SAP Controlling

Financial Accounting

4.6 Review Answers

Chapter 6 General Ledger Master Records

1. Discuss the concept of account groups and how they are used with respect to general ledger
master data.
The account group contains a number interval specified by a lower and upper limit that
controls the numbering for the G/L account master record. The user must specify the number
to be given to the G/L account at the time it is created. Account group determines the field
status (required, optional, suppressed) when creating the company code segment.
2. What is the chart of accounts? Discuss all the aspects related to it.
The chart of accounts is a list of G/L accounts. A client may contain many COA's, but each
company can be tied to only one specific COA. Every G/L Account master record must be
created at the COA level before it can be created for a Company Code. An account in the
COA contains information such as the Account Number, Account Name, and Account Group.
3. What are the segments of a general ledger master record? Give an example of data that is
stored at each level.

General data (COA level, Client level) - account name, type of account
Company code level - Field status group

4. What does it mean to create a GL master record centrally?

A GL master record can be created in one step for both the Chart of Accounts and the
Company Code levels.
5. Describe the step-by-step approach to creating a GL account.
You can create master records first at the Chart of Accounts (or client) level, then at the
company code level (in two steps).
6. Company Codes 0001 and 0005 share the same Chart of Accounts. They both share the
same G/L Cash Account (110000), however, Company Code 0001 posts in USD while
Company Code 0005 posts in DEM. How will this affect the configuration of the G/L
Account master record?
The Currency field in the Company Code segment of G/L Account master record 110000 for
Company Code 0001 will be defined as USD; in Company Code 0005, the Currency field will
be defined as DEM.
7. Lists two ways to create a G/L account.
1. Create the account at the COA level, then at the company code level.

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SAP Controlling
Financial Accounting

4.6 Review Answers

Chapter 6 General Ledger Master Records

2. Create the G/L account centrally. This allows the account to be created at the COA level
and company code level at the same time.
8. You have just logged on to SAP and you find that the text on your screen is in Danish. Why?
The language chosen on the logon was Danish. Logoff, and logon with English as the chosen
language.
9. Where is the number range available for assignment to a specific type of account master
record determined?
The account group contains a number interval specified by a lower and upper limit which
controls the numbering for the GL account master record.
10. Where is the field status for creating a master record (i.e., what fields will be suppressed,
optional, or required when creating or maintaining a master record company code segment)
defined?
Field status is defined on the account group.
11. Describe a sample account.
A sample account is a template that can be used to create GL accounts. When used, the
information defined in the sample account is defaulted into the company code segment of the
GL account being created.
12. Your client has a division in Mexico. They are interested in translating the chart of accounts
from English into Spanish in SAP. Can this be done? Please explain.
Yes. For every chart of accounts, the language in which the GL account name can be
displayed must be defined. The user maintains the GL account name for the languages
specified. The system does not translate the names of the accounts automatically, however,
once the GL account name is translated in the desired languages, the system will select the
correct name in the correct language.
13. Explain open item management.
When selected on an account at the company code level, this setting will allow items in the
account to be matched against an offsetting item and closed.
14. Company code data on a GL account master record is categorized as Account Control,
Account Management, and Document Entry Control. Give examples of the data included for
each of these.
Account Control:

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This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for internal use only. You may not rent, lease or distribute the Material to clients or other third parties, but you may transfer the Material to other employees of
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SAP Controlling
Financial Accounting

4.6 Review Answers

Chapter 6 General Ledger Master Records

Account Currency
Reconciliation Account for Account Type

Account Management:
Open Item Management
Line Item Display
Sort Key
Document Entry Control:
Field Status Group
15. Explain the relationship between the Sort Key and the Allocation Field.
The Sort Key defines the field used to populate the Allocation field when a document is
posted in the GL. The allocation field is used as a sort criterion when displaying GL account
line items.
16. An account has been set up for a USD company code with account currency USD. When
postings are made to this account, the transaction will be managed in what currency?
USD - If the currency specified on an account is the same as the local currency (the company
code currency), then the transactions posted to the account are managed in the local currency.
17. An account has been set up for a USD company code with account currency MEX. When
postings are made to this account, the transaction will be managed in what currency?
Both MEX and USD - If the currency specified is not the same as the local currency, then
transactions posted to the account are posted in the specified foreign currency (MEX), and
the local currency (USD).

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November 16

This is PricewaterhouseCoopers PROPRIETARY MATERIAL (hereafter, the Material) intended for internal use only. You may not rent, lease or distribute the Material to clients or other third parties, but you may transfer the Material to other employees of
PricewaterhouseCoopers.

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