DEVELOPING POTENTIAL IN YOUNG PEOPLE

STAFF APPLICATIONS 2015 JOB DESCRIPTION

Position Title: Executive Assistant
Office Location: New Delhi (at the TYPF Office)
Field/s: Human Resources, Management, Administration, Research, Training and
Supervision
Post: Full Time or Part Time / Internship Option Available
Salary: Commensurate to experience
Position
Overvie
w

The Senior Executive Assistant is responsible for assisting the CEO with the
primary responsibility of overseeing the management of the organization. The
portfolio includes focussing on the qualitative standards of programmes along
with lending assistance to the leadership and management of the organization.
The SEA to the CEO provides high-level administrative support by conducting
research, handling information requests and performing functions such as
preparing correspondence, receiving visitors, arranging conference calls, and
scheduling meetings. They may also be asked to train and supervise
programme staff. The person is expected to assist the CEO with implementing
her annual goals with the organization. The EA to the CEO coordinates all
insurance, travel and accounting requirements for the organizations foreign
travel and manages the CEOs schedule with respect to the same. In addition to
this, the assistant also aids in the execution of most events of all branches of
The YP Foundation as required.

Key
Responsi
bilities

Organizational Responsibilities
Maintaining all employee records and databases.
Arranging and participating in meetings, conferences, and project team
activities.
Inputting on governance and management processes of The YP
Foundation.
Arrange travel schedule and reservations for the CEO.
Coordinating with the staff on behalf of the CEO when the latter is
travelling.
Communications and Finance
Helping the CEO coordinate fundraising, communication, grant reporting
and donor related work, including Due Diligence.
Assisting with research, report writing and official communication with
external partners/donors.
Review and summarise miscellaneous reports and documents.
Coordinating with the Board of Trustees on implementing the board
agendas for the year.
Manage the CEOs finances and keep track of records and
reimbursements that are filed every month.
Programmatic Support
Working with the Senior Management and the CEO to track the year-long
-----------------------------------------------------------------------------------N-204 Greater Kailash, Part 1, New Delhi 110048. T.: +91.11.46792243
E.: theypfoundation@gmail.com. W.: www.theypfoundation.org
A Registered Charitable Trust

DEVELOPING POTENTIAL IN YOUNG PEOPLE

Candidat
e
Criteria

four phase programmatic evaluation system.

Overseeing project development and focus and giving relevant feedback.
Ensuring that all relevant documentation for monitoring and evaluation
of all projects is up-to-date and complete.
Essential Criteria
Education Qualification: Bachelors degree from a recognised university.
Proven excellent organisational and administrative skills
Strong documentation and writing skills.
Proficient PC User: Word Processing, Spreadsheets, Power point
Desirable Criteria
Prior experience working with young people from diverse backgrounds
High level of proficiency in both English and Hindi
Ability to Multi task.

-----------------------------------------------------------------------------------N-204 Greater Kailash, Part 1, New Delhi 110048. T.: +91.11.46792243

E.: theypfoundation@gmail.com. W.: www.theypfoundation.org
A Registered Charitable Trust