QUICK REFRENCE

CISCO IP 7975 Series

1. Primary Phone Line Press Speaker button
2. Programmable Button
Indicators for hands-free,
3. Soft Key Labels then Answer or a
4. Status Line
5. Call Activity Area
programmable button
6. Phone Tab
7. Features Tab
(flashing)
or
To activate the Touch Press iDivert to send
Screen, press the caller directly to
Display button. This voice mail
awakens the phone from
sleep mode. To disable it End a Call
for cleaning, press the Press EndCall soft key
Display button again. or touch screen
1. Programmable Buttons or
2. Foot stand Button
3. Display Button No Colour - Ready Return handset to
4. Messages Button for Input cradle
5. Directories Button or
6. Help Button Green Flashing On speaker phone,
7. Settings Button Disabled press the Speaker
8. Services Button Green Steady
9. Volume Button button
Sleep Mode
10. Speaker Button
11. Mute Button
12. Headset Button Press (or tap) items on Place a Call on Hold
13. 4-way Navigation Pad the touch screen with 1. Press Hold soft
and Select button only your fingertips.
(center)
key or touch
14. Keypad screen
15. Soft Key Buttons Place a Call 2. The hold icon
16. Handset Light Strip Pick up the handset and appears on your
17. Touch Screen dial a number
or screen
TOUCH SCREEN Press the Speaker 3. The line on hold

button and dial a will flash

number for hands-free 4. Press Resume
or soft key or touch
Press New Call soft screen to resume
key or touch screen call
Place a Second Call
on Hold
Answer a Call 1. Place the first call
Lift Handset on hold by pressing
or the Hold soft key or
Press Answer soft key touch screen
or touch phone screen
| CISCO IP PHONE 7975 SERIES | Instructional & Information Technology Services | 12/15/2010
 2. Press New Call soft required extra digits to an 2. Press Resume soft key
key or line button external number. (ex: 9 or or touch screen
1)
Any active call is placed on
3. Press EndCall soft Mute a Call hold. Any selected call is
key to end second call
resumed.
Press Mute button
Redial Last Number Called to activate
Connected calls on
1. Press Redial soft key to Press Mute button another line:
dial the last number or again to disable 1. Press the button for
touch screen
the line you want to
2. Speaker for hands-free View Multiple Calls switch to
turns on automatically
2. Select a call if there are
or
To view calls on another multiple calls
Lift Handset
line: 3. Press Resume soft key
1. Press the Help button or touch screen
Retrieved Missed, Placed
and Received Calls
2. Immediately press Call Forward
1. Press Directories 1. Press CFwdAll soft key
the Line button or Forward All or touch
button Screen
2. Use Navigation Pad Switch call to overview 2. Dial number to forward
mode: calls to
to highlight 3. Press pound key (#)
either missed, placed 1. Press for the
or received calls highlighted line
To verify that Call Forward
3. Press Select soft key 2. In overview mode,
is enabled on your
or touch screen one call is displayed
primary line:
4. Press Details for per line
1. Call forward icon
information on called 3. Displayed call is
number, time of day either the active call
appears next to
and duration or the held call with
primary number
To dial a number: the longest duration
2. Call forward target
Internal calls and Placed 4. To return to standard
number appears in the
calls viewing mode, press
status line
Use Navigation Pad or the Help button
touch screen to highlight a 5. Immediately press To deactivate:
number and pick up 1. Press CFwdAll
handset (number dialed the Line button or Forward All
automatically)
Switch Between Multiple Transfer a Call
Missed and Received Calls 1. From an active call,
External Calls
Connect calls on one line: press the Transfer soft
Press EditDial soft key or
1. Select the call you key or touch screen
touch screen to add
want to switch to

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 2. Dial target number
3. Wait for recipient to
answer
4. Press Transfer again
to complete the
transfer or EndCall to
cancel
Call Waiting
1. When you hear a call
waiting beep (single
alert) press Answer soft
key (first call goes on
hold)
2. Use Navigation button
to alternate between
calls and press Resume
soft key to return to a call
3. Press EndCall soft key Retrieve Message(s)
to disconnect the
selected caller
Do Not Disturb (DND)
A feature to turn off the Place a Conference Call
ringer on your phone or to
turn off all audible and visual
notifications of incoming
calls.
Your system administrator
enables DND for your
phone.
To turn on:
1. Press DND or Do Not
Disturb
2. Do Not Disturb displays
on the phone
3. The DND lights and
the ring tone is turned off
| CISCO IP PHONE 7975 SERIES | Instructional & Information Technology Services | 12/15/2010
To turn off: End a Conference Call
1. Press DND or 1. Press EndCall soft key
or touch screen
Do Not Disturb
or
2. Return handset
Check Messages
New Message Indicators: Meet Me Conference Call
1. Steady red light on the Requires special phone
handset number from IITS.
2. Flashing message icon
and text message To establish:
appears on your phone 1. Lift receiver
screen 2. Press MeetMe soft key
3. A stutter tone is heard or touch screen
from your handset, 3. Dial the assigned
headset or speaker MeetMe conference
phone when you place number
a call
Participants can now join
conference by dialing in.
1. Press the Messages
To join a MeetMe call:
button 1. Dial the assigned
2. Follow prompts to MeetMe conference
check voice mail number
Note: If participants call the
MeetMe number before the call
Up to six participants. has been established by the
coordinator of the conference
1. From a connected call, call, they will hear a busy tone.
press Confrn or End the conference:
Conference 1. All participants must
2. Press the More soft key
hang up
to see Confrn or touch
the screen Join
3. Call the next person
4. Wait for the call to 1. From an active call,
connect press Join
5. Press Confrn or 2. Press More to display
Conference again to this soft key
add the participant to 3. Press the green
your call (flashing) line button
6. Repeat as necessary
for the calls you
for each additional
wish to join
participant
P.3
 If the calls do not join:
1. Highlight the calls on the Amber, Steady:
Line in Do Not
window of your phone Privacy in use, one-way
Disturb (DND)
screen Intercom call, DND
Turns off the ringer on your
2. Press Select soft key active
phone or any audible or
3. Selected calls display Amber, Flashing: visual notifications of
Incoming call or incoming calls
this icon Reverting Call
4. Press Join soft key to Phone Screen Icons
complete the action Red, Steady:
Remote line in use
Internal Directory (shared line or BLF
status) Remote Call on Hold
1. Press Directories
button Red, Flashing:
Remote call on hold Call Forward
2. Use Navigation button Enabled
to scroll to Corporate
Directories Line and Call Icons
3. Press Select soft key or Incoming Call
Your phone displays icons
touch screen
to help you determine the
4. Use your keypad to
call and line state. Message Waiting
enter a full or partial
name (keep pressing a
number key to toggle On Hook Line
between letters; use << Speed Dial, Call Log
No call activity on this line
soft key to backspace or Directory Listing
and delete letters) Off Hook Line
Handset in Use
5. Press Search soft key or You are dialing a number or
touch screen an outgoing call is ringing
6. Use Navigation button Headset in Use
to highlight the name of Connected Call
the person you wish to You are currently connected
call to the other party Speakerphone in
7. Press Dial soft key to Use
call number or touch Call on Hold
screen or go off hook You have put the call on
hold Video Enabled
Programmable Buttons
Shared Line in Use
Another phone that shares Feature Assigned
your line has connected a
Green, Steady:
call Mobility Assigned
Active call or two-way
Intercom call
Reverting Call
Green, Flashing: A holding call is reverting to Hold Assigned
Held call your phone

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Conference Assigned Speaker
Toggles the speaker phone on
(button is lit) or off.
Transfer Assigned
Mute
When the microphone
Phone Service URL (speaker phone) is muted, the
button is lit.
Headset
Option Selected Toggles the headset on
(button is lit) or off.
Soft key
Feature Enabled
Each activates a soft key
option (displayed on your
Button Icons
phone screen).
Phone Settings
Navigation
Scroll through menus and
The Settings button
highlight items. Displays
allows you to personalize
phone numbers from your
some of the features of your
Placed Calls log.
phone. A screen menu will
assist you in adjusting
Messages
various settings such as
Auto-dials your voice mail.
ringer type and contrast.
Directories Scroll through the options
Use it to access call logs and using the Navigation
directories. button.
Settings Volume
Use it to control phone screen Ringer
contrast and ring tones. 1. Press the Volume
Services button while
Use it to access the bus the handset is in the
schedule and other services.
cradle and the headset
and speaker phone
Volume
buttons are off. The new
Controls the handset, headset,
ringer volume is saved
speaker phone volume and
automatically.
ringer volume.
Speaker, handset,
Help headset
Activates the Help Menu.
1. Press the volume button
while the
| CISCO IP PHONE 7975 SERIES | Instructional & Information Technology Services | 12/15/2010
handset, headset or
speaker are in use.
2. Press Save soft key to
save the volume setting
Ringer Type
1. Press the Settings
button
2. Use Navigation button
to scroll down to User
Preferences
3. Press Select soft key or
touch screen
4. Use Navigation button
to scroll to Rings
5. Press Select soft key or
touch screen
6. Press Play soft key or
touch screen to hear
sample ring
7. Choose a phone line or
the default ring setting
8. Choose a ring tone to
play a sample of it
9. Press Select to activate
and Save to set the ring
tone
Background Images
1. Press Settings button
2. Use Navigation button
to scroll to User
Preferences
3. Press Select soft key or
touch screen
4. Use Navigation button
to scroll to Background
Images
5. Press Select soft key or
touch screen
6. Use Navigation button
to select the image you
want
P.5
 7. Press Preview soft key the portal, see the 3. Select either voice
or touch screen to view downloadable user guide at mail (you must have
sample background http://web2.concordia.ca/ voice mail to use this
8. Press Select soft key or portal/help/myconcordia.pdf. option!) or this number
touch screen to activate (and enter the phone
9. Press Save soft key or When you have accessed number where you
touch screen your personal portal page, want your calls to go)
click [CONFIGURE MY 4. Click [UPDATE]
LCD Brightness PHONE]. 5. To stop call forwarding,
clear the check box of
1. Press the Settings Select Phone Device the extension that is
being forwarded, and
button then select
click [UPDATE]
User Preferences >
If you have multiple phone
Brightness
sets, you must select the
2. To make adjustments, Configure Speed Dial
one you wish to configure
press Up, Down or use
from the drop-down menu Available speed dial
the Volume button
on the main menu page. button(s) on your phone:
1. On the main menu,
3. Press Save or press Change you Pin click [ADD UPDATE
Cancel YOUR SPEED DIAL]
Click [CHANGE YOUR PIN] 2. Enter the phone
on the main menu. Enter number in the first text
Web Interface box and the name you
(Call Manager) 12345 as the current PIN,
and select a new personal would like displayed on
Each user has their own your phone set in the
personal Web site to allow PIN consisting of 7-20
digits. second text box
them to manage some of 3. Remember to add 9
the advanced phone to external numbers
features, such as: Your new PIN will be
required to subscribe and 4. Click [UPDATE]
Setting up speed dial activate special services
such as My Address Book To dial, press speed dial
Forwarding calls button on your phone.
Activating and setting up and Fast Dial.
Fast Dial Speed dial settings not
Activating and setting up associated with a button
My Address Book Call Forward
(up to 99 entries accessed using
dial pad and abbreviated dialing):
Accessing Call Manager 1. On the main menu, click 1. On the main menu,
The Call Manager for your [FORWARD ALL click [ADD/UPDATE
phone is accessed through CALLS TO DIFFERENT YOUR SPEED DIAL]
your personal account on NUMBER] 2. Enter the phone
the MyConcordia Portal at 2. Check box of phone number in the first text
http://www.myconcordia.ca extension you wish to box and the name
forward associated with the
For information about using

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 number in the second 2. From the drop-down 3. Enter information and
text box (name is for menus, select how you click [INSERT]
reference and is not would like each line on
displayed on the your phone to ring When Add Entries (On the
phone) Phone is Idle and Phone):
3. Remember to add 9 When Phone is In Use * Note that My Address Book
to external numbers 3. Click [UPDATE] must first be activated online
4. Click [UPDATE] 1. Press SERVICES button
2. Use Navigation key to
Change Phone Locale My Address Book scroll to My Address
Profile (Language) Book
This determines the 3. Press SELECT soft key
language used on the Store and retrieve 4. Press SUBMIT soft key
phones LCD display. To telephone numbers. To use 5. Press NEW soft key
change the default this service, it must first be 6. Use dial pad to enter
language setting: activated online (one time name (keep pressing a
only). key to toggle between
1. From the main menu, letters)
click [Change the Activate Service 7. Press SUBMIT soft key
Locale for this Phone] (Online): 8. Use dial pad to enter
2. Select a language from 1. From the main menu, phone number(s)
the drop - down menu click [CONFIGURE 9. Enter 4 digits for
3. Click [UPDATE] YOUR CISCO IP internal; enter 1 for long
PHONE SERVICES] distance (9 is not
2. Click [MY ADDRESS necessary)
Change Web Locale
(Language) BOOK] under Your 10. Press SUBMIT soft key
Subscribed Services (success message)
3. Enter 9 for the Outside 11. Press OK soft key
The User Locale determines Access Code
the language of the Call 4. Enter User name (your Dial a Number:
Manager. To change the phone number + 1 Ex.: 1. Press SERVICES button
default language setting: Phone number 8483432 2. Use Navigation key to
1. From the main menu, User ID will be scroll to My Address
click [Change the 84834321) and new PIN Book
Locale for your device 5. Click [UPDATE] 3. Press SELECT soft key
profile(s) and these 4. Enter partial (or whole)
web pages] Add Entries (Online): Last, First or Nickname
2. Select a language from 1. From the main menu, using the dial pad
the drop-down menu click [CONFIGURE 5. Press SUBMIT soft key
3. Click [UPDATE] YOUR CISCO (you may skip step 4
PERSONAL ADDRESS and scroll through
Change the Ring Setting BOOK] entries)
2. Click [ADD A NEW 6. Select a name from the
1. On the main menu, list
click [Change the Ring ENTRY]
7. Press DIAL soft key
Settings for your
Phone]

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 Fast Dial or 5. Press DIAL soft key
Store up to 99 numbers for Adding a number not in your
fast dialing. To use this personal Address Book
service, it must first be
activated online (one time 1. From the main menu,
only). click [CONFIGURE
YOUR CISCO
Activate Service PERSONAL ADDRESS
(Online): BOOK]
1. From the main menu, 2. Click [FAST DIALS]
click [CONFIGURE 3. Under Description,
YOUR CISCO IP click [(UNASSIGNED)]
PHONE SERVICES] 4. Select Enter a directory
2. Click [FAST DIAL] under number and enter a
Your Subscribed phone number (it is not
Services necessary to include 9)
3. Enter 9 for the Outside 5. Click [INSERT]
Access Code
4. Enter User name (your Add Entries (On the
phone number + 1 Ex.: Phone):
Phone number 8483432 * Note that Fast Dial must first be
activated online
User ID will be
84834321) and new PIN 1. Press SERVICES button
5. Click [UPDATE]
2. Use Navigation key to
scroll to Fast Dial
Add Entries (Online):
3. Press SELECT soft key
Adding a number from your 4. Press ASSIGN soft key
personal Address Book
5. Use Navigation to scroll
to (UNASSIGNED)
1. From the main menu,
6. Press SELECT soft key
click [CONFIGURE 7. Enter 4 digits for
YOUR CISCO
internal, and enter 1 for
PERSONAL ADDRESS long distance (9 is not
BOOK]
necessary)
2. Click [FAST DIALS] 8. Press SUBMIT soft key
3. Under Description,
(success message)
click [(UNASSIGNED)] 9. Press OK soft key
4. Click a name already in
your Address Book Dial a Number
5. Select a number from
1. Press SERVICES button
Choose a Directory 2. Use Navigation key to
Number from your
scroll to Fast Dial
Personal Address Book 3. Press SELECT soft key
drop-down menu
4. Use Navigation key to
6. Click [INSERT]
select number

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