Ceims Srs

Ver
1.0
Ver
1.0
Prepared By
Name
Date
Nagaraju.R
Section
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Ver :1.0
Reviewed By
Date
Name
Name
Approved By
Date
4/12/2006
Date
Change Information
CR #
Draft Version
Copyright TRISAS Solutions Pvt. Ltd

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Table of Contents
1. Introduction
1.1 Purpose
1.2 Objectives
1.3 Scope
1.4 Colors and Meaning
1.5
Definitions & Acronyms
2. Existing Environment
2.1 Overview of Procedures and Practices
2.2 Business Processes and Rules
2.3 Features
2.4 Problems
3. External Interface Requirements
3.1 User Interfaces
3.2 Hardware Interfaces
3.3 Software Interfaces
3.4 Communications Interfaces
4. Other Nonfunctional Requirements
4.1 Performance Requirements
4.2 Safety Requirements
4.3 Security Requirements
4.4 Software Quality Attributes
5. Proposed System
5.1 Overview
5.2 Process Flow
5.3 Use Cases
5.3.1
Security Sub Module (login System)
5.3.1.1
Use Case: Login System
5.3.1.2
Configure Functionalities to Roles
5.3.2
CEIMS Sub Module (profiles)
5.3.2.1
Use Case: Student Profile
5.3.2.1.1 Use Case: New Student Profile
5.3.2.1.2 Use Case: View Student Profile
5.3.2.2
Use Case: Staff Profile
5.3.2.2.1 Use Case: New Staff Profile
5.3.2.2.1 Use Case: View Staff Profile
5.3.3
CEIMS Sub Module (Fee)
5.3.3.1
Use Case: New Student Fee Details
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5.3.3.2
5.3.4
5.3.4.1
5.3.4.2
5.3.4.3
5.3.4.4
5.3.5
5.3.5.1
5.3.5.2
5.3.5.3
5.3.5.4
5.3.5.5
5.3.5.6
5.3.6
5.3.6.1
5.3.6.2
5.3.6.3
5.3.6.4
5.3.6.5
5.3.6.6
5.3.7
5.3.7.1
5.3.7.2
5.3.7.3
5.3.7.4
5.3.7.5
5.3.7.6
5.3.7.7
5.3.7.8
5.3.7.9
5.3.7.10
5.3.8
5.3.8.1
5.3.8.2
5.3.8.3
5.3.8.4
5.3.8.5
5.3.8.6
5.3.9
5.3.9.1
5.3.9.2
5.3.9.3
5.3.9.4
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Use Case: View Student Fee Details

CEIMS Sub Module (Attendance)
Use Case: Student Attendance
Use Case: View Student Attendance
Use Case: Staff Attendance
Use Case: View Staff Attendance
CEIMS Sub Module (Academic)
Use Case: Academic syllabus
Use Case: Class time table of a Student
Use Case: Class time table of a Teacher
Use Case: Exam Syllabus
Use Case: time table of Exam
Use Case: Progress Report
CEIMS Sub Module (Transport)
Use Case: Bus Related Information
Use Case: View Bus Related Information
Use Case: Student Related Information
Use Case: View Student Related Information
Use Case: Staff Related Information
Use Case: View Staff Related Information
CEIMS Sub Module (Hostel)
Use Case: Hostel Study Hours
Use Case: View Hostel Study Hours
Use Case: Hostel Health Department
Use Case: View Hostel Health Department
Use Case: Hostel Dormitory Department
Use Case: View Hostel Dormitory Department
Use Case: Hostel Visitor Details
Use Case: View Hostel Visitor Details
Use Case: Outgoing Details
Use Case: View Outgoing Details
CEIMS Sub Module (Library)
Use Case: New Books Entry Details
Use Case: View New Books Entry Details
Use Case: Book Issue Details
Use Case: View Book Issue Details
Use Case: Book Return Details
Use Case: View Book Return Details
CEIMS Sub Module (Finance)
Use Case: Payment Voucher
Use Case: View Payment Voucher
Use Case: Receipt Voucher
Use Case: View Receipt Voucher

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5.3.9.5
Use Case: Employee Pay Slip
5.3.9.6
Use Case: View Employee Pay Slip
5.3.10
CEIMS Sub Module (Events)
5.3.10.1
Use Case: Sports Details
5.3.10.2
Use Case: View Sports Details
5.3.10.3
Use Case: Games Details
5.3.10.3.1 Use Case: Indoor/Outdoor Games
5.3.10.3.2 Use Case: View Indoor/Outdoor Games
5.3.10.4
Use Case: Cultural Events and activities
5.3.10.5
Use Case: View Cultural Events and activities
5.3.10.6
Use Case: Science Fair
5.3.10.7
Use Case: View Science Fair
5.3.11
CEIMS Sub Module (Stock)
5.3.11.1
Use Case: Stock Transaction Details
5.3.11.2
Use Case: Stock Transaction (Stock-in)
5.3.11.3
Use Case: Stock Transaction (Stock-Out)
5.3.11.4
Use Case: View Stock-In/Stock-out Details
5.3.12
CEIMS Sub Module (Reports)
5.3.12.1
Use Case: Student details reports
5.3.12.2
Use Case: Student attendance details reports
5.3.12.3
Use Case: Student fee details reports
5.3.12.4
Use Case: Staff details reports
5.3.12.5
Use Case: Staff attendance details reports
5.3.12.6
5.3.12.7
5.3.12.8
5.3.12.9
5.3.12.10 Use Case: Staff attendance details reports
6. Assumptions, Constraints and Risks

6.1 Assumptions
6.2 Risks
7. Acceptance Criteria
8. Annexure
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1. Introduction
1.1
Purpose
The purpose of this document is to define the requirements for the CEIMS Project.
In detail, this document will provide a general description of our project, including
user persons, product perspective, and overview of requirements, general
constraints, and a user view of product use. In addition, it will also provide the
specific requirements and functionality needed for this project - such as interface,
functional and performance requirements, and quality attributes.
1.2
Objectives
The Objective of the Comprehensive Educational Institute Management

System is to build a product in order to streamline the CEIMS workflow. It involves:
CEIMS is a network based centralized and automated administration

module.
It is for maintaining detailed information regarding the school and

college infrastructure.
The Objective of the SRS document is to capture the understanding of the business
process/functioning of the CEIMS Application Solution. The SRS would be used to
further translate the system requirements of the designated process into software
solutions.
1.3 Scope
The Scope for the document is to produce the Software Requirement Specifications
for CEIMS. For that, the practices followed at Software business Analyst were
studied as base requirements and evolved to become a Comprehensive Educational
Institute Management System product.
1.4 Colors & Meaning

Color
Light Gray
Blue
Green
Black with Bold
Meaning
Auto Generation
Note
Next Version
Screen Name
1.5 Definitions & Acronyms

Expansion
Abbreviation
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NA
Min
Max
Not Applicable
Minimum
Maximum
2. Existing Environment
2.1 Overview of Procedures and Practices
The Existing CEIMS System considered as the base application for handling detailed
information regarding the school and college infrastructure. This application is
windows based.
Moreover, the CEIMS business rules are coded into the application itself and the code
requires a change when the company policy changes.
2.2 Business Processes and Rules

CEIMS covers all the detailed information regarding the school and college activities
starting from registering new student details like profile, academic, transport, hostel,
etc... And all he/she related information and corresponding reports. As well as staff,
school related stock details and corresponding reports.
The number of activities performed depends on the role of the student, staff and
stock details. Following are the steps covered in this workflow.
2.2.1
2.2.1.1
Profile
New Student Details:
"New Student Details is the phase, where the new student admission
process will be taken care. The details regarding the admission No, to which class he
has been assigned (Section A, B, C). If at all the student has taken admission to
Hostel, NCC, NSS, Etc. the related information can be achieved from this phase.
The some of the fields regarding this phase will be as stated student
Admin no., student no, student name, etc
2.2.1.2 View Student Details :

The detailed demographics and associations of the student will be
retrieved in this phase.
2.2.1.3 New Staff Details:

New Staff Details this phase contains detailed demographic and
associations of related teaching and non teaching staff and to the class to which
he/she was attending, their professional career etc,
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2.2.1.4
View Staff Details:
The detailed Demographics and Associations of the teaching and non

teaching staff will be retrieved in this phase.
2.2.2
2.2.2.1
Fee
Student Fee Details
The school Fee Management this phase consists of the details
information of fee the student paid to school/college. Any dues regarding the
fee payments for particular student can be retrieved from this phase.
2.2.3
2.2.3.1
Attendance
Student Attendance Details
student attendance details this Phase consists of detailed list of

attendance of student. The attendance will be maintained according to period wise,
day wise, monthly and annually. The total attendance, percentage will be supplied to
the academic section, Lab section etcfrom this phase only.
2.2.3.2 Staff Attendance Details
2.2.3.2.1
Teaching Staff Attendance Details
Teaching staff attendance details this Phase consists of detailed list of
attendance of teaching staff. The attendance will be maintained period wise, day
wise, The total attendance will be supplied to the finance section to maintain
his/her salary details from this phase only.
2.2.3.2.2
Non-Teaching Staff Attendance Details
Non-Teaching staff attendance details this Phase consists of detailed

list of attendance of Non-teaching staff. The attendance will be maintained
period wise, day wise, The total attendance will be supplied to the finance
section to maintain his/her salary details from this phase only.
2.2.4
2.2.4.1
Academic
Class time table of a Student
This phase deals with the class time table for the students
according to the class wise.
2.2.4.2
Class time table of a Teacher

This phase deals with the class time table for the Teacher
according to the class wise.
2.2.4.3
Exam Syllabus
This phase deals with the detailed time table of Exam Syllabus
that are to be conducted as slip tests, unit tests, quarterly, half yearly and
annually will be maintained through this phase only.
2.2.4.3
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Time Table of Exam

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This phase deals with the detailed time table of Exams that
are to be conducted as slip tests, unit tests, quarterly, half yearly and annually
will be maintained through this phase only.
2.2.4.4
Progress Report of a Student

This phase deals with The marks memos and the grading
and scholar ship awards and all those will be maintained through this phase
only.
2.2.5
2.2.5.1
Transport
Bus Related Information
This phase holds the information regarding the bus related
information i.e. route numbers in which the bus/van is running. The detailed
route information i.e., source stage to destination stage. Transportation charge
details, etc, Will be maintained here.
2.2.5.2
Student Related Information

This phase holds the information student bus related information
i.e. route numbers in which the bus/van is running. The detailed route
information i.e., boarding stage to destination stage.
2.2.5.3
Staff Related Information

This phase holds the information Staff bus related information
i.e. route numbers in which the bus/van is running. The detailed route
information i.e., boarding stage to destination stage.
2.2.6
2.2.6.1
hours.
Hostel
Hostel Study Hours
This phase maintains the information regarding the hostel study
2.2.6.2
Hostel Health Department

This phase maintains the clinic related information. The doctor
attending to the Hostel, to which hospital he belongs to. The detailed
information of student. Disease he had. What treatment he got etc, the related
bills are generated.
2.2.6.3
Hostel Dormitory Department

This phase maintains the information regarding the hostel
Dormitory to which a particular student belongs. The information of the hostel
assigned, in that the room, cot assigned and the mess related information mess
menu etc.
2.2.6.4
Hostel Incoming time

This phase maintains the Hostel in time information regarding
the Particular student.
2.2.6.5
Hostel Outgoing time

This phase maintains the Hostel out going time information
regarding the Particular student.
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2.2.7
Library
2.2.7.1 New Book Entry Details
This phase maintains the records of book bank i.e. detailed information
of book such as book id, book name, Author, price, etc,
2.2.7.2
Book Issue Details

Book issues contain the information of the student who borrowed the
book, book issues date, due date, etc
2.2.7.2
Book Return Details

Book Returns contain the information of the student who borrowed the
book, book returns date, due date, etc
2.2.8
Finance
2.2.8.1 Payment Voucher
This phase maintains the salary details of the teaching staff and nonteaching staff this will be calculated on the basis of the attendance and also the
additional assigned lectures related information of pay slips etcu can also
view the payroll information through this phase.
2.2.8.1 Receipt Voucher
This phase maintains the details of receiving amount from the
outside.
2.2.9
Sports and Games
2.2.9.1 Sports
The aim of this module is to register a particular student(s) who
came to compete in a particular sport(s).This module consists of the fields,
Name of the Sport, Name of the School & Class, Team Size, Name of the
Student, Name of the Coach, Previous record, Achievements.
2.2.9.2
2.2.9.2.1
Games
Indoor Games
This phase specifies the name of the indoor games like Caroms,
Chess, and Table Tennis like indoor games
2.2.9.2.2
Outdoor Games
This phase specifies the name of the outdoor games like Hockey,
Volleyball, Basketball, Cricket, Tennis etc.
2.2.10
2.10.1
Stock
Purchase Details
This phase maintains the list of school infrastructure. This contains
the detailed records of the stock which is been coming into the school (purchase
details). In this we have sports material, games material, labs Infrastructure,
book stock etc, these all will be maintained separately according to the sessions.
2.10.2
Stock in Details
This phase maintains the list of stock in details of school
infrastructure
2.10.3
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Stock out Details

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infrastructure
This phase maintains the list of stock out details of school
2.2.11
Events
2.2.11.1 Cultural Activities
This phase maintains the multi-faceted personality of the child
various co-curricular activities are conducted regularly; Art, Music and dance
enhance the child creativity and are an important factor in providing opportunities
for the students to explore their talents along with mental development. To
enable the child to face the competitive world of today each and every child is
encouraged to participate in various competition and stage productions. Oratory
skills are honed through events like recitations, elocutions, debates and skills,
creative craft, young home-helpers club, needle work, children's little theatre etc.
The aim is to provide a complete education, which ensures that each student
develops a positive and wholesome personality.
2.2.11.2
Science and Related Activities

This phase maintains the to register a particular student(s) who
came to exhibit an event. This module consists of the fields Title of the project,
Name and Class of the Student, Name of the Student, Team Size, and Name of
the Teacher, Previous Record, Achievements, and Category.
2.3 Features
Various features in this product are listed below.
Profiles ( School, Student, Staff)

Attendance (Student, Staff)
Finance ( Payment, Receipt, Student Fee)
Academic ( Few of them are Timetable of Teacher, Class, and
Progress Report )
Sports ( Indoor and Outdoor)
Co-Curricular
Stock ( Related to Library, Mess, Stationery, Lab, NCC and NSS
and other)
Hostel ( Food, Dormitory, Visitor, Outing, and other details)
Transport
Customizing the product as per client requirement is the main concern

of this product.
2.4 Problems
1. The current system is windows based
2. This is not integrated with other business systems of the company. So from
future integration point of view with heterogeneous environment around, it
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becomes utmost important to have an Enterprise Application Integration (EAI)

tool to be used to take care of such integrations.
3. Also as the business rules defined in the current CEIMS are subject to
change based on the company policy from time to time, the Business Rule
Composer of the EAI tool becomes more important to be introduced in the
CEIMS. Hence, there is a requirement to have an EAI tool like Microsoft
BizTalk Server 2004.
It is essential to note that the current system code has lot of hard coding,
thus making the current system less reusable/ configurable with a higher
maintenance cost attached for the same.
3. External Interface Requirements

3.1 User Interfaces
Key board, mouse
3.2 Hardware Interfaces
CPU, Monitor, Mouse, Printer, Keyboard,
3.3 Software Interfaces
Operating System (windows xp, Dot Net Framework, sql Server 2000
3.4 Communications Interfaces
Nil
4. Other Nonfunctional Requirements

4.1
Performance Requirements
Sl.
No
1.
2.
3.
4.
5.
6.
7.
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Configuration
Functionality
RAM- 256
Login
Navigator
Database Saving -1000 Records
Database Saving -5000 Records
Database Saving 10000 Records
Database retrieving -1000
Records
Database retrieving -5000
Records

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System
Response
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8.
Database retrieving 10000

Records
9.
10.
11.
12.
RAM-512
Celeron
P-II
P-IV
4.2
Safety Requirements
Backup and restoring of entire database facility should be provided to the client
at front end
4.3
Security Requirements
For security, we have provided Login Credentials to the Administrator/ Users.
4.4
Software Quality Attributes

The entire software is to be tested for all important functionalities like
adaptability, availability, correctness, flexibility, interoperability, maintainability,

portability, reliability, reusability, robustness, testability, and usability.
5. Proposed System
5.1 Over View
CEIMS System for manage and automate there detailed information
regarding the school and college infrastructure.
CEIMS process through dynamic defined hierarchy of maintain the student,

staff and their school related information
5.2 Process Flow
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5.3 Use Cases

Below diagram depicts the overview of the primary actors. Also others actors are detailed in next
paragraphs.
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The Following use case package diagram gives an overview of CEIMS functional boundary.
Functionalities in CEIMS are primarily divided into three sub modules. These sub modules
Internal and external interface requirements are captured in sections of the individual use cases.
These sub modules are:
Administration
Administration sub module covers master management, to maintain and
mentoring the entire system workflow.
Security
Security sub module covers authentication and role to functionality access
management. CEIMS doesnt provide the functionality for creating and updating
the User credentials.
CEIMS System
CEIMS System sub module covers the functionalities starting from stores the
student, staff details and view the student, staff details. Finally it will maintain the
entire school infrastructure.
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5.3.1
Security Sub Module
Following are the use cases capturing the requirements of this Security sub module:
Logon System,
Configure Functionalities to Roles
Below use case diagram depicts the overview of the security sub module:
Next Version
5.3.1 Use case: Logon System

5.3.1.1
Use case: Logon System
Use Case ID: CE-U-001-00

Use Case Name:
Actors: user
Logon System
Description: Every user needs to logon the system in order to use its
functionalities. This use case captures the requirements related to
logon process.
Preconditions: none
User Action
System Response
1. Use Case starts when User
1. System validates the User
requests System that she/he
provided details.
wants to use the use CEIMS
functionalities.
2. System matches the Users ID
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with System database.

3. User requests System to give
him/her access to CEIMS
4. System finds User provided
details invalid.
System gives alert
message and goes back to
login screen
5. System fails to serve Users
request.
a. System may fail to
complete the request. It
gives alert message with
corresponding error
mess gage, like
database connectivity,
Database server down
Post Conditions: none
Alternative Course: none
Frequency of Use: High
Exceptions: None
Data Elements:
Sr.
No.
Name
1
2
User ID
Password
5.3.1.2
Data
Type
Min
Text
Text
6
6
Size
Max
20
15
Properties
Display/Input
NA
Use * as
password
character
Mandatory
Mandatory
Input
Input
Use case: Configure Functionalities to Roles

Use Case Name:
Configure Functionalities to Role
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Actors: Admin
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Description: Configure (Assign or Revoke ) the various functionalities to /from the role
Preconditions: none
User Action
System Response
1. Use Case starts when User indicates
System that she/he wants to configure
the functionalities to the roles.
1. System shows all available roles in the

system
2. System shows User the following details:
a. List of available functionalities (All
Available modules in CEIMS)
b. List of available functionalities
(View, Add, Edit and Delete)
c.
List of allocated functionalities to

the selected role
3. Admin configures the functionalities and
requests System to save.
4. System validates Configuration details.
5. System asks User to confirm the save
request
6. User confirms the request.
7. System saves configuration details.

Exceptions: None
Data Elements:
Sr.
No.
Name
1
2
Role
Module
Name
5.3.2
Data
Type
Min
Text
Text
-------
Size
Max
--------
Format
Properties
Display/Input
NA
NA
Mandatory
Mandatory
Select
Select
CEIMS Sub Module
Following use cases capture the requirements of CEIMS sub module:

Student Profile
New Student Profile
View Student Profile
Staff Profile
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New Staff Profile

View Staff Profile
CEIMS Sub Module (Fee)
New Student Fee Details
CEIMS Sub Module (Attendance)
Student Attendance
Staff Attendance
Teaching Staff Attendance
Non-Teaching Staff Attendance
CEIMS Sub Module (Academic)
Academic syllabus
Class time table of a Student
Class time table of a Teacher
Exam Syllabus
time table of Exam
Progress Report
CEIMS Sub Module (Transport)
Bus Related Information
Student Related Information
Staff Related Information
CEIMS Sub Module (Hostel)
Hostel Study Hours
Hostel Health Department
Hostel Dormitory Department
Hostel Visitor Details
Outgoing Details
CEIMS Sub Module (Library)
New Books Entry Details
Book Issue Details
Book Return Details
CEIMS Sub Module (Finance)
Payment Voucher
Receipt Voucher
CEIMS Sub Module (Events)
Sports Details
Games Details
Indoor Games
Outdoor Games
Cultural Events Details
Cultural activities
Science Fair
CEIMS Sub Module (Stock)
Purchase Details
Stock in Details
Stock out Details
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5.3.2
5.3.2.1 Use case: New Student Profile

Use Case Name:
Actors: user
Submit the student details
Description: To submit the student details and save the data In database
Preconditions: none
User Action
System Response
Use Case starts when User wants to enter
new student details and store in Database
1. System shows the Student Profile screen

2. System shows to User the following details:
Admission No
3. System asks User to provide following

Select key details:
Academic Year
Date of Admission
4. System shows following details to enter the
student details
5.1 Student profile
Name
Gender
Date of Birth
Identification marks
5.2 Student General Details
Mother tong
Nationality
Religion
Caste
5.3 System asks User to provide following Select
key details:
5.3.1 Student Class Details
Class
Medium
Section
Roll no
5.4 System shows following details to enter the
student details
5.4.1 Father/Guardian Details
Name
Profession
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Phone no
Annual income
Mobile no
5.4.2 Address Details
Present Address
House no
Village/town
District
State
Pin code
Phone
5.4.3 Student Previous organization
Details
Class Completed
Organization
Percentage
Address
5.5System shows following student

Hostel/Transport details according to the selected
Hostel/Transport Type:
5.5.1 Hostel
Dormitory Name
Room no
5.5.2 Transport
Root no
Stop name
5.5.3 None
5.6 System shows following student fee details

according to the selected Class and
Transport or hostel. System shows fee
details in read only mode.
Admission Fee
Tuition Fee
Hostel Fee(If Hostel Selected)
Transport Fee(If Transport
Selected)
Concession Fee
Note: All the above details expect

Concession fee are fetched from FEE
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DETAILS table
request
7. If given details is invalid or incomplete
system shows the error.

Exceptions: None
Data Elements: (main functionality)
Sr.
No.
Name
Admission
No
Academic
year
Date of
admission
Name
Gender
2
3
4
5
6
Date of Birth
Identification
marks
Data
Type
Min
Size
Format
Properties
Display/Input
varchar
NA
Mandatory
YYYY
Mandatory
Auto
generated
Select
Date
Date
MM/DD/YYYY
Mandatory
Select
Text
Radio
Button
Date
Text
4
4
25
6
Male and
Female
MM/DD/YYYY
-
Mandatory
Mandatory
Input
Select
Mandatory
Mandatory
Select
Input
Format
Properties
Display/Input
Max
8
-
Data Elements (Student General Details)

Sr.
No.
Name
Mother
Tongue
Nationality
Religion
Caste
2
3
4
Data
Type
Size
Min
List Box
List Box
List Box
List Box
Max
--
NA
Mandatory
Select
----
NA
NA
NA
Mandatory
Mandatory
Mandatory
Select
Select
Select
---
Data Elements (Student Father/Guardian Details)

Sr.
No.
Name
1
2
3
4
Name
Profession
Phone no
Annual
Income
Mobile no
E-Mail i.d
5
6
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Ver :1.0
Data
Type
Min
Size
Text
Text
Integer
Integer
10
10
11
5
Integer
Varchar
10
10
Format
Properties
Display/Input
30
20
13
7
NA
NA
NA
NA
Mandatory
Mandatory
Optional
Mandatory
Input
Input
Input
Input
11
30
NA
NA
Optional
Optional
Input
Input
Max

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Data Elements (Student Class Details)

Sr.
No.
Name
1
2
3
4
Class
Section
Medium
Roll No
Data
Type
Min
Size
List Box
List Box
List Box
Varchar
1
1
3
1
Format
Properties
Display/Input
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Select
Select
Select
Auto
Generated
Format
Properties
Display/Input
NA
NA
NA
NA
NA
Optional
Mandatory
Optional
Mandatory
Optional
Input
Input
Input
Input
Input
Max
6
1
3
3
Data Elements (Student Address Details)

Sr.
No.
Name
1
2
3
4
5
House No
Village/Town
Street
District
Pincode
Data
Type
Min
Size
Integer
Text
Text
Text
Integer
5
10
10
5
6
Max
15
20
20
15
7
Data Elements (Student Previous Organization Details)

Sr.
No.
Name
Class
Completed
Organization
Percentage
Address
2
3
4
Data
Type
Min
Size
Max
Format
Properties
Display/Input
List box
-----
-------
NA
Mandatory
Select
Text
Text
Text
area
----3
----
20
3
200
NA
NA
NA
Mandatory
Mandatory
Optional
Input
Input
Input
Data Elements (Student Hostel/Transport/None Details)

Sr.
No.
Name
Hostel
2
3
Room
Allotted
Transport
4
5
Root no
Boarding At
Data
Type
Size
Min
Format
Properties
Display/Input
Max
Radio
button
List Box
----
-----
NA
Mandatory
Select
----
----
NA
Mandatory
Select
Radio
button
List Box
Text
---
----
NA
Mandatory
Select
------
---------
NA
NA
Mandatory
Mandatory
Select
Input
Format
Properties
Display/Input
Auto
Generated
Auto
Generated
Data Elements (Student Fee Details)

Sr.
No.
Name
Admission
Fee
Tuition Fee
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Ver :1.0
Data
Type
Min
Size
Integer
----
-----
NA
Mandatory
Integer
----
----
NA
Mandatory
Max

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Hostel Fee
Integer
---
----
NA
Mandatory
Transport
Fee
Connection
Fee
Integer
---
----
NA
Mandatory
Text
NA
Optional
Auto
Generated
Auto
Generated
Input
5.3.2.1.1 Use case: View/Update Student Profile

Use Case Name:
Actors: user
View/Update the student details
Description: This use case captures details of view/update student
profile details on functionality.
Preconditions: none
User Action
System Response
Use Case starts when User
1 System asks User to provide
requests the System to use
following search key details:
CEIMS functionality.
.
Admission No
Academic year
2. User provides the search key
details and press View button.
3. System validates the search
key details.
4. System shows the details of
the requested Student profile if
found.
5. user can change the student
profile details and press
Update button to save or
Cancel button to ignore
6. If no details found, shows
message There is no search
criteria
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Exceptions: None
5.3.2.2 Use case: New Staff Profile
Use Case Name:
Actors: user
Submit the staff details
Description: To submit the staff details and save the data in database
Preconditions: none
User Action
System Response
staff member details and store in
Database
1 System shows the Staff Profile screen

2 System shows to User the following details:
1. Emp ID
3 System asks User to provide following
Select key details:
Department
Date of joining
4 System shows following frames to enter the

Staff details
5.1 Staff profile
Name
Gender
Date of Birth
Qualification
Mobile No
E-mail id
5.2 Staff Address Details
House no
Village/town
District
State
Pin code
Phone
5.3 Staff Salary Details
Consolidated Pay
5.4 Staff Hostel/Transport/None Details
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5.4.1 Hostel
Dormitory Name
Room no
5.4.2 Transport
Root no
Stop name
5.4.3 None
request
9. If given details is invalid or incomplete

Exceptions: None
Data Elements: (main functionality)
Sr.
No.
Name
1
2
3
4
5
6
7
8
Data
Type
Min
Emp ID
varchar
Department
Date of
Joining
Name
Gender
Text
Date
Text
Radio
Button
Date
Text
Integer
Text
Date of Birth
Qualification
Mobile No
Email id
Size
Format
Properties
Display/Input
NA
Mandatory
----8
12
8
NA
MM/DD/YYYY
Mandatory
Mandatory
Auto
generated
Select
Select
4
4
25
6
Mandatory
Mandatory
Input
Select
8
2
10
6
8
6
11
30
NA
Male and
Female
MM/DD/YYYY
NA
NA
NA
Mandatory
Mandatory
Mandatory
Optional
Select
Input
Input
Input
Format
Properties
Display/Input
NA
NA
NA
NA
NA
Optional
Mandatory
Optional
Mandatory
Optional
Input
Input
Input
Input
Input
Max
Data Elements: (Staff Address Details)

Sr.
No.
Name
1
2
3
4
5
House No
Village/Town
Street
District
Pincode
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Ver :1.0
Data
Type
Min
Size
Integer
Text
Text
Text
Integer
5
10
10
5
6
Max
15
20
20
15
7

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Data Elements: (Staff Salary Details)

Sr.
No.
Name
Consolidated
Pay
Data
Type
Min
Size
Integer
Format
Properties
Display/Input
NA
Mandatory
Input
Max
Data Elements (Staff Hostel/Transport/None Details)
Sr.
No.
Name
Hostel
2
3
Room
Allotted
Transport
4
5
6
Root no
Boarding At
None
Data
Type
Size
Min
Format
Properties
Display/Input
Max
Radio
button
List Box
----
-----
NA
Mandatory
Select
----
----
NA
Mandatory
Select
Radio
button
List Box
Text
Radio
button
---
----
NA
Mandatory
Select
---------
-------------
NA
NA
NA
Mandatory
Mandatory
Mandatory
Select
Input
Select
5.3.2.3 Use case: View/update Staff Profile

Use Case Name:
Actors: user
View/Update the student details
Description: This use case captures details of view/update staff details on functionality.
Preconditions: none
User Action
System Response
Use Case starts when User requests the
System to use CEIMS functionality.
search key details:
Dept name
Emp ID
2 User provides the search key details and
press View button.
Doc : CE-V-1.0
Ver :1.0
System validates the search key details.
System shows the details of the requested

Staff profile if found.
user can change the staff profile details and

press Update button to save or Cancel
button to ignore

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If no details found, shows message There

is no search criteria


Exceptions: None
5.3.3
Use case: New Student Fee
5.3.3.1 Use case: New Student Fee

Use Case Name:
Actors: user
Submit the student fee details
Description: To submit the student fee details and save the data in database
Preconditions: none
User Action
System Response
Student fee details and store in Database
1 System shows the Student Fee details

screen
Select key details:
3
4
5
Class
Fee
Last Updated
Effective Date
User confirms the request.

If given details is invalid or incomplete
System saves configuration details.

Exceptions: None
Data Elements (Student Fee details)
Sr.
No.
Name
class
Doc : CE-V-1.0
Ver :1.0
Data
Type
Min
Size
List Box
----
Format
Properties
Display/Input
NA
Mandatory
Select
Max
---

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2
3
4
fee
Last updated
Effective
date
text
Date
Date
--------
----------
NA
mm/dd/yyyy
mm/dd/yyyy
Mandatory
Mandatory
Mandatory
input
display
input
5.3.3.2 Use case: View/update Student fee details

Use Case Name:
Actors: user
View/Update the student fee details
Description: This use case captures details of view/update student fee details on functionality.
Preconditions: none
User Action
System Response
1. System asks User to provide following
search key details:
Class
Academic year
2 User provides the search key details and

press View button.
2. System validates the search key details.

3. System shows the details of the requested
4. user can change the Student Fee details

and press Update button to save or Cancel
button to ignore
5. If no details found, shows message There

6. If no details found, shows message There


Exceptions: None
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5.3.4
Use case: CEIMS Sub Module (Attendance)
5.3.4.1 Use case: Student Attendance Details

Use Case Name:
Actors: user
Submit the student attendance details
Description: To submit the Student Attendance details and save the data in database
Preconditions: none
User Action
System Response
Student attendance details and store in
Database
1 System shows the Student Attendance

details screen
Select key details:
Class
Medium
Section
Roll No
(After Selection of all the above 4
fields the student name should be
Displayed on given text area like...)
Student Name
Month
Working Days
Days Absent
(After Entering the Working Days,
Days Absent, Days Present and
total month attendance Percentage
Displayed on given text area)
Total Working Days
Total Absent Days
Total Present Days

Total Attendance Percentage
5
System asks User to confirm the save
request
6
7
8 System saves configuration details

Exceptions: None
Data Elements (Student Attendance Details)

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Sr.
No.
Name
Class
Medium
Section
Roll No
Student
Name
Month
6
7
8
9
9
Total
Working
Days
Total Absent
Total Present
Total
Percentage
Data
Type
Size
Min
Format
Properties
Display/Input
Max
List
Box
List
Box
List
Box
List
Box
Text
--
--
NA
Mandatory
Selected
-----
12
NA
Mandatory
Select
MM/DD/YYYY
Mandatory
Select
25
NA
Mandatory
Selected
----
-----
NA
Mandatory
Displayed
List
Box
Integer
---
----
NA
Mandatory
Selected
NA
Mandatory
Input
Integer
Integer
Float
1
1
1
2
2
3
NA
NA
NA
Mandatory
Mandatory
Mandatory
Input
Displayed
Displayed
7.3.2.1 Use case: View/Update Student Attendance Details

Use Case Name:
Actors: user
View/Update the student attendance
details
Description: This use case captures details of view/update student attendance details on
functionality.
Preconditions: none
User Action
System Response
1
System asks User to provide

.

Class
Section
Roll No
User provides the search key details and press
View button.
Doc : CE-V-1.0
Ver :1.0

user can change the Student attendance

details and press Update button to save or

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Exceptions: None
7.3.2.2 Use case: Staff Attendance Details

Use Case Name:
Actors: user
Submit the Staff Attendance details
Description: To submit the Staff Attendance details and save the data in database
Preconditions: none
User Action
System Response
Use Case starts when User wants to
enter Student attendance details and store
in Database.
1 System shows the Staff Attendance details

screen
Select key details:
Department
Emp ID
fields the staff name should be
Displayed on given text area like...)
Staff Name
Month
Working Days
Days Absent
(After Entering the Working Days,
Days Absent, Days Present and
total month attendance Percentage
Displayed on given text area)
Total Working Days
Total Absent Days
Total Present Days

Total Attendance Percentage
4
5
6
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Ver :1.0
System asks User to confirm the save request

If given details is invalid or incomplete system

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shows the error.


Exceptions: None
Data Elements (Staff Attendance Details)
Sr.
No.
Name
Department
Emp ID
3
4
Staff Name
Month
Total
Working
Days
Total Absent
Total Present
Total
Percentage
6
7
8
Data
Type
Size
Min
Format
Properties
Display/Input
Max
List
Box
List
Box
Text
List
Box
Integer
--
--
NA
Mandatory
Selected
-----
----
NA
Mandatory
Select
------
--------
NA
NA
Mandatory
Mandatory
Displayed
Selected
NA
Mandatory
Input
Integer
Integer
Float
1
1
1
2
2
3
NA
NA
NA
Mandatory
Mandatory
Mandatory
Input
Displayed
Displayed
7.3.2.3 Use case: View/Update Staff Attendance Details

Use Case Name:
Actors: user
View/Update the Staff attendance details
Description: This use case captures details of view/update Staff attendance details on functionality.
Preconditions: none
User Action
System Response
1 System asks User to provide
Class
Section
Roll No
View button.
Doc : CE-V-1.0
Ver :1.0
System validates the search

key details.
System shows the details of

the requested Staff profile if
found.

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user can change the Staff

attendance details and press
Update button to save or
If no details found, shows

criteria
If no details found, shows

criteria

Exceptions: None
7.3.3
Use case: CEIMS Sub Module (Academic)
7.3.3.1 Use case: Academic Syllabus Details

Use Case Name:
Actors: user
Submit the Academic Syllabus details
Description: To submit the Academic Syllabus details and save the data in database
Preconditions: none
User Action
System Response
Use Case starts when User wants to
enter Academic Syllabus details and store
in Database
1 System shows the Academic Syllabus

details screen
Select key details:
Class
Section
fields the Subjects names and their
Syllabus should be Displayed.)
Subject Names:
Telugu
Hindi
English
Mathematics
General Science
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Social Studies
Computer Science
GK/Drawing
(after displaying the subject names
and Syllabus you have to enter the
related subject academic syllabus)
4
5
6
System asks User to confirm the save request

If given details is invalid or incomplete system
shows the error.
System saves configuration details

Exceptions: None
Data Elements (Academic Syllabus)
Sr.
No.
Name
Class
Section
Syllabus for
Telugu
Syllabus for
Hindi
Syllabus for
Telugu
Syllabus for
Telugu
Syllabus for
Telugu
Syllabus for
Telugu
Syllabus for
Telugu
Syllabus for
Telugu
4
5
6
7
8
9
10
Data
Type
List
Box
List
Box
Text
Area
Text
Area
Text
Area
Text
Area
Text
Area
Text
Area
Text
Area
Text
Area
Size
Min
Format
Properties
Display/Input
Max
--
--
NA
Mandatory
Selected
-----
----
NA
Mandatory
Select
---
-----
NA
Mandatory
input
---
----
NA
Mandatory
input
---
----
NA
Mandatory
input
---
----
NA
Mandatory
input
---
----
NA
Mandatory
input
---
----
NA
Mandatory
input
---
----
NA
Mandatory
input
---
----
NA
Mandatory
input
7.3.3.2 Use case: View/Update Academic Syllabus Details

Use Case Name:
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Ver :1.0
Actors: user

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View/Update the Academic Syllabus details

Description: This use case captures details of view/update Academic Syllabus details on
functionality.
Preconditions: none
User Action
System Response

.

search key details:
Class
Section

View button.
2 System validates the search key details.

3 System shows the details of the requested
Academic syllabus if found.
4 user can change the academic syllabus

5 If no details found, shows message There



Exceptions: None
7.3.3.3 Use case: Student Class Time Table Details

Use Case ID: CE-U-001100
Use Case Name:
Actors: user
Submit the Student class time table details
Description: To submit the student class time table details and save the data in database
Preconditions: none
User Action
System Response
Student class time table details and store
in Database
1 System shows the Student Class Tmetable

details screen
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Select key details:

Class
Section
Medium
Brake Time
Lunch Time
4
Class Time Table

4.1 Monday
Period 1
Period 2
Period 3
Period 4
Period 5
Period 6
Period 7
Period 8
Class Time Table

5.1 Tuesday
Period 1
Period 2
Period 3
Period 4
Period 5
Period 6
Period 7
Period 8
Class Time Table

6.1 Wednesday
Period 1
Period 2
Period 3
Period 4
Period 5
Period 6
Period 7
Period 8
7 Class Time Table

7.1 Thursday
Period 1
Period 2
Period 3
Period 4
Period 5
Period 6
Period 7
Period 8
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Class Time Table

8.1 Friday
Period 1
Period 2
Period 3
Period 4
Period 5
Period 6
Period 7
Period 8
Class Time Table

9.1 Saturday
Period 1
Period 2
Period 3
Period 4
Period 5
Period 6
Period 7
Period 8
stem asks User to confirm the save request

6 User confirms the request.
7 If given details is invalid or incomplete

Exceptions: None
Data Elements (Student Class Time Table)
Sr.
No.
Name
Class
Section
Medium
4
5
6
Break Time
Lunch Time
Period 1
Period 1
Doc : CE-V-1.0
Ver :1.0
Data
Type
List
Box
List
Box
List
Box
Text
Text
List
box
List
Size
Min
Format
Properties
Display/Input
Max
--
--
NA
Mandatory
Selected
-----
----
NA
Mandatory
Select
---
-----
NA
Mandatory
Select
-------
----------
NA
NA
NA
Optional
Optional
Mandatory
input
input
Selected
---
----
NA
Mandatory
Selected

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Period 1
Period 1
10
Period 1
11
Period 1
12
Period 1
13
Period 1
box
List
box
List
box
List
box
List
box
List
box
List
box
---
----
NA
Mandatory
Selected
---
----
NA
Mandatory
Selected
---
----
NA
Mandatory
Selected
---
----
NA
Mandatory
Selected
---
----
NA
Mandatory
Selected
---
----
NA
Mandatory
Selected
7.3.3.4 Use case: View/Update Student Class Time Table Details

Use Case Name:
Actors: user
View/Update the Student class time table
details
Description: This use case captures details of view/update Student class time table details on
functionality.
Preconditions: none
User Action
System Response

.

key details:
search
Class
Section
Medium

View button.

student class time table if found.
user can change the student class time

table details and press Update button to save
or Cancel button to ignore



Doc : CE-V-1.0
Ver :1.0

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Exceptions: None
6.1.1.1
Use case: Teacher Class Time table Details

Use Case Name:
Actors: user
Submit the Teacher class time table details
Description: To submit the teacher class time table details and save the data in database
Preconditions: none
User Action
System Response
teacher class timetable details and store
in Database
1 System shows the Teacher Class timetable

details screen
Select key details:
Class
Section
Medium
Brake Time
Lunch Time
4
Doc : CE-V-1.0
Ver :1.0
Class Time Table

4.1 Monday
Period 1
Period 2
Period 3
Period 4
Period 5
Period 6
Period 7
Period 8
Class Time Table

5.1 Tuesday
Period 1
Period 2
Period 3
Period 4
Period 5
Period 6
Period 7
Period 8
Class Time Table

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6.1 Wednesday
Period 1
Period 2
Period 3
Period 4
Period 5
Period 6
Period 7
Period 8
7 Class Time Table
7.1 Thursday
Period 1
Period 2
Period 3
Period 4
Period 5
Period 6
Period 7
Period 8
8
Class Time Table

8.1 Friday
Period 1
Period 2
Period 3
Period 4
Period 5
Period 6
Period 7
Period 8
Class Time Table

9.1 Saturday
Period 1
Period 2
Period 3
Period 4
Period 5
Period 6
Period 7
Period 8
10

request
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Ver :1.0

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Exceptions: None
Data Elements (Teacher Class Time Table)
Sr.
No.
Name
Class
Section
Medium
4
5
6
Break Time
Lunch Time
Period 1
Period 1
Period 1
Period 1
10
Period 1
11
Period 1
12
Period 1
13
Period 1
6.1.1.2
Data
Type
List
Box
List
Box
List
Box
Text
Text
List
box
List
box
List
box
List
box
List
box
List
box
List
box
List
box
Size
Min
Format
Properties
Display/Input
Max
--
--
NA
Mandatory
Selected
-----
----
NA
Mandatory
Select
---
-----
NA
Mandatory
Select
-------
----------
NA
NA
NA
Optional
Optional
Mandatory
input
input
Selected
---
----
NA
Mandatory
Selected
---
----
NA
Mandatory
Selected
---
----
NA
Mandatory
Selected
---
----
NA
Mandatory
Selected
---
----
NA
Mandatory
Selected
---
----
NA
Mandatory
Selected
---
----
NA
Mandatory
Selected
Use case: View/Update Teacher Class Time table Details

Use Case Name:
Actors: user
View/Update the Teacher class time table
details
Description: This use case captures details of view/update Teacher class time table details on
functionality.
Preconditions: none
User Action
System Response

.
Doc : CE-V-1.0
Ver :1.0

key details:

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Class
Section
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Medium

View button.

user can change the student class time

table details and press Update button to
save or Cancel button to ignore



Exceptions: None
6.1.1.3
Use case: Exam Time table Details

Use Case Name:
Actors: user
Submit the Exam time table details
Description: To submit the exam time table details and save the data in database
Preconditions: none
User Action
System Response
teacher class timetable details and store
in Database
1 System shows the Exam Timetable details

screen
Select key details:
Mode of Exam
Class
Medium
(After Selection of all the above 3 fields the
Subjects names and their Exam date should be
Displayed.)
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4
5
Subject Names
Exam Dates
6 System asks User to confirm the save

request

Exceptions: None
Data Elements (Exam Time Table)
Sr.
No.
Name
Mode of Exam
Class
Medium
Exam Dates
6.1.1.4
Data
Type
List
Box
List
Box
List
Box
Date
Size
Min
Format
Properties
Display/Input
Max
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
---
-----
NA
Mandatory
Select
---
----
mm/dd/yyyy
Mandatory
input
Use case: View/Update Exam Time table Details

Use Case Name:
Actors: user
View/Update the Teacher class time table
details
Description: This use case captures details of view/update Exam time table details on functionality.
Preconditions: none
User Action
System Response
.

key details:
search
Mode of exam
Class
Medium

View button.
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user can change the student class time table

If no details found, shows message

There is no search criteria
If no details found, shows message

There is no search criteria

Exceptions: None
6.1.1.5
Use case: Exam Syllabus Details

Use Case Name:
Actors: user
Submit the Exam Syllabus details
Description: To submit the Exam Syllabus details and save the data in database
Preconditions: none
User Action
System Response
Exam syllabus details and store in
Database
1 System shows the Exam Syllabus details

screen
Select key details:
Mode of Exam
Class
Medium
(After Selection of all the above 3 fields the
Subjects names and their Exam date should be
Displayed.)
4
5
6
7
8
9
Subjects
Exam Syllabus
request

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Exceptions: None
Data Elements (Exam Syllabus)
Sr.
No.
Name
Mode of Exam
Class
Medium
Exam Syllabus
8.1.1.1
Data
Type
List
Box
List
Box
List
Box
text
Size
Min
Format
Properties
Display/Input
Max
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
---
-----
NA
Mandatory
Select
---
----
NA
Mandatory
input
Use case: View/Update Exam Syllabus Details

Use Case Name:
Actors: user
View/Update the Exam Syllabus details
Description: This use case captures details of view/update Exam Syllabus details on functionality.
Preconditions: none
User Action
System Response
.

search key details:
Mode of exam
Class
Medium

View button.
2

user can change the Exam syllabus details

button to ignore



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Exceptions: None
8.1.1.2
Use case: Student progress report Details

Use Case Name:
Actors: user
Description: To submit the student progress report details and save the data in database
Preconditions: none
User Action
System Response
Student progress report details and store
in Database
1 System shows the Progress Report details

screen
Select key details:
Mode of Exam
(after selection of mode of exam
their related total marks will be
auto displayed on given total
marks text box)
Total marks
Class
Medium
Section
Roll No
(after selection of Class, medium,
section, roll no their related
Student name and father name
will be auto displayed on given
Student name, father name text
box)
Student name
Father name
(After Selection of all the above mention fields the

Marks list details will be Displayed.)
4
Student marks
4.1 subjects(auto display)
4.2 Marks
5 Check Summary
(After Selection of Check summary Total
marks, percentage, grade, performance details will
be Displayed. The above mention details will be
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auto generated.)
Total Marks
Percentage
Grade
Performance

request

Exceptions: None
Data Elements (Progress Report)
Sr.
No.
Name
Mode of Exam
Total Marks
Class
Medium
Section
Roll No
Student Name
Father Name
Total Marks
10
Percentage
11
Grade
12
Performance
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Data
Type
List
Box
Text
Box
List
Box
List
Box
List
Box
List
Box
Text
Box
Text
Box
Text
Box
Text
Box
Text
Box
Text
Box
Size
Min
Format
Properties
Display/Input
Max
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
---
-----
NA
Mandatory
Auto
Displayed
Select
---
----
NA
Mandatory
Select
---
----
NA
Mandatory
Select
---
----
NA
Mandatory
Select
--
--
NA
Mandatory
--
--
NA
Mandatory
--
--
NA
Mandatory
--
--
NA
Mandatory
--
--
NA
Mandatory
--
--
NA
Mandatory
Auto
Displayed
Auto
Displayed
Auto
Displayed
Auto
Displayed
Auto
Displayed
Input

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8.1.1.3
Use case: View/Update Student progress report Details

Use Case Name:
Actors: user
View/Update the progress details
Description: This use case captures details of view/update student progress report details on
functionality.
Preconditions: none
User Action
System Response

.

search key details:
Admission no
Class
Medium
Section

View button.
2

10 user can change the student progress

report details and press Update button to



Exceptions: None
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7.3.4
Use case: CEIMS Sub Module (Transport)
7.3.4.1 Use case: Bus Related Information

Use Case Name:
Actors: user
Submit the Bus Related Information details
Description: To submit the Bus Related Information details and save the data in database
Preconditions: none
User Action
System Response
Bus Related Information details and store
in Database
1 System shows the Bus Related Information

screen
2
System shows following details to enter
the Bus Related Information details
Driver ID
Bus No
Driver Name
Driver contact no
Route no
Starting Point
Route In charge
3 System asks User to confirm the save

request

6

Exceptions: None
Data Elements (Bus Related Information)
Sr.
No.
Name
1
2
3
4
Driver ID
Bus No
Driver Name
Driver Contact
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Data
Type
Min
Size
Text
Text
Text
text
------
Format
Properties
Display/Input
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Display
Input
Input
input
Max
------

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5
6
7
Number
Route no
Starting Point
Route In
charge
Text
Text
Text
----
----
NA
NA
NA
Mandatory
Mandatory
Mandatory
Input
Input
Input
7.3.4.2 Use case: View/Update Bus Related Information

Use Case Name:
Actors: user
View/Update the Bus Related Information
Description: This use case captures details of view/update Bus Related Information on
functionality.
Preconditions: none
User Action
System Response

.

search key details:
Driver ID

View button.
2

Driver related information if found.
user can change the Bus Related

Information and press Update button to



Exceptions: None
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7.3.4.3 Use case: View/Update Student Bus Related Information

Use Case Name:
Actors: user
View/Update the Submit the Student Bus
Related Information
Description: This use case captures details of view/update Student Bus Related Information on
functionality.
Preconditions: none
User Action
System Response


search key details:
Admission No

View button.
2

Student bus related information if found.
user can change the Student Bus Related




Exceptions: None
Data Elements (Student Bus Related Information)
Sr.
No.
Name
Admission No
2
3
4
5
Student Name
Class
Section
Roll No
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Data
Type
List
Box
Text
Text
Text
Text
Size
Min
Format
Properties
Display/Input
Max
--
--
NA
Mandatory
Selected
-----
-----
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Displayed
Displayed
Displayed
Displayed

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6
7
Root No
Boarding at
Text
Text
---
---
NA
NA
Mandatory
Mandatory
Displayed
Displayed
7.3.4.4 Use case: View/Update Staff Bus Related Information

Use Case Name:
Actors: user
View/Update the Submit the Student Bus
Related Information
Description: This use case captures details of view/update Student Bus Related Information on
functionality.
Preconditions: none
User Action
System Response


search key details:
Department Name
Emp ID

View button.
2

Staff bus related information if found.
user can change the Staff Bus Related




Exceptions: None
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Data Elements (Staff Bus Related Information)

Sr.
No.
Name
1
2
Department
Name
Emp ID
3
4
5
Emp Name
Root No
Boarding at
7.3.5
Data
Type
List
Box
List
Box
Text
Text
Text
Size
Min
Format
Properties
Display/Input
Max
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
----
----
NA
NA
NA
Mandatory
Mandatory
Mandatory
Displayed
Displayed
Displayed
Use case: CEIMS Sub Module (Hostel)
7.3.5.1 Use case: Study Hours

Use Case Name:
Actors: user
Submit the Study Hours details
Description: To submit the Hostel Study Hours Related Information details and save the
data in database
Preconditions: none
User Action
System Response
Hostel Study Hours details and store in
Database
1 System shows the Hostel Study hours

Related screen
2
the Hostel Study Hours Related Information
details
Date
Class
Study Hours From
Sturdy hours To
Master
Subject
Status
3
4
5
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Exceptions: None
Data Elements (Hostel Study Hours Related Information)
Sr.
No.
Name
Date
Class
Study Hours
From
Study Hours
To
Master Name
Subject
Status
4
5
6
7
Data
Type
Size
Format
Properties
Display/Input
Min
Max
List
Box
List
Box
Text
--
--
MM/DD/YYYY
Mandatory
Selected
--
--
MM/DD/YYYY
Mandatory
Selected
--
--
NA
Mandatory
Input
Text
--
--
NA
Mandatory
Input
Text
Text
Text
----
----
NA
NA
NA
Mandatory
Mandatory
Mandatory
Input
Input
Input
7.3.5.2 Use case: View/Update Study Hours

Use Case Name:
Actors: user
View/Update the Hostel Study Hours
Related Information
Description: This use case captures details of view/update Hostel Study Hours Related Information
on functionality.
Preconditions: none
User Action
System Response


search key details:
Date
Class

View button.
2

Hostel Study Hours related information if
found.
3
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Related Information and press Update

button to save or Cancel button to ignore



Exceptions: None
7.3.5.3 Use case: Health Department
Use Case Name:
Actors: user
Submit the Hostel Health Department
details
Description: To submit the Hostel Health Related Information details and save the data in
database
Preconditions: none
User Action
System Response
Hostel Study Hours details and store in
Database
1 System shows the Hostel Health

Department Related screen
Select key details:
S.No
Date
Class
Medium
Section
Roll No
3
System shows following details to enter the

Hostel Health Related Information details
Note: After Selection of class, medium, section, roll

no student name should be displayed
4
5
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Student Name
Sickness
Doctor Name
Advice

request

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6
7


Exceptions: None
Data Elements (Hostel Health Department)
Sr.
No.
Name
Date
2
3
S.No
Class
Medium
Section
Roll No
7
8
9
10
Student Name
Sick ness
Doctor Name
Advice
Data
Type
List
Box
Text
List
Box
List
Box
List
Box
List
Box
Text
Text
Text
Text
Size
Format
Properties
Display/Input
Min
Max
--
--
MM/DD/YYYY
Mandatory
Selected
---
---
NA
NA
Mandatory
Mandatory
Displayed
Selected
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
-----
-----
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Displayed
Displayed
Displayed
Displayed
7.3.5.4 Use case: View/Update Health Department

Use Case Name:
Actors: user
View/Update the Hostel Health
Department Related Information
Description: This use case captures details of view/update Hostel Health Department Related
Information on functionality.
Preconditions: none
User Action
System Response


search key details:
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Date
Class
Medium
Section
Roll no
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View button.
2

Hostel Health Department related information if
found.
user can change the Hostel Health

Department Information and press Update



Exceptions: None
7.3.5.5 Use case: View/Update Hostel Dormitory
Use Case Name:
Actors: user
View/update the Hostel Dormitory details
Description: This use case captures details of view/update Hostel Health Department Related
Preconditions: none
User Action
System Response


search key details:
Date
Class
Medium
Section
Roll no

View button.
2

Hostel Health Department related information if
found.
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user can change the Hostel Health

Department Information and press Update



Exceptions: None
Data Elements (Hostel Dormitory)
Sr.
No.
Name
Date
2
3
S.No
Class
Data
Type
List
Box
Text
List
Box
Size
Format
Properties
Display/Input
Min
Max
--
--
MM/DD/YYYY
Mandatory
Selected
---
---
NA
NA
Mandatory
Mandatory
Displayed
Selected
7.3.5.6 Use case: Hostel Visitor

Use Case Name:
Actors: user
Submit the Hostel Visitor details
Description: To submit the Hostel Visitor Related Information details and save the data in
database
Preconditions: none
User Action
System Response
Exam syllabus details and store in
Database
1 System shows the Hostel Visitor Related

screen
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S.No
Date
Visitor Name
Phone No
In time
Out Time
To whom
Purpose

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request

Exceptions: None
Data Elements (Hostel Visitor)

Sr.
No.
Name
1
2
3
4
5
6
7
8
Date
S.No
Visitor Name
Phone No
In time
Out time
For Whom
Purpose
Data
Type
List Box
Text
Text
Text
Text
Text
Text
Text
Size
Format
Properties
Display/Input
MM/DD/YYYY
NA
NA
NA
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
Selected
Displayed
Input
Input
Input
Input
Input
Input
Min
Max
---------
---------
7.3.5.7 Use case: View/Update Hostel Visitor

Use Case Name:
Actors: user
View/update the Hostel visitor details
Description: This use case captures details of view/update Hostel visitor Related Information on
functionality.
Preconditions: none
User Action
System Response


search key details:
Date

View button.
2

Hostel visitor related information if found.
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user can change the Hostel visitor




Exceptions: None
7.3.5.8 Use case: Hostel out going Details

Use Case Name:
Actors: user
Description: To submit the Hostel Out Going Related Information details and save the
data in database
Preconditions: none
User Action
System Response
Hostel out going details and store in
Database
1 System shows the Hostel out going

Related screen
Select key details:
S.No
Date
Class
Medium
Section
Roll No
4

Hostel Health Related Information details
Note: After Selection of class, medium, section, roll

no student name should be displayed)
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Student Name
Out Time
In time
Purpose

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request
8

Exceptions: None
Data Elements (Hostel outgoing Details)
Sr.
No.
Name
Date
2
3
S.No
Class
Medium
Section
Roll No
7
8
9
10
Student Name
Out Time
In time
Purpose
Data
Type
List
Box
Text
List
Box
List
Box
List
Box
List
Box
Text
Text
Text
Text
Size
Format
Properties
Display/Input
Min
Max
--
--
MM/DD/YYYY
Mandatory
Selected
---
---
NA
NA
Mandatory
Mandatory
Displayed
Selected
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
-----
-----
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Displayed
Input
Input
Input
7.3.5.9 Use case: View/Update Hostel out going Details

Use Case Name:
Actors: user
View/update the Hostel Outgoing details
Description: This use case captures details of view/update Hostel Outgoing Related Information on
functionality.
Preconditions: none
User Action
System Response


search key details:
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Date
Class
Roll No
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View button.
2

Hostel outgoing related information if found.
user can change the Hostel outgoing




Exceptions: None
7.3.6
Use case: CEIMS Sub Module (Library)
7.3.6.1 Use case: New Book Entry Details

Use Case Name:
Actors: user
Submit the New Book Entry details
Description: To submit the New book entry details in library and save the data in
database
Preconditions: none
User Action
System Response
New Book Entry details and store in
Database
1 System shows the Library new book entry

Related screen
2

New books entry Related Information
details
3
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Book ID
Date
Book Name
Author
Publisher
Quantity
Price of the Book

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request

Exceptions: None
Data Elements (New Book Entry Details)
Sr.
No.
Name
1
2
Book ID
Date
3
4
5
6
7
Book Name
Author
Publisher
Quantity
Price of the
Book
Data
Type
Text
List
Box
Text
Text
Text
Text
Text
Size
Format
Properties
Display/Input
Min
Max
---
---
NA
MM/DD/YYYY
Mandatory
Mandatory
Input
Selected
------
------
NA
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
Input
Input
Input
Input
Input
7.3.6.2 Use case: View/Update New Book Entry Details

Use Case Name:
Actors: user
View/update the New Book Entry details
Description: This use case captures details of view/update New Book Entry Related Information on
functionality.
Preconditions: none
User Action
System Response


search key details:
Book ID

View button.
2

New Book Entry related information if found.
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user can change the New Book Entry


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Exceptions: None
7.3.6.3 Use case: Book Issue Details

Use Case Name:
Actors: user
Submit the Book Issue details
Description: To submit the book Issue entry details in library and save the data in
database
Preconditions: none
User Action
System Response
Book Issue details and store in Database
1 System shows the Library book Issue entry

Related screen

book issue Related Information details
Book ID
Date
Class
Medium
Section
Roll No
Note: After Selection of Class, Medium,
Section, Roll No the Student name
will be displayed
Student Name
Book Name
Author
Issue Date
Due Date

request

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Exceptions: None
Data Elements (Book Issue Details)

Sr.
No.
Name
1
2
Book ID
Date
Class
Medium
Section
Roll No
7
8
9
10
Student Name
Book Name
Author
Issue Date
11
Due Date
Data
Type
Text
List
Box
List
Box
List
Box
List
Box
List
Box
Text
Text
Text
List
Box
List
Box
Size
Format
Properties
Display/Input
Min
Max
---
---
NA
MM/DD/YYYY
Mandatory
Mandatory
Input
Selected
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
-----
-----
NA
NA
NA
MM/DD/YYYY
Mandatory
Mandatory
Mandatory
Mandatory
Input
Input
Input
Selected
--
--
MM/DD/YYYY
Mandatory
Selected
7.3.6.4 Use case: View/Update Book Issue Details

Use Case Name:
Actors: user
View/update the New Book Issue details
Description: This use case captures details of view/update Book Issue Related Information on
functionality.
Preconditions: none
User Action
System Response


search key details:
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Date
Roll No
Class
Medium
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Section

View button.
2

Book Issue related information if found.
user can change the Book Issue




Exceptions: None
7.3.6.5 Use case: Book Return Details

Use Case Name:
Actors: user
Description: To submit the book Return entry details in library and save the data in
database
Preconditions: none
User Action
System Response
Book Return details and store in
Database
1 System shows the Library book return entry

Related screen
Select key details:
Class
Medium
Section
Roll No
Note: After Selection of Class, Medium,
Section, Roll No the below given fields
will be displayed
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Student Name
Book ID
Book Name
Author
Issue Date
Due Date
Status(issued or Renewal)
Fine

request
7. System provides the Renewal option in the
same screen for extend the
student/teacher request.

Exceptions: None
Data Elements (Book Return Details)
Sr.
No.
Name
1
2
Book ID
Date
Class
Medium
Section
Roll No
7
8
9
10
Student Name
Book Name
Author
Issue Date
11
Due Date
12
Status
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Data
Type
Text
List
Box
List
Box
List
Box
List
Box
List
Box
Text
Text
Text
List
Box
List
Box
List
Box
Size
Format
Properties
Display/Input
Min
Max
---
---
NA
MM/DD/YYYY
Mandatory
Mandatory
Input
Selected
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
-----
-----
NA
NA
NA
MM/DD/YYYY
Mandatory
Mandatory
Mandatory
Mandatory
Display
Display
Display
Display
--
--
MM/DD/YYYY
Mandatory
Display
--
--
NA
Mandatory
Select

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13
Fine
Text
--
--
NA
Mandatory
Input
7.3.6.6 Use case: View/Update Book Return Details

Use Case Name:
Actors: user
Description: This use case captures details of view/update Book Return details Information on
functionality.
Preconditions: none
User Action
System Response


search key details:
Date
Roll No
Class
Medium
Section

View button.
2

Book Return related information if found.
user can change the Book Return




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Exceptions: None
7.3.7
Use case: CEIMS Sub Module (Finance)
7.3.7.1 Use case: Payment Voucher Details

Use Case Name:
Actors: user
Description: To submit the Payment Voucher details and save the data In database
Preconditions: none
User Action
System Response
Payment Voucher details and store in
Database
1 System shows the Payment Voucher

Related screen

Payment voucher Related Information
details
Date
Voucher No
Paid to
Debit
Mode of Pay
Cash
Check
Note: if cash selected check
properties should be disabled or if
Check selected cash properties
should be disabled
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All Rights Reserved
If cash selected
Bank Name
Total Amount
In words
Amount paid
Amount balance
Due date
If check selected
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Check No
Bank name
Total Amount
In words
Amount paid
Amount balance
Due date

Exceptions: None
Data Elements (Payment Voucher Details)
Sr.
No.
Name
Date
2
3
4
5
Voucher No
Paid to
Debit
Mode of Pay
Check\Cash
Data
Type
List
Box
Text
Text
Text
Check
Box
Check
Box
Size
Format
Properties
Display/Input
Min
Max
--
--
MM/DD/YYYY
Mandatory
Selected
-----
-----
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Display
Input
Input
Display
--
--
NA
Mandatory
Display
Format
Properties
Display/Input
1. If Cash (Data Elements)

Sr.
No.
Name
1
2
3
4
5
Bank Name
Total Amount
In words
Amount paid
Amount
balance
Due Date
Data
Type
Size
Min
Max
Text
Text
Text
Text
Text
------
------
NA
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
Display
Display
Display
Display
Display
List
Box
--
--
MM/DD/YYYY
Mandatory
Display
Format
Properties
Display/Input
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Display
Display
Display
Display
2. If Check (Data Elements)

Sr.
No.
Name
1
2
3
4
Check No
Bank Name
Total Amount
In words
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Data
Type
Text
Text
Text
Text
Size
Min
Max
-----
----

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5
6
7
Amount paid
Amount
balance
Due Date
Text
Text
---
---
NA
NA
Mandatory
Mandatory
Display
Display
List
Box
--
--
MM/DD/YYYY
Mandatory
Display
7.3.7.2 Use case: View/Update Payment Voucher Details

Use Case Name:
Actors: user
Description: This use case captures details of view/update Payment Voucher details Information
on functionality.
Preconditions: none
User Action
System Response


search key details:
Date
Voucher No

View button.
2

Payment Voucher related information if found.
user can change the Payment Voucher




Exceptions: None
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7.3.7.3 Use case: Receipt Voucher Details

Use Case Name:
Actors: user
Description: To submit the Receipt Voucher Details and save the data In database
Preconditions: none
User Action
System Response
Receipt Voucher details and store in
Database
1 System shows the Receipt voucher Related

screen

Receipt voucher Related Information
details
Date
Voucher No
From
Debit
Mode of Pay
Cash
Check
Note: if cash selected check
properties should be disabled or if
Check selected cash properties
should be disabled
7
8
9
Doc : CE-V-1.0
Ver :1.0
If cash selected
Bank Name
Total Amount
In words
Amount paid
Amount balance
Due date
If check selected
Check No
Bank name
Total Amount
In words
Amount paid
Amount balance
Due date

request

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Page 72 of
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10


Exceptions: None
Data Elements (Payment Voucher Details)

Sr.
No.
Name
Date
2
3
4
5
Voucher No
From
Debit
Mode of Pay
Check\Cash
Data
Type
List
Box
Text
Text
Text
Check
Box
Check
Box
Size
Format
Properties
Display/Input
Min
Max
--
--
MM/DD/YYYY
Mandatory
Selected
-----
-----
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Display
Input
Input
Display
--
--
NA
Mandatory
Display
Format
Properties
Display/Input
1. If Cash (Data Elements)

Sr.
No.
Name
1
2
3
4
5
Bank Name
Total Amount
In words
Amount paid
Amount
balance
Due Date
Data
Type
Size
Min
Max
Text
Text
Text
Text
Text
------
------
NA
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
Display
Display
Display
Display
Display
List
Box
--
--
MM/DD/YYYY
Mandatory
Display
Format
Properties
Display/Input
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Display
Display
Display
Display
2. If Check (Data Elements)

Sr.
No.
Name
1
2
3
4
Check No
Bank Name
Total Amount
In words
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Data
Type
Text
Text
Text
Text
Size
Min
Max
-----
----

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5
6
7
Amount paid
Amount
balance
Due Date
Text
Text
---
---
NA
NA
Mandatory
Mandatory
Display
Display
List
Box
--
--
MM/DD/YYYY
Mandatory
Display
7.3.7.4 Use case: View/Update Receipt Voucher Details

Use Case Name:
Actors: user
Description: This use case captures details of view/update Receipt Voucher details Information on
functionality.
Preconditions: none
User Action
System Response


search key details:
Date
Receipt Voucher
No

View button.
2

Receipt Voucher related information if found.
10 user can change the Receipt Voucher




Doc : CE-V-1.0
Ver :1.0

All Rights Reserved
Page 74 of
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Exceptions: None
7.3.7.5 Use case: Staff Pay Roll Details

Use Case Name:
Actors: user
Submit the Staff Pay Roll details
Description: deals with Employee Pay (and deduction) calculation, printing of salary slip,
salary certificates, and PF statements, Gratuity Statement and provides a monthly
analysis.
Preconditions: none
User Action
System Response
Employee pay roll details and store in
Database
1 System shows the Employee Payroll

Related screen
2
System asks User to provide following

Select key details:
Date
Department
Month
Emp ID
Note: after selection of above four fields
3. System shows following details
3.1 Employee general details
Emp Name
Date of Joining
3.2 Employee Monthly attendance

Details
Total working days

Present days
Maximum paid leaves
Paid leaves
Earned leaves
3.3 Employee yearly leave Details
Total leaves for year

Leaves used
Leaves available
3.4 Employee Total Earning Details

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Basic Salary
H.R.A
Conveyance
DA
Other earnings
3.5 Employee Total Deductions Details
Deducted for leaves

Insurance
Professional Tax
P.F
Other Deductions
3.6 Employee Total Amount
4
5
6
7
Total earnings
Total deductions
Net pay
Amount in words

request

Exceptions: None
Data Elements (Main functionality)
Sr.
No.
Name
Date
Department
Emp ID
Month
Data
Type
List
Box
List
Box
List
Box
List
Box
Size
Format
Properties
Display/Input
Min
Max
--
--
MM/DD/YYYY
Mandatory
Selected
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
Data Elements (Employee general details)

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Sr.
No.
Name
1
2
Date of Join
Emp name
Data
Type
Text
Text
Size
Format
Properties
Display/Input
NA
NA
Mandatory
Mandatory
Display
Display
Min
Max
---
---
Data Elements (Employee monthly attendance details)

Sr.
No.
Name
Total working
days
Present days
Maximum paid
leaves
Paid leaves
Earned leaves
2
3
4
5
Data
Type
Size
Format
Properties
Display/Input
Min
Max
Text
--
--
NA
Mandatory
Display
Text
Text
---
---
NA
NA
Mandatory
Mandatory
Display
Display
Text
Text
---
---
NA
NA
Mandatory
Mandatory
Display
Display
Data Elements (Employee yearly leaves details)

Sr.
No.
Name
Leaves for
year
Total leaves
used
Leaves
available
2
3
Data
Type
Size
Format
Properties
Display/Input
Min
Max
Text
--
--
NA
Mandatory
Display
Text
--
--
NA
Mandatory
Display
Text
--
--
NA
Mandatory
Display
Data Elements (Employee total earning details)

Sr.
No.
Name
1
2
3
4
5
Basic salary
H.R.A
Conveyance
D.A
Other Earnings
Data
Type
Text
Text
Text
Text
Text
Size
Format
Properties
Display/Input
NA
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
Display
Display
Display
Display
Display
Min
Max
------
------
Data Elements (Employee total Deductions details)

Sr.
No.
Name
Deducted for
leaves
Insurance
Professional
tax
2
3
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Ver :1.0
Data
Type
Size
Format
Properties
Display/Input
Min
Max
Text
--
--
NA
Mandatory
Display
Text
Text
---
---
NA
NA
Mandatory
Mandatory
Display
Display

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4
5
P.F
Other
deductions
Text
Text
---
---
NA
NA
Mandatory
Mandatory
Display
Display
Data Elements (Employee total amount details)

Sr.
No.
Name
1
2
Total earnings
Total
deductions
Net pay
Amount in
words
3
4
Data
Type
Size
Format
Properties
Display/Input
Min
Max
Text
Text
---
---
NA
NA
Mandatory
Mandatory
Display
Display
Text
Text
---
---
NA
NA
Mandatory
Mandatory
Display
Display
7.3.7.6 Use case: View/Update Staff Pay Roll Details

Use Case Name:
Actors: user
View/update the staff payroll details
Description: This use case captures details of view/update Staff Pay Roll details Information on
functionality.
Preconditions: none
User Action
System Response


search key details:
Date
Receipt Voucher
No

View button.
2
System shows the details of the requested staff

payroll related information if found.
13 user can change the staff payroll



Doc : CE-V-1.0
Ver :1.0

All Rights Reserved
Page 78 of
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Exceptions: None
7.3.8
Use case: CEIMS Sub Module (Events)
7.3.8.1 Use case: Sports Details

Use Case Name:
Actors: user
Description: To submit the Sports Details and save the data In database
Preconditions: none
User Action
System Response
Student progress report details and store
in Database.
1 System shows the Sports Entry Related

screen
Select key details:
S.No
Date
Perform inside/outside school
Note: If it is Inside the school System shows
following details to enter the Inside
school sport Related Information
details
Doc : CE-V-1.0
Ver :1.0
Name of the Sport

Cricket
Hockey
Foot ball
Volley ball
Base ball Etc.

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Occasion
Team members
Event in charge
Level
Previous Record
Achievements
Event Results
Winner
Runner
Consolation
Note: If it is outside the school System

shows following details to enter the
Inside school sport Related
Information details
Name of the Sport

Cricket
Hockey
Foot ball
Volley ball
Base ball Etc.
Category
District
Zonal
Inter District
State level
Team members
Name of the coach
Level
Previous record
Achievements
Event Results
Winner
Runner
Consolation

request

Exceptions: None
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Ver :1.0

All Rights Reserved
Page 80 of
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Sr.
No.
Name
1
2
S.no
Date
Perform
inside/outside
the school
Data
Type
Text
List
Box
Text
Size
Format
Properties
Display/Input
Min
Max
---
---
NA
MM/DD/YYYY
Mandatory
Mandatory
Display
Display
--
--
NA
Mandatory
Select
Format
Properties
Display/Input
1. If inside School (Data Elements)

Sr.
No.
Name
Name of the
sport
Occasion
Team
members
Event in
charge
Level
2
3
4
5
6
7
Previous
record
Achievements
Data
Type
Size
Min
Max
List
box
Text
Text
area
Text
--
--
NA
Mandatory
Selected
---
---
NA
NA
Mandatory
Mandatory
Input
Input
--
--
NA
Mandatory
Input
List
box
Text
area
Text
area
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Input
--
--
NA
Mandatory
Input
Format
Properties
Display/Input
NA
NA
NA
Mandatory
Mandatory
Mandatory
Input
Input
Input
Format
Properties
Display/Input
Event Result (Data Elements)

Sr.
No.
Name
1
2
3
Winner
Runner
Consolation
Data
Type
Text
Text
Text
area
Size
Min
Max
----
----
2. If outside school (Data Elements)

Sr.
No.
Name
Name of the
sport
Category
2
3
4
Team
members
Name of the
Doc : CE-V-1.0
Ver :1.0
Data
Type
List
box
List
box
Text
area
Text
Size
Min
Max
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Input
--
--
NA
Mandatory
Input

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coach
Level
5
6
Previous
record
Achievements
List
box
Text
area
Text
area
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Input
--
--
NA
Mandatory
Input
Format
Properties
Display/Input
NA
NA
NA
Mandatory
Mandatory
Mandatory
Input
Input
Input

Sr.
No.
Name
1
2
3
Winner
Runner
Consolation
Data
Type
Text
Text
Text
area
Size
Min
Max
----
----
7.3.8.2 Use case: View/Update Sports Details

Use Case Name:
Actors: user
View/update the Sports details
Description: This use case captures details of view/update Spots details Information on
functionality.
Preconditions: none
User Action
System Response


search key details:
Perform
inside/outside school
Name of the sport

View button.
2

sports related information if found.
Doc : CE-V-1.0
Ver :1.0
user can change the sports related


All Rights Reserved
Page 82 of
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Exceptions: None
7.3.8.3
Use case: Games Details
7.3.8.3.1
Use case: Indoor and outdoor games Details

Use Case Name:
Actors: user
Description: To submit the in door/outdoor games related details and save the data in
database
Preconditions: none
User Action
System Response
indoor/outdoor details and store in
Database
1 System shows the indoor/outdoor games

entry Related screen
Select key details:
S.No
Date
Game Type
Indoor/outdoor
Note: If it is Inside the school System shows
following details to enter the Inside
school sport Related Information
details
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Page 83 of
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Note: If it is Indoor game System shows

following details to enter the Indoor
game Related Information details
Name of the Game

Occasion
Team members
Event in charge
Level
Previous Record
Achievements
Event Results
Winner
Runner
Consolation
Note: If it is Outdoor game System shows

Occasion
Team members
Event in charge
Level
Previous Record
Achievements
Event Results
Winner
Runner
Consolation
Note: If it is outside the school System

Inside school sport Related
Information details
Name of the Game

Cricket
Hockey
Foot ball
Volley ball
Base ball Etc.
Note: If it is Indoor game System shows
Doc : CE-V-1.0
Ver :1.0
Category
District
Zonal
Inter District
State level
Team members

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Name of the coach

Level
Previous record
Achievements
Event Results
Winner
Runner
Consolation
Note: If it is Outdoor game System shows

3
4
5
6
Category
District
Zonal
Inter District
State level
Team members
Name of the coach
Level
Previous record
Achievements
Event Results
Winner
Runner
Consolation

request

Exceptions: None
Sr.
No.
Name
1
2
S.no
Date
Perform
Doc : CE-V-1.0
Ver :1.0
Data
Type
Text
List
Box
Text
Size
Format
Properties
Display/Input
Min
Max
---
---
NA
MM/DD/YYYY
Mandatory
Mandatory
Display
Display
--
--
NA
Mandatory
Select

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Page 85 of
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inside/outside
the school
1. If inside/Outside School for indoor game (Data Elements)

Sr.
No.
Name
Name of the
Game
Occasion
Team
members
Event in
charge
Level
2
3
4
5
6
7
Previous
record
Achievements
Data
Type
Size
Format
Properties
Display/Input
Min
Max
List
box
Text
Text
area
Text
--
--
NA
Mandatory
Selected
---
---
NA
NA
Mandatory
Mandatory
Input
Input
--
--
NA
Mandatory
Input
List
box
Text
area
Text
area
--
--
NA
Optional
Selected
--
--
NA
Mandatory
Input
--
--
NA
Mandatory
Input
Format
Properties
Display/Input
NA
NA
NA
Mandatory
Mandatory
Mandatory
Input
Input
Input

Sr.
No.
Name
1
2
3
Winner
Runner
Consolation
Data
Type
Text
Text
Text
area
Size
Min
Max
----
----
2. If inside/Outside School for outdoor game (Data Elements)
Sr.
No.
Name
Name of the
Game
Category
2
3
4
5
6
7
Team
members
Name of the
coach
Level
Previous
record
Achievements
Doc : CE-V-1.0
Ver :1.0
Data
Type
Size
Format
Properties
Display/Input
Min
Max
List
box
List
box
Text
area
Text
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Input
--
--
NA
Mandatory
Input
List
box
Text
area
Text
area
--
--
NA
Optional
Selected
--
--
NA
Mandatory
Input
--
--
NA
Mandatory
Input

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Page 86 of
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Sr.
No.
Name
1
2
3
Winner
Runner
Consolation
7.3.8.3.2
Data
Type
Text
Text
Text
area
Size
Format
Properties
Display/Input
NA
NA
NA
Mandatory
Mandatory
Mandatory
Input
Input
Input
Min
Max
----
----
Use case: View/update Indoor and outdoor games Details

Use Case Name:
Actors: user
View/update the Indoor/Outdoor games
details
Description: This use case captures details of view/update Indoor/outdoor games details
Preconditions: none
User Action
System Response


search key details:
Perform
Name of the
Game

View button.
2

Indoor/Outdoor games related information if
found.
user can change the Indoor/Outdoor

games related Information and press
Update button to save or Cancel button to
ignore



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Exceptions: None
7.3.8.3.3
Use case: Events/Cultural Activities Details

Use Case Name:
Actors: user
Submit Events/Cultural Activities details
Description: To submit the Events/Cultural Activities details and save the data In
database
Preconditions: none
User Action
System Response
Events/Cultural Activities details and store
in Database
1 System shows the Cultural program entry

Related screen
Select key details:
S.No
Date
Note: If it is Inside the school
System shows following details to
enter the Inside cultural program
Related Information details
Name of the cultural program

Events / activities
Note: If it is cultural events System

Indoor game Related Information
details
Occasion
Cultural event name
Team members
Event in charge
Level
Previous Record
Achievements
Event Results
Winner
Runner
Consolation
Note: If it is cultural activities
enter the Indoor game Related
Information details
Doc : CE-V-1.0
Ver :1.0
Occasion

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Page 88 of
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Cultural activities name

Team members
Event in charge
Level
Previous Record
Achievements
Event Results
Winner
Runner
Consolation
Note: If it is outside the school

enter the cultural program Related
Information details
Name of the cultural program

Events / activities
Note: If it is cultural events System

Indoor game Related Information
details
Occasion
Cultural event name
Team members
Event in charge
Level
Previous Record
Achievements
Event Results
Winner
Runner
Consolation
Note: If it is cultural activities
enter the Indoor game Related
Information details
Doc : CE-V-1.0
Ver :1.0
Occasion
Cultural activities name
Team members
Event in charge
Level
Previous Record
Achievements
Event Results
Winner
Runner

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Consolation
3
4
5
6

request

Exceptions: None
Sr.
No.
Name
1
2
S.no
Date
Perform
inside/outside
the school
Data
Type
Text
List
Box
Text
Size
Format
Properties
Display/Input
Min
Max
---
---
NA
MM/DD/YYYY
Mandatory
Mandatory
Display
Display
--
--
NA
Mandatory
Select
1. If inside School for cultural events (Data Elements)

Sr.
No.
Name
Name of the
event
Occasion
Team
members
Event in
charge
Level
2
3
4
5
6
7
Previous
record
Achievements
Data
Type
Size
Format
Properties
Display/Input
Min
Max
List
box
Text
Text
area
Text
--
--
NA
Mandatory
Selected
---
---
NA
NA
Mandatory
Mandatory
Input
Input
--
--
NA
Mandatory
Input
List
box
Text
area
Text
area
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Input
--
--
NA
Mandatory
Input
Properties
Display/Input

Sr.
Name
Doc : CE-V-1.0
Ver :1.0
Data
Size
Format

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Page 90 of
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No.
1
2
3
Winner
Runner
Consolation
Type
Min
Max
Text
Text
Text
area
----
----
NA
NA
NA
Mandatory
Mandatory
Mandatory
Input
Input
Input
1. If inside School for cultural activities (Data Elements)

Sr.
No.
Name
Name of the
activities
Occasion
Team
members
Event in
charge
Level
2
3
4
5
6
7
Previous
record
Achievements
Data
Type
Size
Format
Properties
Display/Input
Min
Max
List
box
Text
Text
area
Text
--
--
NA
Mandatory
Selected
---
---
NA
NA
Mandatory
Mandatory
Input
Input
--
--
NA
Mandatory
Input
List
box
Text
area
Text
area
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Input
--
--
NA
Mandatory
Input
Format
Properties
Display/Input
NA
NA
NA
Mandatory
Mandatory
Mandatory
Input
Input
Input

Sr.
No.
Name
1
2
3
Winner
Runner
Consolation
Data
Type
Text
Text
Text
area
Size
Min
Max
----
----
2. If outside school for cultural events (Data Elements)

Sr.
No.
Name
Name of the
event
Category
2
3
Team
members
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Data
Type
List
box
List
box
Text
area
Size
Format
Properties
Display/Input
Min
Max
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Input

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4
5
6
7
Name of the
coach
Level
Previous
record
Achievements
Text
--
--
NA
Mandatory
Input
List
box
Text
area
Text
area
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Input
--
--
NA
Mandatory
Input
Format
Properties
Display/Input
NA
NA
NA
Mandatory
Mandatory
Mandatory
Input
Input
Input

Sr.
No.
Name
Data
Type
1
2
3
Winner
Runner
Consolation
Text
Text
Text
area
Size
Min
Max
----
----
1. If outside School for cultural activities (Data Elements)

Sr.
No.
Name
Name of the
activities
Occasion
Team
members
Event in
charge
Level
2
3
4
5
6
7
Data
Type
Previous
record
Achievements
Size
Format
Properties
Display/Input
Min
Max
List
box
Text
Text
area
Text
--
--
NA
Mandatory
Selected
---
---
NA
NA
Mandatory
Mandatory
Input
Input
--
--
NA
Mandatory
Input
List
box
Text
area
Text
area
--
--
NA
Mandatory
Selected
--
--
NA
Mandatory
Input
--
--
NA
Mandatory
Input
Format
Properties
Display/Input
NA
NA
NA
Mandatory
Mandatory
Mandatory
Input
Input
Input

Sr.
No.
Name
1
2
3
Winner
Runner
Consolation
7.3.8.3.4
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Data
Type
Text
Text
Text
area
Size
Min
Max
----
----
Use case: View/Update Events/Cultural Activities Details

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Use Case Name:
Actors: user
View/update the Events/Cultural Activities
details
Description: This use case captures details of view/update Indoor/outdoor games details
Preconditions: none
User Action
System Response


search key details:
Perform
Type of Cultural

View button.
2

Events/Cultural related information if found.
user can change the Events/Cultural

games related Information and press
Update button to save or Cancel button to
ignore



Exceptions: None
7.3.8.3.5
Use case: Science Fair Details

Use Case Name:
Actors: user
Submit the Science Fair details
Description: To submit the Science fair details and save the data In database.
Preconditions: none
User Action
System Response
Science Fair details and store in
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1 System shows the Science Fair program

entry Related screen
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Database.
2

the science fair Related Information
details:
3
4
5
6
S.No
Date
Title of the project
Type of event
Conducted by
Team size
Team members
Project guide
category
Previous Record
Achievements
Event Results
Winner
Runner
Consolation

request

Exceptions: None
Data Elements (science fair)
Sr.
No.
Name
1
2
S.no
Date
Title of the
project
Title of event
Conducted by
Team size
Team
members
Project guide
4
5
6
7
8
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Data
Type
Size
Format
Properties
Display/Input
Min
Max
Text
List
Box
Text
---
---
NA
MM/DD/YYYY
Mandatory
Mandatory
Display
Display
--
--
NA
Mandatory
Input
Text
Text
Text
Text
-----
-----
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Input
Input
Input
Input
Text
--
--
NA
Mandatory
Input

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9
10
11
Category
Previous
record
Achievements
Text
Text
---
---
NA
NA
Mandatory
Mandatory
Input
Input
Text
--
--
NA
Mandatory
Input
Format
Properties
Display/Input
NA
NA
NA
Mandatory
Mandatory
Mandatory
Input
Input
Input

Sr.
No.
Name
1
2
3
Winner
Runner
Consolation
7.3.8.3.6
Data
Type
Text
Text
Text
area
Size
Min
Max
----
----
Use case: View/Update Science Fair Details

Use Case Name:
Actors: user
View/update the Science Fair details
Description: This use case captures details of view/update Science Fair details Information on
functionality.
Preconditions: none
User Action
System Response


search key details:
Perform
Type of Event

View button.
2

Science Fair related information if found.
user can change the Science Fair related




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Exceptions: None
7.3.9
Use case: CEIMS Sub Module (Stock)
7.3.9.1 Use case: Stock Transaction (Stock-in)

Use Case Name:
Actors: user
Submit the Stock-in details
Description: To submit the Stock-in/stock-out details and save in database.
Preconditions: none
User Action
System Response
Stock-in/Stock-out details and store in
Database
1 System shows the stock-in/stock-out entry

Screen
2 System shows following details to enter the
Stock-in/Stock-out entry Related Information
Transaction Type(In)
Item Code
Item Description
Available Stock
Transaction Date
3. System shows following details to enter the Item

details.
Group
Sub Group
Category
No of Units

Last Purchase details
Supplier Name
Address
Price
User to provide following select key(check

box) details (item type details)
Rental/Purchased

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Exceptions: None
7.3.9.2 Use case: Stock Transaction (Stock-Out)
Use Case Name:
Actors: user
Submit the Stock-in/Stock-out
Description: To submit the Stock-in/stock-out details and save in database.
Preconditions: none
User Action
System Response
Stock-in/Stock-out details and store in
Database
1 System shows the stock-in/stock-out entry

Screen
2 System shows following details to enter the
Stock-in/Stock-out entry Related Information
Transaction Type(Out)
Item Code
Item Description
Available Stock
Transaction Date
3. System shows following details to enter the Item

details.
Group
Sub Group
Category
No of Units
Department
In-Charge

Last Purchase details
Supplier Name
Address
Price
10 User to provide following select key(check

box) details (item type details)
Rental /Purchased
11 system asks User to confirm the save

request
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14 System saves configuration details.

Exceptions: None
Data Elements (Stock -In Details)
Sr.
No.
Name
Data
Type
Size
Min
Max
Format
Properties
Display/Input
Transaction Type
--
--
NA
Mandatory
Select
2
3
4
5
6
7
8
9
10
11
12
13
Item Code
Item Description
Available Stock
Transaction date
Category
Group
subgroup
No of Units
Supplier Name
Address
Price
Rental\purchase
List
box
Text
Text
Text
text
Text
Text
Text
Text
Text
Text
Text
Check
Box
-------------
-------------
NA
NA
NA
MM/DD/YYYY
NA
NA
NA
NA
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
optional
optional
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
Input
Display
Display
Display
Input
Input
Input
Input
Input
Input
Input
Selected
Data Elements (Stock -out Details)

Sr.
No.
Name
Data
Type
Size
Min
Max
Format
Properties
Display/Input
Transaction Type
--
--
NA
Mandatory
Select
2
3
4
5
6
7
8
9
10
11
12
13
Item Code
Item Description
Available Stock
Transaction date
Category
Group
subgroup
No of Units
Department
In-charge
Supplier Name
Address
Price
List
box
Text
Text
Text
text
Text
Text
Text
Text
Text
Text
Text
Text
Text
--------------
--------------
NA
NA
NA
MM/DD/YYYY
NA
NA
NA
NA
NA
NA
NA
NA
NA
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
optional
optional
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
Input
Input
Display
Display
Display
Display
display
Input
Input
Input
Display
Display
Display
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Ver :1.0

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Rental\purchase
Check
Box
--
--
NA
Mandatory
Display
7.3.9.3 Use case: View/Update Stock Transaction (Stock-in/out)

Use Case Name:
Actors: user
View/update Stock-in details
Description: This use case captures details of view/update Stock -in details Information on
functionality.
Preconditions: none
User Action
System Response


search key details:
Transition type
Item Code
Category

View button.
2

Stock-in/Stock-out related information if found.
user can change the Stock-in/Stock-out

button to ignore



Exceptions: None
. Assumptions, Constraints and Risks

6.1 Assumptions
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7. Acceptance Criteria
7.1 General Issues
The Comprehensive education institution management system (CEIMS) will provide the
functionality as described within the use cases. In order to accomplish the workflow,
CEIMS interfaces to. SQL Server 2000 is used primarily for managing the business rules
and workflow execution.
7.2 Acceptance Criteria

7.2.1 Derivability
During the design phase, a system acceptance and integration test plan will be
prepared. It wills comprise of acceptance and system test cases. These test cases will
form the basis for acceptance of the software functionality.
7.2.2. Coverage
The acceptance and system test plans will be comprehensive enough to cover
the breadth of the system functionality under test and will ensure a total
coverage.
7.2.3 Specificity
The acceptance and system test plans will specify the various criteria in terms of
how many simultaneous users will execute the tests at a given time to check the system
performance under load. Every test case in the test plans will be specifically targeted
towards each of the functionality or feature of the system in depth.
7.2.4 Testability
The acceptance testing shall be carried out for a period of 6 days from the date
of installation or until all the criteria listed in this document have been
successfully demonstrated, whichever is earlier.
7.3 Functional Criteria

The Functional criteria are as described in each individual use cases.
7.4 Performance Criteria

Comprehensive education institution management system application should fulfill the
following below criteria:
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System should at least cater to 20 users at any moment of time.

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7.5 Quality related Criteria

There are a number of quality characteristics that to software solution are:
Correctness The solution gives the correct processed information.
Efficiency The amount of efficiency is Maximum.
Flexibility The solution is flexible to fit into any organization.
Integrity/security Security at different levels are provided.
The developed system will provide functionality as depicted in the use cases SRS
document, and will pass the acceptance and system test cases.
8. Annexure
None
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Copyright TRISAS Solutions Pvt. Ltd

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Use Case: View Student Fee Details

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6. Assumptions, Constraints and Risks

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The Objective of the Comprehensive Educational Institute Management

CEIMS is a network based centralized and automated administration

It is for maintaining detailed information regarding the school and

1.4 Colors & Meaning

1.5 Definitions & Acronyms

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2.2 Business Processes and Rules

2.2.1.2 View Student Details :

2.2.1.3 New Staff Details:

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View Staff Details:

The detailed Demographics and Associations of the teaching and non

student attendance details this Phase consists of detailed list of

Non-Teaching Staff Attendance Details

Non-Teaching staff attendance details this Phase consists of detailed

Class time table of a Teacher

Time Table of Exam

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Progress Report of a Student

Student Related Information

Staff Related Information

Hostel Health Department

Hostel Dormitory Department

Hostel Incoming time

Hostel Outgoing time

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Book Issue Details

Book Return Details

Stock out Details

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This phase maintains the list of stock out details of school

Science and Related Activities

Profiles ( School, Student, Staff)

Customizing the product as per client requirement is the main concern

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becomes utmost important to have an Enterprise Application Integration (EAI)

3. External Interface Requirements

4. Other Nonfunctional Requirements

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Database retrieving 10000

Software Quality Attributes

adaptability, availability, correctness, flexibility, interoperability, maintainability,

CEIMS process through dynamic defined hierarchy of maintain the student,

5.2 Process Flow

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5.3 Use Cases

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Security Sub Module

Configure Functionalities to Roles

5.3.1 Use case: Logon System

Use case: Logon System

Use Case ID: CE-U-001-00

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with System database.

Use case: Configure Functionalities to Roles