Professional Documents
Culture Documents
Sample Forms
SUMMARY
Sample Form No. 1:
Sample Form No. 2:
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Sample Form No. 9:
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Sample Form No. 11:
To:
(g) We are not in any of the excluding situations listed in ITB Sub-Clause 2.2. In the event that our Bid is
successful, we undertake, if required, to provide the proof usual under the law of the country in which
we are established that we do not fall into the exclusion situations listed in ITB Sub-Clause 2.2. We
also understand that if the information provided is proved false, the award will be considered null and
void.
(h) We agree to abide by the Ethics Clauses in ITB Clause 36 and, in particular, have no potential conflict
of interests or any equivalent relation in that respect with other bidders or other parties in the Bidding
procedure at the time of the submission of this application.
(i)
We are not participating, as Bidders, in more than one Bid in this bidding process;
(j)
[Only in case of consortium] We confirm, as a partner in the consortium, that all partners are jointly
and severally liable by law for the Bid and the execution of the Contract, that the partner in charge is
authorised to bind, and receive instructions for and on behalf of, each member, that the execution of
the Contract, including payments, is the responsibility of the partner in charge, and that all partners in
the consortium are bound to remain in the consortium for the entire period of the contract's execution.
(k) We understand that this Bid, together with your written acceptance thereof included in your
notification of award, shall constitute a binding contract between us, until a formal Contract is
prepared and executed;
(l)
We understand that you are not bound to accept the lowest evaluated bid or any other bid that you
may receive.
[In case of consortium to be constituted after the contract award, the following information must be filled in by each partner]
Printed Name:
In the capacity of:
Signature:
Duly authorized to sign bid for and on behalf of:
Companys seal:
To:
[In case of consortium to be constituted after the contract award, the following information must be filled in by each partner]
Printed Name:
In the capacity of:
Signature:
Duly authorized to sign bid for and on behalf of:
Companys seal:
3. Bid Security
Date: [dd/mm/yyyy]
Bid No.:
Signature:
Banks seal:
Dated on ________ day of __________________, _______ [date of signing]
4. Power of Attorney
Bid No.:
KNOW ALL MEN BY THESE PRESENTS that the undersigned [name], [title] of [name of Company]
(hereinafter called the Company), is lawfully authorised to represent and act on behalf of the Company,
whose registered address is [Companys address], and does hereby appoint [name], [title], of [firm] of ___,
whose signature appears below, to be the true and lawful attorney, and authorised the said attorney to sign
the bids, conduct negotiations, sign a Contract and execute all the necessary matters related thereto, in the
name and on behalf of the Company in connection with the execution, completion and maintenance of the
Contract for [description of Goods and Related Services] of the [name of the project] Project, Bid No.
.
Companys seal:
Printed Name of the Witness:
In the capacity of:
5. Contract Agreement
THIS CONTRACT AGREEMENT made between [name of Purchaser and Procurement Agent] of
[Purchasers country] (hereinafter called the Purchaser and CITC) of the one part and [name of
Supplier] of [city and country of Supplier] (hereinafter called the Supplier) of the other part:
WHEREAS the Purchaser and CITC invited Bids for certain Goods and Related Services, viz., [brief
description of Goods and Related Services] and has accepted a Bid by the Supplier for the supply of those
Goods and Related Services in the sum of [contract price in words and figures] (hereinafter called the
Contract Price).
NOW THIS CONTRACT AGREEMENT WITNESSETH AS FOLLOWS:
(1) In this Agreement words and expressions shall have the same meanings as are respectively
assigned to them in the Conditions of Contract referred to.
(2) The following documents shall be deemed to form and be read and construed as part of the
Contract, viz.:
(a) the Negotiation Agreement;
(b) the Special Conditions of Contract;
(c) the General Conditions of Contract;
(d) the Schedule of Requirements and the Technical Specifications.
(e) the Technical and Price Offer Submission Sheets;
(f) the Price Schedules;
(g) the Purchasers Notification to the Supplier of Award of Contract;
This Contract shall prevail over all other Contract documents. In the event of any discrepancy or
inconsistency within the Contract documents, then the documents shall prevail in the order listed
above.
(3) In consideration of the payments to be made by the Purchaser and CITC to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser and CITC to provide the
Goods and Related Services and to remedy defects therein in conformity in all respects with the
provisions of the Contract.
(4) The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the
Goods and Related Services and the remedying of defects therein, the Contract Price or such other
sum as may become payable under the provisions of the Contract at the times and in the manner
prescribed by the Contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with
the laws of The Hashemite Kingdom of Jordan.
The effectiveness of this Contract Agreement is subject to its prior signing by both parties, DGCS and
Jordanian Authorities no-objection and Purchaser receipt of Performance Security.
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6. Performance Security
[The bank, as requested by the successful Bidder, shall fill in this form in accordance with the instructions indicated]
Date: [dd/mm/yyyy]
Bid No.:
To: [name and address of Procurement Agent]
WHEREAS [name of Supplier] (hereinafter called the Supplier) has undertaken, in pursuance of
Contract No. [reference number of the Contract] dated [dd/mm/yyyy] to supply [description of Goods and
Related Services] (hereinafter called the Contract).
AND WHEREAS it has been stipulated by you in the aforementioned Contract that the Supplier shall
furnish you with a bank guarantee issued by a reputable bank for the sum specified therein as security for
compliance with the Supplier's performance obligations in accordance with the Contract.
AND WHEREAS we have agreed to give the Supplier a guarantee:
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the
Supplier, up to a total of [amount of the guarantee in words and figures], and we undertake to pay you,
upon your first written demand declaring the Supplier to be in default under the Contract and without
cavil or argument, any sum or sums within the limits of [amount of guarantee] as aforesaid, without your
needing to prove or to show grounds or reasons for your demand or the sum specified therein.
The law applicable to this guarantee shall be Jordanian law. Any dispute arising out of or in connection
with this guarantee shall be referred to the Jordan International Economic and Trade Arbitration
Commission (CIETAC) in accordance with its arbitration rules/procedures.
This guarantee shall be governed by the Uniform Rules for Demand Guarantees (ICC Publication No. 458,
1992) and remain valid and in full force until 30 (days) after the issuance of the Final Acceptance
Certificate.
Signature:
Banks seal:
Dated on ________ day of __________________, _______ [date of signing]
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Date: [dd/mm/yyyy]
Bid No.:
To: [name and address of Procurement Agent]
[Name of Contract]
Gentlemen and/or Ladies:
In accordance with the payment provision included in the SCC Clause 17, in relation to advance
payments, [name and address of Supplier] (hereinafter called the Supplier) shall deposit with the
Procurement Agent a bank guarantee to guarantee its proper and faithful performance under the said
Clause of the Contract in an amount of [amount of guarantee in figures and words].
We, the undersigned [name of bank], legally domiciled in [bank address], as instructed by the Supplier,
agree unconditionally and irrevocably to guarantee as primary obligator and not as surety merely, the
payment to the Procurement Agent on its first demand without whatsoever right of objection on our part
without its first claim to the Supplier, in the amount not exceeding [amount of guarantee in figures and
words].
We further agree that no change or addition to or other modification of the terms of the Contract to be
performed there under or of any of the Contract documents which may be made between the Purchaser
and the Supplier, shall in any way release us from any liability under this guarantee, and we hereby waive
notice of any such change, addition, or modification.
The law applicable to this guarantee shall be Jordanian law. Any dispute arising out of or in connection
with this guarantee shall be referred to the Jordan International Economic and Trade Arbitration
Commission (JIETAC) in accordance with its arbitration rules/procedures.
This guarantee shall be governed by the Uniform Rules for Demand Guarantees (ICC Publication No. 458,
1992) and remain valid and in full force until 45 (forty five) days after the issuance of the Provisional
Acceptance Certificate
Name of issuing Bank:
Printed Name of the Signatory:
In the capacity of:
Signature:
Banks seal:
Dated on ________ day of __________________, _______ [date of signing]
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8. Manufacturer's Authorization
(See Sub-clause 13. 3 (a) of the Instructions to Bidders)
Date: [dd/mm/yyyy]
Bid No.:
Printed Name:
the Manufacturer]
[Title or other appropriate designation name of
Signature:
Companys seal:
Note: This letter of authority should be on the letterhead of the Manufacturer and should be signed by a
person competent and having the power of attorney to bind the Manufacturer. The Bidder should include
such letter of authority in its bid in original.
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9. Qualification Statements
Instruction to Applicants
The applicants who are manufacturers shall fill out and submit the Manufacturers Qualification
Statement (form 9.1). The applicants who are Trading Companies (as Agent) shall fill out and submit the
Manufacturers Qualification Statement (form 9.1) and the Trading Companys (as Agent) Qualification
Statement (form 9.2).
Clear and accurate answers should be given to all questions and/or information required in the attached
forms.
The signatory of the qualification information shall guarantee the truth and accuracy of all Statements and
all answers to questions made therein.
The Qualification Statements are to be considered only as support summary documents and they shall by
no means replace any documentary proof requested in the Bidding Documents.
Documents submitted by the applicants will be treated as confidential but will not be returned.
All documents shall be made out in English.
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15
Name of
Manufacturer
Address of
Manufacturer's
Manufacturer
Tel/Fax No.
Year
Export sales
(EUR)
TOTAL
(EUR)
(5) List of domestic and foreign firms to whom the goods have been mainly sold to (up to five firms)
in the last 3 (three) years.
(a) Domestic contracts
No.
Company
Name
Company Address
Item sold
Contract
Period
Value
(EUR)
1
2
3
4
5
(b) Foreign contracts
No.
Company
Name
Company Address
Country
Item sold
Contract
Period
Value
(EUR)
1
2
3
4
5
(7) Brief Company Introduction: (chronology, organization, structure, corporate group to which
manufacturer belongs, etc.)
We hereby certify to the best of our knowledge that the foregoing statements are true and correct, that all
available information and data have been supplied herein, and that we agree to show you documentary
proof thereof upon your request.
Name of Manufacturer:
Printed Name of Authorized Representative:
In the capacity of:
17
Domestic sales
(EUR)
Export sales
(EUR)
TOTAL
(EUR)
(4) List of domestic and foreign firms to whom the goods have been mainly sold to (up to five firms)
in the last 3 (three) years.
(a) Domestic contracts
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No.
Company
Name
Company Address
Item sold
Value
(EUR)
Period
1
2
3
4
5
(b) Foreign contracts
No.
Company
Name
Company Address
Country
Item sold
Period
Value
(EUR)
1
2
3
4
5
(5) List of Items agreed by the manufacturer to be produced (please attach manufacturer's
qualification statement):
Item
Quantity
Name of
Manufacturer
Manufacturer's
Address
Corporate Group
Manufacturer's
to which
Tel/Fax No.
Manufacturer
Belongs (If Any)
Are there any component parts which are supplied by other manufacturers (sub-contractors)?
Yes
No
If the answer is yes, please fill in the table below:
Name of
Items
Manufacturer
Address of
Manufacturer's
Manufacturer
Tel/Fax No.
We hereby certify to the best of our knowledge that the foregoing statements are true and correct, that all
available information and data have been supplied herein, and that we agree to show you documentary
proof thereof upon your request.
Name:
Printed Name of Authorized Representative:
In the capacity of:
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Specifications Provided
(Bidder)
Item No.
Deviation
Remarks
Name:
Printed Name of Authorized Representative:
In the capacity of:
21
Item No.
Remarks
Name:
Printed Name of Authorized Representative:
In the capacity of:
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