Role of Project Management Consultants in Construction

Project Planning

Prof. Abhijeet S. Gandage

Department of Civil Engineering
Maharashtra Institute of Technology, Pune.
Prof. Abhijeet S. Gandage, MIT
Pune.

CLIENT
CLIENT

Landscape
scapeDesigner,
Designer,HVAC,
HVAC,
Land
Fire
Safety,
Networking,
Fire Safety, Networking,
InteriorDesigner
Designeretc.
etc.
Interior

Structural
Structural
Designer
Designer

ARCHITECT
ARCHITECT
CIVILCONTRACTOR
CONTRACTOR
CIVIL

PHEContractor
Contractor
PHE

Traditional Structure of a Construction Project in Private Sector

Prof. Abhijeet S. Gandage, MIT
Pune.

Clients
requirements

Structural
Designer gives
Designs

Architect gives
Drawings

PMC
communicate
with Archi.
Designer.

Land scape
Designer gives
Designs

PHE designer
gives his
designs

Contractor
executes as
per
instructions &
design

Private Sector
Projects
- Present
Status
Prof.Civil
Abhijeet
S. Gandage,
MIT
Pune.

Selection Criteria for appointment of Consultants

Determination of Consultants role in Project
Types of Consultants
Role of Domestic & International Consultants
Selection & Appointment
Terms of Reference
Actual use of Consultants
Co-ordination procedure
Professional liability
Competence & Experience
Prof. Abhijeet S. Gandage, MIT
Pune.

GoI guidelines for Selection of Consultants in PSE

Prequalification Public Notice
Supply of Pre-qualification forms
Screening of Forms
Mailing of Tender papers
Scrutinising of technical & financial bids
Shortlisting
Final negotiations, selection, commissioning
Memorandum of Instructions
Periodic Draft Reports
Final reports

Prof. Abhijeet S. Gandage, MIT

Pune.

Types of Contracts
Man Month Contract.
Lumpsum Contract.

Conditions of Contract

Percentage Contract.

Terms of Reference.

Cost plus fixed fee.

Geographical location of service delivery.

Time Frame.
Rates.
Payment Basis & Disbursement procedure.
Price Variation.
Contingency Payment.
Performance guarantees & Penalties.
Arbitration.

Prof. Abhijeet S. Gandage, MIT

Pune.

Role of PMC as
An Advisor:
1. Pre-investment investigation.
2. Preparation of PFR & DPR
Preparation.
3. Project Specification & tender
document.
As a Player in the project
4. Give advise on problems
(Participatory role)
referred.
1. Contract administration.
2. Work Supervision.
3. Quality control & Assurance.
4. Budgeting, Scheduling, Networking.
5. Cost control.
6. Trouble shooter.
7. Coordination & Control.
Prof. Abhijeet S. Gandage, MIT
Pune.

Types of Consultants in Civil Engg as per World Bank

1. Surveys Aerial, Geological, Hydrographic, Soil, Climate, etc.
2. Planning Sector, Policy, Regional Development, etc.
3. Studies Feasibility, Financial, Economic, Environmental, Technical, Operations, Risk,
Market, etc.
4. Technical Analysis Arch. Design, Str. Design, Soil Mechanics, Foundation Engg,
Earthquake Engg. Quantity Survey & Estimation, etc.
5. Contract Mgt. Admin. & Operation Procurement, Start up operations, Turn key
operations, Project Mgt & Admin., Supervision, etc.
6. End Product Mgt. Ware house mgt., Quality Assurance, Marketing, Distribution,
Production technology, etc.
7. After Sales Service Operation & Maintenance, Rehabilitation, etc.
8. Data Bank & Processing MIS, Use of Computer & IT, Accounting & Auditing, Transfer
of Technology, etc.
9. Organization Institutional Strengthening & Restructuring, Legal Services, Manpower
planning, etc.
Prof. Abhijeet S. Gandage, MIT
Pune.

Acceptability of PMCs
1. Indian Entrepreneurs still operating under protected economy &
not yet ready for cost competitiveness, quality etc.
2. Not suitable for small & medium projects
3. Sense of insecurity among some corporates as PMC may expose
their Mgt. style, work culture, in house technological processes &
Fin. Mgt. systems to their competitors.
4. Appointment of PMC may highlight the weakness/deficiencies of
Clients Management team which may hurt ego of Team leaders
who try to oppose the appointment of PMC.

Prof. Abhijeet S. Gandage, MIT

Pune.

Important Qualities required to be a successful Project Manager.

1. A knowledgeable person possessing appropriate qualification and
having adequate experience.
2. A good leader capable of motivating multi-disciplinary team so as to
achieve project objectives.
3. Should possess impressive personality and exemplary leadership
skills.
4. He should be a good planner himself and lead by example.
5. A good decision maker.
6. Efficient and effective trouble shooter.
7. A disciplinarian who is loved and respected, at the same time feared
also.
8. He should have excellentProf.
communication
skills, good language ability
Abhijeet S. Gandage, MIT
Pune.
and be sensitive to body language
of his team members.

Important Skills required to be Successful Project Manager.

1. Project Management Skills.
2. Leadership Skills and related challenges.
3. Team Building Skills.
4. Business Development Skills.
5. Planning Skills.
6. Managing change Skills.
7. Financial Management Skills.
8. Communications Skills.
9. Expert in Contract and interpretation of Legal obligations.
10.Corporate Language Skills.
11.Motivations Skills.
12.Delegation Skills.

Prof. Abhijeet S. Gandage, MIT

Pune.

Important Job Responsibilities of Project Manager.

1. Coordinate efforts and actions of various team members and functional departments.
2. Calling and chairing meetings Client review meeting and site review meetings.
3. Project scheduling and achieve scheduled performance without excessive time and
cost overruns.
4. Resource Mobilization.
5. Performance monitoring and project tracking.
6. Serve as a communication link between top management and site management.
7. Foresee potential problems and roadblocks for project progress and design suitable
corrective actions.
8. Project quality control and quality monitoring.
9. Project cost control.
10. Risk Management.
11. Management of Resource turnover.
12. Project office administration. Prof. Abhijeet S. Gandage, MIT
Pune.

13. Coordination and liasioning with project related regulatory agencies.

Project Planning
Planning aims at formulating time bound plan of action for coordinating
various activities and resources so as to achieve specified objectives.
Planning involves following important steps
I.

Defining project objectives.

II. Making forecasts for achieving the goals and objectives.

III. Identifying alternative course of action for achieving goals and objectives.
IV. Evaluating resources available with the organisation.
V. Evaluation of feasibility of various alternative course of actions and
selection of optimal alternative based on risks involved and potential
impact on project outcome.

Prof. Abhijeet S. Gandage, MIT

Pune.

Project Planning
In simple terms planning is related to answering following set of questions
What?

Describe the project by objectives and end results.

Why?

Write out the purpose of undertaking the project.

How?

State the strategy and approach proposed to execute the

project, procedures to be followed, informations systems,
anticipate problems and develop contingency plans.

Where?

Name geographic areas and organisation levels for assignment

of work.

When?

Fix time frame and priorities with measurable outputs.

How much? State the estimated quantum of work alongwith the resources
involved.
Who?

Identify type and size of organisation required to complete the

task.
Prof. Abhijeet S. Gandage, MIT
Pune.

Project Planning
Entire planning process is divided in three major categories
Planning related to time

Planning related to
resources

Implementation plan

What is to be done?

What is needed to do it?

How to organize control

system?

What activities are

involved?

Who is to do it?

How to monitor what is

being done?

How it should be done?

How to analyse variances?

When it should be done?

How to forecast trends?

Where is it to be done?

How to communicate
performance?

Prof. Abhijeet S. Gandage, MIT

Pune.

Project Planning
Important documents required for project planning
1.

Technical and commercial study reports.

2.

Investigative study reports.

3.

Design and drawings.

4.

Estimates and bill of quantities.

5.

Method statements.

6.

Contract documents.

7.

Project specifications.

8.

Work regulations.

9.

Market condition and status reports.

10. Site condition reports.

11. Resource related reports.
12. Project environment impact status reports.
Prof. Abhijeet S. Gandage, MIT

13. Regulatory guidelines and clearancePune.

procedure reports.

Project Planning
Causes of Project Plan Failures

1. Lack of integration & communication in planning and

implementation efforts.
2. Lack of involvement of implementation team in the planning
process.
3. Absence of commitment on part of implementation team.
4. Lack of interest and involvement on part of top management in the
planning process.
5. Inexperienced personnel assigned planning process.

Prof. Abhijeet S. Gandage, MIT

Pune.