Fusion Expenses

Sreeni Devireddy
Platform Technology Solutions
Oracle Development

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Safe Harbor Statement
The following is intended to outline our general product direction. It is intended for
information purposes only, and may not be incorporated into any contract. It is not a
commitment to deliver any material, code, or functionality, and should not be relied upon
in making purchasing decisions. The development, release, and timing of any features or
functionality described for Oracles products remains at the sole discretion of Oracle.

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Agenda
1 Key Features
2 Setup
3 Travel Integration
4 Co-Existence

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Agenda
1 Key Features
2 Setup
3 Travel Integration
4 Co-Existence

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Key Features
Process Flow

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Key Features
Highlights

Cash Advances
Delegate Authority
Support for Fusion Projects
Support for Accounting Allocations
Support for Tax
Imaging Integration
Policies

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Key Features
Highlights
Audit Management
Approval Management
Receipt Management
Credit Card Integration
Travel Integration
Mobile Expense Entry

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Key Features
Mobile Expense Entry
Create expense lines from voice recordings, receipt
images, and calendar entries and with quick entry
Add attendees from calendar events and address book and
create new attendees
Charge to projects and cost centers
Flag policy violations and receipt requirements
Download corporate card transactions and edit details
Enter mileage expenses
Submit expense reports
Sync reference data automatically
Enter expenses in connected or offline mode Approve
expense reports

https://www.youtube.com/watch?v=TeHpxYl6xPA

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Agenda
1 Key Features
2 Setup
3 Travel Integration
4 Co-Existence

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Setup
Key Setups
Expense Categories & Expense Types
Expense Policies by Category
Expense Templates

Expense Report Audit Selection Rules

Expense Report Audit Rules by Expense Templates and Types
Expense Audit List Rules
Expense Report Receipt Rules

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Setup
Key Setups
Expense Report Audit and Receipt Rule Assignments
Expenses System Options
Approval Rules
Credit Card Data

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Setup
Demo

Define System Options

Policies and
Expenses Templates Approval Rules
Rules
Configuration

Conversion
Credit Card Image
Rates and Travel
Data Processing
Policies

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Process Flow
Demo

Submit Expense Process

Manager Approval Audit Reimbursements
Report (Cash Advances Applied)

Payables Invoice Expense Report

Import Invoice Validate Invoice Make Payment
Interface Status set as Paid

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Agenda
1 Key Features
2 Setup
3 Travel Integration
4 Co-Existence

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Travel Integration
with GetThere

Booked Vs Actual
Navigate to Create Trip Expense
variances are
GetThere and make Import Itineraries Reports based on
highlighted to
the bookings Itinerary
Approvers

Validation Rules are Employee Initiates Manually

applied Automatically Upon First Expenditure
Automatically Upon Trip Completion

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Travel Integration
with GetThere

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Travel Integration
with GetThere

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Travel Integration
with GetThere

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Travel Integration
with GetThere

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Travel Integration
with GetThere

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Travel Integration
with GetThere

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Travel Integration
with GetThere

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Travel Integration
with GetThere

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Travel Integration
with GetThere

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Travel Integration
with GetThere
Integrated Booking Access from Expenses
Book business travel seamlessly in GetThere directly from Oracle Fusion Expenses
Travel Itinerary Import
Import travel itinerary data automatically from your travel partner booking site
Travel Data Administration
Review and resolve issues with travel integration and travel itinerary data imported
from your travel partner site(s)
Employee Trip Management
Provide a mechanism for the employee to manage trip details and ensure an accurate
representation of intended business trip expenses

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Travel Integration
with GetThere
Automatic Trip Expense Report Creation
Enable automatic creation of expense reports based on a trip
Highlight Questionable Travel Expense Issues
Provide approver and auditor visibility of variances between booked and expensed
amounts, booking policy violations and booking justifications

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Agenda
1 Key Features
2 Setup
3 Travel Integration
4 Co-Existence

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Co-Existence
With External Payment Systems

Submit Expense Process

Manager Approval Audit
Report Reimbursements

Payables Invoice Expense Report

Import Invoice Validate Invoice Make Payment
Interface Status set as Paid

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Co-Existence
With External Payment Systems

Submit Expense Process

Manager Approval Audit
Report Reimbursements

Create an invoice in
Create an XML file
Retrieve XML File external system by Make Payment in
with Payment
from Fusion UCM decoding the data in External System
information
XML file

Expense Report Status

Upload Payment XML Run Update Expense set as Paid with
into Fusion UCM Report Status Program Payment Information
Attached

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 Co-Existence
Sample XML files
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Co-Existence
Payment Information

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Co-Existence
Reference White Paper

Oracle Cloud Expenses Co-existence and Integration Options

https://cloud.oracle.com/_downloads/WhitePaper_Financials_ExpCoExist/oracle-cloud-expenses-co-existence-and-integration-options-whitepaper.pdf

Copyright 2014, Oracle and/or its affiliates. All rights reserved. |

Additional References

https://cloud.oracle.com/readiness
http://docs.oracle.com/cloud/latest/allbooks.htm
https://cloud.oracle.com/en_US/whitepapers
https://cloud.oracle.com/en_US/ebooks
http://docs.oracle.com/cloud/latest/index.html
https://fusionhelp.oracle.com/helpPortal/

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