and illumination lamp.
Relay operation test and check on settings.

c)

Lightning Arrester
i)
ii)

d)

- Closing time
- Opening time

Check for completeness of installation.

Each pole to earth insulation resistance test.

Air Break Switch

i)

Check for completeness of installation.

ii)

Insulation resistance test

a)
Pole to earth
126

b)
c)
e)

f)

Control cables
Manual operation checks.

Cables
i)

Insulation resistance test with 2,500 V meager for high

voltage power cables rates above 1.1kV grade and 1,000V meager for
cables rated up to 1.1kV grade.

ii)

All 1.1 kV cables shall be subjected to high voltage test after joining
and terminating but before commissioning as per relevant standards.

iii)

In each test, the metallic sheath / screen / armour should be connected

to earth.

iv)

Continuity of all the cores, correctness of all connections as per

wiring diagram, correctness of polarity and phasing of power cables
and proper earth connection of cable glands, cable boxes, armour and
metallic sheath, shall be checked.

Earthing System
i)

Tests to ensure continuity of all earth connections.

ii)

Tests to obtain earth resistance of the complete network by using

earth tester. The test values obtained shall be within the limits.

9.3.3.9 Site Test Reports

All documents/records regarding test data, oscillographs and other measured values of
important parameters finalised after site adjustment shall be handed over to purchaser in the
form of test reports (in bound volume) for their future use and reference.
9.3.3.10 List of Preferred Makes
The preferred makes are tabled below:
1.

HT SWITCHGEAR KIOSK -

ABB/ CGL / SIMENS / JYOTI /

DRIECHER AND PANICKER.

2.

TRANSFORMERS

INDOTECH/ ITL/ ETE/

KIRLOSKAR

3.

ENERGY METER

L&T /SEMS

4.

INSULATORS

WS INDUSTRIES/ JAYSHREE
/ MODERN

5.

AB SWITCH

AMEI/ VERSATIK / PACTIL /

KIRAN
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6.

DO FUSE

PACTIL / KIRAN

7.

LIGHTING ARRESTER

WS INDUSTRIES/ JAYSHREE/
ELPRO/ OBLUM

8.

MCCB

SIEMENS/ L&T/ CGL

9.

CABLES (LT)

CCE/ UNIVERSAL / RPG

10.

ACSR

SHARAVATHY/BHARAT WIRE
CONDUCTORS OMEGA/ GEM/APAR.

11.

LIGHT FITTING

PHILIPS/CGL/ GE LIGHTING

12.

PVC WIRE

FINOLEX/VASAVI/ POLYCAB

Bidders may offer their brand, which shall be BIS approved. Equipment of makes approved
by RREC & mentioned in work order has to be supplied by successful bidder. Bidder can
change the makes during the execution only on prior approval of RREC.
9.4

Operation and Maintenance

9.4.1

Scope
RREC wishes to entrust the total O&M activities of the 10 5% MW wind farm to the
Turnkey contractor for the first 20 (twenty) year.
The Turnkey contractor shall be responsible for all the required activities for the successful
running, optimum energy generation & maintenance of the wind farm including wind farm
electrics covering.
i)

Deputation of Engineering and supporting personnel

ii)

Deputation of Security personnel.

iii)

Successful running of WEGs for optimum energy generation.

iv)

Monitoring controlling, troubleshooting maintaining of records, registers.

v)

Supply of all spares, consumables and fixing / application of the same as WEGs.

vi)

Supply & use of consumables such as grease oil etc. throughout the maintenance
period as per recommendations of the equipment manufacturers.

vii)

Conducting periodical checking, testing over hauling and preventive action.

viii)

General up keeping of all equipment, building, roads, wind farm land area.

ix)

Submission of periodical reports to RREC on the energy generation & operating

conditions of the wind farm.
Taking care of the full security aspects of the wind farm.
Replacement of capacitor if burnt.

x)
xi)

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9.4.2

Continuous monitoring the performance of the Wind Electric Generators and regular
maintenance of the whole system including WEG, transformers, overhead line, outdoor
kiosks etc. are necessary for extracting and maintaining the maximum energy output from
the wind farm.

9.4.3

Operation and Maintenance of the wind farm including supply of spares and consumables
required for a period of first 20 (twenty) years including 2 years warranty period from the
date of handing over of the project for O &M purpose shall be carried out at fixed cost.

9.4.4

Operation and Performance Monitoring

Operation part consists of deputing necessary manpower necessary to operate the wind farm
at the optimum capacity. Operation procedures such as preparation to starting, running,
routine operations with safety precautions, monitoring etc. shall be carried out as per the
manufacturers instructions to have trouble free operation of the complete system.
Daily work of the operators in the wind farm involves logging the voltage, current, power
factor, power and energy output of the 10 MW wind farm, logging down individual WEG's
output data once a day (minimum). The operator shall also note down failures, interruption
in supply and tripping of different relays, reason for such tripping, duration of such
interruption etc. The other task of the operators is to check battery voltage specific gravity
and temperature.
The operator shall record monthly energy output of each WEG and reports shall be prepared
on performance of wind farm indicating turbine wise production. Down time, capacity
factor, machine availability etc. and these figures shall be computed for the total wind farm.
Typical tables for maintaining the record of the performance of WEGs are enclosed at the
end of this chapter.

9.4.5

Maintenance
The contractor shall draw the preventive maintenance schedules and attend to the
breakdowns keeping in view that machine availability is always more than 98%.
The contractor shall carry out the periodical/plant maintenance as given in the manufacturers
service manual and perform minimum two certified services per year.
Regular periodic checks of the WEG shall be carried out as a part of routine preventive
maintenance during low wind period. In order to meet the maintenance requirements stock
of consumables are to be maintained as well as various spare as recommended by the
manufacturer at least for 5 years to be kept for usage.
Maintenance of other major equipment involved in wind farm electric are step up
transformers overhead line equipment and outdoor 33 kV VCB / SF6 kiosk and metering
panel. Particular care shall be taken for outdoor equipment to prevent corrosion. Cleaning of
the insulators and applying Vaseline on insulators shall also be carried out at every 3 to 4
months interval. Resistances of the earthing system as well as individual earthiest are to be
measured and recorded every month. If the earth resistance is high suitable action is to be
taken to bring down the same.
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According to the recommendations stock of special tools and tackles shall be maintained for
WEG and other major electrical equipment.
A maintenance record is to be maintained by the operator/engineer-in-charge to record the
regular maintenance work carried out as well as any breakdown maintenance along with the
date of maintenance reasons for the breakdowns steps have taken to attend the breakdown
duration of the breakdown etc.
The Schedules will be drawn such that some of the jobs other than breakdown, which may
require comparatively long stoppage of the WEGs, shall be carried out preferably during
the non-windy season.
All the old/damaged spares removed shall be handed over to RREC.
The Contractor shall deploy enough manpower at wind farm site to carryout work
instructions and preventive maintenance schedules as specified. The contractor shall keep
atleast one skilled and experienced supervisor at site on permanent basis to supervise the
jobs that are being carried out at site.
The Contractor will attend to any breakdown jobs immediately for repair/replacement
/adjustments and complete at the earliest working round the clock. During breakdowns (not
attributable to normal wear and tear) at O&M period, the contractor should assist RREC in
claiming insurance, follow-ups, documentation's for insurance authority, replacement of the
failed equipment and successful commissioning.
The Contractor shall immediately report the accidents, if any, to the Engineer Incharge
showing the circumstances under which it happened and the extent of damage and or injury
caused.
The Contractor shall comply with the provision of all relevant acts of Central or State
Governments including payment of Wages Act 1936, Minimum Wages Act 1948,
Employer's Liability Act 1938, Workmen's Compensation Act 1923, Industrial Dispute Act
1947, Maturity Benefit Act 1961, Mines Act 1952, Employees State Insurance Act 1948,
Contract Labor (Regulations & Abolishment) Act 1970 , Elecricity Act 2003, Grid Code,
Metering Code or any modification thereof or any other law relating whereto and rules made
there under from time to time.
The contractor shall at his own expense provide all amenities to his workmen as per
applicable laws and rules.
The Contractor shall ensure that all safety measures are taken at the site to avoid accidents to
his or his Co-contractor or RREC's Workmen.
If negligence mall operation of the contractor's operator results in failure of equipment such
equipment should be repaired replaced by contractor at free of cost.
If any jobs covered in O&M Scope are not carried out by the contractor during the O&M
period pro-rata deduction will be made based on the quantum of work from the O&M
contract bills.

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9.4.6 Quality Spares & Consumables

In order to ensure longevity safety of the core equipment and optimum performance of the
system the contractor should use only genuine spares of high quality standards.
9.4.7

Floating Stock of Gear Boxes

To avoid linger down time due to gearbox failure in the WEG the contractor should have a
floating stock of gearboxes at their local service centre/factory Whenever the gearbox
requires any repair the contractor shall send one from their stock for temporary replacement
to keep the machine running even during the period or repair of the gearbox at no extra cost.

9.4.8

Efforts to Increase the Efficiency

The Contractor shall take efforts to make the system more efficient by adopting methods
like adjustment of pitch angle. Improve Power factor to reduce reactive power consumption.

9.4.9

Tools and Tackles

The Contractor shall arrange for all the necessary tools and tackles including crane for
carrying out all the maintenance work covered under this contract.

9.4.10 Training Programme :

The contractors shall arrange for Training of RREC personal to familiarize with the wind
electric generator operation and its maintenance as well as other electrical equipment
associated with the wind farm. They shall be trained in various aspects like installing the
equipment its operation maintenance and various faultfinding techniques.
9.4.11 O & M Manual
The contractor has to provide at least 6 copies of the O&M manual in English along with list
of suppliers of different components of the WEG.
9.4.12 Defects & Rectification
The Engineer-in-charge has the responsibility to check the contractors work and verify the
works are completed as per specifications. And if he found any defects in the works the
contractor has to rectify that defects with in the time schedule specified by the Engineer incharge.
Even if the Engineer-in charge instructs the Contractor to carry out a test not specified in the
specification to check whether any work has a defect and the test shows that it does the
Contractor is to pay for the test and any samples. If there is no defect the test is a
compensation event.
The contractor is to correct defects which he notices himself before the end of the warranty
and Guarantee period as contractual obligation and also shall assist the Employer in
rectification of any defect beyond the Warranty and Guarantee period for best and most
prompt results.
131

9.4.13 Accident
RREC will not have any liability towards any loss or damage to the property or personnel of
the contractors deployed for discharging the work under this contract.
9.4.14 Confidentiality
The Contractor will not engage any persons other than those who are authorised by RREC
for doing the work for the above contract.
Any data recorded/taken from the wind farm will have proprietary right of RREC and shall
to be parted to any person/agencies without written consent from the Companies authorized
personnel.
9.4.15 Security services
The contractor has to arrange proper security system including deputation of security
personnel at his own cost for the check vigil for the wind farm. The security staff may be
organized to work on suitable shift system; proper checking & recording of all incoming &
outgoing materials vehicles shall be maintained. Any occurrence of unlawful activities shall
be informed to RREC immediately. A monthly report shall be sent to RREC on the security
aspects.
9.4.16 Organization Chart
The Bidder shall furnish an organization chart for the proposed O&M period. The officer
person responsible for reporting to RREC shall be indicated by designation.

132

MONTHLY PERFORMANCE REPORT FOR WEG

Name of the wind power project
Location
Month

:
:
:

Month
1)
2)
3)
4)
5)

:
:
:
:
:

Date

Unit size
Nos.
Model
Date of commissioning
Total machine hrs.
Daily
Generation
in kWh

Generat
ion
Hours

State :
Year :

Down time hours

Inadequa
te Wind
Speed

Machine
Fault

Shutdown/Ma
intenance
6

Fault
7

Remarks
Grid

Total

Shutdown
maintenance
8

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Total

Total Monthly Generation (lakh kWh)

:
133

10

Total monthly Energy Exported (lakhs kWh)

Capacity Factor for the month

Availability Factor for the month

Cumulative Generation in the financial year (Lakh kWh)

Generation in the same month in the previous year (Lakh kWh)

Percentage of previous year's generation in the same month

Individual Machine Performance

M/c. No.

Monthly
Generation
KWH

Generation
time (Hrs.)

Inadequate
wind speed
(Hrs.)

Monthly
M/c. down
time (Hrs.)

Monthly
Grid down
time (Hrs.)

Notes :
1.

Total machine Hours

= No. of machines X Hours in the month

Actual Energy Generation

2.

Capacity Factor ({CF%)

= Installed capacity X no of Hours. In the month

Hours. Machine available for generation

3.

Availability Factor (AF%)

= Total machine Hours. In the month

Total machine Hours. In the month -- machine
down time Hours
= Total Machine Hours in the month

4.

Information for different types sizes of machines installed in the wind farm should be
complied separately.

134

MONTHLY ENERGY GENERATION CHARG FOR WIND FARM (.........MW)

Month :
Year
Date

WEG Make & Rating :

:
Energy Generation in kWH
M/C-1

M/C-2

M/C-3

M/C-N

Daily Total Cumulative

Energy
Energy
Generation Generation
in kWH

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31

135

Remarks

APPENDIX-A
PROFORMA OF BANK GUARANTEE TOWARDS EMD
(On non judicial paper of appropriate value)

Chairman and Managing Director,

Rajasthan Renewable Energy Corporation Ltd.
Jaipur.
Ref:- Bank Guarantee towards EMD .
Dear Sir,
M/s. of hereinafter called "The Bidder
..

have bid for

The conditions of bid aforesaid provide inter alia that the bidder shall pay the Company Rajasthan
Renewable Energy Corporation Ltd.(RREC) a sum of Rs. .. (Rupees
only) as Earnest Money Deposit in the form and manner and subject to the terms
therein mentioned. The form of payment of EMD includes a guarantee executed on behalf of and at
the request of the bidder by a Nationalised Bank undertaking full responsibility to indemnify
Rajasthan Renewable Energy Corporation Ltd. in case of default.
The said has approached us and at their request and consideration of the promises, we
. having our office at_________________ have agreed to and
hereby give such guarantee as is hereinafter mentioned in your favour.
1.

We .. of . (hereinafter called "The

Bank") do hereby unconditionally and irrevocably guarantee to you the due payment of
the said sum of Rs . (Rupees..only) by the
bidder to you and undertake and agree with you that if default shall be made by the
bidder in performing any of the terms and conditions of NIT or in payment of any
money payable to you i.e. Rajasthan Renewable Energy Corporation shall be the sole
judge and its decision communicated to us in this regard shall be final and conclusively
binding on us, it shall not be open to ask you reasons/details in this regard and we shall
have no right to question the same or to make reference to the bidder in any manner
whatsoever and we shall on the mere first demand pay to you without demur and / or
protest and without notice or reference to the bidder by demand draft payable at Jaipur a
sum of Rs. (Rs...............only) or such portion thereof not exceeding the
said sum as you may from time to time require/demand and you can look to us as the
Principal Debtor.

2.

You will have the full liberty without reference to us and without affecting this
guarantee, postpone for any time or from time to time the exercise of any of the powers
and rights conferred on you under the said bid with the said bidder and to enforce or to
forbear from enforcing any powers or right or by reason of time being given to the said
bidder which under law relating to the sureties would but for the provision have the
effect of releasing us. Any such time/indulgence/forbearance and/or any act or omission
or commission on your part will not vitiate our this guarantee.

3.

Your right to recover the said sum of Rs (Rs............only) from us in the

manner aforesaid will not be affected or suspended by reason of the fact that any
dispute(s) are pending before any officer, Tribunal of Court or Arbitrator(s)/Umpire.
136

4.

The guarantee herein contained shall not be determined or affected by the liquidation or
winding up, dissolution or change of Constitution or insolvency of the said bidder but
shall in all respects and for all purposes be binding and operative until full payment is
received by you as if this is a continuing guarantee to secure your ultimate dues in this
premises.

5.

We have power to issue this guarantee in your favour under Memorandum and Articles
of Association and undersigned has full power to do under the Power of Attorney dated
. granted to him by the Bank.

6.

We will have no right of subrogation against unless all your dues as aforesaid are paid in
full. We do hereby waive our rights of surety ship, which are inconsistent with all or any
provisions hereof.

7.

You will be at liberty to alter the terms and conditions of the said bid and/or to take any
other security/guarantee/promissory notes from the bidder or others which will not
affect/vitiate/discharge our this guarantee.

8.

This guarantee will bind our successors and assigns and will remain operative
irrespective of any change in the constitution of our Bank and/or the bidder.

9.

Our liability under this guarantee is restricted to Rs. (Rs......................only) and

this guarantee shall remain enforce till . and unless a claim to enforce
the guarantee is filed with us within six months from the date of expiry hereof all your
rights under the said guarantee shall be forfeited and we shall be relieved and discharged
from all liabilities thereunder.

10.

For the purpose of enforcing legal right/remedies in respect of this guarantee, we agree
with you that only Jaipur Courts in the State of Rajasthan shall have exclusive
jurisdiction.
Yours faithfully,

Bank
Signature of a person duly authorised
to sign on behalf of the Bank.

137

APPENDIX-B
SUMMARY OF BID
Bidder's Proposal Ref. No. and Date
Bidder's Name and address
Person authorised to submit offer
Designation
Telephone No.
Fax:
To,
Chairman and Managing Director,
Rajasthan Renewable Energy Corporation Ltd.,
Jaipur.
Dear Sir,
We acknowledge receipt of you invitation to bid which was received on . and understand
that the documents received remains property of Rajasthan Renewable Energy Corporation ltd.
A.

We are interested to participate in this bid and are submitting herewith our offer for
setting-up of a Wind Power Project of approx. 10 5% MW capacity on turnkey basis at
.................... in Rajasthan in the manner prescribed in the Instructions for preparation
and submission of bid duly signed by a person authorized on behalf of our Company /
Firm and the Appendix-A,C,D,E,F(without price),G1 and G2, H,I,J,K,L,M,N,O,P and
format E-1 & E-2 completed and enclosed in sealed cover (PART-I), Price Appendix E
including Annexure-A,B, C & D containing our price offer is enclosed in separate sealed
cover (PART-II).
Power of Attorney in favour of the person authorised to sign this offer is also enclosed.

B.

We are unable to participate in the and are returning herewith both copies of the
documents received by us. The reasons for our inability to participate in the are given
below:

Signature
Name
Designation
Common Seal
Date:
Place:

138

APPENDIX-C
FINANCIAL AND TECHNICAL PARAMETERS OF THE ORGANISATION
(To be furnished by the Bidder)
Name and Address of the bidder

Phones:
I.

4.

---------------------------------------------------------------------------------------------------------------------------------------------------------------------

E-mail

Fax:

FINANCIAL
1.

Latest Balance sheet filed with on . (Attach

audited copies of annual accounts of past 3 years. Indigenous Bidders to attach copy of
accounts audited under section 44AB of Income Tax Act. In case the accounts are not
required to audited, a Chartered Accountant or Manager of a Nationalized Bank should
attest the information in this statement).

2.

Latest Profit and Loss Statement from to .. filed with

.. on (Attach an audited copy).

3.

Financial position (in the respective currency):

a) Cash & Bank Balances
b) Fixed Assets - Gross and Net
c) Current Assets
d) Current Liabilities Bank
Bank Cash Credit
Others (including sundry creditors)
e) Provisions
f) Contingent liabilities (including claims not acknowledged, please specify).
g) Inventories
h) Share capital
Free reserves
Other reserves
(Please specify)
i) Term loans from financial institutions and banks
j) Working capital
k) Net worth
l) Debtors and advances considered good:
More than 6 months
Less than 6 months
Total Liabilities
a)
Current Ratio: Current Assets to Current Liabilities
b)
Acid Test Ratio: Cash, temporary investment held in lieu of cash and current
receivable to current liabilities.
c)
Total liability to Net worth.

139

5.

Net Sales (in respective currency)

a)
Current period
b)
During the last financial year
c)
During the year before last financial year

6.

Net Profit before Tax

a) Current period
b) During the last financial year
c) During the year before last financial year
The profit and loss statement have been certified through . by

7.

Bidders Financial arrangement (check appropriate item)

a)
Own resources
b)
Bank credits
c)
Others (specify)

8.
9.

Certificate of financial Soundness from bankers of bidders

Income Tax Clearance:
Please enclose the copies of following documents:
a)
Details of Income Tax registration and
b)
Last income tax clearance certificate

10.

Sales
Category

A.
B.

Value of current orders to be

Executed in respective
Currency
Govt. Department
Commercial

140

Value of anticipated sales

for next financial year in
respective currency

II.

TECHNICAL

1.

Bidder's Classifications

2.

Licensed capacity to manufacture:

Description
of equipment

Size
Capacity

1)
2)
3)
4)

Manufacturer
Authorised Agent
Dealer
Others (Please specify)

Licensed
Capacity

No. of units manufacture

Current Year

Last Year

Second Last Year

3.

Plant Details
a) Location
b) Description, type and size of building
c) Is property on lease or free hold? if on lease, indicate date of expiry in each case.

4.

Personnel/Organization:
Give organization chart for following, indicating clearly the number of employees at various
levels.
a)
b)
c)
d)
e)
f)

5.

a)

Production
Marketing
Installation and commissioning
Service
Spare parts
Administrative
Type of the equipment manufactured/supplied/installed during last 5 years.

Name of
Equipment

Capacity/size/model

Nos.
Project to
manufactured /
which
supplied/
supplies were
installed
made

141

No. of orders
in hand

List, if any, of bidders, rate contract with the following organization (For India s only).
Organization

7.

Yes/No

a)

Directorate General of
Supplies and disposal,
Government of India

b)

Central Equipment Stores

Purchase Organization for
State Governments.

If yes, date contract finalised

Plant facilities:
Sq. metre
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)

Space available for manufacture

Space available for storage
Space availability for inspection of item offered
Space available for storage of items offered
Are buildings fire resistant
Are premises approved by Municipal fire department?
Are building under Municipal fire protection?
Are power and fuel supply adequate to meet
Production requirements?
Are adequate transportation facilities available?
Are safe measures adequate for performance of
Proposed contract
Are adequate material handling equipment available?

Remarks

Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No

8.

Details of testing facilities available:

a)
List testing equipment available
b)
Give details of tests, which can be carried out on items offered.
c)
Details of the test organization available.

Describe Quality Control organization, if any, and give the organization chart.
a)
Are goods offered subject to batch test, random sampling, or full 100% test for
quality?
b)
Are tests carried out by factory employees or by a separate testing agency?
c)
Are independent quality Control Organization checks made and certificates
issued?
Nearest service centre to buyer:
Location . Phone No. ..

10.
11.

Details of organization at service centre:

a)
No. of skilled employees
b)
No. of unskilled employees
c)
No. of Engineering employees
d)
No. of administrative employees
e)
List of special repair/workshop facility available

142

f)
g)
h)

The storage space available for spare parts

Value of minimum stock of spares available at all the Service centers in respective
currency
List of models/ types by number of equipment Serviced by the centre in last 5 years.

12 Names of two buyers to whom similar equipment are supplied, installed and commissioned in
the part and to whom reference may be made Regarding the bidders technical and
delivery ability.
a)
.
b)
.
13.

List of components usually subcontracted.

14.

Schedules for furnishing technical data and certified drawings after receipt of orders.

15.

Workload as percentage of total capacity for the Current and forthcoming financial year on
quarterly basis.

Signature & Seal of bidder

143

APPENDIX-D
LIST OF SIMILAR JOBS HANDLED
(To be furnished by the bidder)
S. No.

Clients Name, Address &

Telephone/Fax Numbers

Details of Work
& Place

Rating & Qty.

Value of Work

1.

2.

3.

4.

5.

Note:
1.
2.

Completion
time as stated
in bid
6.

Actual
completion
Time
7.

Year of
commissioni
ng
8.

Furnish performance reports, completion report or any other authentic supporting document.
Furnish for WEGs (which are offered under this RfP), latest performance reports from State Electricity Boards / Clients certifying the
successful operation for the period since commissioning.
Signature & Seal of bidder

144

APPENDIX-E
PRICE SCHEDULE
PART 1
Sl.
No.
1.

2.

Particulars

Price
(Rs.)

Price in Rs.
( in words)

Total Cost of 105% MW Wind Farm Project at______(name of

place/district) complete in all respects with execution on EPCC
contract basis including the cost of required land in the name of
RRECL (outright purchase incase of private land or on long lease
basis incase of forest & Govt. land as per prevailing policy),
Micrositing, obtaining all statutory clearances including making
all payments/ security deposit to statutory & local authorities,
design, detailed engineering, manufacturing & supply of all
equipments viz. nacelle assembly, generator, blades, tower,
Central Monitoring and Control System (CMCS), transformers,
control panel, cost of internal 33 KV transmission line, interfacing
with grid sub-station, CTs, PTs, C & R panels, DC system etc,
transportation, insurance in transit to the site and storage and other
auxiliaries till commissioning and completion, (inclusive of
imported components) as required for the completion of the entire
10 5% MW wind farm.
Price of Operation and Maintenance (O & M) of the wind farm
project from 3rd year from the completion of project to the 20th
year including arrangement of spares, consumables, tools, tackles,
crane arrangement, testing equipments & instruments, manpower,
insurances, fees/charges, charges payable to all government
agencies taxes, duties etc. liaisoning with all government agencies
administrative work, maintaining records and submissions to all
concerned authorities.
Cost of land
TOTAL
BREAK UP FOR THE ABOVE PRICE

PART-II
Annexure

Particulars

1
ANNEXUREA

2
Total Price for supply of equipment,
material inclusive of insurance,
freight, etc. i.e. FOD
Total Price for Construction,
Erection and Commissioning

ANNEXUREB
ANNEXUREC
ANNEXURED

Total Price for Operation &

Maintenance
Land
TOTAL
145

Basic
Price
(Rs.)
3

Tax Rate
(Rs.)
4

Amount
of Tax
(Rs.)
5

Total
Price
(Rs.)
6

Note:
1.
Any item of work not mentioned in the above particulars but written elsewhere in the scope of
work or in Technical Specification or essentially required for completion of works, proper
operation and maintenance of wind farm, safety of equipment and operating personnel shall be
deemed to have been included in the above particulars.
2.
The prices should be written in both figures and words, without any cuttings or over writings.
3.
Price quoted in Part-I of price schedule shall be inclusive of all taxes i.e. this will be the total
company cost of the project including O&M. However, breakup of all tax components, considered
by bidders, shall be clearly provided in the bids in the Part-II of price schedule Appendix-E.
4.
Rates of taxes must be clearly indicated based on which the amount of tax has been arrived at in
Column 5 of Part-II of annexure-E.
5.
Any increase in tax rates after the finalization of bids within scheduled commissioning shall be
borne by RREC and any decrease in tax rates shall be recovered by RREC. The contractor shall
be responsible for informing the same to RREC in writing along with appropriate orders for
increase/decrease in tax rates.
6.
Any fresh levy of statutory levies of any kind on this activity shall also be covered/payable by
RREC.
7.
While raising the bills, the contractor shall provide complete documents/attested copy of
bills/evidences and details for input VAT claimed.
8.
Breakup of the following components shall be provided by bidders separately along with the price
bid for evaluation purpose:
a.
Break up of all taxes/duties components viz. excise duty, sales tax, service tax etc, along
with rates considered in the bid
b.
Breakup of all fees/charges towards application, approvals, clearances, security deposit etc.
c.
Break up for the supply and construction components of the project may be provided by the
bidders.
d.
Breakup of Insurance components.
e.
Cost of land
f.
Others (rest of the items)
9.
The prices mentioned at this page shall be taken into consideration for evaluation of bids. Any
variation observed elsewhere in the bids shall be ignored while evaluation the bids.
10.
Bidder should provide name & address of the proposed site in the price bid as well as technical
bid. Incase of discrepancy in the site address given in the price bid & technical bid , the details
provided in technical bid shall prevail
11.
Conditional bids are liable to rejection. No conditions shall be considered for arriving at the final
decision.
12.
The bidder shall include cost of insurance of the plant and machinery and manpower engaged on
the wind farm for complete contract period of 20 years including III party liabilities for which
insurance policies shall have to be rendered to RREC every year.
13.
Sub lease of the land for project will be done @ 1.25 ha/MW and amount of sub lease will be
borne by RRECL.

146

ANNEXURE A
BREAK UP FOR SUPPLY OF EQUIPMENT, MATERIAL ETC.
Sl.
No.

Scope

1
1.

2
Nacelle with Hub & Controller
Set of 3 rotor blades suitable for
the offered model of WEG
Tower suitable for the offered
model of WEG.
Supply of equipments &
material for associated electrical
Works complete in all respects
viz.: a ) Unit sub-stations. b )
Internal overhead lines.

2.
3.

4.

5.

6.

7.

8.

9.
10.
11.

Unit

Qty.

Unit
Rate
(Rs.)

Basic
Price for
10 5%
MW (Rs.)
6

Sales Tax
(Rs.) CST/
VAT/any
other tax
(pl. specify)
7

Total

Supply of Central Monitoring &

Control
System
(CMCS)
complete in all respect with
necessary software, hardware,
cables etc.
Supply of wind mast with two
pairs of sensors & data logger,
cables etc.
Supply of equipments and
material for grid extension work
viz.: a) External overhead line
from wind farm to grid
substation.
Infrastructure
development
charges
payable
to
the
government.
All
fees/charges
towards
application, approval, clearances
etc.
Required Land for wind farm
including registration charges.
Any other item not covered
above (to be clearly specified by
the Bidder)
TOTAL
AMOUNT IN WORDS(Rs.)

Note: The total of the Break-up of Basic price of Part-II ( Annexure-A + Annexure-B+ Annexure-C + Annexure
D should match with the total price of Part-I (Bid Appendix- E).
Signature of Bidder

147

ANNEXURE B
BREAK UP OF FOR CONSTRUCTION, ERECTION AND COMMISSIONING
Sl.
No.

Scope

1
1

2
3
Civil Engineering works
within the wind farm complete
in all respect including the
following:
a) Foundations of WEGs.
b) Control cabin(s) for housing
control panels near the tower
base of each WEG in case of
lattice tower.
c) Internal roads
d) Storage shed.
e) Area development and crane
platform.
f) Transformer plinth & DP
yard fencing.
g) Soil Testing.
Approach road to wind farm
Office cum control room
building.
Erection.
Testing
and
Commissioning of WEGs.
Erection,
Testing
&
Commissioning of CMCS.
Erection,
Testing
&
Commissioning of Wind mast.
Supply, Erection, Testing &
Commissioning of Electrical
lines: a) Internal overhead
lines. b) External overhead
lines.
Power evacuation arrangement
Any other item not covered
above (to be clearly specified
by the Bidder)
TOTAL

2
3
4
5
6
7

8.
9.

Unit

Qty. Unit
Rate
(Rs.)
4

Total
Basic
Price
(Rs.)
6

Sales
Tax *
@
VAT
7

Service
Tax @
___%*
(Rs.)
8

Any
other
levies/
tax*
9

Total
Price
(Rs.)
10

AMOUNT IN WORDS(Rs.)
*
As
applicable
&
bidder
to
indicate
the
Current
rate
Note: The total of the Break-up of Basic price of Part-II ( Annexure-A + Annexure-B+ Annexure-C +
Annexure D should match with the total price of Part-I (Bid Appendix- E).

SIGNATURE AND SEAL OF BIDDER

148

ANNEXURE C
BREAK UP OF O & M PRICE
Sl.
No.

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

Particulars

O & M Charges/ kWhr per

annum (in Rs.)

Service Tax
@ ___ %*

Total Price per

annum with taxes
(in Rs. Lacs)

Comprehensive charges of Operation and Maintenance (O & M) of the wind farm

project from 3rd year from the completion of project to the 20th year including
arrangement of spares, consumables, tools, tackles, crane arrangement, testing
equipments & instruments, manpower, insurances, fees/charges, charges payable to all
government agencies, liasioning with all government agencies, all administrative
work, maintaining records and submissions to all concerned authorities. Give year
wise price
1st
Free
Nil
Nil
nd
Free
Nil
Nil
2
rd
3
4th
5th
6th
7th
8th
9th
10th
11th
12th
13th
14th
15th
16th
17th
18th
19th
20th
TOTAL

*As applicable & bidder to indicate the Current rate

Note:
1)

The O & M charges should be quoted in rupees on Firm Basis.

2)

The total of the Break-up of Basic price of Part-II (Annexure-A + Annexure-B+ Annexure-C +
Annexure D) should match with the total price (Bid Appendix- E).

SIGNATURE AND SEAL OF BIDDER

149

ANNEXURE D
LAND PRICE
Sl.
No.
1
1.
2.
3.

Particulars

Location

Area

2
Cost of Land
Sub-lease to be
borne by RRECL
Any other item of
expenditure

Amount
(Rs.)

SIGNATURE AND SEAL OF BIDDER

150

APPENDIX-F
PROFORMA FOR LIST OF EQUIPMENT AND SUPPLIERS / 2 YEARS
SPARES AND CONSUMABLES / SPECIAL TOOLS AND TACKLES
S. No.

Description

Quantity

Price in Rs.

Total (In figure) Rs.

Total (In words) Rs.
NB:
1.
2.
3.

A separate sheet may, if required, be used for giving the details in the proforma mentioned
above. The sheet shall be duly signed and attached to the bid
Price column shall be filled in only when this is being submitted along with price part.
The bidder shall indicate the itemized cost of spares for 2 years normal operation. The spares
quoted will not be considered for evaluation of Bid.

SIGNATURE AND SEAL OF BIDDER

151

ANNEXURE G1

PROFORMA OF INDEMNITY BOND TO BE EXECUTED BY THE CONTRACTOR BORROWING

EQUIPMENT/MATERIAL ORIGINALLY OWNED BY RREC AND SHALL
BE VALID TILL SCHEDULED DATE OF RETURNING THEM
(Entire Equipment/material consignment in one lot)
( On non-judicial stamp paper of appropriate value)
INDEMNITY BOND
THIS INDEMNITY BOND is made this . day of 20 by .. a company
registered under the Companies Act,1956/Partnership firm/proprietary concern having its Registered
Office at . (hereinafter called as 'Contractor' or 'Obligor' which expression shall include its
successors and permitted assigns) in favour of Rajasthan Renewable Energy Corporation Limited, a
company incorporated under the Companies Act, 1956 having its Registered Office at E-166 Yudhishthir
Marg Marg C-Scheme , Jaipur-302 001 and its project at .(hereinafter called RREC which
expression shall include its successors and assigns):
WHEREAS RREC has awarded to the Contractor a contract for . vide its Letter of
Intent/Contract No.. dated . and its Amendment No. .. and amendment No.
.. (applicable when amendments have been issued) (hereinafter called the Contract") in terms of
which RREC is required to hand over various Equipment/material to the Contractor for execution of the
Contract.
And WHEREAS by virtue of clause No. .. of the said contract, the contractor is required to
execute an Indemnity Bond in favour of RREC for the Equipment/material handed over to it by RREC
for the purpose of performance of the Contract/Erection portion of the contract (hereinafter called the
"Equipment/material").
NOW THEREFORE, this Indemnity Bond witnesseth as follows:
1.

That in consideration of various Equipment/material as mentioned in the Contract, valued at Rs.

(Rupees ............) handed over to the Contractor for the purpose of
performance of the contract, the contractor hereby undertakes to indemnify and shall keep RREC
indemnified, for the full value of the Equipment/material. The contractor hereby acknowledges
receipt of the Equipment/material as per dispatch title documents handed over to the contractor
duly endorsed in their favour and detailed in the schedule appended hereto. It is expressly
understood by the Contractor that handing over of the dispatch title documents in respect of the
said Equipment/materials duly endorsed by RREC in favour of the contractor shall be construed
as handing over of the Equipment/material purposed to be covered by such title documents and
the contractor shall hold such Equipment/material in trust as a Trustee for on behalf of RREC.

2.

That the contractor is obliged and shall remain absolutely responsible for the safe
transit/protection and custody of the Equipment/material at RREC project site against all risks
whatsoever till the Equipment/material are duly used/erected in accordance with the terms of the
contract and the plant/package duly erected and commissioned in accordance with the terms of
the contract, is taken over by the RREC. The contractor undertakes to keep RREC harmless
against any loss or damage that may be caused to the Equipment/material.

3.

The contractor undertakes that the Equipment/material shall be used exclusively for the
performance/execution of the contract strictly in accordance with its terms and conditions and no
part of the Equipment/material shall be utilized for any other work or purpose whatsoever. The
152

contractor also undertakes not to create any charge, lien, or encumbrance over the aforesaid
material/equipment etc. in favour of any other person/institution(s) Banks. It is clearly
understood by the contractor that non-observance of the obligations under this Indemnity Bond
by the Contractor shall inter-alia constitute a criminal breach of trust on the part of the contractor
for all intents and purpose including legal/penal consequences.
4.

That RREC is and shall remain the exclusive Owner of the Equipment/material free from all
encumbrances, charges or liens of any kind, whatsoever. The Equipment/material shall at all
times be open to inspection and checking by engineer-in-charge/Engineer or other
employees/agents authorized by him in this regard. Further, RREC shall always be free at all
times to take possession of the Equipment/material in whatever from the Equipment/materials
may be, if in its opinion, the Equipment/material are likely to be endangered, mis-utilised or
converted to use other than those specified in the contract, by any acts of omission or commission
on the part of the contractor or any other person or on account of any reason whatsoever and the
contractor binds himself and undertakes to comply with the directions of demand of RREC to
return the Equipment/material without any demur or reservation.

5.

That this indemnity Bond is irrevocable. If at any time any loss or damage occurs to the
Equipment/material or the same or any part thereof is mis-utilised in any manner whatsoever,
then the contractor hereby agrees that the decision of the Engineer-in-charge/Engineer of RREC
as to assessment of loss or damage to the Equipment/material shall be final and binding on the
contractor. The contractor binds itself and undertakes to replace the lost and/or damaged
Equipment/material at its own cost and/or shall pay the amount of loss of RREC without any
demur, reservation or protest. This is without prejudice to any other right or remedy that may be
available to RREC against the contract under the contract and under this Indemnity Bond.

6.

Now the condition of this Bond is that if the contractor shall duly and punctually comply with the
terms and conditions of this Bond to the satisfaction of RREC, then, the above bond shall be void,
but otherwise, it shall remain in full force and virtue.

IN WITNESS WHEREOF, the contractor has hereunto set its hand through its authorized representative
under the common seal of the company, the day, month and year first above mentioned.
SCHEDULE
Particulars of Quantity
the
Equipment/mat
erial
handed
over

of
the Signature
of
Particulars
of Value
Attorney token of
Despatch
title Equipment/material
Documents
receipt.
_______________
RR/GR No. date
Bill of lading and
Carrier

__________________________________________________________________________________
For and on behalf of
M/s /.
WITNESS
1.

1.
2.

Signature . Signature ..
Name ..
Name ..
153

3.

Address ..

Designation .
Authorised representative

2.

1.
2.
3.

Signature ..
Name ..
Address ..

(Common Seal)
(In case of Company)

________________________________________________________________________
Note:- *Indemnity Bonds are to be executed by the authorized person and (i) in case of contracting
Company under common seal of the Company or (ii) having the power of attorney issued under common
seal of the company with authority to execute Indemnity Bonds, (iii) In case of (ii), the original Power of
Attorney if it is specifically for this Contract or a Photostat copy of the Power of Attorney if it is General
Power of Attorney and such documents should be attached to Indemnity Bond.

154

ANNEXURE G2
PROFORMA OF INDEMNITY BOND TO BE EXECUTED BY THE CONTRACTOR FOR THE
EQUIPMENT/MATERIAL HANDED OVER IN INSTALLMENTS BY RREC FOR PERFORMANCE
OF ITS CONTRACT
AND SHALL BE VALID TILL THE SCHEDULE DATE OF RETURNING THEM
( On non-judicial stamp paper of appropriate value)
INDEMNITY BOND
THIS INDEMNITY BOND is made this . day of 20 by .. a company
registered under the Companies Act,1956/Partnership firm/proprietary concern having its Registered
Office at . (hereinafter called as 'Contractor' or 'Obligor' which expression shall include its
successors and permitted assigns) in favour of Rajasthan Renewable Energy Corporation Limited, a
company incorporated under the Companies Act, 1956 having its Registered Office at E-166, Yudhishthir
Marg C-Scheme , Jaipur-302 001 and its project at .(hereinafter called RVPN which expression
shall include its successors and assigns):
WHEREAS RREC has awarded to the Contractor a contract for . vide its Letter of
Intent/Contract No.. dated . and its Amendment No. .. and amendment No.
.. (applicable when amendments have been issued) (hereinafter called the Contract") in terms of
which RREC is required to hand over various Equipment/material to the Contractor for execution of the
Contract.
And WHEREAS by virtue of clause No. .. of the said contract, the contractor is required to
execute an Indemnity Bond in favour of RREC for the Equipment/material handed over to it by RREC
for the purpose of performance of the Contract/Erection portion of the contract (hereinafter called the
"Equipment/material").
NOW THEREFORE, this Indemnity Bond witnesseth as follows:
1.
That in consideration of various Equipment/material as mentioned in the Contract, Valued at Rs.
(Rupees .) to be handed over to the Contractor in installments from time to
time for the purpose of performance of the contract, the contractor hereby undertakes to indemnify and
shall keep RREC indemnified, for the full value of the equipment/material. The contractor hereby
acknowledges receipt of the initial installment of the equipment/material as per details in the schedule
appended hereto. Further, the contractor agrees to acknowledge receipt of the subsequent installment of
the equipment/material as required by RREC in the form of schedules consecutively numbered which
shall be attached to this Indemnity Bond so as to form integral parts of this Bond. It is expressly
understood by the Contractor that handing over of the despatch title documents in respect of the said
Equipment/materials duly endorsed by RREC in favour of the contractor shall be construed as handing
over of the Equipment/material purposed to be covered by such title documents and the contractor shall
hold such Equipment/material in trust as a Trustee for on behalf of RREC.
2.
That the contractor is obliged and shall remain absolutely responsible for the safe
transit/protection and custody of the Equipment/material at RREC project site against all risks whatsoever
till the Equipment/material are duly used/erected in accordance with the terms of the contract and the
plant/package duly erected and commissioned in accordance with the terms of the contract, is taken over
by the RREC. The contractor undertakes to keep RREC harmless against any loss or damage that may be
caused to the Equipment/material.

155

3.
The contractor undertakes that the Equipment/material shall be used exclusively for the
performance/execution of the contract strictly in accordance with its terms and conditions and no part of
the Equipment/material shall be utilised for any other work or purpose whatsoever. The contractor also
undertakes not to create any charge, lien, or encumbrance over the aforesaid material/equipment etc. in
favour of any other person/institution(s) Banks. It is clearly understood by the contractor that nonobservance of the obligations under this Indemnity Bond by the Contractor shall inter-alia constitute a
criminal breach of trust on the part of the contractor for all intents and purpose including legal/penal
consequences.
4.
That RREC is and shall remain the exclusive Owner of the Equipment/material free from all
encumbrances, charges or liens of any kind, whatsoever. The Equipment/material shall at all times be
open to inspection and checking by engineer-in-charge/Engineer or other employees/agents authorised by
him in this regard. Further, RREC shall always be free at all times to take possession of the
Equipment/material in whatever from the Equipment/materials may be, if in its opinion, the
Equipment/material are likely to be endangered, mis-utilised or converted to use other than those
specified in the contract, by any acts of omission or commission on the part of the contractor or any other
person or on account of any reason whatsoever and the contractor binds himself and undertakes to
comply with the directions of demand of RREC to return the Equipment/material without any demur or
reservation.
5.
That this indemnity Bond is irrevocable. If at any time any loss or damage occurs to the
Equipment/material or the same or any part thereof is mis-utilised in any manner whatsoever, then the
contractor hereby agrees that the decision of the Engineer-in-charge/Engineer of RREC as to assessment
of loss or damage to the Equipment/material shall be final and binding on the contractor. The contractor
binds itself and undertakes to replace the lost and/or damaged Equipment/material at its own cost and/or
shall pay the amount of loss of RREC without any demur, reservation or protest. This is without
prejudice to any other right or remedy that may be available to RREC against the contract under the
contract and under this Indemnity Bond.
6.
Now the condition of this Bond is that if the contractor shall duly and punctually comply with the
terms and conditions of this Bond to the satisfaction of RREC, then, the above bond shall be void, but
otherwise, it shall remain in full force and virtue.
IN WITNESS WHEREOF, the contractor has hereunto set its hand through its authorised representative
under the common seal of the company, the day, month and year first above mentioned.
SCHEDULE NO. 1
Particulars of Quantity
Particulars of Despatch Value of the Signature
of
the
title Documents
Equipment/materi Attorney in token
Equipment/mat
_____________
al
of receipt.
erial
handed
RR/GR No. date Bill of
over
lading and Carrier
( Please number subsequent schedules )
___________________________________________________________________________________

For and on behalf of

M/s /.
WITNESS
156

1.

1.
2.
3.

Signature . Signature ..
Name ..
Name ..
Address ..
Designation .
Authorised representative

2.

1.
2.
3.

Signature ..
Name ..
Address ..

(Common Seal)
(In case of Company)

________________________________________________________________________
Note:- *Indemnity Bonds are to be executed by the authorised person and (i) in case of contracting
Company under common seal of the Company or (ii) having the power of attorney issued under common
seal of the company with authority to execute Indemnity Bonds, (iii) In case of (ii), the original Power of
Attorney if it is specifically for this Contract or a Photostat copy of the Power of Attorney if it is General
Power of Attorney and such documents should be attached to Indemnity Bond.

157

APPENDIX-H
ERECTION EQUIPMENT TO BE MOBILISED
(To be furnished by bidder)
S.
No

Name of
equipment

Total No. of
equipment

Make
and
model

Capacity

Whether
new/old

Source/
sources of
mobilization

Year of
Purchase

Hours
run

No. of
overhauling
already
done

Value of
spares
available

Whether
Hypothecated or
not

10

11

12

No. to be deployed for

this work
Monthwise phasing in
accordance with
construction schedule
13

Remarks

14

Notes:
1 Details regarding Make, Model, Capacity, Source of Mobilisation, year of purchase, hours of run, No of overhauling, value of spares available
shall be furnished for individual items.
2 The above schedule shall be supplement from time to time at his own cost to achieve the required targets and as per directions of Engineer inCharge.
3 Under the head source / source of Mobilisation the contractor would clearly indicate the source(s) of equipment including equipment
immediately available and the time when it could be released from his existing work(s) / contract(s) for work(s) / contract(s) in question for the
new equipment proposed to be purchased the contractor would indicate the source of purchase and the likely delivery period at site after
placement of order.
Signature and seal of bidder

158

APPENDIX-I
TECHNICAL PARTICULARS OF WEG
(To be furnished by )

S.No.

Description

1.
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
m)
n)
o)
p)
q)
r)
2.
a)
b)
c)
3.
a)
b)
c)
d)
e)
4.
a)
b)
c)
d)
e)

Particulars to be provided
by

General Data
Wind Speed at rated output (m/sec.)
Cut in wind speed (m/sec.)
Cut out Wind speed (m/sec.)
Tip speed (m/sec.)
Survival Wind speed (m/sec.)
Hub Height (m)
Rotor speed (rpm)
Nacelle tilt angle
Regulation
Voltage (V)
Voltage variation (%)
Frequency Hz
Frequency variation (Hz)
Asymmetry variation
Current (Amps)
Rated output (KW)
Make of WEG
Type
Weight
Rotor (Kg.)
Nacelle (Kg.)
Tower (Kg)
Total (Kg)
Gear Box
Type/Model
Gear Ratio
No. of Steps
Max Power Transmission (KW)
Lubricants
Generator
Rated power output (KW)
Type (Dual wound/2generators)
Voltage
RPM
No. of poles
159

S.No.

Description
f)
g)
h)
i)
j)

5.
a)
b)
c)
d)
e)
f)
g)
h)
6.
a)
b)
c)
7.
a)
b)
8.
a)
b)
c)
d)
e)
f)
9.
a)
b)
c)
10.
11.

Particulars to be provided
by

Insulation class
Protection
Coupling
Current (Amps)
Frequency (Hz)
Tower
Height (m)
Type
Material
No. of sections
Assembling
Ladder type
Safety system
Surface treatment protection
Yawing System
Type
Gear Box Ratio
Yawing Motor (KW)
Brake System
Aero-dynamic
Mechanical
Rotor
Blade material
Make
Number of blades
Rotor diameter (m)
Swept area (Sq.m)
Length (m)
Power Factor Compensation
Capacity (KVAR)
Number
No. of Steps
Orientation
Annual Output per WEG (KWhr)

SIGNATURE AND SEAL OF BIDDER

160

APPENDIX - J
TECHNICAL PARTICULARS OF 33 KV STEP-UP TRANSFORMER
(To be furnished by the bidder)
S. No.

Description

Guaranteed particulars to
be filled in by the

1.

Service

2.

Type

3.

Rating

kVA

4.

Rated frequency

Hz

5.

Number of phase
HV side
LV side
Neutral (separate outside)

6.

Rated Voltage
a) HV winding
b) LV winding

kV
kV

7.

Vector group

8.

Type of cooling
(ONAN/ONAF)

9.

Insulation level
a) Power frequency withstand
-kV rms. (HV/LV)
b) Impulse withstand voltage -kV
(HV/LV)

10.

Method of Earthing

11.

Duty

12.

Short circuit level

13.

Off circuit tap changer:

a) Range
b) In steps of
c) Tapping provided on HV side

14.

Tap changer type

15.

Impedance voltage at 75oC

a) At principal tapping

16.

Temperature rise above 50 C ambient

a) Top of oil by thermometer
161

S. No.

Description

Guaranteed particulars to
be filled in by the
o

b) Womdomg bu resostamce

17.

Terminal details
a) HV side
b) LV side

18.

Losses (at 75oC and principal tapping)

a) No load loss at rated voltage
kW
and frequency
b) Load loss at rated current
kW
(ONAN)
c) Total loss at maximum rated power kW

19.

Efficiency at 75oC and 0.9 PF

a) At full load (ONAN)
b) At 75% load (ONAN)
c) At 50% load (ONAN)

%
%
%

20.

Hot spot temperature in winding limit to

21.

Shipping dimensions
a) Height
b) Breadth
c) Length

22.

Painting

23.

Reference Standards

m
m
m

162

APPENDIX - K
TECHNICAL PARTICULARS OF 33 KV SWITCH GEAR KIOSK
(To be furnished by the )
S. No.

Description

Guaranteed particulars to
be filled in by the

1.

Service

2.

Type

3.

Quantity

4.

Nominal system voltage

kV

5.

Highest system voltage

kV

6.

Busbars
a) No. of phases
b) Rated frequency
Hz
c) Continuous current rating
A
d) Fault level
MVA
e) Material
f) Maximum permissible
Temperature rise at rated normal current
above ambient temperature of 50oC.

7.

System earthing

8.

Duty cycle

9.

Insulation levels
a)
Power frequency withstand voltage
kVRMS
b)
Impulse withstand voltage
kV
Peak

10.

Operating Voltage
a) Trip coil (through power pack)
b) Closing coil (through power pack)
c) Spring charging motor

11.

Number of spare auxiliary contacts

12.

Sheet steel thickness

a) Gland plate base frame & all other
section
b) Cable Entry
c) Gland plate

13.

Enclosure Protection

163

S. No.

14.

Description

Guaranteed particulars to
be filled in by the

Main earth bus

a) Material
b) Size

mm

15.

Voltage transformer
a) Type
b) Ratio
c) Burden
d) Class

16.

Current Transformer
a) Ratio
b) Core I
c) Core II

17.

Gasket type

18.

Control wiring

19.

Painting

20.

Panel size LxBxH

mm

21.

Panel weight

kg.

164

APPENDIX - L
DEVIATION SCHEDULE
Bidder's Proposal Ref. No. and Date
Bidder's name and address
To,
Chairman and Managing Director,,
Rajasthan Renewable Energy Corporation Ltd,
Jaipur.
Dear Sir,
We declare that the following are the only deviations and variations from and
exception to the specifications contained in bid Document No. .
dated.. for setting up of 10 5% MW wind farm project at ...................... in
Rajasthan. The schedule has been filled, except these deviations subject to the
approval and acceptance by RREC. The entire work shall be performance as per your
specifications and documents. Further we agree that additional conditions if any
found elsewhere in our offer other than those stated below, other than pertaining to
any rebates offered, shall not be given effect to.
Clause No.
Reason
Page
Statement of Variation
and Deviations

Signature and
seal of bidder
Note: Use additional sheets of the same format, if required.

165

APPENDIX - M
PROFORMA OF BANK GUARANTEE TOWARDS
SECURITY DEPOSIT / PERFORMANCE GUARANTEE
(On non-judicial stamp paper of appropriate value)
To,
Chairman and Managing Director,,
Rajasthan Renewable Energy Corporation Ltd,
Jaipur.
Dear Sir,
Ref: Contract No. dated
for .. M/s. . of
..(hereinafter called "the Contractor") have been awarded the
contract for.................................................................. by RREC, Jaipur.
The conditions of the contract aforesaid provide inter alia that the Contractor shall
pay the company (RREC) a sum of Rs. .. (Rupeesonly) as
Security Deposit / Performance Guarantee in their form and manner and subject to the
terms there in mentioned. The form of payment of Security Deposit / Performance
Guarantee includes a guarantee executed on behalf of and at the request of the
Contractor, by a Nationalized Bank undertaking full responsibility to indemnify
RREC in case of default.
The said Contractor has approached us and at their request and in consideration of the
promises we .. having our office at
. having agreed to and hereby give such
guarantee as is hereinafter mentioned in your favour.
1.

We
of

(hereinafter called "the Bank") do hereby unconditionally and irrevocably

guarantee to you the due payment of the said sum of Rs..
(Rupees ..only) by the Contractor to
you in terms of the said conditions of contract and their due performance
of the obligations in this behalf and undertake and agreed with you that if
default shall be made by the Contractor in performing any of the terms and
conditions of the contract or in payment of any money payable to you i.e.
Rajasthan Renewable Energy Corporation Ltd. shall be the sole judge and
its decision communicated to us in this regard shall be final and
conclusively binding on us, it shall not be opened to ask you
reasons/details in this regard and we shall have no right to question the
same or make reference to the Contractor in any manner whatsoever and
we shall on mere first demand pay to you
without demur and / or protest and without notice or reference to the
contractor by demand draft payable at Jaipur a sum of Rs. ..
such portion thereof not exceeding the said sum as you may from time to
time require/demand and you can look to us as the Principal Debtor.
166

2.

3.

4.

5.

6.

7.

8.

9.

10.

You will have the full liberty without reference to us and without affecting
this guarantee, postpone for any time or from time to time the exercise of
any of the powers and rights conferred on you under the said Contract
with the said Contractor and to enforce or to forbear from enforcing any
powers or rights or by reason of time being given to the said Contractor
which under law relating to the sureties would but for the provision have
the effect of releasing us. Any such time / indulgence /forbearance and/or
any act or omission or commission on your part will not vitiate our this
guarantee.
Your
right
to
recover
the
said
sum
of
Rs.
(Rs................................only) from us in the manner
aforesaid will not be affected or suspended by reason of the fact that any
dispute(s) are pending before any Officer, Tribunal or Court or
Arbitrator(s)/Umpire.
The guarantee herein contained shall not be determined or affected by the
liquidation or winding up, dissolution or change of constitution or
insolvency of the said contractor but shall in all respects and for all
purpose be binding and operative until full payment is received by you as
if this is a continuing guarantee to secure your ultimate dues in the
premises.
We have power to issue this guarantee in your favour under Memorandum
and Articles of Association and the undersigned has full power to do under
the Power of Attorney dated granted to him by the Bank.
We will have no right of subrogation against the contractor unless all your
dues as aforesaid are paid in full. We do hereby waive our rights of surety
ship, which are inconsistent with all or any provisions hereof.
You will be at liberty to alter the terms and conditions of the said contract
and/or to take any other security/ guarantee/promissory notes from the
contractor of others which will not affect/vitiate/discharge our this
guarantee.
The guarantee will bind our successors and assigns and will remain
operative irrespective of any change in this constitution of our Bank
and/or the contractor.
Our liability under this guarantee is restricted to Rs. . and
this guarantee shall remain in force till and unless a claim
to enforce the guarantee is filed with us within six months from the date
of expiry hereof all your rights under the said guarantee shall be forfeited
and we shall be relieved and discharged from all liabilities there under.
For the purpose of enforcing legal right/remedies in respect of this
guarantee we agree with you that only Jaipur Courts in the State of
Rajasthan shall have exclusive jurisdiction.
Yours faithfully,
Bank
by its Constituted Attorney
Signature of a person duly authorised
to sign on behalf of the Bank
167

APPENDIX-N
PROFORMA FOR LETTER OF DISCHARGE
(Contractors Name and Address)
No.

Dated:

Chairman and Managing Director,

Rajasthan Renewable Energy Corporation Ltd.,
Jaipur.

Sub:- Contract No. dated ..

for
.....................................................................................
Ref:- Our final bill dated
Dear Sir,
This has reference to our above final bill against the above contract and all
subsequent discussions and communications ending with or/your letter/tele/fax No.
. dated ..
We hereby write and agree that the amount of Rs. received by us is in
full and final settlement of our above final bill. We further agree and confirm that the
payment of Rs. so received is in full and final settlement of all our
claims and demands arising out of or relating to the contract or the work or extra
work done pursuant thereto and all claims under the contract have been included in
the final bill and as such arbitration clause in the contract stands
determined/terminated.
Thanking you,
Yours faithfully,
For and on behalf of

168

APPENDIX-O
CONCTRACT

AGREEMENT

(On non-judicial stamp paper of appropriate value)

CONTRACT FOR DESIGN, ENGINEERING MANUFACTURE, TESTING AT

WORKS & SUPPLY OF WEGS EQUIPMENT, TRANSPORATION, UNLODING,
HANDLING
STORAGE
ERECTION,
TESTING,
COMMISSIONING,
PERFORMANCE GUARANTEETESTS INCLUDING CIVIL, STRUCTURAL,
MECHANICAL, ELECTRICAL & INSTRUMENTATION WORKS AND ITS
OPERATION & MAINTENANCE FOR TWENTY CONSECUTIVE YEARS FOR
10 5% MW WIND POWER PROJECT AT
IN RAJASTHAN
(INDIA).
THIS EPC CUM O&M CONTRACT No..(here-in-after referred as
agreement)
made
this..........................day
of................................................at.................

BETWEEN
RAJASTHAN RENEWABLE ENERGY CORPORATION LIMITED, a Company
incorporated under the Companies Act, 1956 and having its registered office at E166, Yudhisthir Marg, C-scheme, Jaipur- 302 001, Rajasthan hereinafter referred to
as the RREC (which expression shall, unless repugnant to the context or the meaning
thereof, be deemed to include its successors and permitted assigns) of the one part.

AND
M/s..............................
a Company incorporated under the Companies Act
1956 and having its registered office at......................................
here-in-after
referred to as the "Contractor" (which expression shall, unless repugnant to the
context or meaning thereof, be deemed to include its successors and permitted
assigns) of the Second part.
WHEREAS the RREC has decided for installation of 10 5% MW Wind Power
Project on Turnkey basis at
in Rajasthan, which includes inter-alia the design,
engineering, manufacture, testing at works, supply erection and commissioning of
plant & equipment, etc. including civil, structural, Mechanical, Electrical &
Instrumentation works & its Operation & Maintenance for 20 (twenty) consecutive
years.
WHEREAS the Contractor has agreed to undertake the aforesaid work on the terms
and conditions stated hereinafter.

AND
WHEREAS the Contractor has agreed to undertake the aforesaid work on the terms
and conditions stated hereinafter.
169

NOW ITS HEREBY AGREED AND DECLARED BY AND BETWEEN THE

PARTIES AS FOLLOW:Article-I
WHEREAS, the RREC invited offers by Request for Proposal (RfP) bearing
dated.................. with subsequent addendum's thereof.
AND WHEREAS the Contractor submitted its offer to the RREC in response to RfP
under cover of contractor letter no.............dated.................subsequently held several
discussion, negotiations, with the Sponsors and submitted confirmations thereto.
AND WHEREAS the RREC issued to the Contractor a letter bearing
no.........dated........ accepting his offer for amount to Rs............ and entrusting the
work of Design, Engineering, Manufacture. Testing at works & Supply of WEG'S &
Equipment. Transportation, Unloading, Handling, Storage, Erection, Testing,
Commissioning, Performance Guarantees including Civil Structural, Mechanical,
Electrical & Instrumentation works and its operation & Maintenance for 20
consecutive years for 10 5% MW Wind Power Project at
in
Rajasthan (India).
It is clearly understood between the parties that Contractor shall be solely responsible
for the completion of the Project and for its successful sustained integrated operation
upto the term of Project.
The Contractor shall be solely responsible for the completion of the above scope as
per the Contract Specifications and within the time schedule agreed in this Contract.
The failure of any of Contractor's / Sub-contractors due to any reason whatsoever
shall not be accepted as a reason for delay in the completion of works.
Article- 2.
Effective Date: The Effective date of the Contract shall be the date of issuing letter of
intent first communication of acceptance of bid.
Article- 3.
The completion time period of the project shall be months from the effective date
Article- 4.
The following sections appended to this Agreement shall be deemed to form and be
read and construed as part of this Contract.
170

1.
2.
3.
4.
5.
6.
7.
8.
9.

Definitions, Abbreviation & interpretations.

Instruction to Bidder.
General Conditions of Contract
Special Conditions of Contract.
Special Conditions for O&M of the wind Power plant.
Site description.
Scope of Work
Technical Specification
Format of Proposal

Article- 5.
In addition to the aforesaid the following documents shall also be deemed to form and
be read and construed as part of this contract.
Appendix-A
Appendix-B
Appendix-C
Appendix-D
Appendix-E
Appendix-F

Proforma for Bank Guarantee towards EMD

Summary of Bid.
Financial & Technical Parameters of the Organizations.
Experience of Similar Nature & Magnitude
Price Schedule Summary including Annexure-A,B & C
List of Equipment & Supplies / 2 years Spares & Consumables /
Special Tools & Tackles.
Appendix-G1 & G2 Indemnity Bond.
Appendix-H
Erection Equipment to be mobilized
Appendix-I
Technical Particulars of WEG
Appendix-J
Technical Particulars of 33 kV step up Transformer.
Appendix-K
Technical Particulars of 33 kV Switchgear Kiosk
Appendix- L
Deviations
Appendix-M
Proforma of Bank Guarantee towards Advance Payment
Appendix-N
Proforma of Bank Guarantee towards Performance Guarantee.
Appendix-O
Proforma of Letter of Discharge
Appendix-P
Source of Components.
Appendix-Q1 & Q2 Evaluation Sheet for EPC Cum O&M Bids Of 10 5% Mw
Wind Energy
Format E-1& E-2
Format for Bid Evaluation Sheet
Article-6.
All the words and expressions used in this Agreement shall, unless repugnant to the
context have the same meaning as are respectively assigned to them. All headings and
marginal notes to the Appendix./ Annexure, Technical Specifications, or to any other
part of the RfP are solely for the purpose of giving a concise indication and not a
summary of contents thereof and they shall never be deemed to be part thereof or be
used in the interpretation or construction thereof
Article-7.
The Contractor may appoint Sub-Contractors with the prior written approval of
RREC. Notwithstanding the approval accorded by the RREC to the appointment of
171

Sub-Contractors, the Contractor shall be solely responsible for the completion of the
projects as per the Contract Specifications and within the time schedule agreed in this
Contract. The failure of the Sub-Contractor due to any reason whatsoever shall not be
accepted as a reason for delay in the completion of the supplies.
Article-8.
There are no understandings or agreements between the RREC and the contractor
which are not fully expressed herein including the Schedules referred to in Article-4
thereof and no statement or agreement, oral or written, made prior to or at the signing
thereof shall have any validity. No modifications of this Agreement including paras
and Annexes hereto shall be valid unless the same is agreed to in writing by the
parties hereto and issued as an amendment to the Agreement.
Article - 9.
The Agreement is executed in English language in two originals; each party receiving
one duly signed copy. Both these copies are authentic.
IN WITNESS WHEREOF THE parties hereto by representatives duly authorized
have executed the Contract on the day, month and the year first above written.
FOR AND ON BEHALF OF CONTRACTOR

FOR AND ON BEHALF OF RREC

Name--------------------------------

Name--------------------------------

Designation------------------------

Designation-------------------------

(Seal of the office)

Rajasthan Renewable Energy

Corporation Ltd.,
E-166, Yudhisthir Marg,
C-scheme, Jaipur.
(Seal of the office)

In presence of:
1........................................

In presence of:
1........................................

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Appendix-P

Source of Components
(Furnished by Bidder)
Sr.
No

Particulars

Source

173