a. Ethics and Professionalism Defined i. Ethics- a system or code of conduct based on moral duties and obligations that indicate how an individual should interact with others in society. 1. A sense for ethics guides individuals to value more than their own self-interest and to recognize and respect the interests of others. ii. Professionalism- conduct, aims, or qualities that characterize a profession or professional person. iii. All professions establish rules or codes of conduct that define ethical behavior for members of a profession. These rules are established so that: 1. Users of the professional services know what to expect when they purchase such services. 2. Members of the profession know what behavior is acceptable. 3. The profession can use the rules to monitor the actions of its members and apply discipline when appropriate. iv. To be a credible source of objective, independent assurance, the individual must have a solid reputation for competence and for unquestioned character and integrity. v. Given the importance of ethical behavior, reputation, and professionalism, the accounting profession has developed a Code of Professional Conduct that guides the conduct of accounting professionals. b. Theories of Ethical Behavior i. Three overlapping methods or theories of ethical behavior that can guide the analysis of ethical issues in accounting (no single approach is necessarily better than another): 1. Utilitarianism- recognizes that decision making involves trade-offs between the benefits and burdens of alternative actions, and it focuses on the consequences of a particular action on the individuals affected. a. The theory proposes that the interests of all parties affected, not just ones self-interest, should be considered. b. An action conforms to the principle of utility only if that action will produce more pleasure or happiness for the greatest number of people than any other possible action. 2. Rights-based approach- assumes that individuals have certain rights and other individuals have a duty to respect those rights. a. Thus, a decision maker who follows a theory of rights should undertake an action only if it does not violate the rights of any individual. b. Important to auditors because of their public- interest responsibility. Auditors must act in respect to the public having clear and objective information. Even if doing so loses the audit client. 3. Justice-based approach- concerned with issues such as equity, fairness, and impartiality. a. The theory of justice involves two basic principles: i. Each person has a right to have the maximum degree of personal freedom that is still compatible with the liberty of others. ii. Social and economic actions should be to everyones advantage and the benefits available to all. b. Decisions made with this theory should fairly and equitably distribute resources among those individuals or groups affected. c. Under this approach, the auditor considers what would be the most just decision in terms of allocation of resources among interested parties. 4. Virtues such as honesty, integrity, impartiality, faithfulness, and trustworthiness are embodied in the professions Principles of Professional Conduct. 2. An Overview of Ethics and Professionalism in Public Companies a. Standards for Auditor Professionalism i. The AICPA, being a private, nongovernmental association, has the authority only to require its members to comply with the Code as a condition of continued membership. 1. However, state and federal courts have consistently held that all practicing CPAs, whether in public or private practice and whether or not a member of the AICPA, must follow professional ethical standards laid out in the Code of Professional Conduct. ii. The SEC has the legal authority to oversee the public accounting profession. 1. Allows private sector entities such as the Financial Accounting Standards Board (FASB) and the Auditing Standards Board (ASB) to set accounting and auditing standards, respectively. 2. Additionally, the SEC exercises considerable influence in the standard setting process and has established its own standards. iii. The PCAOB and the SEC have additional, more stringent standards of professional conduct, mostly in the key area of auditor independence, which must be followed by auditors of public companies. iv. Code of Professional Conduct- created by the AICPA, provides the broadest map of the areas in which professionalism is expected from auditors. v. In auditing a privately-held entity, a CPA must follow the auditing standards established by the ASB as well as the independence and other standards of professional conduct established by the Code of Professional Conduct. vi. In auditing a publically held company, a CPA must follow the auditing standards of the PCAOB, the Code of Professional Conduct, and also the more stringent independence requirements established by the SEC, ISB, and PCAOB.
3. The Newly Revised AICPA Code of Professional Conduct: A Comprehensive
Framework for Auditors a. Intro i. The newly reorganized AICPA Code of Professional Conduct is organized into a preface that is applicable to all CPAs, and three parts. 1. The Preface of the Code of Professional Conduct, which applies to all CPAs, defines ideal Principles of Professional Conduct that are expected of all CPAs. 2. Part 1 applies to CPAs in public practice. a. Requires that the CPA be independent of the entities on which she or he is providing assurance. 3. Part 2 applies to CPAs who are working in business but who are not working as auditors that issue assurance reports on which the public will rely. a. Does not require independence, but requires integrity and objectivity on the part of the CPAs working in any business capacity. 4. Part 3 of the Code applies to CPAs who are neither functioning as an auditor nor in business. a. A CPA must not engage in any act that would be discreditable to the profession. ii. The Interpretations of Rules of conduct are promulgated by the AICPAs PEEC to provide guidelines as to the scope and application of the Rules of Conduct. 1. Unlike the Rules of Conduct, interpretations are not specifically enforceable, but an auditor who departs from them has the burden of justifying such departures.
b. Principles of Professional Conduct
i. The framework for the Code of Professional Conduct is provided by six fundamental ethical principles in the Preface to the Code. 1. The first two principles address a CPAs responsibilities to exercise professional and moral judgment in a manner that serves the public interest. a. Responsibilities: In carrying out their responsibilities as professionals, members should exercise sensitive professional and moral judgements in all their activities. b. The public interest: members should accept the obligation to act in a way that will serve the public interest, honor the public trust, and demonstrate a commitment to professionalism. 2. As indicated by the third and fourth principles, the public relies on a CPAs integrity, objectivity, and independence in providing high-quality services. a. Integrity: To maintain and broaden public confidence, members should perform all professional responsibilities with the highest sense of integrity. b. Objectivity and independence: A member should maintain objectivity and be free of conflicts of interest in discharging professional responsibilities. A member in public practice should be independent in fact and appearance when providing auditing and other attestation services. 3. Due care: A member should observe the professions technical and ethical standards, strive continually to improve competence and the quality of services, and discharge professional responsibility to the best of the members ability. 4. Scope and nature of services: a member in public practice should observe the Principles of the Code of Professional Conduct in determining the scope and nature of services to be provided. c. Rules of Conduct i. The Rules of Conduct cover much of the same ground as the Principles of Professional Conduct but are somewhat more specific. 4. Integrity, Objectivity, and Independence a. Integrity and ObjectivityFramework, Rule, and Interpretations i. Integrity and Objectivity Rule: In the performance of any professional service, a member shall maintain objectivity and integrity, shall be free of conflicts of interest, and shall not knowingly misrepresent facts or subordinate his or her judgement to others. ii. It is important to note that there may be situations where the CPAs integrity and objectivity are threatened in ways that are not specifically addressed in the Code. iii. When no interpretation exists to address a particular relationship or circumstance, the CPA should evaluate whether that relationship or circumstance would lead a reasonable and informed third party to conclude that there is a threat to the members compliance with the rules that is not at an acceptable level. iv. Safeguards include additional training, involvement of an otherwise uninvolved third party, and the availability of hotlines and direct consultation on ethical and other matters. v. Important Interpretations 1. A conflict of interest may occur if a CPA performs a professional service for an entity or employer and the CPA or the CPAs firm has a relationship with another person, entity, product, or service that could be viewed as impairing the CPAs objectivity. 2. In dealing with his or her employers external accountants, a member must be candid and not knowingly misrepresent facts or knowingly fail to disclose material facts. 3. If a CPA working in an industry has a disagreement or dispute with his or her supervisor relating to the preparation of financial statements or the recording of transactions, the member must take steps to ensure that the situation does not result in the subordination of judgments. b. Independence i. Intro: 1. Independence Rule: A member in public practice shall be independent in the performance of professional services as required by standards promulgated by bodies designated by Council. 2. If the auditor is not perceived to be independent of the audited entity, it is unlikely that a user of financial statements will place much reliance on the CPAs work. 3. A CPA/firm must have independence when doing financial statement audits, financial statement reviews, or other attest services. a. However, non-attest services (EX: tax preparation, financial planning, or consulting services) do not require independence if those are the only services provided to the entity. 4. Covered member: those who are bound by the independence requirements. Includes: a. An individual on the attest engagement team. b. An individual in a position to influence the attest engagement. c. A partner, partner equivalent, or manager who provides more than 10 hours of nonattest services to the attest client within any fiscal year. d. A partner or partner equivalent in the office in which the lead attest engagement partner or partner equivalent primarily practices in connection with the attest engagement. e. The firm, including the firms employee benefits plans. f. An entity whos operating, financial, or accounting policies can be controlled by any of the individuals or entities described above or by two or more such individuals or entities if they act together. 5. Every individual on the engagement team and others who may be in a position to influence the engagement must be independent with respect to the attest entity. 6. Other partners or managers of the CPA firm who are not on the attest engagement team must also generally be independent of the entity if they provide nonattest services to that entity, or even if a partner simply works in the same office as the attest engagements lead partner. 7. Under the engagement team approach, a staff member of the CPA firm does not need to be independent of the attest entity unless he or she performs work directly for the entity or becomes a partner in the same office where the attest engagements lead partner works. 8. The CPA firm itself must also be independent with respect to the entity; for example, the CPA firms benefit plan cannot invest in the firms attest entities. ii. Interpretations of the independence rule can generally be classified along two dimensions and explicitly considers the effects of family relationships on independence: 1. Financial Relationships a. Interpretations prohibit members from any financial relationship with an audited entity that may impair or give the appearance of impairing independence (this includes any direct or material indirect financial interest in the entity). i. Financial interest: an ownership interest in an equity or a debt security issued by an entity, including rights and obligations to acquire such an interest. ii. Direct financial interest: a financial interest that is owned directly by an individual or entity, or is under the control of an individual or entity. 1. A financial interest that is beneficially owned through an intermediary (an estate or trust) is also considered a direct financial interest when the beneficiary either controls the intermediary or has the authority to supervise or participate in the intermediarys investment decisions. 2. A financial interest is beneficially owned when an individual or entity is not the recorded owner of the interest but has a right to some or all of the underlying benefits of ownership. 3. With few exceptions, direct financial interests by CPAs in attest entities impair independence. iii. Indirect financial interest: arises when (a) an auditor or other covered member has a financial interest in an entity that is associated with an attest entity, (b) the financial interest is owned through an investment vehicle, estate, trust, or other intermediary; and (c) the auditor does not control the intermediary or have authority to supervise or participate in the intermediarys investment decisions. 1. Indirect financial interests are generally permissible only if the amount involved is immaterial with respect to the covered members income or wealth. 2. If a covered member owns 5% or more of the outstanding shares of a diversified mutual fund, or if the mutual fund is not diversified, the covered member needs to evaluate the underlying investments of the mutual fund to determine whether the investment in the mutual fund constitutes a material indirect financial interest in any of the mutual funds underlying investments. iv. In blind trusts, because the investments generally ultimately revert to revert to the owner and the owner usually retains the right to amend or revoke the trust, both the blind trust and the underlying investments are considered to be direct financial interests of the covered member. b. An insurance policy (that is issued under normal terms and procedures and does not offer an investment option) issued by an attest entity typically does not impair independence. c. Generally, a loan to or from an audited entity is considered to impair the members independence. There are permitted personal loans (must be made in accordance to normal lending procedures, terms, and requirements) from an audited entity that operates as a financial institution that include: i. Automobile loans and leases collateralized by the automobile. ii. Loans fully collateralized by the cash surrender value of an insurance policy. iii. Loans fully collateralized by cash deposits at the same lending institution. iv. Credit cards and cash advances where the aggregate outstanding balance is reduced to $10,000 or less by the payment due date. d. Interpretations assert that if fees pertaining to services provided more than one year prior to the date of the audit report remain unpaid, the auditors independence is impaired with respect to that entity. 2. Business Relationships a. Interpretations indicate that independence of a CPA is impaired if the CPA performs a managerial or other significant role for an entitys organization during the time period covered by an attest engagement. i. Such situations often arise when a former employee of the entity becomes employed by the CPA firm, or, more commonly, when a CPA takes a job with the former audit entity. ii. Interpretation indicates that if a member of the attest engagement team or an individual in a position to influence the attest engagement has a job offer from or even develops the intention to seek or discuss potential employment with an attest entity, independence is impaired unless the person promptly reports the situation to an appropriate person in the firm and removes himself from the engagement until the offer is rejected or employment is no longer being sought. b. Another type of business relationship can arise when a CPA is asked to serve as an honorary director or trustee for a not for profit entity. i. Interpretation allows for a member to serve as a director or trustee for an audited not for profit entity as long as his or her position is clearly honorary, and he or she cannot vote or otherwise participate in board or management functions. c. Interpretation allows a CPA to seek employment as an adjunct faculty member of an educational institution that is an audited entity of the CPAs firm. iii. Effect of Family Relationships 1. The issues related to a CPAs financial or business interest in an entity may extend to the members of a CPAs family. 2. A covered members immediate family is subject to the independence rule. There are exceptions including: a covered members spouse employed by an audited entity would not impair independence if he or she was not employed in a key position. 3. The two situations in relation to close relatives that can impair independence are as follows: a. A close relative has a financial interest in the entity that is material to the close relative, and the CPA participating in the engagement is aware of the interest. b. An individual participating in the engagement has a close relative who could exercise significant influence over the financial or accounting policies of the entity (EX: a key position). iv. Effect of Actual or Threatened Litigation 1. Sometimes threatened or actual litigation between the entity and the auditor can impair the auditors independence. Interpretation cites three categories of litigation: a. Litigation between the entity and the CPA. b. Litigation by security holders. c. Other third-party litigation where the CPAs independence may be impaired. 2. The following criteria are offered as guidelines for assessing independence when actual or threatened litigation exists between the audited entity and the CPA: a. The commencement of litigation by present management alleging deficiencies in audit work for the entity would be considered to impair independence. b. An expressed intention by the present management to commence litigation against the CPA alleging deficiencies in audit work would also impair independence if the auditor concluded that it is probable that such a claim will be filed. c. The commencement of litigation by the CPA against the present management alleging management fraud or deceit would be considered to impair intelligence. 3. Litigation by entity security holders or other third parties also may impair the auditors independence under certain circumstances. v. Provision of Nonattest Services 1. The AICPA Code of Professional Conduct restricts the types of nonaudit services that can be provided by attest entities. 2. The interpretation outlines these requirements and binds member CPAs to follow the relevant requirements of other regulatory bodies where applicable. a. The Code permits CPAs to provide bookkeeping, systems implementation, internal audit outsourcing, and other services to nonpublic attest entities subject to certain conditions and limits. b. The Code indicates that CPAs may not perform appraisal, valuation, or actuarial services if the results of those services will have a material effect on the entitys financial statements and the service involves considerable subjectivity. 3. In performing nonattest services for an attest entity, the CPA should ensure that the entity assumes all management responsibilities. 4. Interpretation indicates that prior to performing nonattest services the CPA should establish with the entity in writing the objectives of the engagement, the services to be performed, the entitys acceptance of its responsibilities, the CPAs responsibilities, and any anticipated limitations of the engagement. 5. Management responsibilities that would be considered to impair a CPAs independence include: a. Setting policy or strategic direction for the attest client. b. Authorizing, executing, or consummating a transaction or otherwise exercising authority on behalf of an entity. c. Preparing source documents, in electronic or other form, evidencing the occurrence of a transaction. d. Having custody of entity assets. e. Supervising the entitys employees in the performance of their normal recurring activities. f. Determining which recommendations of the member should be implemented. g. Establishing or maintaining internal controls, including performing ongoing monitoring activities for an entity. h. Reporting to those charged with governance on behalf of management. i. Accepting responsibility for the preparation and fair presentation of the attest clients financial statements. 6. As long as the CPA stays within the general guidelines and effectively manages threats to independence, the AICPA does not strictly prohibit the provision of most types of professional services to nonpublic attest entities. vi. SEC and PCAOB Independence Requirements for Audits of Public Companies 1. The SECs mission is to protect investors and maintain integrity of the capital markets in which the securities of publically traded companies are bought and sold. 2. Provision of Other Professional Services a. The SECs rules with respect to services provided by auditors are predicated on three basic principles of auditor objectivity and independence: i. An auditor should not audit his or her own work. ii. An auditor should not function in the role of management. iii. An auditor should not serve in an advocacy role for the entity. b. The rules do not limit the scope of nonaudit services provided by accounting firms to nonpublic companies or to public companies that are not audit entities. c. Accounting firms are allowed to provide certain types of tax services to their audit entities. d. The SEC specifies nine categories of nonaudit services that are considered to impair independence if provided to a public company audit entity: i. Bookkeeping or other services related to accounting records or financial statements of the audit entity. ii. Financial information systems design and implementation. iii. Appraisal or valuation services, fairness opinions, or contribution in kind reports iv. Actuarial services v. Internal audit outsourcing services vi. Management functions or human resources vii. Broker or dealer, investment adviser, or investment banking services viii. Legal services ix. Expert services e. Consistent with the Sarbanes-Oxley Act, SEC also prohibit any other service that the PCAOB determines impermissible. f. The SEC and PCAOB rules require that all audit and nonaudit services provided by a public companys auditor be considered and approved by the companys audit committee. 3. Human Resource and Compensation-Related Issues a. The lead engagement quality review partners on the engagement team for a public company are prohibited from providing audit services to a company for more than five consecutive years. b. Unless a one-year cooling off period has passed, an accounting firm is prohibited from auditing a public companys financial statements where a former member of the audit team is currently employed by the entity in a financial reporting oversight role. c. The SEC does not consider an accounting firm to be independent from an audited public company if an audit partner receives compensation based on selling engagements to that entity for services other than audit, review, and attest services. 4. Required Communication a. SEC requires additional communication between auditors and the entities audit committees and in requiring public company audit entities to reveal information regarding the fees paid to their auditors for any type of service. b. The auditor of a public company must report to the companys audit committee all critical accounting policies used by the company, all alternative treatments within GAAP for policies and procedures related to material items discussed with management, and other written communications between the auditor and companys management. c. The audit committee must be responsible for the appointment, compensation, and oversight of the external auditors work. d. Proxy statements and annual reports issued by public companies must contain disclosures regarding audit fees, audit related fees, tax fees, and all other fees billed during the prior two fiscal years by the principal auditor of the companys financial statements. 5. Other Sections of Code of Professional Conduct a. General Standards and Accounting Principles i. General Standards Rule: A member shall comply with the following standards and with any interpretations thereof by bodies designated by Council: 1. Professional competence: undertake only those professional services that the member or the members firm can reasonably expect to be completed with professional competence. 2. Due professional care: exercise due professional care in the performance of professional services. 3. Planning and supervision: adequately plan and supervise the performance of professional services. 4. Sufficient relevant data: obtain sufficient relevant data to afford a reasonable basis for conclusions or recommendations in relation to any professional services performed. ii. Compliance with Standards Rule: A member who performs auditing, review, compilation, management consulting, tax, or other professional services shall comply with the standards promulgated by bodies designated by Council. iii. Accounting Principles Rule: requires CPAs to report in compliance with appropriate accounting principles. b. Responsibilities to Clients i. Confidential Client Information Rule: A member in public practice shall not disclose any confidential client information without the specific consent of the client. 1. There are exceptions including: a. To meet disclosure and performance requirements under GAAP and GAAS. b. To comply with a valid subpoena. c. To allow a review of a members professional practice under the authority of the AICPA, a state society, or a state board of accountancy. d. To comply with an investigative or disciplinary proceeding. e. To allow review of a CPAs professional practice in conjunction with the purchase, sale, or merger of the practice. ii. Contingent Fee Rule: prohibits contingent fees during the period in which the member or members firm is engaged to perform any of the services listed (audit, review of a financial statement, compilation, examination of prospective financial information) and period covered by any historical financial statements involved in any such services. 1. PCAOB independence rules do not allow auditors to provide ANY services to public company audited entities for a contingent fee, including tax services. c. Other Responsibilities and Practices i. Acts discreditable rule: a member shall not commit an act discreditable to the profession. 1. This rule allows the AICPA to remove a member for committing acts that may affect the professions reputation. 2. EX: A CPA commits a crime, hiring discrimination, not returning original records for unpaid audits, failure to file taxes, etc. ii. Advertising and Other Forms of Solicitation Rule: A member in public practice shall not seek to obtain clients by advertising or other forms of solicitation that is false, misleading, or deceptive. Solicitation by use of coercion, over-reaching, or harassing conduct is prohibited. 1. Creating false or unjustifiable expectations of favorable results. 2. Implying an ability to influence any court, tribunal, regulatory agency, or similar body or official. 3. Claiming that a specific professional services in current or future periods will be performed for a stated fee, estimated fee, or fee range when it is likely at the time of representation that such fees will be substantially increased and the prospective entity is not advised of that likelihood. 4. Making any other representations that would be likely to cause a reasonable person to misunderstand or be deceived. iii. Commissions and Referral Fees Rule 1. Prohibited commissions a. A member in public practice shall not for a commission recommend or refer to a client any product or service, or for a commission recommend any product or service to be supplied by a client, or receive a commission, when a member or the members firm also performs for that client an audit or review of financial statements, compilation, or examination of prospective financial information. 2. Disclosure of permitted commissions 3. Referral fees a. Commissions and referral fees are prohibited for CPAs in situations where the CPAs independence and objectivity are a focal point of attestation- related services. iv. Form of organization and Name Rule- a member shall not practice public accounting under a firm name that is misleading. d. Disciplinary Actions i. Members of the AICPA can be suspended or terminated without a hearing if the member has been convicted of certain criminal offenses (such as a crime punishable by imprisonment for more than one year or filing a false income tax return on an entitys behalf). e. The primary purpose of professional ethics rules is to establish a minimum level of professionalism to help auditors remain independent of the entities they audit and to be objective and honest in their judgements. 6. Quality Control Standards a. Intro i. The purpose of the peer review program is to ensure that firms comply with relevant quality control standards. ii. The AICPAs Peer Review Program consists of two types of reviews: 1. System reviews- focus on a firms system of quality control. 2. Engagement reviews- focus on work performed on particular selected engagements rather than the quality control system as a whole. b. System of Quality Control i. A firms system of quality control should be designed to provide the firm with reasonable assurance that the firm and its personnel comply with professional, legal, and regulatory requirements and that the partners issue appropriate reports. ii. A firms system of quality control has to be tailored to the firms size, nature of its practice, its organization, and cost-benefit considerations. c. Elements of Quality Control i. Six elements of quality control include: 1. Leadership responsibilities for quality in the firm (tone at the top) 2. Relevant ethical requirements 3. Acceptance and continuance of entity relationships and specific engagements 4. Human resources 5. Engagement performance 6. Monitoring a. Review of records pertaining to the quality control elements b. Review of engagement documentation, reports, and entity financial statements c. Discussions with the firms personnel d. Review of summarized reports, at least annually, on the findings of the monitoring procedures and the investigation of their causes so that improvements can be made. e. Determination of any corrective actions to be taken or improvements to be made in the system, including providing feedback into the firms policies and procedures relating to education and training. f. Communication of findings to appropriate firm management.
d. PCAOB Inspections of Registered Public Accounting Firms
i. In addition to the AICPA peer review programs, the PCAOB conducts regular inspections of public accounting firms that are required to register with the Board. ii. The purpose of these inspections is to ensure that registered firms, in connection with their audits of public companies, comply with SOX, PCAOB rules, SEC rules, and professional standards. iii. The PCAOB conducts special inspections on an ad hoc basis when it has specific cause, but the frequency with which regular inspections are conducted is established by law. 1. More than 100 audit reports of public companies in a year= annual inspection 2. More than 1 but less than 100 audit reports of public companies in a year= inspection once every three years