Sample Practical application (IGC3)

No Observation Ris Control Measures

Timescale
. Hazards & Consequences k Immediate, Medium & Longer
Inform the
Managers/drivers of Immediatel
I speed limits and fix y
temporary speed limit
sign
Speeding of vehicles on the
1 access road to construction site H M
Recheck the permanent
can cause accident 1 month
display signs
(repair/repaint)
L
Monitor the signs during Yearly
site inspections.
2 Sharp bends on access road H I Inform managers/drivers Immediatel
which can cause traffic accident to reduce speed while y
crossing the sharp bends
and fix temporary speed
limits (15km) sign

M
Place an observation
1 month
mirror. Fix painted signs
and warning (sharp bend)

L Monitor the effects, signs

during site inspections. Yearly
2 Undesignated parking in several H I Arrange a meeting with all Immediatel
areas can cause traffic accident drivers to instruct not to y
park the vehicles in
undesignated areas

Erect no parking signs

M
where possibility of
1 month
parking

L The designated team to

monitor the area, issue On-Going
warning letters to
offender.

4. Risk of trip due to L I Barrier off around affected Immediat

potholes in surface of area. Erect warning sign.
footpath
M Repair / resurface footpath. ely 1 -2

L Monitor the surface condition

of all footpaths on site months
during site inspection
Key: Risk: H=High, M=Medium, L=Low. Actions: I= Immediate, M=Medium, L=Long term. N/a=
Not applicable.
NEBOSH INTERNATIONAL GENERAL CERTIFICATE
IGC3 THE HEALTH AND SAFETY PRACTICAL APPLICATION
Candidates observation sheet
Sheet number 2 of 5
Student name: G Gardner Student number: ********
Place Education Date of 26/08/20**
inspected: Development centre Inspection
Observation Risk Control measures Timesca
Hazards and Immediate and longer term le
Consequences
5. Risk of electric shock H actions
I Lock gates, fit temporary Immediate
from active electrical hazard sign. ly
communication mast due
to missing padlock from M Fit permanent electrical
gates and electrical hazard signs. Monitor to 3
hazard warning signs at ensure gates are padlocked, month /
the access gates. particularly after Continu
maintenance worker visits. al
L
Arrange on going
inspection of mast security
and that warning signs stay 6 months
6. Risk of tripping due to M I Apply hazard tape to worn Immediate
damaged concrete step parts of step. ly
leading to reception and
school pathway. M Concrete repairs to steps.
23
L Monitor all access steps for
damage during site months
7. Risk to personal safety M I inspection
Review security in reception Immediat
of receptionist due to lone Yearly
working. M area. Install panic alarm. ely 2

L Attend training. months

Review work patterns Every 6 months

causing lone working.
8. Risk of Electrocution or _ I N/a N/a
fire controlled by main
fuse board in small hall M Ensure fuse board is closed On-going
corridor being located in and locked. Accessed by
secure cupboard and competent workers only.
having 5 yearly
inspections and testing. L Maintenance team to 5 Years
monitor 5 yearly inspections
9. Risk of trip due to worn L I and testing.
Barrier off with warning Immediat
tape around access hatch
in floor in main corridor M sign. Replace tape. ely Same

L Administration manager to day On-

10. Risk to health by
exposure to asbestos by
report showing location of
asbestos in stair nosing
and floor tiles plus regular
inspection.
monitor tape for wear.
_ I Ensure locations of asbestos going
Immediate
are also recorded in ly
asbestos risk register.
M Inspection of area for
L damage. Keep asbestos Monthl
report for reference and y On-
provide details in asbestos going
risk register to contractors.
NEBOSH INTERNATIONAL GENERAL CERTIFICATE
IGC3 THE HEALTH AND SAFETY PRACTICAL APPLICATION
Candidates observation sheet
Sheet number 3 of 5
Student name: G Gardner Student number: ********
Place Education Date of 26/08/20**
inspected: Development centre Inspection
Observation Risk Control measures Timesca
Hazards and Immediate and longer term le
Consequences
11. Risk of upper limb M actions
I Ensure workstations are 3 weeks
injury / eye strain due to assessed for suitability for all
unsuitable, non- new workers and carry out
adjustable chair for online risk awareness
display screen equipment training.
(DSE) user in general M On-going
office. Ensure workers are
complying with your display
screen equipment use policy.
L Yearly
Carry out regular
reassessments of display
screen equipment
12. Risk of trip due to L I Tape down cables Immediat
trailing cables of many
portable appliances in M Provide portable rubber ely 1
general office i.e. fans, covers for cables. Consider
electric heaters and relocating sockets to avoid month
paper shredders. need to trail cable.
L
Relocate sockets where
possible. Continue to 3 6 months
monitor where cables are Every 6 months.
situated and monitor for
damage. Ensure training is
13. Risk to fire due to H I Email workers to warn of the Immediate
many document folders fire risk, look for temporary ly
stored under desks in storage for document
education workers office, folders.
next to electrical sockets M
and cables. Erect suitable shelving to 1 months
store files on. Ensure
workers undertake fire
L awareness training.
Yearly
Monitor on-going for correct
storage and fire risks. Ensure
14. Risk of falling due to M I Email workers to warn them Immediate
working on an insecure of the potential hazards. ly
short ladder during lone Carry out risk assessment for
working in store working on ladders.
cupboard. M
Use of ladders training to 1
be carried out.
L
Continue to monitor work month
practices with ladders.
NEBOSH INTERNATIONAL GENERAL CERTIFICATE
IGC3 THE HEALTH AND SAFETY PRACTICAL APPLICATION
On-
Candidates observation sheet
Sheet number 4 of 5
Student name: G Gardner Student number: ********
Place Education Date of 26/08/20**
inspected: Development centre Inspection
Observation Risk Control measures Timescale
Hazards and Immediate and longer term
Consequences
15. Risk of back injury H Iactions
Email staff to warn of the Immediately
due to place heavy files manual handling hazard,
under desks (with poor look for temporary storage
access) in education for document folders.
workers office. M 1 month
Erect suitable shelving to
store files on. Ensure
workers undertake manual
handling awareness training.
L On-going
Monitor correct storage of
folders and manual handling
awareness training.
16. Risk of eye strain and _ I N/a N/a
trips controlled by good
lighting in main corridor. M Regular lighting unit On-going
maintenance by competent
person.
L 2 years
Light level checks carried out
17. Risk of electric shock H I and recorded
Isolate by competent
all electrical items that Immediat
due to several electrical have out of date PAT test.
items having out of date
portable appliance testing M PAT tests to be carried out on ely 2
(PAT) test. items by competent person.

L Regular checks for all weeks

18. Risk of hot water
burns due to no warning
sign on hot water boiler in
kitchen.
portable electrical equipment.
M I Put up temporary sign to Immediat
warn staff of very hot water.
M Ensure permanent warning ely 1
sign is fixed to boiler.

L Monitor that sign remains in week

place and is legible.
19. Risk of boxes falling M I Remove overhanging boxes Immediat
from shelves on to people
due to them overhanging M Re-organise boxes on ely 2
shelves in kitchen. shelves to ensure all boxes
fit onto shelves correctly and weeks
are not overhanging.
L
Monitor that boxes continue
to be correctly storage on On-going
shelves.

NEBOSH INTERNATIONAL GENERAL CERTIFICATE

IGC3 THE HEALTH AND SAFETY PRACTICAL APPLICATION
Candidates observation sheet
Sheet number 5 of 5
Student name: G Gardner Student number: ********
Place Education Date of 26/08/20**
inspected: Development centre Inspection
Observation Risk Control measures
Hazards and Immediate and longer term
Consequences
20. Risk of legionella _ Iactions
controlled by regular
inspection of water
supplied from taps and
temperature of boiler in
kitchen
21. Risk of slips on ice on
walkways between
buildings due to a lack of
equipment for dealing
with possible adverse
weather conditions as
winter approaches.
22. Risk of burns due to
workers carrying several
cups of coffee in corridor
23. Risk of delayed first
aid treatment due to eye
wash in corridor being out
of date and unusable.
24. Risk of ankle sprains
due to poor storage of
materials in general office
area, uneven floor and
poor lighting in corridor.
Timescale
N/a N/a
M Ensure relevant senior 3 month
managers undergo legionella
training.
L Yearly
Ensure inspection and
recording continues by
L I Allocate responsibilities 1 month
M Monitor weather forecasts Next 3 months
as winter
approaches.
L 2 months
Provide grit / salt in suitable
M I container.
Remind staff of risk of Immediat
M scalding Provide trays to ely 1
L carry cups. week
Ensure trays are used. Monthly
Provide reminders at worker
M I Replace eye wash 1 day
M Implement system of weekly 1 week
checks of eye wash and
other first aid equipment.
L Team meetings to discuss 1 month
and prepare procedure for
replacing first aid equipment
when out of date for use.
L I Move all excess materials to 1 week
store or waste bin
M Install more lights and review 1 month
floor condition
L Inspect light levels and 3 months
materials storage regularly.
MANAGEMENT REPORT

1.Introduction

This report follows a workplace inspection of the education development centre

th
on the 26 August 20** and identifies good and poor practices. The centre has a
large education development building, one primary school, one short stay pupil
referral unit and a day nursery. The property is owned and maintained by the
local council. There is an access road from the main road, which runs around the
school, between buildings and then through to the rear car parks.

The education development centre is occupied by 370 workers whose roles

revolve around education attainment, improvement and inclusion. Many workers
are outreach workers and visit schools, children centres, and homes. As a result,
access and egress to the building is heavily used. Potential hazards include slips,
trips, and falls, musculoskeletal injury and access and egress arrangements.

2.Executive summary

It was pleasing to observe a high standard of housekeeping. There was an

appropriate amount of lighting inside and outside the buildings. The welfare
facilities were of good standard, i.e. clean and plenty of toilets and washrooms
for the amount of workers.

However, during the inspection it was identified that some areas posed a risk of
serious injury or ill health and were in need of improvement. Areas of concern
were vehicle movement through the school site and risks of electric shock, due
to uncontrolled access to the communications mast and several items of portable
electrical equipment being out of date with their portable appliance testing (PAT)
test. Also, there was an increased risk of fire and manual handling injury due to
many document files stored under workers desks, next to electrical cables and
sockets. These and other important observations are discussed in the findings
part of the report.

Most of the problems that were observed were related to a lack of maintenance
and a general lack of understanding of the need for good health and safety
practice. Recommendations include refresher training and maintenance of signs
and electrical equipment, all of relatively low cost, particularly when related to
the risks observed. Two areas observed that were under good control were the
testing and recording for legionella and asbestos.

Details of all observations made during the inspection are attached at the

end of this report. 3. Main Findings

3.1 Observation 1 Risk of road traffic accidents speed limit, hazards and
parking

The access road that runs through the school site is heavily used, as many
workers do outreach work. In addition, visitors to the site, parents and children
use the road to come into school and the day nursery. It was noted that many of
the painted road sins were worn away, so users would not be aware of speed
restrictions. This presented a significant risk of vehicles speeding and causing
road traffic accidents. Also, there were many sharp bends in the road, which
would increase the potential risk from speeding. The additional problem of
vehicles being parked in undesignated areas prevented drivers having proper
vision of the road and obstructed footpaths. In view of the
vulnerability of the many pedestrians in the area, this could easily result in a
major injury or fatality. Any claim for damages would be very high and this type
of accident could have very high consequences to the schools reputation.

Speeding vehicles and vehicles inappropriately parked make access and egress
unsafe, not only for school workers, but other car users and pedestrians. These
risks may be seen to contravene the ILO Occupational Safety and Health
Convention C155, Article 16 (1), which requires employers to provide workplaces
that are safe.

School workers, parents, children and visitors should be alerted immediately of

the speed limit, sharp bend hazard and parking problem, for example by email
and letters handed out. This will incur very little cost, mainly time and paper.
Temporary signs should be made and located on the route into the school and
where parked vehicles cause an obstruction. This can be done by downloading
signs from the internet, printing and laminating them using school facilities,
costs for this should be limited to 30. Maintenance work should be carried out
during the next four weeks to repaint speed limit signs and erect a sing warning
of the sharp bends, at a cost of 500 approximately. Signs and bollards should be
erected to prevent the unauthorised parking; this is likely to cost approximately
1,000. All limit signs and restriction parking should be monitored yearly during
the site inspection. The sum of money necessary to make improvements is small
relative to the risk of serious injury that may be caused by the hazards.

3.2 Observation 5 Risk of electric shock access to communications mast

It was observed that the gates restricting access to the communications mast
were not secured by a padlock and there were no signs warning of the electrical
hazard within the restricted area. This meant that anyone could enter the
restricted area and be at risk of electric shock. The school has a large number of
children on site who may be attracted by the electrical equipment and could
have entered the area without difficulty. The absence of warning signs indicating
an electrical hazard could someone to believe they were entering a safe area.

Failing to restrict access to the electrical equipment may be considered a breach

of the ILO Occupational Safety and Health Convention c155, Article 16(1), which
requires workplaces machinery, equipment and processes to be safe and without
risk to health. Though the risk of immediate danger from electricity due to
someone entering the restricted area is not high it is significantly increased by
the failure to prevent entry.

With the co-operation of maintenance worker for the site a padlock was added to
the fates to secure them. The padlock was available for their purpose, but had
not been fitted to the gate following a visit from a maintenance contractor,
therefore there was no new cost related to this control measure. Temporary
electrical hazard warning signs should be fitted until permanent signs can be
obtained. The cost of these temporary and permanent signs is likely to be about
250. In the medium term, the supervisor of school maintenance work should
ensure the padlock is only removed to allow authorised entry and refitted
immediately on completion of this work. The security of access to the
communication mast should be monitored as part of the site security
arrangements, this may require a small amendment to the contract of the
security company that does this work, but it is expected that is could be added
with little or no cost.
3.3 Observation 13 and 15 Risk of manual injury and fire document files
stored under desks

It was identified that many of the workers stored document files under their
desks, occupying a large amount of space. These files were situated next to
trailing electrical cables, which were plugged into extension leads. The three
elements of the fire triangle were present oxygen, fuel (paper files) and heat
(electrical cables and sockets). This combination presented a risk of fire occurring
and although the fire would start in the office area there is a risk that it could
spread and affect the whole centre. This would be a serious risk to all workers
and children. No fire risk assessment had been carried out and fire risk controls
were inadequate, contravening the ILO Guidelines on Occupational Safety and
Health Management Systems (ILO OSH) 2001, which require risk assessment
and the application of control measures.

These poor storage arrangements not only increase the chances of a fire starting
and spreading rapidly, but also pose a risk of back injury when office workers
have to bend and assume a very poor posture when retrieving the files. This poor
manual handling arrangement could quickly lead to serious injury of an office
worker and long term absence from work. The office workers are all experienced
and specialise in their education field, therefore finding temporary replacement
workers would not be easy and this would be very damaging to the educational
service provided. The storage arrangements do not comply with the ILO
Occupational Safety and Health Convention C155, Article 16 (1) and (2), in that
manual handling risks should be avoided where reasonably practicable and
where risk remain they are minimised by appropriate protection measures.

Workers should be reminded of the fire and manual handling risk as soon as
possible, those workers not immediately available should be emailed. The files
should be promptly removed into temporary storage, at a cost of workers time
and storage boxes, which are currently available as stock was purchased for a
recent educational project. Suitable shelving should be erected at the cost of
500 approximately. It is recommended that all office workers have fire
awareness and manual handling refresher training , incurring internal cost of
worker and health and safety advisor time. The training should be short and can
be done at their monthly meeting. It is recommended that awareness training is
done as part of the annual departmental meeting, this will ensure costs are
limited.

3.4 Observation 17 Risk of electric shock and fire out of date portable
electrical equipment testing

Several items of electrical equipment around the site were not displaying up to
date portable appliance testing (PAT) sticker. The absence of the sticker could
mean that the equipment is defective. The PAT sticker confirms that electrical
equipment has been suitably tested as part of the maintenance programme. The
use of equipment that has not been maintained breaches ILO Occupational
Safety and Health Convention C155, Article 16 (1) requirements that equipment
should be safe, since equipment that is not maintained can lead to the risk of fire
or workers experiencing an electric shock, which may prove fatal. An injury or
fatality would not only be a cost to the centre, but also to the worker and their
family. Employers have a legal duty under EWR to ensure all portable electrical
equipment is maintained. This should be clearly marked on the equipment and
recorded.

Immediate action is required to identify and isolate all items that are out of date,
this would be at a small cost taking a couple of hours of time and labels to mark
them out of use. Following this , a
competent person (trained electrician) should carry our PAT test on this
equipment, typically at a cost of 2.00 per item. In the future, all equipment
should be tested regularly and care should be given to ensure equipment stored
in cupboards is included in all tests.

4.Conclusion

Routine maintenance is identified as an area where attention is needed. The poor

maintenance of road speed limit signs and lack of portable appliance testing on
electrical items were particular areas requiring immediate management
attention. Under the ILO Occupational Safety and Health Convention C155,
Article 16 (1), employers have a responsibility to ensure equipment is safe,
including the carrying out of maintenance to protect workers and others who
may be in the workplace or come into contact with their equipment.

Storing document files under desks next to electrical cables and sockets is a fire
hazard. The poor storage of files also creates a risk of manual handling injuries
when workers have to retrieve the files. This suggests a lack of appreciation of
the need for good health and safety practice. Fire and manual handling risk
assessment of the storage of files in the education workers office need to be
carried out immediately in order to ensure the safety of workers. Education
workers should have refresher training to remind them of the importance of fire
and manual handling issues. This may indicate a wider problem, this should be
evaluated as other workers may also need similar training.

All the areas identified in the findings of this report could result in injury or a
fatality, which would cause suffering to the victims and their families. Employers
have a legal and moral duty of care to take action and reduce the risk identified.

The inspection identified a number of good practices where strong management

of hazards was in place, including two important health hazards, legionella and
asbestos. The good practices identified are commended and should be
continued.

Health and safety needs to be of a high priority as failure to manage risk can
lead to prosecution or compensation claims, which can only have an adverse
effect on the centres reputation and financial position as well as the health and
safety of the people involved.

I suggest that my recommendations are implemented at the earliest opportunity

according to the priority allocated to them in the next section of this report. By
doing this, the centre will openly demonstrate to all workers that their health and
safety is being taken seriously at all levels of management. Also, it will show
that, in the long term, a positive health and safety culture is being developed,
which will reduce the sizeable cost attributed to accidents and enhance the
reputation of the organisation in a very competitive market place.
5.Recommendations

Ref. No. Recommendation Likely resource Priority Target

3.1 (item Inform Admin time, cost of High Immediate
1, 2 and paper.
3) workers, parents, 50 for materials.
children and
visitors of speed
limit, road hazards
and parking
restrictions
3.1 (item Fix temporary by Download from High Immediate
1, 2 and speed limit, internet, print and
3) hazardous bends laminate using school
warning and no facilities.
3.2 parking signs. on Padlock is available but
Put padlock High Immediate
(item 5) gates of was not being used.
communication
3.2 tower
Fix Download from High Immediate
(item 5) temporary internet, print and
electrical laminate using school
3.3 hazard
Remove files facilities.
All education workers High Immediate
(items to to pack into storage
13 and temporary boxes. Boxes are in
15)
3.4 storage
Isolate equipment stock Maintenance worker High Immediate
(Item 17) that does not time, 2 hours.
have up to date
3.1 PAT sticker.
Repaint speed 500, using local Medium One month
limit signs contractor
(item
3.1 1,2 Change
on the road. Estimated to be 500. Medium 1-2 months
(item observation mirror
1,2 and to large one. Erect
permanent signs
3)
warning of sharp
bends.
3.1 Erect bollards Estimated to be 1,000. Medium 1-2 months
(item where possible.
1,2 and
3) Erect permanent
3.2 no parking
Monitor to signs.
ensure Supervisor to check Medium As entry
(item 5) gates are that padlock is is
padlocked, removed to only allow required
particularly authorised access and
is re-fitted immediately
3.3 after maintenance
Erect suitable after
500 completion of Medium One Month
(item 13 shelving to store
and 15) files on
3.3 Ensure employees 3 hours of workers Medium One
(item 13 undertake fire and time, provided by month
and 15) manual health and safety
advisor at the time of
handling refresher monthly meeting.
training.
3.4 Competent person Approx 2.00 per item, Medium Two weeks.
(item to PAT test the out using current contractor.
17) of date
equipment.
3.1 Monitor effects of Management time to Low Six months
(item measures. Look monitor and evaluate
1,2 and into feasibility of feasibility.
3) installing traffic
3.2 light system.
On-going Amendment of current Low Six months
(item 5) inspection of mast duties of contracted
security and that security staff.
warning signs stay
3.3 in good condition.
Monitor Manager to monitor as Low After
(items work part of weekly routines
13 practices related following installation of one month,
and 15) to use of storage shelving. ongoing
and provide
3.3 Provide 3 hours of workers Low One year
time, provided by
(item 13 annual awareness health and safety
and 15) training. advisor at the time of
3.4 Ensure annual PAT monthly
Maintain meeting.
worker time, Low Annually
(item tests for all to ensure all
17) portable equipment located and
appliances. available 2 hours.
Approx 2.00 per item,
using
Candidate and course provider declarations:current
For completion by the candidate:
I declare that the work submitted for this practical application assessment is my
own work. I recognise that contravention of this statement constitutes
malpractice and may result in my being subject to the penalties set out in the
NEBOSH malpractice policy.

Name (Print) _ G GARDNER

Signature _ G Gardner
Date _26/08/xx
For completion by the course providers representative (e.g. internal practical
assessor):

I declare that the work marked is identical to that received from the candidate. I
recognise that contravention of this statement constitutes malpractice and may
result in my being subject to the penalties set out in the NEBOSH malpractice
policy.

Name (Print) _ J SMITH

Signature _ J smith
Date _01/09/xx
For completion by the course providers internal practical assessor:

I declare that the work marked is identical to that received from the candidate. I
recognise that contravention of this statement constitutes malpractice and may
result in my being subject to the penalties set out in the NEBOSH malpractice
policy.

Name (Print) _ B FERRY

Signature _ B Ferry
Date _06/09/xx