Self-Paced R12 Oracle GL Configuration Training

A Guide to Completing the Training

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Self-Paced R12 Oracle GL Configuration Training

Intended Audience
Welcome to the Release 12 Oracle General Ledger Self-Paced Training Program.
This guide assumes you have a working knowledge of the following:
The principles and customary practices of the Accounting-to-Reporting business cycle
Computer desktop application usage and terminology
The R12 Oracle GL Configuration Training Program is designed to be used by:
Auditors
Accounting and Finance Professionals
Oracle Professionals

Structure
I prepared this document using Oracle General Ledger Implementation Guide for Release 12.0, Part
No. B31219-03, dated June 2007. The Steps documented in Table map directly back to Setup
Checklist that begins on Page 1-6.

Prerequisities
You will need access to the following tools and resources to effectively complete this self-paced training program:
Oracle Metalink
Oracle Partner Network (OPN) Portal
Oracle Test and/or Development instance for Release 12.0.4 or 12.0.6.
Members Area of the website for Oracle Independent Consultants LLC
Install Oracle Tutor Author (Requires Access to Oracle Metalink)
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Training Documentation
Oracle developed training courseware using Oracle Tutor Author and Microsoft Power Point. I reorganized the documentation so that
the setup steps map to the sequence of setup steps identified in the Oracle Implementation Guide for Release 12. I also provided you
with links to the documentation associated with each setup step. Oracle did not provide links. Moreover, Oracle did not list the setup
tasks in the sequence in which they must be completed. I also added notes; lessons learned and identified best practices in the
documentation.
I will continue to improve the documentation based upon your comments and feedback.

Completing the Training Program

I recommend that you complete this training program in the following manner:
1.

Ensure you can access the tools and resources listed under Prerequisities.

Table 1: Unable to Access Tools and Resources?

Note:
Contact me at to: roger.drolet@theoicllc.com if you have problems accessing any of these tools
and resources.
2.

Review the appropriate UPK training documents for R12 Oracle General Ledger.

3.

Open the GL Implementation Guide and review the Oracle documentation for each Step. The Setup Checklist in the
implementation guide provides references to the documentation for each setup step.

4.

Review the Education Power Point (ppt) presentations for each step.

5.

Log into the Oracle Vision Instance for Release 12.

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6.

Use the Oracle General Ledger Super Responsibility to complete the lab exercises for the step (if available). Use your initials
when prompted to enter your terminal number or unique id.

7.

Complete the Lap Exercises.

8.

Update the Oracle GL Setup Checklist to record your progress.

Table 2: Seek Answers to your Questions

Note:
If you have questions regarding the functionality, I urge you to post your questions on the
General Leger forum at
https://communities.oracle.com/portal/server.pt/community/general_ledger/240 in Oracle
Metalink.
You can use post questions on the Oracle Financials forum on Oracles website.
Post questions on the Oracle Groups on Ning.Com and LinkedIn.Com.

Oracle GL Setup Check List

The following table lists all of the required and optional setup steps associated with the setup of Oracle General Ledger. The steps are
numbered in the sequence you need to complete each step. This table maps back to the Setup Check List contained in the Oracle
Implementation Guide for Release 12.
Simply, click on the hyperlink for the File Name that you want to review and follow the steps identified in the training document.
Currently, we do not have an Oracle Training documents for every step.

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Table 3: Oracle GL Setup Check List

Step No. Required

Setup Task

File Name

File Name
HTML

Description

Comment

EDU3428Y

Oracle General Ledger

Process

Very good overview

EDU3428Y

Oracle General Ledger

Process - PPT

Power Point Version

Create a New User

1

Required

GL: Define Chart of Accounts

LABP0303

Optional

Define Cross-Validation Rules

LABP0303

Practice - Define an
Accounting Key Flexfield
Structure

LABP0302

Practice - Define Value

Sets

LABP0306

Practice - Enter Values

LABP0313

Practice - Define and Test

Shorthand Aliases
(Required)

LABP0309

Practice - View account

combinations Created
with Dynamic Insertion

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Date
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Completed

Step No. Required

Setup Task

File Name

Optional Define a chart of accounts mapping

to map two or more charts of
accounts.

Optional

GL: Define Descriptive Flexfields

Optional

GL: Define Period Types

Required

GL: Define Accounting Calendar

Optional

GL: Define Transaction Calendar

Required

GL: Define Functional Currency

Optional GL: Define Conversion Rate Types

and Enter Rates

File Name
HTML

Description

LABP0312

Practice - Define Cross

Validation Rules
(Required)

LABP0309

Practice - View account

combinations Created
with Dynamic Insertion

LABP0304

Practice - Define an
Accounting Calendar

LABP0305

Practice - Verify
Functional Currencies are
Enabled

LABP0701

Practice - Define
Currencies (Required

LABP0702

Practice - Define Rate

Types (Required)

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Step No. Required

10

Option

Setup Task

File Name

Define Additional Journal Entry

Sources

File Name
HTML

Description

LABP0703

Practice - Define Daily

Conversion Rates
(Required)

LABP0405

Practice - Set up Journal

Sources

11

Optional Define Additional Journal Categories

LABP0406

Practice - Set up a Journal

Category (Required)

12

Optional

Define Journal Reversal Criteria

LABP0504

Practice - Set up
Automatic Journal
Reversal (Required)

13

Required

Define an Accounting Setup using

Account Setup Manager

EDU3FB1Y

Accounting Setup
Manager

EDU3FB1Y

Accounting Setup
Manager. PPT

EDU3FB2Y

Using Accounting Setup

Manager

EDU3FB2Y

Using Accounting Setup

Manager - PPT

LAB3FB7Y

Guided Demonstration Create Accounting Setup

LABP0307

Practice - Define a
Ledger (Required)

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Step No. Required

14

15

Optional

Optional

Setup Task

File Name

Define Ledger Sets

Define Data Access Sets

File Name
HTML

Description

LAB3FB7Y

Guided Demonstration Create Accounting Setup

LABP0307

Practice - Define a
Ledger (Required)

LAB3FB9Y

Guided Demonstration Ledger Set Processing

LAB3FB8Y

Guided Demonstration View Ledger Set

LAB3FB9Y

Guided Demonstration Ledger Set Processing

LAB3FBAY

Guided Demonstration FSG Reporting Using

Ledger Sets

LABP0801

Practice - Create a Ledger

Set

LAB3FBBY

Guided Demonstration Create Data Access

LAB3FBBY

Guided Demonstration Create Data Access Sets

with Read/Write Access

LABP0802

Practice - Create a Data

Access Set

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Step No. Required

Setup Task

File Name

16

Required Assign a ledger to the profile option

GL Ledger Name for each Oracle
Subledger.

17

Required Assign a data access set to the profile

option GL: Data Access Set for each
General Ledger responsibility

18

Optional

Define Definition Access Sets and

assign them to responsibilities

19

Optional Define account combinations that can

be used for data entry if you did not
enable Dynamic Insertion for your
chart of accounts structure.

20

Optional

File Name
HTML

Description

LAB3FBDY

Guided Demonstration Define Definition

LAB3FBDY

Guided Demonstration Define Definition Access

Sets and Secure
Definitions

LAB432EY

Practice - Define
Sequencing

Define and assign document

sequences

21

Optional

Define Your Employees.

22

Optional

Setup Journal Approval

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Step No. Required

23

Optional

Setup Task

File Name

Define Suspense Accounts and

Statistical Units of Measure

LABP0407

Practice - Set up
Suspense Accounts
(Required)

LABP0408

Practice - Define
Statistical Units of
Measure (Optional)

LAB432AY

Practice - Define
Suspense and Statistical
Accounts

EDU342BY

Summary Accounts

EDU342BY

Summary Accounts - PPT

LABP1501

Practice - Define
Summary Accounts
(Required)

LAB3434Y

Guided Demonstration Maintain Summary

Templates Program

24

Required Define transaction codes if you use

Public Sector General Ledger.

25

Optional

26

Create Summary Accounts

File Name
HTML

Description

Optional Set up Automatic Tax Calculation if

you do not have Oracle Receivables
and Oracle Payables installed.

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Step No. Required

Setup Task

File Name

27

Optional

Define your automatic posting

criteria.

28

Optional

Define encumbrance types.

29

Optional

Setup Budgets

30

Optional

If you enabled budgetary control,

define one or more budgetary control
groups.

31

Optional

Define Security Rules

32

Required

Set Your General Ledger Profile

Options

33

Required

Open An Accounting Period

34

Optional

Set up the Global Consolidation

System (GCS).

File Name
HTML

Description

LABP0311

Practice - Define Security

Rule

LABP0314

Practice - Open the First

Accounting Period
(Required)

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Send Us Your Comments and Feedback

Oracle Independent Consultants LLC welcomes your comments and suggestions on the quality and usefulness of the documentation
included in the Self-Paced R12 Oracle General Ledger Configuration Training Program. Your input is an important part of the
information used for revision.
Did you find any errors?
Is the information clearly presented?
Do you need more information? If so, where?
Are the examples correct? Do you need more examples?
What features did you like most about this manual?
If you find any errors or have any other suggestions for improvement, please indicate the chapter, section, and page number (if
available). You can email you comments to us at roger.drolet@theoicllc.com.

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