1-3-3 Roles of Proj Team Members - Updated On 18aug2003

1.3.
3 Roles and Duties of Project Team Members (Public Sector Building Project)
Stages PM *PD/ Arch C&S M&E QS

Roles Pre-Construction Stage
Clients representative Overall responsible for the Carry out designs. Carry out designs. Estimate, Planning and
Manages consultants. project and project delivery Provide professional and Provide professional and Monitoring of Cost.
Coordinates Clients including adequate technical input, cost technical input, cost
requirements. resources. planning. planning.
To provide leadership in Leads design team. (Provide Project QP duties. Project QP duties.
project management. leadership in project
Ensures clients time, cost planning & management)
and quality objectives are Coordinates design and
achieved. ensure completion of
Liaison with client / designs to meet clients
consultants / authorities objectives.
Monitors milestone dates for Carries out design.
authority submission and Provides professional and
approval. technical inputs.
Projects QP duties.
*The leading consultant for the project shall assume the role of the PD. 1
Roles Construction Stage
Clients representative. Supervises works as S.O. / To assist S.O. in supervision Assist S.O. in supervision of QS to advise on contractual
Manages consultants. S.Os Rep. works in each discipline. M&E works. matters.
Coordinates Clients Manages contractor. Ensure quality of Ensure quality of QS to evaluate variations
requirements. Administers contracts. contractors work. contractors work. and finalise accounts.
To provide leadership in Ensures quality in Supervise works. Provide professional and
project management. contractors work. Provide professional and technical inputs.
Ensures clients time, cost Leads construction technical inputs. Designate Qualified Persons
and quality objectives are supervision team. Designate Qualified Persons for project.
achieved. Coordinates design for project. Ensure that all authority
Liaison with client / changes. Ensure that all authority approvals and clearances,
consultants / authorities Supervises works. approvals and clearances, including TFP, TOP, CSC
Manages Community Provides professional and including are obtained. are obtained.
Relationship. technical inputs.
Monitors milestone dates for Qualified Person for project.
authority submission and Ensures that all authority
approval. approvals and clearances,
(CRM to provide extra including TFP,TOP,CSC are
independent and neutral 3rd obtained.
party channel for Designate RA or RE as Site
communication with clients if Office Manager.
necessary.)
STG #01
Preliminary Services Stage
QMP 1.8 OG 2.1 & 4.1
1.1 Understand Clients requirement, project schedule and budget

Clarifies scope of services of Clarifies scope of Arch Clarify and confirm specific Clarify and confirm specific -
PM and consultants with the services. provisions and provisions and
clients. Provides input on Budget requirements for the requirements for the
Obtains and confirms clients Paper to PM. project. project.
project brief covering Advise PM on site staff Provide input on Budget Provide input on Budget
schedule (including any requirement. Paper to PM whenever Paper to PM whenever
deadline), budget (if required. required.
determined) and clients Advise PM on site staff Advise PM on site staff
requirements including requirement. requirement.
special requirements such
as CD shelters etc.
Briefs consultants on clients
project brief, procedures and
guidelines.
(PM to provide framework of
clients brief).
Confirms fees and payment
schedule with client..
Establishes the time, cost
and quality objectives for the
project with the client.
Advise client on staff
deployment..
Assists clients in making
direct appointment of
consultants including
getting LA issued and MOA
signed. (List of consultants:
Landscape Consultants,
RIs, Interior Design
Consultants, Acoustics,
A.C., Security, Special
lighting etc.).
Set-up communication
channels amongst client
and consultants.
Lead in preparing budget
paper (eg. DPC) for the
Client.
(Budget paper to include
cost for resident
supervisory staff from all
disciplines).
Recommendation of fees
package for site staff in the
DPC paper.
1.2 Carry out feasibility studies and pre-consultation with authorities

Assists clients in Clarifies and confirms Clarify scope of C&S work. Clarify scope of M&E work. Clarifies scope of QS work.
conducting a Site. specific provisions and Clarifies and confirms Assist Architect in the
Analysis if consultants are requirements for the specific provisions and development of the project
not on board. project. requirements for the brief if it has not been
Clarifies objectives of Assists client in preparing project. clearly established yet.
planning feasibility study, if clients project brief. Participate in planning
such study is required. Lead in preparation of feasibility study and
Evaluates feasibility study primary project brief. contribute to sections of the
report to ensure that Provides input for the report.
objectives of study have clients project brief. Seek pre-consultation from
been achieved. Seek pre-consultation from 1. PUB (Potable Water /
Confirms with client on the 1) URA Newater)
following issues on the a) Land use 2. PowerGrid
status of land: b) Master Plan Zoning 3. Power Gas / CityGas
- Is MPC approval c) Building Height 4. CBPU
obtained? d) Development charges 5. SingTel / StarHub /
- Has the Client taken e) Plot ratio IDA
over the land? f) Registered Title 6. SCV
Liaise with client and other 2) Cadestral survey Seek preliminary costing
government agencies on 3) LTA (Roads) from Service Providers.
the schedule for the 4) LTA (MRTC)
completion of the road and 5) CAAS
utilities. 6) DSTA
Liaison with client and 7) CBPU
consultants to ensure that 8) FSSB
the clients project brief is 9) Singtel
confirmed within agreed 10) PUB (Water)
time frame 11) PowerGrid
12) Power Gas
13) SCV
14) NPB
15) MPA
1.3 Advise client on planning and authorities requirements

- Submits feasibility studies - - -
report to client.
1.4 Establish budget and project schedule

Prepares project quality Provides design / pre- Give inputs on C&S works Give inputs on M&E works
plan. construction activities in the development of the in the development of the
Prepare overall master program. design/pre-construction design/pre-construction
program with milestone Submits regular design program. program.
dates (refer to CPG model status and authority Give inputs on the progress Give inputs on the progress
Gantt chart). submission status reports of C&S works to Architect. of M&E works to Architect.
Establish KPI milestone to PM.
dates with project team.
Establish Buildability Score
target..
Provides status reports to
client.
1.5 Prepare preliminary drawings

Assists client in getting Carries out preliminary Advise Arch on structural Advise Arch on M&E plant
funds to carry out works such as get framing, accredited room sizes and preliminary
preliminary works. interpretation plans & checker, soil investigation routing.
Monitors consultants who existing services plans. requirements Call quotations to appoint
should ensure that the Carries out sketch design. Prepare to call contractor for services
following preliminary works Computes Buildable topographical survey detection if necessary.
are carried out : Score. Proposes number and Carry out sketch design.
Obtains RIP, SIP, DIP, GIP Produces secondary brief location of bore logs. Attend design critique
and existing services plans including schedule of Calls quotations to appoint sessions if required by
Appoints surveyor for Accommodation, NFA, soil investigation client and assist in the
topographical survey. GFA, % Circulation area. contractor. presentation of sketch
Appoints licensed cable & Design Critique: Manages the soil design to client..
services detection - Internal design critique investigation contractor. Contribute to appropriate
contractor. - Presents sketch design Conduct structural sections of Sketch Design
Appoints soil investigation to Client.. investigation appraisal if Report to client.
contractor. Coordinates and produces necessary.
(Note : PM to take on the sketch design report to Assist the Arch in the
above tasks if Consultants client as completion of computation of buildable
are not on board.) stage 1 work. score
To conduct pre-conditions (Sketch design report to Contribute to appropriate
survey if specifically contain design criteria and sections of Sketch Design
requested by clients. design concepts) Report to client.
Ensures that consultants Issues preliminary drawings
carry out pre-consultations to show footprint of
with authorities early. building, usage, floor to
floor height, external road,
carpark, fire engine access
and adjacent buildings.
1.6 Prepare ball park cost estimate

- Forward preliminary Forward preliminary Prepare preliminary M&E Prepare ball park cost
sketches to QS for costing. sketches to QS for costing. costing basing on estimate.
architects info on GFA for
the project.
1.7 Conduct internal review

Attends design critiques. Attends design critiques. - Conduct M&E design -
Reviews sketch design review whenever
report. necessary.
(Sketch design report to
contain design criteria and
design concepts).
Ensure that the following
Client requirements are
achieved:
- Target buildable score.
- Overall GFA.
- Cost estimate within
budget.
- Clients Design Checklist
has been followed.
- Clients norms for
finishes and areas are
followed.
- Schedule of floor areas,
and areas of room
achieved.
1.8 Refine drawings to incorporate review comments
1.9 Seek clients approval for preliminary design and budget (MS #01)
Liaise with client to Clarifies any queries from Clarify any queries from Clarify any queries from Clarifies any queries from
endorse sketch design. client on design. client on design. client on design. client on cost.
1.10 Other tasks

Cashflow Projection
Vets and moderate Vets cashflow projection - - QS works out cashflow
cashflow projections from for construction works projection for construction
consultants. from QS. works with inputs from
Incorporate PM fees, Provides consultants fees other disciplines and
consultants fees including projections, specialists forward to architect.
fees for specialists in the fees projections,
cashflow projections and expenditure on site staff,
forward to client. submission fees and other
reimbursable items.
Meetings -
Chairs project coordination Chairs Design & Technical Attend Design & Technical Attend Design & Technical
meeting. coordination meeting. coordination meetings. coordination meetings.
(Minutes of meeting will be Attends project Attend project coordination Attend project coordination
taken by chairmans staff). coordination meeting and meeting and report on meeting and report on
report on progress of progress of design work, progress of design work,
design work, status of status of authority status of authority
authority submissions, submissions, pre- submissions, pre-
pre-consultations and consultations and consultations and
preliminary work. preliminary work. preliminary work.
Liaison with Client

Be point of liaison between Act on clients requests and Act on clients requests and Act on clients requests and To feedback to client
client and consultants on requirements upon receipt requirements upon receipt of requirements upon receipt of through the PM on the cost
requirements and requests of a copy. carbon copy. carbon copy. implication of new
for changes. Feedback to client through Feedback to client through Feedback to client through requirements.
Requests and requirements the PM on the cost & time the PM on the implications of the PM on the implications of
from client to be sent to PM implication of new new requirements. new requirements.
with copy to consultants. requirements.
(CRM to provide extra

independent and neutral 3rd
party channel for
communication with clients if
necessary).
Procurement Matters
Advises client of general or Gives input on the contract Give input on the contract Give input on the contract QS to incorporate relevant
relevant government packaging. packaging and phasing of packaging and phasing of specifications on
procurement procedures. Proposes phasing of work. work. work. CONQUAS scheme into the
Confirms contract packaging Provides input to Provide input to Provide input to tender specifications if
and phasing. prequalification exercise. prequalification exercise. prequalification exercise. required.
Coordinates prequalification
exercise if necessary.
Confirms with BCA whether
project will be subjected to
CONQUAS BONUS
Scheme and get update on
the latest target scores.
(already In standard tender
documents).
STG #02
Schematic Design Stage
QMP 2.2, 2.3,2.4, 2.5, 2.6, OG 4.1
2.7, 2.8, 2.9, 2.10, 2.11, 2.12,
2.13, 2.14, 3.1, 3.2, 3.3
2.1 Prepare sketch drawing and scheming

- To provide info for: Advise arch on imposed Prepare the concept plan -
1) Topographical survey loads. of various M&E systems.
plan with proposed Calls quotation for soil Prepare cost breakdown of
building footprint. investigation. M&E systems.
2) General floor usage. To assign C&S design Appoint specialist
3) General floor levels, team. consultants if necessary.
especially 1st storey. To prepare C&S design Provide info for:
4) Location of staircases and drafting schedule. 1) Plant room spaces
and service cores (lift 2) Main horizontal and
shafts, service ducts, vertical services routes
etc). 3) Electrical loadings
5) Proposed ground 4) Structural loadings
platforms. 5) Riser shafts and ceiling
6) Structural space spaces
allocated for general 6) Major equipment sizes
area - to determine the
maximum depth of
horizontal structural
elements and services
space.
7) Any requirement for
services diversion.
8) Infrastructure - drainage,
minor sewer and roads.
9) Information on adjacent
Building.
Ensures that consultants Confirms need for services Confirm need for services Confirm need for services
coordinates with authorities diversion and agree with diversion and suggests new diversion and suggest new
and utility bodies on other consultants on the route. route.
diversion of existing proposed new route. C&S Engineer leads and Provide technical advice on
services. Provides technical advice on coordinates with PUB on utility authorities proposal.
Ensures that diversion utility authorities proposal. drainage diversion and Get quotation from utility
works are captured and Advises PM of cost of sewerage (MH to manhole). authorities for diversion
planned for in the program. diversion works not Provide technical advice on works.
Gets client to issue WO to undertaken by the utility utility authorities proposal. Design proposed diversion
utility bodies for the authorities (works with other Get quotation from utility works when diversion is not
diversion works. consultants). authorities for diversion to be undertaken by utility
Endorses on certification of Arranges site access for works. authorities.
claims by utility bodies. utility bodies to carry out Design proposed diversion Call quotations or tender for
services diversion. works when diversion is not diversion works not
to be undertaken by utility undertaken by utility
authorities. authorities.
Call quotations or tender for Certify claims by utility
diversion works not authorities for diversion
undertaken by utility works.
authorities.
Certify claims by utility
authorities for diversion
works.
2.2 Prepare cost breakdown

- Forwards relevant input to Forwards relevant input to Forward relevant input to Prepare cost estimate.
QS for cost estimate. QS for cost estimate. QS for cost estimate.
2.3 Conduct internal cost and design review
2.4 Refine drawings to incorporate review comments
2.5 Obtain clients approval for schematic design
2.6 Appointment of 1) External specialist consultant, 2) Accredited checker if necessary
Assists client to appoint Provides scope of Provide scope of Provide scope of QS assists in preparing the
Accredited Checker (AC) specialists services. specialists services. specialists services. invitation documents for the
upon completion of sketch Provide set of architectural Manages specialists work. Manage specialists work appointment of specialist
design stage. plans for the purpose of sub-consultants.
Draft Letter of Award (LA) calling quotations by PM to
for client to inform the AC. appoint specialists.
Prepares and ensures
MOA is signed within 1 Appoint specialists who are
month of issue of LA. CPG Consultants sub-
Appoints clients own consultants with assistance
specialists, e.g. Acoustic from QS and M&E
Consultant, Faade engineers.
specialist, if required. Manages specialists work.
2.7 Prepare for submission to URA and authorities
2.8 Send submission to URA
2.9 Receive Provisional Permission with conditions from URA
2.10 Comply with conditions and resubmit
2.11 Send submission to authorities
2.12 Receive comments from authorities
2.13 Comply with conditions and resubmit
2.14 Receive Written Permission from URA (MS #02)
2.15 Other tasks

Meetings
Chairs project coordination Chairs technical Attend project coordination Attend project coordination Attends project coordination
meeting. coordination meeting. meeting and technical meeting and technical meeting whenever required.
(Minutes of meeting will be Attends project coordination meeting and coordination meeting and
taken by chairmans staff). coordination meeting and report on progress of report on progress of
report on progress of design work, status of design work, status of
design work, status of authority submissions. authority submissions.
authority submissions.
STG #03
Design Development Stage
QMP 2.2, 2.3,2.4, 2.5, 2.6, OG 4.1; 5.1 & 5.2
2.7, 2.8, 2.9, 2.10, 2.11, 2.12,
2.13, 2.14, 3.1, 3.2, 3.3.
3.1 Obtain secondary brief from client

Obtain room data sheets. - - - -
3.2 Prepare detail working drawings

Agree on date of frozen Ensure that design meets Monitor progress based on Advise Arch/ C&S on
set with all consultants with Buildablilty scores master schedule. location and loading of
Check that Buildable Gets ready detailed Monitor progress based on equipment.
Scores Target achieved. working drawings and C&S design and drafting Prepare drawings for
Tracks design progress. tender documents. schedule. tender.
Change Management. Manages design program Ensure that design meets Ensure proper coordination
Manages endorsement of with respect to other Buildability score. within M&E on:
design by clients. consultants. 1. reflected ceiling plan.
Reviews design with other Structural Works 2. ceiling spaces.
consultants to keep within Prepare detail drawings of 3. services corridors and
budget. key plan and structural shafts.
Prepare the following info elements. 4. at tight locations or
in the plans and Forward key plans to Arch critical areas, cross-
elevations: and confirm that Arch is section showing the
1) Confirmed floor usage. agreeable to structural space planning shall
2) Vibration control sizes. be documented
requirements. Design for M&E loading. properly in the form of
3) Confirm use of Provide structural sketches to facilitate
building envelope drawings for reference of co-ordination.
material and finishes. M&E Engineers to ensure Provide M&E building
4) Roof drainage that inspection chambers requirements such as
(structural falls) and and sewer lines will not plinths, openings,
downpipes. clash with the structure. penetrations and trenches
5) Confirmed platforms. Prepare for submission to Prepare detailed M&E
6) Landscape AC for checking. design and working
requirements. drawings for compliance
7) Interior design Prepare for submission to to codes and the clients
requirements BCA for checking. requirements.
8) Acoustic requirements.
9) Partition type, extent Civil Work
and height. Prepare civil drawings to
10) Reflected ceiling plan include drainage,
11) Ceiling space sewerage, road and earth
allocated for special works.
area (long spanning To forward plans to arch
structures); not and confirm that Arch is
determine in agreeable to retaining wall
Preliminary Design location, exposed
Stage, eg. Auditorium. thickness and platform
12) Location and layout of levels.
M&E plant rooms To submit detail drawings
13) Water tank sizes & to authorities for approval
locations. if necessary.
14) Confirmed lift shafts,
pits and motor rooms.
15) Confirmed lift shafts,
pits, motor rooms and
lift car finishes.
16) Confirmed services
ducts and services
cores.
17) Fire engine
hardstanding and
compartmentation
walls to be clearly
indicated to M&E
Engineers.
18) Modes of ventilation of
space to be clearly
indicated to M&E
Engineers.
19) Locations of fire
hydrants, hosereels,
wet / dry risers, fire
extinguishers shall be
clearly indicated to
M&E Engineers.
3.3 Conduct cost check and internal review

- Conduct cost check and Conduct cost check and Conduct cost check and Conducting for cost check.
internal review on arch internal review on C&S internal review on M&E
items. items. systems.
3.4 Incorporate comments from review
3.5 Submit for clients review and approval
3.6 Submissions for Structural, BP and M&E approval

Tracks authority Submits building plans Submits building plans to Prepare submission to
submissions and approvals including buildability score authorities. relevant authorities for
by consultants. to authorities and technical C&S Engineer ensures that approval of M&E systems
(SLA has delegated the departments for clearance. approval from BCA is (shall remind Architects to
authority to user ministry For rebuilding projects, obtained before contract is proceed with Building Plans
PS in approval demolition ensure that user ministry awarded. submissions first in order
work). PSs approval and URA for submission of M&E
approval is obtained before plans to proceed).
demolition starts.
Ensures that PP is obtained
before piling starts and PC
obtained before building
work starts.
Ensures that building plan
approval is obtained early.
3.7 Receive comments from authorities, comply with requirements and re-submit if necessary
3.8 Approval from BCA (MS #03)
3.9 Other tasks
Chairs project coordination Chairs technical Attend project coordination Attend project coordination
meeting. coordination meeting. meeting and technical meeting and technical
Attends pre-tender co- Chairs pre-tender co- coordination meeting and coordination meeting and
ordination meeting. ordination meeting to report on progress of report on progress of
ensure that all necessary design work, status of design work, status of
documentation are ready. authority submissions authority submissions
Attends project Attend pre-tender co- Attend pre-tender co-
coordination meeting and ordination meeting. ordination meeting.
report on progress of
design work, status of
authority submissions.
STG #04
Contract Documentation Stage
QMP 2.9, 2.10, 2.12, 3.1, 3.2 OG 6.1; 6.2; 6.3 & 6.4
OG 7.1, OG 8.1, OG 9.1; 9.2;
9.3 & 9.4, OG 10.1
4.1 Prepare tender documents

Prepares project Prepares technical criteria Prepare technical criteria Prepare technical criteria Preparing tender
management criteria or for tender evaluation. for tender evaluation. for tender evaluation. document
strategy for tender Ensure that particular Assist Architect to provide Fixing LAD
evaluation. Issues tender drawings requirements include all reasons to support request QS prepares Letter of
Obtains a copy of tender (floor plans only) to PM 21 necessary BCA to client on the following: Invitation.
gazette notice from calendar days before requirements and - Rescheduling in the Assist client in preparation
consultants. tender calling for vetting. specification for the tender calling date of tender notice.
Vets tender documents in Issues set of tender project. - Upgrading of QS collates tender
the following areas :- drawings and specifications Assist Architect to provide contractors evaluation criteria.
- Key provisions only to client 14 calendar days reasons to support request Prepare M&E tender QS to carry cost checks
such as contract before tender calling date to client on the following: documents. progressively.
phasing, inclement for vetting via PM. - Rescheduling in the Submit to client for vetting Prepare particular and
weather, LAD, & EOT To provide reasons to tender calling date. and approval if required. technical specifications.
exclusions. support request to client on - Upgrading of Forward the required sets QS issues tender
- Particular requirements the following: contractors. of tender documents to the specifications to PM 14
- To seek clients - Rescheduling in the Attend tender Project QS for contract/ calendar days before
approval on the tender calling date. documentation co- tender administration. tender calling date for
following: - Upgrading of ordination meetings Attend tender vetting.
- To call tender on a contractors. chaired by Project Director documentation co- QS provides pre-tender
specified date. Attend tender ordination meetings estimate 14 calendar days
- Rescheduling of tender documentation co- chaired by Project Director before tender date.
calling. ordination meetings chaired Attend tender QS to highlight non-
Attend tender by Project Director documentation co- standard specifications for
documentation coordination meetings SVPs clearance and
ordination meetings chaired chaired by Project Clients concurrence 14
by Project Director. Director. calendar days before
tender.
To assist Architect to
provide reasons to support
request to client on the
following:
Rescheduling in the tender
calling date.
Upgrading of contractors.
QS should ensure that pre-
tender estimates are within
budget and close to
market rates.
Attend tender
documentation co-
ordination meetings
chaired by Project
Director.
4.2 Conduct review (clients input if necessary)
4.3 Call Tender (MS #04)

Manages corrigendum (if Approves & endorses all Answer tenderers queries Call M&E tenders Opening of Tender.
required) by setting correspondences to for C&S work. (integrated tender, NSC or
deadlines for consultants to tenderers (Both Building & Coordinate production and direct contract).
follow. NSCs) submission of drawings and Answer tenderers queries
To seek clients approval to Answers tenderers queries. specifications required for for M&E work.
extend tender closing date Coordinates production and the corrigendum. Coordinate production and
if required. submission of drawings and Assist Architect in providing submission of drawings and
Tracks tender progress, i.e. specifications required for reasons for extending specifications required for
tender evaluation, approval the corrigendum. tender closing date, if any. the corrigendum.
and award. To provide reasons for Coordinate & dispatch
extending the tender answers to tenderers
closing date, if any. queries.
Coordinate the issue of
corrigendum through
Tenders & Contracts
Section.
Assist Architect in providing
reasons for extending
tender closing date, if any.
4.4 Conduct tender evaluation

To attend tender evaluation Chairs evaluation meeting Evaluate tender against Evaluate M&E tender Attend tender interview.
meeting and keep client Evaluates tender. tender requirements and submissions. Checking pricing errors and
informed. Chairs tender interview. checks the sufficiency of Attend tender interview and anomalies in tenders.
Tender interview? Approves & sign Tender tender submission. clarifies M&E portion with
Evaluation Report. Attend tender interview and contractor.
clarifies C&S portion with
contractor.
4.5 Recommendation report to re-call tender (if tender is not in order)

- - - - QS submits tender
recommendation report to
the client.
4.6 Submit tender recommendation for approval
- - - - QS submits draft tender

evaluation report
concurrently to PD and
PM.
QS submits tender
evaluation report to client
via PD.
4.7 Award of Tender (MS #05)
To attend pre-award Issues drawings to QS for Issue drawings to QS for Issue drawings and Prepares Contract
meeting signing of Contract signing of Contract documents to QS for documents
documents documents. signing of Contract Prepares Letter of Award
Chairs and arrange with Attend pre-award meeting. documents. Attend pre-award meeting.
Contractors to attend pre- Clarify C&S requirements Award M&E contract. QS will prepare and issue
award meeting. with contractor: Attend pre-award meeting. LA to contractor and obtain
- submission requirement signatories from client &
for concrete strength, contractor.
quality plan for C&S works,
testing agencies, etc.
- shop drawing submission.
- site management forms.
- other requirements
according to specifications.
4.8 Other tasks

Employment of Site Staff
Confirms site staff manning Confirms number of site Confirm number of site Confirm number of site -
& costs with consultants staff. staff. staff.
and seek clients Engages Clerks of Works Manage C&S COW and Manage M&E COW and
concurrence. (COW) and RE. control the hours of over control the hours of over
how abt construction time logged by respective time logged by respective
services division? site staff. site staff.
Manages COW and
controls the hours of over
time logged by building
COW.
STG #05
Construction Stage
QMP 4.1, 4.2, 4.3, 4.4, 4.5, OG 11.1; 11.2; 11.3; 11.4;
4.6 OG 11.5; 11.6; 11.7; 11.8
OG 11.9; 11.10 & 11.11
5.1 Application for Permit to Commence Work
Tracks authority Submits building plans to Ensure that approval from Ensure that approval
submissions and approvals authorities and technical BCA is obtained before from the Sewerage Dept
by consultants. departments for clearance. contract is awarded. is obtained before
Ensures that building plan Ensure that Permit to commencement of
approval is obtained early. Commence work has been sanitary works.
obtained before
commencement date of
contract.
Ensure that approval from
the Sewerage Dept is
obtained before
commencement of minor
sewer works.
5.2 Hand over of site to contractor
Ensures that pre-conditions Send letter to contractor on QS compiles and submits

survey are carry out. delegation of S.O.s duties Contract Documents for
Manage Community including subsequent signature within 1 month of
Relation, neighbours and changes of staff during date of commencement.
handle complaint project duration.
Informs Advisor of Town Provides drawings &
Council of start of commencement date for
construction works. PM to inform Town
Initiates hand over of site to Council.
contractor. Sets site possession date
Ensure that consultants & date of commencement.
and contractor obtains all Witnesses the hand over of
necessary authority site to contractor.
approvals and permits for Assists in the briefing by
commencement of work. client to their staff on the
Ensure that consultants projects.
and contractor brief client Ensures that signboard
on the scheduling of the (with perspective) and
works. hoarding are erected within
Assists in the briefing by one month of site
client to their staff on the possession.
projects. Arranges for site hand over
To update financial report. meeting.
Ensures that pre-condition
survey is carried out by the
contractor.
Submits contract drawings
to T&C for contract
documentation.
5.3 Contract administration and supervision
Construction Program
Gives input to construction Gives input to construction Give input to construction Give input to construction Projecting cash flow
work program on the work program on the work program on the work program on the
following: following: following: following:
- Contract phasing is - Construction cycles are - Construction cycles are - Construction cycles are
incorporated in the realistic. realistic. realistic.
program. - Sequence of work for - Sequence of work for - Sequence of work for
- Critical path is clearly respective trades are respective trades are respective trades are
defined. correct correct correct
- Approvals of material and - Time allocated for - Allowance made for - Allowance made for
shop drawings are approval of shop testing and testing and
considered in the program drawings and material are commissioning commissioning
- Delivery of material and adequate - Time allocated for - Time allocated for
equipment are considered - Time allocated for approval of shop approval of shop
in the program delivery of material and drawings and material drawings and material
- Manpower deployment equipment are adequate are adequate are adequate
plan matches program Approves construction - Time allocated for - Time allocated for
- Sequence of work is logical work program within delivery of material and delivery of material and
- Testing & Commissioning stipulated timeframe. equipment are adequate equipment are adequate
is included in the Evaluates and approves Approve construction work Prepare M&E cash flow
programme contractors site utilisation programme within projection with input from
Track progress of plan. stipulated timeframe. the contractors to the
contractors work. Gives input to PM on the Give input to PM on the Project QS.
Identify areas of potential reasons for any delay. reasons for any delay of Issue M&E working
problems or delays and Monitors construction C&S works. drawings and amendment
direct responsible party to progress and issues drawings to contractors
take necessary action to warning letters or S.O. where necessary
address the issue. Instructions to contractor Approve construction work
Submits status report to on delays. programme within
client. Ensures that work for stipulated timeframe.
Ensures that reports are priority areas such as VIP Give input to PM on the
according to formats floors for early handing reasons for any delay on
agreed by client. over including testing and M&E works.
commissioning of M&E Ensure that adequate
systems are included. durations are provided for
testing and commissioning.
Supervision and Qualitiy of

Works
Ensures that mock-ups of Supervises works and Supervise works and Supervise works and Obtaining product
system furniture and toilets ensure quality of final ensure quality of final ensure quality of final guarantee.
are done and cleared by product. product. product.
client before major Select colour scheme for Approve materials & shop Approve materials & shop
architectural finishing materials and finishes. drawings. drawings.
works have proceeded. Approves materials and Settle design clarifications Settle design clarifications
Ensures that colour shop drawings. or ambiguities in contract or ambiguities in contract
scheme has been accepted Settles design clarifications drawings drawings.
by client. or ambiguities in contract Arrange and evaluate tests Evaluate and recommend
Ensures that the site office drawings. on materials. variations on M&E
and site staff maintains the Monitors quality of works Track C&S component of systems.
items and documents and issue S.O. Instructions the CONQUAS score of Arrange and evaluate tests
specified in the checklist for and/or warning letters to the project. on materials.
site documentation. contractor on poor quality Review and approve
Establishes with clients on work and non-compliance. contractors testing &
items that required their Tracks CONQUAS score of commissioning (T&C)
endorsement. project. procedures.
Establishes schedules for Arranges and evaluate Conduct individual system
clients inspection and tests on materials. T&C
approval. Conduct integrated system
Monitors CONQUAS score. T&C.
Meetings
Chairs project co-ordination Chairs site / progress Attend project co- Attend project co- Attend project co-
meeting / clients meeting. meeting with contractor. ordination meeting and ordination meeting and ordination meeting and
Attend project co-ordination site/progress meeting. site/progress meeting. site/progress meeting.
meeting Attend technical meeting Attend technical meeting
Attends technical meeting and provides input to and provides input to
and provides input to contractors queries. contractors queries.
contractors queries.
Safety and Housekeeping

Supports SO in maintaining Ensures that contractor Support S.O. in Support S.O. in
safety standard and maintains safety standard maintaining safety maintaining safety
housekeeping. and good housekeeping. standard and standard and
housekeeping. housekeeping.
Progress Payments
Endorses progress Certifies progress payment - Evaluate and recommend Evaluate progress
payments and invoices and and forward to clients. progress payment for M&E payment for building
forward to client for works. works.
payment if requested by
the clients.
5.4 Appointment of Ris

Calls quotations to appoint Provides architectural - Provide set of plans to PM -
Registered Inspectors. plans to PM for the for the appointment of M&E
Ensures that Client issues appointment of Building RI. RI.
LA to Registered Provide brief description of Provide brief description of
Inspectors and MOA is project and the scope of project and scope of
signed with the Registered services if it differs from the services if it differs from the
Inspectors within one standard scope. standard scope.
month of appointment. Schedules and arranges Ensure that utilities are
Advises client in opening for RI(Building) inspection turned on to facilitate
utilities accounts. and clearance. testing and inspection of
fire fighting and protection
systems.
Schedule and arrange for
M&E RI inspection and
clearance.
5.5 Evaluate time and cost claims to Contract

Change/Variation Control
Inform consultants on Study implications of Support Architect in design Support Architect in design QS prepares monthly
change approval changes and submit report changes changes financial status report on
procedures. to Client where necessary. Assist PD in estimates for the contract to PM & PD.
Manages changes. Prepares and approve changes. Preliminary estimates
Tracks changes RAOVs and submit for Study implications of should be given within 3
Ensures change initiator Clients endorsement. changes and submit report working days.
complies with approval Issues SOIs to contractor to Client where necessary. Intermediate and final
procedures after approval of RAOV by Settle claims from estimates to follow
Assess justification Client. approved variation works. Value variations
submitted. Tracks status of Chair regular variation Control variations
Checks compliance with contingency sum. meetings with contractor to
limits of financial authority settle variations.
Assess impact on time and
budget.
Supports RAOVs and
forward to Client for
approval.
Extension of Time
Vets draft EOT Assesses contractors Give input to arch in Give input to arch in Assist S.O. to evaluate
recommendation. claim for extension of time evaluating EOT claim evaluating EOT claim contractors claim with
Endorses SOs to contract (EOT) and put inputs from other
assessment of EOT claim. up consultants.
Prepares and issues EOT recommendation to
covering letter to client client through the PM.
supporting the EOT Put up letter to contractor
recommendation report. on the EOT granted after
inputs from team members.
5.6 End of Construction

- - Ensure that piling As-Built - Obtaining product
penetration length and guarantee.
eccentricity drawings are Preparing cost records.
submitted according to Instituting administrative
BCA requirements. actions against contractor.
Ensure that As-Built Novation of contract if
structural drawings are necessary.
endorsed by AC before
submission to BCA.
Ensure that sewerage,
drainage, and road works
are inspected and taken
over by the respective
departments.
STG #06
Final Completion Stage
QMP 4.5, 4.7 OG 12.1
6.1 Submit As-Built drawings to Authorities

As Built Drawings
- Ensure that all drawings Ensure that all drawings Ensure that all drawings -
and certificates of and certificates of and certificates of
supervision are submitted supervision are submitted supervision are submitted
to the authorities before to the authorities before to the authorities before
application of TOP application of TOP application of TOP
Testing and Commissioning

Monitor status of T&C - - Obtain O&M manuals -
before T&C
Conduct T&C on M&E
systems
6.2 Attend to authorities and RI inspection for Temporary Occupation Permit
6.3 Apply and obtain TOP

Monitor status of Ensure that TFP/ TOP is - Arrange for Singapore
application obtained before building is Power, PUB and ENV
occupied. inspections and turn-on.
6.4 Request for Certificate of Statutory Completion inspection
6.5 Apply for and obtain CSC

Ensures Architect obtains Obtains FSC, CSC and - Assist architect to obtain -
statutory clearances statutory clearances from statutory clearances from
promptly and obtains FSC technical authorities. technical authorities.
and CSC before end of Obtains FSC and CSC
DLP. before the end of the DLP.
Ensures that a copy of the
relevant clearance
certificates are issued to
client.
6.6 Inspection of Completed Works
- Checks for defective - Check for defective works. -

works. Prepare defects list,
Prepares defects list, Outstanding Work list and
Outstanding Work list and Improvement Work list.
Improvement Work list.
6.7 Complete outstanding works and rectify defects

Monitors defects Ensures contractor carries - Check & ensure that
rectification. out rectification work defects are rectified
Keeps client/user informed according to agreed properly.
of progress of rectification schedule. Provide technical input to
works. Provides technical input to resolve design issues
resolve design issues related to defects.
related to defects.
6.8 Issue of Certificate of Substantial Completion (MS #06)

- Certifies substantial - -
completion.
6.9 Submission of As-Built, Warranties, Operations and Maintenance Manual to Owner
Tracks progress of Ensures contractor submits - Check suitability of as-built -
issuance of as-built as-built drawings, drawings.
drawings, warranties & warranties and guaranties. Check suitability of as-built
guaranties and O&M Checks suitability of as- drawings, warranties and
Manuals. built drawings, warranties guaranties.
Ensures correct number of and guaranties. Advise client to exercise
copies of as-built drawings, Hand over the required as- options for future
warranties & guaranties built drawings, warranties maintenance 4 months
and O&M Manuals are & guarantees, and O&M before end of DLP.
produced and handed over manuals to client &
to client and Facilities Facilities Management
Management (FM). (FM) via PM.
CRM
To work closely with Facilities
Management (FM) if they are
the clients agent.
6.10 Inspection and handover before DLP

Handing Over
Work out handing over Ensures that building is Assist S.O. to ensure that - -
schedule with contractor ready to be handed over building is ready to be
and consultants in according to agreed handed over according to
accordance with clients schedule. agreed schedule.
moving in program. Provide inputs to PM for Provide inputs to PM for
Prepares and issues hand preparation of hand over preparation of hand over
over kit to client. kit. kit.
Organise hand over
ceremony if required client.
CRM
To contact client regularly.
To assist PD in managing
clients expectation.
To prepare client and their
users in taking over
projects.
To provide an orientation
and a user manual to
client.
Phased Handing Over

Ensures that the progress Certifies substantial - Coordinate with relevant -
of phased hand over areas completion of each phase authority for the inspection
is tracked and completed of work. and/or hand over of
as scheduled. completed works such as
the substation.
Handing Over Biefing

Liaise with client on the To arrange for briefing and - Arrange for briefing and -
briefing and training training. training.
arrangement.
6.11 Commencement of DLP
6.12 Prepare final account (MS #07)

Informs client on the Obtains final CONQUAS - Settle all variation claims QS settles all variation
amount of CONQUAS score with copy to QS. and prepare final account claims, compute bonus
bonus if any. Issues SOIs & RAVOs. for M&E NSCs. under the bonus scheme
Monitors and ensure Certifies final account & for Construction Quality
accounts is finalised. submit to Client via PM. (BSCQ) if any and prepare
final account.
6.13 Obtain CSC, conduct final inspection, and handover of building to owner (MS #08)
Ensures hand over of Follow up to hand over - Confirm no outstanding -
building to clients estate landscaping to clients issues with contractor.
management agent at the estate management agent.
end of DLP. Certifies final completion.
Confirms release of
CRM security bond after final
To stay in contact with completion.
client regularly including
after final handover.
6.14 Other Tasks

Public Feedback &
Complaints
Handles complaints and Provides information and Provide information and Provide information and Provide information if
press queries. technical solutions to technical solutions to technical solutions to necessary.
address complaints. address complaints if address complaints if
Supports PM in necessary. necessary.
management of complaints
through site instructions to
contractor.
Certificate of Contractors
Performance
Supports consultants Assesses contractors Provide input to S.O. on Provide input to S.O. on
assessment of contractors performance and submit contractors performance. contractors performance.
performance. report to BCA via client.
(Submitted on quarterly
basis.)
Specialists Performance
To obtain a copy of the To assess specialists Assess specialists Assess specialists
assessment of specialists performance. performance. performance.
performance.
Title Survey
To arrange for title survey. - -
PIR
Assist client to prepare Provides input for PIR. Provide input for PIR. Provide input for PIR. Provides input for PIR.
PIR.
Consultants/Contractors
Performance Assesses contractors Give input to PD on the Give input to PD on the Give input to PD on the
Assesses consultants performance during DLP contractors performance. contractors performance. contractors performance.
performance if requested and submits report to BCA. Assess ACs performance. Assess M&E RIs
by the client. Assesses Specialists & Assess Specialists performance.
RIs performance. performance. Assess Specialists
PD to provide feedback on performance.
the performance of
consultants to SVPs.

1-3-3 Roles of Proj Team Members - Updated On 18aug2003

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1-3-3 Roles of Proj Team Members - Updated On 18aug2003

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1.3.

Stages PM *PD/ Arch C&S M&E QS

1.1 Understand Clients requirement, project schedule and budget

1.2 Carry out feasibility studies and pre-consultation with authorities

1.3 Advise client on planning and authorities requirements

1.4 Establish budget and project schedule

1.5 Prepare preliminary drawings

1.6 Prepare ball park cost estimate

1.7 Conduct internal review

1.10 Other tasks

Liaison with Client

(CRM to provide extra

2.1 Prepare sketch drawing and scheming

2.2 Prepare cost breakdown

2.3 Conduct internal cost and design review

2.4 Refine drawings to incorporate review comments

2.6 Appointment of 1) External specialist consultant, 2) Accredited checker if necessary

2.7 Prepare for submission to URA and authorities

2.8 Send submission to URA

2.9 Receive Provisional Permission with conditions from URA

2.10 Comply with conditions and resubmit

2.11 Send submission to authorities

2.12 Receive comments from authorities

2.14 Receive Written Permission from URA (MS #02)

2.15 Other tasks

3.1 Obtain secondary brief from client

3.2 Prepare detail working drawings

3.3 Conduct cost check and internal review

3.4 Incorporate comments from review

3.5 Submit for clients review and approval

3.6 Submissions for Structural, BP and M&E approval

3.8 Approval from BCA (MS #03)

3.9 Other tasks

4.1 Prepare tender documents

4.2 Conduct review (clients input if necessary)

4.3 Call Tender (MS #04)

4.4 Conduct tender evaluation

4.5 Recommendation report to re-call tender (if tender is not in order)

4.6 Submit tender recommendation for approval

- - - - QS submits draft tender

4.8 Other tasks

5.1 Application for Permit to Commence Work

5.2 Hand over of site to contractor

Ensures that pre-conditions Send letter to contractor on QS compiles and submits

5.3 Contract administration and supervision

Supervision and Qualitiy of

Safety and Housekeeping

5.4 Appointment of Ris

5.5 Evaluate time and cost claims to Contract

5.6 End of Construction

QMP 4.5, 4.7 OG 12.1

6.1 Submit As-Built drawings to Authorities

Testing and Commissioning

6.2 Attend to authorities and RI inspection for Temporary Occupation Permit

6.3 Apply and obtain TOP

6.4 Request for Certificate of Statutory Completion inspection

6.5 Apply for and obtain CSC

6.6 Inspection of Completed Works

- Checks for defective - Check for defective works. -

6.7 Complete outstanding works and rectify defects

6.8 Issue of Certificate of Substantial Completion (MS #06)

6.10 Inspection and handover before DLP

Phased Handing Over