Professional Documents
Culture Documents
6.1. TH TN
6.1.1. Trn th bng Mail Merge Wizard
Nu bn mun gi mt ti liu c cng ni dung n nhiu ngi nh giy
mi, thng bo, vi h tn, a ch, s in thoi ng vi tng ngi, th
bn c th s dng chc nng Mail Merge trong Microsoft Word, chc nng
ny cho php kt hp mt ti liu tnh (bc th) vi mt ngun d liu ng
bn ngoi (danh sch tn, a ch, s in thoi, )
Bn c th to v m mt bc th trc, ri dng lnh Mailings Start
Mail Merge Step by Step Mail Merge Wizard, gm 6 bc:
Bc 1: Chn kiu ti liu s lm vic
(a) Trong khung Select document type, chn mt kiu ti liu: Letters
(th tn), E-mail messages (thng ip in t), Envelopes (phong b),
Labels (nhn), Directory (danh mc).
Chn kiu ti liu no th khung bn di s c hng dn v kiu ti
liu . Ta chn Letters.
(b) Trong khung Step 1 of 6, nhp Next: Starting document khi
u ti liu.
Bc 2: Chn s khi u ti liu (chn bc th s trn)
(a) Trong khung Select starting document, chn:
Use the current document: dng ti liu hin hnh (ang hin th).
Nu cha c bc th no ang m th dng mt trong hai cch sau.
Bc 4: Vit th
(a) Trong khung Write your lettter
Hy g th hoc chnh sa ni dung th nu bn cha vit xong.
Bc 5: Xem trc cc bc th
(a) Trong khung Preview your letters : hin th mt trong cc bc th
trn. xem cc bc th khc, nhp vo nt hay nt
Nhp vo mc Find a recipient
tm kim cc bc th theo
mt tiu chun cho trc, hp
thoi Find Entry xut hin
Hp Find: g vo gi tr tm
kim.
Mc Look in:
+ All fields: tm kim gi tr trong mi trng.
+ This Field: nhp nt trong list box, chn trng trong danh
sch trng cha gi tr tm kim.
(b) Trong khung Make changes: thay i danh sch ngi nhn
Nhp mc Edit recipient list chnh sa ni dung danh sch.
Nt Exclude this recipient : loi b bc th ang hin th ra khi
danh sch cc bc th.
(c) Trong khung Step 5 of 6,
Nhp Next: Complete the merge: sang bc 6.
Nhp Previous: Write your letter: tr li bc 4.
Bc 4: Xem trc cc bc th
Tng t nh bc 5 trong 6.1.1.
Lnh Mailings Preview Results Preview Results
Bc 5: Trn th v chm dt
Tng t nh bc 6 trong 6.1.1.
Lnh Mailings Finish Finish & Merge <trng hp>
Chn mt trong cc trng hp sau:
Edit Individual Documents: trn th v a vo mt ti liu c tn mc
nh l Labels1.
Print Documents: trn th v a ra my in
Send E-mail Messages: trn th v a ra e-mail
(a) Trong khung Select document type, chn Envelopes (phong b).
(b) Trong khung Step 1 of 6 : Nhp mc Next: Starting document
chuyn sang bc 2.
Bc 4: Sp xp phong b.
6.1.5. To phong b
Lnh Mailings Create Envelopes
Hp thoi Envelopes and Labels xut hin, chn ngn Labels to nhn,
ngn Envelopes to phong b
Khung Delivery address: g a ch ngi nhn.
Khung Return address: g a ch ngi gi.
Omit: chn (khng chn) in (khng in) a ch ngi gi
Khung Preview: nhp m ngn Envelope Options ca hp thoi
Envelope Options.
Khung Feed: nhp m ngn Printing Options ca hp thoi
Envelope Options.
Nt Print: in trc tip ra my in.
Nt Add to Document: chn phong b vo ti liu, xem v hiu chnh.