Professional Documents
Culture Documents
GRADE III
EBTVET/ICT/SERIES 1
MARCH 2017
MANDERA COUNTY
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Series 1: EBTVET (ICT)
PRELIMINARIES
ICT manual Grade III is to test the competences of persons engaged in ICT field as well as other
trades to enhance skills in their operations due to the fact that computerised systems are
becoming more and more popular to ease the operations. The skill area takes into consideration
knowledge requirements, practical competence and attitudes necessary in the job performance.
The manual strives to show the procedure of performing key tasks and activities in computer
system. The trainee using the manual should be able to create documents in word processing,
spreadsheets, database and presentation program.
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Series 1: EBTVET (ICT)
PREFACE
Since August 2014, Save the Children has implemented Enterprise Based Technical vocational
Education and Training (EBTVET) in Mandera county of Kenya. In the program a number of
youth aged between 16 and 25 years have been involved in a 4 to 6 months training period in 12
different technical skill areas.
This program (EBTVET), is an apprenticeship based training where trainees are trained by
relevant host enterprise trainers through practical apprenticeship methods in their respective
vocational skill area. In the course of training different cohorts, quality of training has been
improving. Some of the notable milestones in the improvement of quality include, linking to
National Industrial Training Authority (NITA) Grade III proficiency certification. This has
bought about standardization in certification.
This then calls for standardizing the content for each of the 12 trade areas. This manual has been
made to cater for that standardization. It focuses on Competency in skills and at the same time
prepares the trainees to compete nationally in the job market after acquiring the NITA
proficiency certification.
To the host trainer, it provides reference materials for use during the training, enables the trainers
to set performance targets for the trainees and monitor progress.
This manual models training activities in a progressive sequential manner enabling the trainers to
adhere to a consistent process of imparting skills.
This manual prepares a trainee to acquire skills and pass an examination leading to the award of
a
James Kabau
TVET Cordinator
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BACKGROUND
The ICT manual is developed for trainees who want to have basic skills in computer operation to
integrate the skills in their enterprises and businesses through Enterprise Based Technical
Vocational Education and Training (EBTVET) program. This will broaden the scope and have a
global linkages to the trainee due to the technology use and skills obtained.
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TRAINING GUIDELINE
2. Windows 2 weeks
3. Ms word 2 weeks
4. Ms Excel 3 weeks
5. Ms Access 2 weeks
6. PowerPoint 1 week
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SYMBOLS
Symbols
Question
Objectives
Materials
Time
Activity
Demonstration
Discussion
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Evaluation
Caution
Emphasis
Collection
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Table of Contents
PRELIMINARIES............................................................................................................................i
PREFACE........................................................................................................................................ii
BACKGROUND............................................................................................................................iii
TRAINING GUIDELINE..............................................................................................................iv
SYMBOLS......................................................................................................................................v
Table of Contents...........................................................................................................................vii
1. INTRODUCTION TO COMPUTERS....................................................................................1
1.1. Evolution of computers.....................................................................................................1
1.2. Computer hardware components......................................................................................6
2. WINDOWS............................................................................................................................15
2.1. Working with Windows...................................................................................................15
2.2. Mouse techniques............................................................................................................17
3. MS WORD............................................................................................................................30
3.1. Ribbons...........................................................................................................................30
3.2. Working with review ribbon...........................................................................................33
4. MS EXCEL............................................................................................................................43
4.1. Parts of Ms Excel window..............................................................................................43
5. MS ACCESS..........................................................................................................................51
5.1. Ms Access objects/Components......................................................................................51
5.2. The create ribbon............................................................................................................53
5.3. Starting Access................................................................................................................58
5.4. Creating a Table..............................................................................................................58
5.5. Creating a Form..............................................................................................................60
6. POWERPOINT......................................................................................................................62
6.1. functions of slides in Powerpoint....................................................................................62
6.2. Identifying parts of Powerpoint......................................................................................62
Create a new PowerPoint presentation..........................................................................................64
7. INTERNET............................................................................................................................66
7.1. Surfing the Internet.............................................................................................................66
7.2. Definition of internet.......................................................................................................67
7.3. Connection requirements................................................................................................67
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Series 1: EBTVET (ICT)
ICT is an acronym that stands for Information Communications Technology. ICT covers any
product that will store, retrieve, manipulate, transmit or receive information electronically in a
digital form. For example, personal computers, digital television, email, robots, radio, television,
cellular phones, satellite systems and so on, as well as the various services and applications
associated with them, such as videoconferencing and distance learning.
Major area of competency for this level will be use of operation of computer applications.
a) Computer components
b) Windows
c) Ms Word
d) Ms Excel
e) Ms Access
f) Powerpoint
g) Internet
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1. INTRODUCTION TO COMPUTERS
Topic no. 1
Abacus 500B.C
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1890s
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Computer Generations
The history of computer development is often referred to in reference to the different
generations of computing devices.
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2 Second Generation
Computers (1956-1963)
3 Third Generation
Computers (1964-1971)
integrated circuit
Microprocessor thousands of
integrated circuits
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2 Primary storage
Secondary Storage
Name of the device Storage Device
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Input Devices
Input is any data or instructions entered into the memory of a computer. Two types of input are
data and instructions.
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Keyboard
Pointing Devices
In a graphical user interface, the pointer is a small symbol on the screen. A pointing device is an
input device that allows you to control the pointer.
Device name Pointing device
Track ball A trackball is a stationary
pointing device with a ball
mechanism on its top.
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Stylus
Touchscreen
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Optical mouse
Scanning Devices
A scanner is an electronic device that scans text documents, images, or objects to convert them
into a digital format
Name of scanning device Scanning Device
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Magnetic strips
Speech recognition
Webcam
OUTPUT DEVICES
Name of output device Output device
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Monitor
Plotters
Speakers
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2. WINDOWS
2.1. Working with Windows
WINDOWS
Working with Windows
- Monitor
-Keyboard
-Mouse
-System unit
-Cables
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1 Part of a
Windows
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Mouse techniques
Button to use
Trainee should be able to use left right and scroll button
- Monitor
-Keyboard
-Mouse
-System unit
-Cables
1 Clicking pressing the left
button once
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Mouse Pointers
Identify the status of the pointer
- Monitor
-Keyboard
-Mouse
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-System unit
-Cables
Noting the pointer change as you work with the computer
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Keyboard
Parts of keyboard
- Monitor
-Keyboard
-Mouse
-System unit
-Cables
1
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Folders
Creating folders
- Monitor
-Keyboard
-Mouse
-System unit
-Cables
Very briefly explain Show the activity in pictures/diagram or even diagrams ( different
the activity to be perspectives where possible) showing the action/series of actions
done (using verbs)
Procedure illustration
Right click on the
desktop and select
folder from new
sub menu
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Window explorer
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- Monitor
-Keyboard
-Mouse
-System unit
-Cables
Sub activities: Right clicking and opening the windows explorer
1 Very briefly explain Show the activity in pictures/diagram or even diagrams ( different
the activity to be perspectives where possible) showing the action/series of actions
done (using verbs)
2 Right click on start button and select open windows explorer
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Windows exercise
Click on Folder
Make a subfolder in Double click on the Class Notes folder on your desktop.
the Class Notes
folder
The folder will open.
Click on the first item in the drop down menu: New Folder
Disk defragmenter
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- Monitor
-Keyboard
-Mouse
-System unit
-Cables
1 Fragmentation is the
scattering of same parts
of file in different tracks
and sectors. Disk
defragmenter is used to
place this parts in one
location.
3 Under administrative
tools click on
defragment your drive
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- Monitor
-Keyboard
-Mouse
-System unit
-Cables
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3. MS WORD
3.1. Ribbons
MS WORD
Ribbons
- Monitor
-Keyboard
-Mouse
-System unit
-Cables
to prepare documents like letters, CVs and academic papers
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1 Ribbons
identification
2 Home ribbon
contains icons
that are most
commonly used
within Microsoft
Word
3 Insert ribbon
office button
Groups
Example from
Home Ribbon
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Dialog box
Launcher buttons
look carefully at
the bottom right
of many groups,
there is a small
control called the
dialog box
launcher
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- Monitor
-Keyboard
-Mouse
-System unit
-Cables
Typing and editing
1 Typing and
editing the text
displayed
2 Using keyboard Video provides a powerful way to help you prove your point. When you
type the click Online Video, you can paste in the embed code for the video you
information want to add. You can also type a keyword to search online for the video
that best fits your document.
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3 Select first
sentence in first
paragraph
4 to bold and
underline click
on B and U
icons
Exercise
In second sentence change the font color to red and font size to 16
Video provides a powerful way to help you prove your point. When you
click Online Video, you can paste in the embed code for the video you
want to add. You can also type a keyword to search online for the video
that best fits your document.
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- Monitor
-Keyboard
-Mouse
-System unit
-Cables
1 Inserting picture Video provides a powerful way to help you prove your point. When
from file in a you click Online Video, you can paste in the embed code for the video
document you want to add. You can also type a keyword to search online for the
video that best fits your document.
2 Place the cursor Video provides a powerful way to help you prove your point. When
where to insert the you click Online Video, you can paste in the embed code for the video
Picture you want to add. You can also type a keyword to search online for the
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5 Select layout Video provides a powerful way to help you prove your point. When
option for the you click Online Video, you can paste in the embed code for the video
picture you want to add. You can also type a keyword to search online for the
video that best fits your document.
7 Finished product Video provides a powerful way to help you prove your point. When
you click Online Video, you can paste in the embed code for the video
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Morning Afternoon
- Monitor
-Keyboard
-Mouse
-System unit
-Cables
Creating a table
Place the cursor where to insert the table from insert ribbon click on table and select number of
rows and columns e.g 3x3
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Morning Afternoon
From table tools format the your table and enter appropriate data under
design ribbon
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- Monitor
-Keyboard
-Mouse
-System unit
-Cables
To change page orientation and setting margins
1 This ribbon is
concerned with
setting margins,
Orientation,
columns and
paragraphs
2 Setting Page
orientation on
page layout click
on orientation and
select either
portrait or
landscape
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3 Setting margins -
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4. MS EXCEL
- Monitor
-Keyboard
-Mouse
-System unit
-Cables
Working with the worksheet
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Element Description
Series 1: EBTVET =(ICT) Begins a formula. Without the = sign,
formula entries will be treated as text.
A new Sheet1 will be inserted into your workbook.
The + or - signs may be used in place of =
Click thenext
if the Sheet1 tab. is a cell reference, but
element
not ifopens.
Sheet1 it is a function name. For example,
+A1 / B1.
Double click the words Sheet1on the tab.
Brackets ( Used to denote precedence in calculating
Type appropriate name to rename the tab.
) sections of the formula, and to enclose
3 Constant entry what you Function Description Example
function arguments.
enter direct into cells:
+ Add =A1+A2
Cell
task enter the data into A location on the sheet containing a value
cells reference - to work with. Subtract
Storing values=A1-A2
in cells
* Multiply Average of
AVERAGE =AVERAGE(A1:A20)
/ Divide values
Cell
% CalculateTransfer
a percentage =A1
reference data
5 For example
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For example
Number
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Alignment
Editing
Inserting Charts
Select the range to be
represented in the chart
and select chart type
from insert ribbon
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On appropriate field to
filter click filter button
and select filter option
Exercises
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Selecting Ranges Practice using holding your left mouse button to select a range
(block) of cells.
Select A1 through C1
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5. MS ACCESS
Ms Access objects/Components
- Monitor
-Keyboard
-Mouse
-System unit
-Cables
An example of Ms
access table
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Creating forms
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Creating reports
Creating Macros
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Select appropriate
action for macro and
source component
Creating relationship
from database tools
select relationship
Exercise
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Follow the directions below to create an Address Database. Remember that there is usually more
than one way to do something. If you think of a different way to do a task, try it! If it doesn't
work, you can always use the Undo button. Please read through each direction before
performing the action.
1. Launch the Access program by double clicking on the Access icon on the desktop. A
Microsoft Access window will appear.
2. Click New on the file menu or click the new file icon on the toolbar.
6. Click the little triangle to the right of the Save in: text box.
7. Click 3 Floppy (A:) on the drop-down menu (or Desktop if you do not have a floppy
disk).
8. Click Create.
2. Click New.
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5. Select the Personal toggle located above the Sample Tables column. Select Addresses from
the Sample Tables column (left click once to highlight.)
6. Select FirstName from the Sample Fields column (click once to highlight the selection.)
Click the right pointing arrow button or double click the selection to add it to the Fields in
My New Table column.
7. Repeat step #6 with LastName, Address, City, State, Postal Code, and Home Phone
Number from the Sample Fields column.
8. Click Next.
9. The Table Wizard offers the name Addresses for your table; well keep that name. (On this
same screen, there is a "YES" default for setting a Primary Key). Click Next.
11. Close the Addresses table (Click the X in the top right corner of the table window.)
2. Double click Addresses to open the table we have created. In the table fields, ignore the one
labeled Addresses ID for now.
3. Press the right arrow key or tab key and enter these field values, pressing enter after each
value:
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2. Click New.
5. Click the two right pointing arrows button to move all the fields over to the right side of the
window.
6. Select Address ID and click the left pointing arrow button to move it back over to the
Available Field side of the window.
7. Click Next.
9. The wizard offers Addresses for the form title, which is fine.
11. Click the right pointing arrow button at the bottom of the form window (next to the Record:
box). Click this arrow two more times and notice the entries. The form should be empty on
the fourth record.
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3. Click the right pointing arrow with a star button at the bottom of the form. The form should
be on the fourth record, which is blank. Enter the following field values. Press the enter key
or tab key after each entry to move to the next cell.
4. Betty Bop is spelled incorrectly. Click the left arrow with a line button at the bottom of the
form. This will automatically take you to the first record.
5. Click the Last Name text box with the word Bop. Click before the p and enter o. It
should now read Boop.
7. Access should automatically update the table with the new form data. Click the Tables tab
and double click Addresses to open the table
8. You should see the Sponge Bob record and the spelling correction of Boop in the table.
9. Click Save.
10. Close the table (click the X in the top right hand corner of the window.)
6. POWERPOINT
6.1. functions of slides in Powerpoint
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- Monitor
-Keyboard
-Mouse
-System unit
-Cables
6.2. Identifying
parts of
Powerpoint
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Applying slide
animations
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Click on slideshow
ribbon and select either
from beginning or
current slide.
PowerPoint Activity
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Slide 1: A Poem
Crocus
Tulips
Daffodils
Rearrange the Text Boxes for the Title and the bulleted list to fit on the slide
Format Slides
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Save your practice document and name it: Beginning PowerPoint Practice 1.
7. INTERNET
history of internet
- Monitor
-Keyboard
-Mouse
-System unit
-Cables
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7.2. Definition of
internet
The Internet is the global
system of interconnected
computer networks that use
the Internet protocol suite
(TCP/IP) to link devices
worldwide.
Safaricom
Faiba
Liquid telcom
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Modem
A modem (modulator-
demodulator) is a network
hardware device that
modulates one or more
carrier wave signals to
encode digital information
for transmission.
Hardware gadget
Web browser
Chrome
Internet Explorer
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Electronic mail
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Participants should be able to identify e-mail address parts and register an email
address
- Monitor
-Keyboard
-Mouse
-System unit
-Cables
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2 Parts of mailbox
Email Activity
Sent
Trash
To:
Cc:
Bcc:
Subject
Body
Attachments
Activity register for a mail box using one of the mail servers available e.g www.yahoo.com,
www.gmail.com.
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8. ICT PROJECT
8.1. MS Word Task
1. Type the paragraph as it and save it in a folder you create on desktop as ICT PROJECT
Business venture may also be considered a small business. Many ventures will be
invested in by one or more individuals or groups with the expectation of the business
bringing in a financial gain for all backers. Most business ventures are created based on
demand
of the market or a lack of supply in the market.
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Open Ms excel and enter the following data and answer questions that follow.
3. Insert a column chart showing the comparison of marks in different subjects of different
students.
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EmpID (Number)
EmpName (Text)
Address (Text)
EmailAddress (Text)
9. REFERENCES
1. http://www.internetsociety.org/internet/what-internet/history-internet/brief-history-
internet
2. http://ilearn.totton.ac.uk/pluginfile.php/43801/mod_resource/content/1/Word
%20Beginners%20Workbook%202010.pdf
3. http://mcqsets.com/old-question-papers/computer-operator-practical-exam-2071-dipayal/
4. http://www.seu.ac.lk/ictcentre/downloads/Practical_Paper_Model.pdf
5. http://www.tlglearning.com/ClientResources/ExerciseFiles/Access.aspx
6. https://www.google.com/search?
q=somali+person+learning+ict&rlz=1C1CHBD_enKE734KE734&espv=2&source=lnms
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&tbm=isch&sa=X&ved=0ahUKEwip6JSu_cjSAhXlKcAKHXV9BVUQ_AUIBigB&biw
=1366&bih=662#imgrc=lz1Ag0EMbar6GM:
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