PLD & EOD Process using Ascent

Purpose: To document the process of End of Day, done at plants on daily basis.
Background: The EOD process is a critical activity which must be performed by all
the plants. This ensures that the tracking numbers used for boxes are sent to UPS
on timely manner. If UPS receives the tracking numbers on time then:
1) If needed, a package can be easily intercepted without a lot manual work to
locate it.
2) Secondly & most importantly, UPS will bill Select Comfort for products
shipped based on a discounted rate rather than using single piece rate, which
saves a lot of money. In other words, if EOD not done, then results in highly
inflated amount on UPS Bills.
Pre-requisites: Before EOD process is done, below steps must be taken for every
truck/ trip leaving the plant with product:
1) Assign the delivery of the sales order line to the trip.
2) Once sales order line is SHIP CONFIRMED & trip is CLOSED, submit the
concurrent program SC: WSH EBS to Ascent PLD Outbound Interface using the
below steps:
a. Go to View (Menu Bar) >> Requests.
b. Submit a New Request >> Single Request >> Click OK.
c. Program name - SC: WSH EBS to Ascent PLD Outbound Interface

d. Ship From Org Plant Name (M01, M02 or M03)

e. Trip Name Trip # assigned to delivery.
NOTE: This program should be run only once for every trip closed.
Once the shift ends for a plant, all the tracking numbers shipped out of plants
during that shift must be sent to UPS the same day. Following are the step by step
instructions to do the EOD process using Ascent application:
1) Login to the Ascent Machine.
2) Double click the shortcut for Ascent Processing (highlighted below).

3) Login using the credentials. Please contact below people if you are not sure
about the credentials to use:
a. Juan Burgos BCFC

b. John Dennis IRMO

c. John Dennis - SLC

4) Go to Ship >> First Shipping Session

5) The below screen will open.

6) Go to File >> Batch Link Import.

7) Double Click on the Import File Name blue field to select the file to import.
The directory from where file needs to be imported should be mapped in My
Computer. If not then, type in the below path:
\\ftpptdfs11\Ascent\M01 - for BCFC
\\ftpptdfs11\Ascent\M02 - for IRMO
\\ftpptdfs11\Ascent\M03 - for SLC

8) Double click to select the file. You can only select one file at a time.

Click OK on the below screen.

** NOTE** Make sure that the BatchLink Read Method is APPEND. It

is very IMPORTANT.
9) Once you click OK on the above screen, the screen would disappear and
you will have your shipping session screen in front of you. Now go to the
buttons on the RIGHT side of the screen. Click on the button that says
BATCH (in BLUE) with chain link symbol.

10)
Once you click on this, it will say ON on the button and below screen
will appear.

**NOTE** Make sure that the BatchLink Access Method is Sequential.

11)
Once all the records are imported, you will get the below message.

12)
At this point, you should go to View >> Daily Manifest Status. For the
carrier, we imported the records; you should see increased count with status
as Open and print as No. Click the exit button here if you have more files. For
more files, repeat the steps from 6 to 12.

13)
Once you have imported all the files, click Close day button as shown
below:

14)

Click Yes on the below message box.

15)
Click Yes on the below message box. Message on the top will flash that
trailer is closed.

16)

The status for the carrier should change to Close now.

17)
Select Create PLD File Summary Report and Select Screen as
Printer

18)

Click Yes on the below message.

19)

Click Yes on the below message.

20)

Click No on the below message.

21)
You should see the below message on the top right corner of the
screen. No action needed here.

22)
You will then see UPSLink Error message as shown below in the top
right corner. Hit ESC now.

23)

Click OK on the below message box.

24)
You might see messages from step 21 & 22 again. If you see the
UPSLink Error, press ESC to move forward.
25)
Click Ok on the below message.

26)
Wait for a minute. If no message is displayed, press ESC. The below
message will appear. Click OK.

27)

The below screen will appear.

28)
This is a summary report of how many packages (tracking numbers)
were processed and sent to UPS. Close this once verified.

29)

Below message will appear. Click Ok.

30)
Now on the Daily Manifest Status, Click on Open Day. Below message
will appear. Click OK.

31)

Click Yes on the below message:

32)

Click OK on the below message.

33)

Click OK on the below message.

34)

You should now have a new day Open with count as 0 and Print as No.