Professional Documents
Culture Documents
COMPANY PROFILE B
EVENT OBJECTIVES D
EVENT DESCRIPTION E
BUDGETARY PROPOSAL F
EVENT PROGRAM L
CHECKLIST N
EVENT CONTRACT O
POST EVELUATION P
March 08, 2017
MRS HENRY SY
CEO of BDO
MANILA PHILIPPINES
DEAR SIR
Greetings!
Is interested to join the bidding for the management of your upcoming retreat.
We are prepared to submit the require company profile and we prepared the documents which you may
require as a part of bidding process.
Thank you
JULIEFER CAYUPAN
CEO MANAGER
VERSATILE EVENT SPECIALIST
ADDRESS: PUROK UNO KKK PAG-ASA
CONTACT:09266626624
CONCEPCION AGUTAYA PALAWAN
#09098611182
EMAIL: www.versatileeventspecialistpalawan.com
VES VERSATILE EVENT SPECIALIST is one of the largest event specialist companies here in
PHILIPPINES, offers a full services and venue management. we turn ordinary event into extraordinary
and unforgettable.
VES established on 20 of JUNE at PUROK UNO KKK PAG-ASA and we also have a branches at
CONCEPCION AGUTAYA PALAWAN which complete event planning and management services to on
site execution, public relations project management and brand strategy and event promotion.
BRAND NAME
VEA is one of the most recognized event organizing company here in Philippines which offers high
quality and versatile events that happen in the entire of a humanity nationwide
COMMITMENT
Let the client enjoy their special event in life with theirs own ideas which will make unforgettable
moments things happen in their life.
VISSION
To be on top mind events management team in the country by providing outstanding personalized quality
service innovative ideas and unwavering dedication in an effort to give our clients the kinds of service
needed to meet their objectives
MISSION
We have been serving our community since 2007 we take pride in our work ,therefore with our year
experience ,qualified staff excellent coordination and planning skills we make sure your 100%
satisfactory
VERSATILE
EVENT
SPECIALIST
SUPPLIER
CLEANING AND WASTE DISPOSAL
Address: 4th floor,cargohqus,bldg,naia road, naia complex barangay vitalez Paranaque 1700
metro manila.
Phone :09189171233
SECURITY
SSIGSI
Address :suite 407 unland condiminum taft avenue cor gren malvar street malate 1004 manila
metro manila
Phone :63(2)5280163
Addres :1161 m. dela fuente street cor dimasalang sampaloc 1000 manila metro manila.
Phone :63(2)4487392
Address :5f ermita center bldg 1350 pres m.roxas boulevard 1000 metro manila
63(2)5210555
Phone :09991656537
Address :km 602-606 garcia bldg 624 rizal avenue extension 1003 manila metro manila
Phone :63(2)7332496
LIGTH AND SOUND SYSTEM
Phone :091178061144
Address :opinaldo resident 7 pag-ibig streets brgy san juan city san juan metro manila
Phone:09157732867
Phone :09173037200
Phone : (02)4788721
Phone : 09175880793
VENUE
Address :general Roxas Ave, cubao, Quezon city 1109 metro manila
Address:2F WTCMM building,guil puyat avenue extension corner diosdado macapagal blvd
pasay city metro manila 1300
Phone : (02)9020000
Phone : 380634659118
SITE
MANILA BULLETIN.www.manilabulletin.com
www.unliptinternationale.org/
Philboxing.com.>>boxers
www.shoptv.ph/product/dr-h-s circulation
https://www.theguardian.com
INFORMATION TECHNOLOGY
MORIFIELD COMMUNICATIONS
Phone: 717761.6170
Phone :632-556-5730
PAYNAMICS TECHNOLOGIES
Address :unit 1911 city land 10 tower 1 H.V dela costa street salcedo village Makati city
Phone :6323308772
Address :2nd floor G and A 2303 pasong tamo extension Makati city
Phone :63028943836
HUBWAY TECHNOLOGIES
Phone :09108999597
STAGES
Phone : (632)5339905
STAGING CONNECTIONS
Info.staging connections.com
Phone :1800209099
AIRLINES LOCAL
BANCASI AIRPORT
SANGA-SANGA AIRPOrt
AIRLINESS INTERNATIONAL
MAYSIA AIRLINES
-INDIA
QATAR AIRLINES
-KUWAIT
TURKISH AIRLINES
-USA
AIR ASIA
PHILIPPINES AIRLINES-
-HONGKONG
FREIGTH FORWARDERS
Phone :028814691
DANEX SIGN,INC
Phone:( 02)895-6013
Address:diamond tanlayan
Phone :023590049
SETCHECK INC
Address :manila mahogany compound manggahan city of manila
Phone :02-646-1093
ART OF WISDOM PHOTOBOOTH
Address:dasmarinas cavite
Phone : (046)8715700
PHOTOGRAPHY
Telephone : (6346)402-0193
Cavite Philippines
Telephone :046-484/4842502
Hawaiian theme complete the retreat day with tropical drinks food and music may have a relaxing ,more
enjoyable affect than a standard corporate gathering using a popular game show as a theme for instance
survivoror amazing race can set the tone for creative competition
RETREAT OBJECTIVES
health ,quality services delivery and future direction ,spiritual and moral value
To identify properties for program and organizational improvement
To identify strength needs as a first step in the development of detailed strategic.
EVENT DESCRIPTION
On 7-8 day of APRIL, the most awaited day for MRS HENRY SY and his company for 2 days retreat at
TAGAYTAY LAKE HOTEL 2 days seminars and activities with a Hawaiian theme good tropical drinks
and delicious food and music .A small business owners can improve productivity by investing in a
company retreat .Simply getting away from the stressful atmosphere of the workplace can do a world of
good your employees can work only so hard before cracking a company retreat allows them to regroup
A.TOTAL BUDGET
B.PROJECT EXPENSES
Transportation 8,000
Reservation 5,000
Invitations 5,000
Souvenirs 8,000
Decorations 5,000
Poster 3,000
117,000
Contingency 11,700
146,250 150,000
ACTIVITY DURATION PERSON
Sending of letter of intent MARCH 08,2017 Lyka mae cabiles
Communication committee
submit bidding requirements MARCH 10,2017 Juliefer cayupan
Event manager
Introducing of agenda and MARCH19-20,2017 michelle billiones
Finance committee
Finance program agenda MARCH 25,2017 carmina eleazar
program committee
Meeting and signing contract MARCH 27,2017 Juliefer cayupan
souvenir
Sending of payment for MARCH 28,20 roselle driz finance committe
catering services
Sending of invitation to guest MARCH 29,2017 Lyka mae cabiles
Managing coordinator
Review all set ups APRIL 06,2017 Juliefer cayupan
event manager
RETREAT DAY APRIL 7-8, 2017 ALL STAFF
COMMITTEE PLANNING STAFFING
6:00 pm -dinner
TIME ACTIVITIES
10:30 AM snacks
Rope balance
Boat race
Swimming race
05:00 PM yoga
06:00 PM dinner
Dance competition
Singing competition
Party end of nigth
Signing of contract
Collection of payment
Review all set ups and plan
Seminars program
Invitation
Sending of invitation to guest speaker
Dealing to supplier
Dealing with catering services
Dealing with souvenirs
Dealing with sounds and light
Dealing with decoration
Suppliers confirmation
Purchasing all materials
Signing contract to all supplier
Transportation services
Site set up
Venue set up
Free visit
Program set up
Official poster
VERSATILE EVENT SPECIALIST
PUROK UNO KK PAG ASA
This contract made on this march day of 18 ,2017 by and between made versatile event specialist.herein
after referred to as the retreat planner and henry SY and their company BDO.
WITHNESSTH: now therefore in consideration of the foregoing premises and the agreement herein
contained versatile event specialist and the owner hereby agree the contract as follow
1.the retreat planner versatile event specialist .shall provide retreat day services for the owner and
employee on 7-8 day of APRIL 2017 2 days retreat located at TAGAYTAY LAKE HOTEL with
2.versatile event specialist will provide the following services under the terms for the agreement
-email confirmation reserving the date ,time and location of the retreat day
1. The company understand that they are responsibilities for paying the vendors product and
services in full
2. Client must pay 50% advance to consider us a advance down payment for the retreat and the
paragraph 1 of this agreement who first contacting and advising versatile event specialist of said
Set up of venue
Set up of site
Food
and beverages
Service of event
staff
Official poster
Team building
Guest speaker
Souvenir
Accommodation
Event program