You are on page 1of 7

HSE Procedures

SUEZ OIL COMPANY Cairo-HSE-P-10


Paper Copy Valid one month from Print Date

Accident/Incident Reporting and Investigation


Cairo-HSE-P-10
1.0 Purpose

The purpose of this procedure is to describe how Accidents and Incidents are reported,
investigated and followed up.

2.0 Scope of application

This procedure covers procedures to be followed in reporting and investigating


accidents and incidents applicable to all SUCO operations.

Definitions are as described in Cairo-HSE-P-07, Appendix 6.

3.0 Responsibilities

3.1 Initiator

Anyone who observes an event that could be an accident or incident reports this to the
Area Authority.

3.2 Area Authority

Only persons defined as competent by the Field Manager or Division Manager can act
as Area Authority.

The Initiator discusses the event with the Area Authority who then arranges the report
and investigation.

He completes the immediate causes and defines the initial corrective actions.

The external reporting requirements and timetables for different types of accidents and
incidents are included in Appendix 2 of HSE-P-08. A summary is provided on the
Incident Report Form. See Appendix 1.

In any case the local reporting form must be completed within one working day of the
event.

3.3 Field HSE Department

The Field HSE completes the investigation of the basic causes and determines
corrective and preventive actions.

The Field HSE Department advises in investigations where necessary.

Issue 2.2 August 2006 Next Revision Date - 31/12/07 Page 1of 7
HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-10
Paper Copy Valid one month from Print Date

The Field HSE maintains a database of all reports and corrective actions to facilitate
follow-up and tracking.

The Field HSE reports monthly on the status of all corrective actions to the local HSE
Committee Meeting.

The Senior HSE in the Field retains all reports for a minimum period of five years.

3.4 HSE General Manager (Cairo)

He maintains a central file of copies of all investigation reports and all relevant
correspondence. Retention time as long as the issue remains relevant to SUCO
operations with a minimum period of five years.

Cairo HSE maintains a database of all Cairo reports and corrective actions to facilitate
follow-up and tracking. Status of these actions is reported to the monthly Building HSE
Committee Meeting.

He arranges periodic summaries of investigation status to provide an overview of all


SUCO operations. These are presented at the Management Review meeting and
occasionally to the Board Meetings.

He also ensures that all external reporting to EGPC and others is completed as required.

3.5 Field Manager

The Field Manager reviews all Accident/Incident reports and signs the report. He then
arranges to follow up progress of these actions at the monthly HSE Committee meeting
in the Field.

The Field manager is responsible for maintaining a list of all Professional Staff
competent to carry out risk assessments indicating their approval of these staff based on
their qualifications.

4.0 Procedure

4.1 General

When an event which could or does lead to loss is identified then this must be reported
to the relevant Area Authority.

Depending on the scale or potential of the incident further reporting will be made
according to the timetable in Appendix 1.

An initial summary report can be made by Fax (See Appendix 1) if the information is
not available to complete Appendix 2 fully.

4.2 Initiation and Initial Reporting

Issue 2.2 August 2006 Next Revision Date - 31/12/07 Page 2of 7
HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-10
Paper Copy Valid one month from Print Date

If the event constitutes an emergency situation then the relevant Area Authority must
take appropriate actions to minimize the extent of the loss. Efforts should also be
made to record as much as possible to facilitate future investigation.

When conditions are acceptable he then arranges the reporting on the standard format
shown in Appendix 2.

The main activity is to write down the circumstances of the event in sufficient detail to
allow effective investigation and corrective actions.

This form includes definitions of the scale of the actual or potential loss.

The Area Authority then writes down the suggested immediate causes, selected from the list in
Appendix 3.

Finally he suggests the immediate corrective actions, the person assigned to complete them and
the proposed completion date.

He then passes the form to HSE for further investigation.

4.3 HSE Investigation

The Field or Cairo HSE then assign a local serial number to the event and proceed with
the investigation of the basic causes.

Basic causes should be selected from the list in Appendix 3.

Corrective actions should be identified to deal with these basic causes, persons assigned
and dates of completion.

4.4 Field/Division Manager Authorisation

Once the investigation is completed the Field/Division Manager signs the report and the
actions are transferred to the follow-up system for tracking.

Copies of the report are then sent to:

Local
Area Authority
Relevant Field/Division Manager
Local HSE
Any person who has an action

Cairo
MDs
Cairo HSE

4.5 Follow-up

Issue 2.2 August 2006 Next Revision Date - 31/12/07 Page 3of 7
HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-10
Paper Copy Valid one month from Print Date

All accidents and incident are reviewed monthly at the relevant HSE Committee
Meetings. These are in the Fields and in Cairo Office.

Any corrective actions proposed should be assessed for risk, as defined in the procedure
HSE-P-09, before implementation.

A database of corrective actions is maintained in each location and the status of each
action is reviewed monthly until it is completed.

Action status is presented at the bi-monthly HSE Committee Meeting in Cairo.

A review of the effectiveness of corrective actions is presented by Field HSE at the


local HSE Meeting and is discussed at the main HSE Committee Meeting in Cairo.

4.6 Close out

The completed corrective actions are verified by examination in internal audit.

Once a year each location is scheduled to have an internal audit covering this topic.

5.0 Appendices

Appendix 1 Initial Accident report fax


Appendix 2 Accidents and Incidents Report and Investigation Form
Appendix 3 Immediate Causes and Basic Causes

Issue 2.2 August 2006 Next Revision Date - 31/12/07 Page 4of 7
HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-10
Paper Copy Valid one month from Print Date

Appendix 1

Fax
To: MD's, O-1, O-1D, O-1A, HSE Date:

From: Field Manager


Subject: Accident/Incident Initial Report

Please find below initial report for the Accident/Incident which occurred today.

Date: Time: Location:

Description of Event:

Description of Injury, if any Description of Damage, if any

Description of Environmental Harm, if any Description of estimated other loss, including


production

Initial Actions Taken

The detailed investigation report will be faxed to Cairo shortly.

_____________________

Field Manager

Issue 2.2 August 2006 Next Revision Date - 31/12/07 Page 5of 7
HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-10
Paper Copy Valid one month from Print Date

Appendix 2 Accident/Incident Report and Investigation Form

SUCO Incident Investigation Serial Number: HSE Cairo Reference Number:

Description of Accident/Incident Losses (Circle all relevant): Injury - Health - Environment - Process loss Damage - Other

Date: Time: Duration: Staff Involved: Description of Actual Losses:

Description of Event:

Area
Authority

Losses Category:

Actual: H M L Potential: H M L
Investigation

List Immediate Causes List Basic Causes

Corrective Actions for Immediate Causes

Number Action Person Completion date Completed?


Area
Authority

Area Authority Name: Signature: Date:


Department:
Corrective Actions for Basic Causes

Number Action Completion date Completed?

HSE

HSE Name: Signature: Date:

Field/Division Name: Signature: Date:


Manager

Reporting Guidelines

Accident/Incident Scale Injury Property Damage/ Environmental Reporting


Process Loss
Major or High Potential Fatality More than $50000 Long term (>2 year) damage and poor potential Immediate Report verbally to MDs.
Accident or Incident Broken Bones for recovery to normal state and costing more
Disabling Injuries than $50000 in direct loss or clean up costs. A/I written report faxed to MDs/O-1/HSE
Invoke major emergency plan. within 1 day.

Serious or Potential Serious LTIs, Strains, $5000 to $50000 Leads to immediate environmental damage A/I written report faxed to MDs/O-1/HSE
Accident or Incident MTCs lasting for up to 2 years and costing $5000 to within 1 day.
Serious Cuts $50000 in immediate clean up or control costs.
Non-compliance with legal requirement.

Minor Accident or Incident Small cuts self treated Less than $5000 Monitoring or clean up costs less than $5000 A/I written report sent to O-1/HSE within 3
without Lost Time days

Issue 2.2 August 2006 Next Revision Date - 31/12/07 Page 6of 7
HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-10
Paper Copy Valid one month from Print Date

Appendix 3 Immediate and Basic Causes

Immediate Causes

Substandard actions Substandard conditions


SA01 Defective equipment used SC01 Hazard previously unrecognized
SA02 Inattention to known hazards SC02 Housekeeping, PM standard poor
SA03 Procedures/Instruction not followed SC03 Safety equip. unsuitable, not there, not working
SA04 PPE not worn/worn but defective SC04 Heat or cold exposure hazard
SA05 Help not asked for SC05 Tools, equipment, materials defective
SA06 Safety rule not followed /did not warn SC06 Guards, barriers inadequate
SA07 Gas tester not used SC07 Equipment location unsuitable
SA08 Improper working position SC08 Lighting inadequate
SA09 Wrong or worn out equipment used SC09 Ventilation inadequate
SA10 Substandard conditions not reported SC10 Work area congestion, restricted access
SA11 Work/move too slowly/too quickly SC11 Chemicals, fume, dust exposure hazard
SA12 Equipment, tools used wrongly SC12 Floor uneven, slippery
SA13 Horseplay SC13 Supervision inadequate
SA14 Lack of communication SC14 Noise exposure
SA15 Safety devices bypassed, not working SC15 Radiation exposure
SA16 Working, riding on operating equipment SC16 Inadequate warning system
SA17 Substandard act by another person SC17 Abnormal operating conditions
SA18 Improper loading SC18 Fire, explosion, spill exposure hazard
SA19 Improper lifting SC19 Personal Protective Equipment defective
SA20 Equipment moved to wrong place SC20 Lockout of equipment not possible
SA21 Equipment use without training/permission SC21 Insect, animal bite
SA22 Take short cuts, avoid discomfort SC22 Weather (rain/wind)
SA23 Tired SC23 Sharp edge protrusion
SA24 Unwell SC24 Process operation conditions charged
SA25 Medication/Intoxicant influence SC25 Equipment used for different process
SC26 Procedure/work instruction inadequate

Basic Causes

Personal factors Job factors


PF01 Not able to do job (physically or mentally) JF01 Leadership/supervision deficiency
PF02 Not trained (lack of knowledge or skill) JF02 Work instruction/procedure inaccurate
PF03 Over stressed (physically or mentally) JF03 Maintenance deficiency
PF04 Not motivated JF04 Inspection deficiency
PF05 Unsafe work permit JF05 Unsafe working conditions
JF06 Tools, equipment, materials deficiency
JF07 Wear & tear
JF08 Inadequate work standards
JF09 Abuse or misuse

Issue 2.2 August 2006 Next Revision Date - 31/12/07 Page 7of 7

You might also like