Using function keys

F1

F2

Launch help
Context-sensive help or reveal
formang
Move selecon

SHIFT+F2

Copy selecon

CTRL+F2

Print Preview

SHIFT+ALT+F2

Save

CTRL+ALT+F2

Open

SHIFT+F3

Change case of selecon

CTRL+F3

Cut selecon

SHIFT+CTRL+F3

Paste selecon

F4

Repeat last acon

SHIFT+F4

Repeat last Find or Go To operaon

CTRL+F4

Close window

ALT+F4

Quit

F5

Go To

SHIFT+F1

SHIFT+F5

Return to last edit locaon

SHIFT+CTRL+F5

Edit bookmark

CTRL+F6

Next window

SHIFT+CTRL+F6

Previous window

F7

Launch spell check

SHIFT+F7

ALT+SHIFT+F7

Thesaurus
Select next spelling error and
display Context menu
Diconary / translator

F8

Extend selecon

SHIFT+F8

Collapse selecon

F10

Acvate menu

SHIFT+F10

Display Context menu

CTRL+F10

Maximize document window

Shi9+Ctrl+F10

Acvate ruler

F12

Save As

Shi9+F12
Ctrl+F12
Shi9+Ctrl+F12

Save
Open
Print

ALT+F7

This is an information leaflet as part of the

How to guides from LIS.
Other materials available are:

Shortcuts for Excel 2010

Hints and tips for Windows 7
Menu to Ribbon (Excel 2003 to 2010)
Menu to Ribbon (Word 2003 to 2010)

These are available to download by searching

for How to on the UHI web site. More
leaflets and guidance notes will be added in
the near future.
UHI staff can also take part (for free) in an
on-line training course on Microsoft Office.
Further details are available by contacting the
helpdesk

Brought to you by:

Learning and Informaon Services (LIS)
University of the Highlands and Islands

Shortcuts for
Microsoft
Word 2010

A UHI How to guide

FONT SHORTCUTS

COMMON COMMANDS

How to

CTRL + B
CTRL + I

Bold Text
Italic Text

CTRL + U

Underline Text

CTRL+SHIFT+D

Double Underline

CTRL+SHIFT+A

Convert to Caps

CTRL +SHIFT + K

CTRL + SPACE BAR

Convert to Small Caps

Superscript / un-superscript
selected text
Remove formang

CTRL+]

Grow Font one point

CTRL + [

Shrink font one point

CTRL+SHIFT+ +

CTRL+SHIFT+P

Font size select

CTRL+SHIFT+S

Style

CTRL+C

Copy text

CTRL + X

Cut text

CTRL + V

Paste text

ALT+CTRL+V

Paste Special

CTRL+SHIFT+C
CTRL+SHIFT+V

Copy Format
Paste Format

How to
Customise the ribbon
You can easily add your own tabs to the Ribbon. To add a
new tab, click the File tab then Opons. Click Customize

Add a funcon into the quick access tool bar

You can right click on any opon icon within the ribbons and
select Add to quick access toolbar. This will add your
selecon into the top easy access toolbar. Added below is the
insert table funcon; you can now access funcons you use
regularly without navigang
through the dierent ribbon
menus.
You can remove this by right
clicking on the icon again in
the quick access tool bar.

you want to the new group. Click OK to save changes.

Your ribbon is now customised so you can see the tools
you use the most without having to search for them.

INSERT SPECIAL CHARACTERS

Undo
Redo
Print
Save document
Close document
New document
Print Preview
Print Layout View
Dra9 (Normal) Mode
Outline Mode

How to

PARAGRAPH SHORTCUTS
CTRL+E
CTRL+J

Centre text
Jusfy text

CTRL + L

Le9 align text

CTRL + R

Right align text

CTRL+M

Indentaon

CTRL+SHIFT+M

Unindent

CTRL+SHIFT+L

Applies Bullets

CTRL+1

One Line Spacing

CTRL+5

1 Line spacing

NAVIGATION SHORTCUTS

CTRL+2
CTRL+T
CTRL+SHIFT+T

Two Line Spacing

Hanging indent
Unhang indent

CTRL+END

Ribbon and New Tab in the right side of the dialog box;
rename the tab. Now you can drag and drop any tools

CTRL + Z
CTRL + Y
CTRL+P
CTRL + S
CTRL + W
CTRL + N
CTRL+ALT+I
CTRL+ALT+P
CTRL+ALT+N
CTRL+ALT+O

How to
Turn text into visual eects
Add more visual impact with enhanced text eects and
SmartArt graphics. Make bullet-points using images or logos.
Add text eects like shadow, glow, reecon, and 3-D. It is
easy and only takes a few clicks. From Font, choose Text
Eects and make your choice. You can also create diagrams
and owcharts by selecng SmartArt from the Insert ribbon
opon.

Copy formatted text

You can copy the format of selected text by using the
format painter under the Home
ribbon tab. Select the text with
the format you wish to copy,
click on format painter and
simply paint over the text to
change its format.

Take cursor to end of Document

END

Take cursor to the end of line

CTRL + F

Find

CTRL+H

Find and replace

CTRL + A

Select all text in document

CTRL+SHIFT+F

Creates a footnote

CTRL+K

Create hyperlink

ALT+SHIFT+D

Insert current date

ALT+SHIFT+T

Insert current me

CTRL+SHIFT+F

Display the Font dialog box

CTRL+SHIFT+G

Display the Word Count dialog box

CTRL+SHIFT+8

Show/Hide

CTRL+ALT+E
CTRL+ALT+T

Euro
Trademark

CTRL+ALT+T

Copyright

ALT+CTRL+S

Splits the Document

CTRL+ALT+R
` + VOWEL

Registered mark
Insert accent over vowel

CTRL+ENTER

Manual Page Break

ALT+CTRL+S

Split Window