Examination of fnancial data given by the operation head.

Prelimina
1. Income Statement and Ledgers
ry
2. Balance Sheet-Aging schedules, PPE and Prepaid Lapsing, Stop accruals, ML-
review
Schedules , Cash fow, Cash Ledger, UDI and Service Charge Ledger,
Contributions Schedule and all related to Balance Sheet Engagem
ent and
Send audit engagement letter to branch managers one (1) week request
before audit feldwork of
Ask the operations head to submit fnancial data, like IS, BS(list all prelimina
related), Cashfow, Aging, Ledgers, and schedules, stop accrual, ml, ry data
latest back up for preliminary review three (3) days before feldwork.
A schedule is set by the compliance ofcer on the best time for audit Complian
feldwork ce
Three (3) times a year for large and high risk branches. Two (2) times Scheduli
a year for medium and moderate risk branches. Once a year for small ng
and low risk branches.
The schedule should not be, as much as possible, during month end to
facilitate fast response from OH for documents needed.
AUDIT PLAN
 Perform p e tty ca sh co un t an d ca sh o n h an d co un t (re fe r to d a ily cash collectio n a n d cash in
v ault)
Insp ection of Loa n fo ld ers an d lo an e nv elop s-D isclose d if n ot all a cco un ts w e re ch e ck. A s m u ch
a s p ossib le it m u st b e c he ck 1 00 %
C h eck the follow in g:
Loa n re lea se s or b ookin g s d u ring th e p erio d -S cre e nin g C h e cklist, M u st hav e /su bm it(O R /C R ,
S te ncils, S ig n e d P N & C M /R E M , In spe ction rep ort, A p p rov als (C E R & Wa iv e r) , Pictu re o f U nit,
Pro of of In co m e (E C C -2 M abo ve)
2 . M ultip le Accou nt a nd S ta tu s.
3 . N on -Starte r A ccou nts(m ust) a .) A d dress, C on ta ct N u m b e r and a ll p e rtin en t de ta ils an d
sta tu s.
4 . N on -M o vin g or N on -Pe rfo rm in g Acco un ts- Fo llo w u p ca rd s a n d D em an d Le tters
5 . Ite m s in Litig a tio n- C a se S ta tu s C ard (ch eck if u pd ated )
C h eck M U S T S U B M IT docu m en ts: O R /C R , p roof o f inco m e , insp e ction rep ort,
sten cil,PN ,C M ,p ictu re , a pp rov a l (E C C -2 M a n d abo ve)
Take N ote : N o g ran tin g of clea n lo an s excep t for so m e case s in C D O bra nch
E x am in e loa n re le ase p er p eriod d uring th e p erio d o f a u d it
C h eck for m u ltip le a ccou n ts a nd its sta tus
C h eck a ging fo r no n starte r acc oun ts
A u d it
G et the ad d re ss, con ta ct nu m b er,a ll p e rtin an t d eta ils, a n d statu s
C h eck ITL- case sta tus card(ch eck if u p d ate d or no t a nd p u t date of last u p da te Fie ld w o rk
N on m ovin g /no np erform in g- ch eck follo w up c ard s, d isclo se if w ala n aka 1 00 % o r w ala
E x am in ation of ch e ck v ouche r fles (ha lf da y)
S S S , P H IC , H D M F --ch eck if rem itte d o n tim e an d com plete f lin g-3 0 m in s
C h ec k lea se co ntra ct-5 m ins
B IR File s--W ithh o ldin g ta x on com pe nsation an d exp a nd e d -m a ke a m a sterc op y ,co n f rm to m a m
m aika
C h ec k O f cia l Re ceip ts an d C o llectio n re ceipts for cut of a n d in ve nto ry m on itoring -
sim u lta n e o us w /ca sh sum m ary in v au lts-f n d in g s a re fo r im m e d iate
D a ily C olle ctio n Repo rt--ch e ck to geth er w ith O R , dep osit slip an d p a ssb ook (if n ec ess ary),
rand om a tle a st 4 0 % , c he ck d ates ku ng kan us-a n ag le ave o r n ot m a o a n g tsada n g a ran d o m
B a n k re con ciliation--che ck if b ank b a lan ce coin cid e s w ith b o o k balan ce -che ck d aily rep ort,
Log b o ok fo r ch ec ks for che ck in g of un re lea se d ch ecks a n d C V s b rou g ht ou tsid e th e of ce
A sse t ta gg ing --sh ou ld coin cid e w ith la p sing sch ed ule given b y the b ra nch -d o n e o nce a y ear or
kun g n aa y bag -o n are le ase
Insp ection of R E P O , R O PA u nits-once a y ear
Insu ra nce m o nitoring --ch e ck if re m in de rs w ere se nt to clien ts (m a ke a syste m )
B a ck u p --ch e ck if b ack u p w e re se cured eve ry d ay (there sh ou ld b e a log b oo k)
D a ily Tim e Re cord --ch eck if co in cide w ith pa yro ll (coord in ate w ith m am m aika )
B o o ks o f acc oun ts--che ck if bo oks a re u pd ated
m an ual e ntry on in te rest o n lo an s sa b ooks in clu d in g se rvice ch a rg e a nd oth e rs n ga au tom atic
p ag sulod sa syste m
C h ec k if start of the year ch e cklist w e re m e t.
D e live ry Re po rt a nd Re port fo r R E PO a n d R O PA---c he ck if corre ctly f le d an d in serie s, che ck for
M V R R an d u nit in ven tory
S top A ccrual Fo rm s--ch e ck if com plie d a n d f led
 Checking by
CCO
The draft of the report will be sent to the CCO for checking
and comments for further improvements
Drafting of
Composed of a complete list of audit fndings and the Report
partial reply by the branch
Should be in good form
Fieldwork should take 3 days for small and low risk
branches, 4-5 days for medium branches and maximum of End of
Fieldwork
2 weeks for large branches
A complete list or schedule of fndings should be sent out to
the branch
Final discussion of fndings
Discussion of
Discussion should have been made with the person Findings
responsible,
Branch should have a partial reply of the audit fndings
relayed to them at the end of each day
 s im u l
ta n e
ous
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F oollof
swe nu io p
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T h e f n a l re p o r t w h ic h is a P D F f le w ill b e s e n t t o t h e b r a n c h m a n a g e r ,
p re s id e n t , v ic e - p re s id e n t , S e n io r o p e r a t io n s h e a d a n d C C O R
r temp e o
nr tt
T h e C C O w ill f n a liz e t h e re p o r t s e n t , c o n v e r t t o P D F f le a n d re a d y f o r Fin a l
s u b m is s io n Repo
A s k C C O e le c t ro n ic s ig n a t u re rt
A Fin a l
cfh exc ko w
onn cseig n a t u re
D r a ft
A ft e r c o m m e n t s w e re g iv e n b y t h e C C O a n d re p lie s w e re g iv e n b y t h e /
b r a n c h , a f o r m a l d r a ft w ill b e m a d e t o g e t h e r w it h t h e c o m p le t e re p lie s . Fin a li
R e p lie s f ro m t h e b r a n c h a re s u b je c t f o r e v a lu a t io n z a t io
A re p o r t w it h c o m p le t e re p lie s w ill b e s e n t t o t h e C C O s u b je c t f o r n
f n a liz a t io n . G a th
e r in g
R e p lie s f ro m t h e b r a n c h s h o u ld b e c o m p le t e . of
R e p li
T h is s h o u ld t a k e 2 - 3 d a y s f ro m t h e e n d o f t h e f e ld w o r k
es