DIGITIZATION IN ACADEMIC LIBRARIES

BY

Ms PRIYANKA PARETA

B COM, B LIB& ISC, M LIB& ISC, UGCNET

E MAIL- paretapriyanka9@gmail.com

Abstract

This paper examines the concept of digitization in academic libraries

as a school, colleges,
University, information centers, academic institutions etc. Its purpose
and the process of
Digitization of library resources. Traditional library convert into digital
library than some
Many are problems and issues. It also discuss the challenges often
encounted during
Digitization and the implication for planning and policy. There are so
many benefits as
Well as problems in digital library. Digitization implies conversion of
documents and
Research materials work into digital images. Digital images here
means electronic copies
Of documents. Digitization is a process in which material are
converted from the hard
Copy to electronic form. The main purpose of digitization in the
library is to send
information to the user in short time and to the wide users. In
todays modern age
information is being provided by digital library to the online
services . Many open
source software is being use for convert traditional library to digital
library.

DIGITAL LIBRARIES

Many computers have been in the library and in their working when the
computer and the Internet
used in the library. Digital library is the counter part of traditional
library. A digital library is a
collection of digital documents digital library as an organized and focused
collection of digital documents including text, images, video, audio, with
the methods of access and reterival and for the selection, evaluation,
organizations, maintenance and sharing of documents. By the digital
library students, professionals, researchers, specialists can access the
needed information in a short time without
coming in the library.

Digital library are organizations that provides the resources including the
specialized staff to select, structure offer intellectual access to interpret,
distribute, preserve the integrity of and ensure the persistence over time of
collection of digital work so that they are readily and economically available
for use by a defined community or set of communities ( DLF 2001)

In this definition is on the digital library as a growing, fast, dynamic organism

BENEFITS OF DIGITAL LIBRARY

User can access information anywhere and any time.

Through digital library, the user gets information in types of collections
likes images, audio, video, CD, DVD etc.
It saves the user time by receiving information.
This increase the use of information.
Digital documents can be easily exchanged by digital library.
Printed material can be stored in a digital form, which is being
damaged.
The user does not have to come to the library to use the information.
Digital libraries have the potential to store much more information.
24/7 hour information access.
Many users can use the same document together.

CHALLENGES/PROBLEMS OF DIGITAL LIBRARY

To convert digital library, there should be hardware software as well as

internet facility and library has a limited fund.
Must be trained staff and have technical skills.
There are so many legal problems in digitizations
Needs of outsourcing.

SERVICES OF DIGITAL LIBRARY

OPAC
SMS Services
Library apps
Massages alert
 Blog
Wiki / chat
Email services
Whatsapp services
Ask a librarian
E- periodicals/ journals
E- thesis
Digital content information services
Video conferencing

DIGITIZATION IN LIBRARIES
Digitization is the process of converts print sources into digital form where
they can be stored and maintained bt a computer. Also known as imaging or
scanning is the means of converting
Hard-copy, or non digital record, into digital format. Digitization may also be
undertaken by taking digital photographs of the source records, where
appropriate.
A more precise definition is: the storage, maintenance and accessibility of a
digital documents over the long term, usually as a consequence of applying
one or more digital preservation strategies. These strategies may include
technology preservation, technology emulation or data migration.

NEEDS
Digitization is required to preserve of document.
Old unique documents can save by digitization.
Can access full text online database.

DIGITIZATION PROCESS

Images capture
Images processing
Quality control
Delivery
Storage and Backup
STANDARD OF DIGITIZATION

ISO/TR 13028:2010- Information and documentation implementation

guidelines for digitization of records.

ISO/ TR 19005-1:2005,
ISO/TR 19005-2:2011,
ISP/TR 19005-3:2012- Documents managements e-document file format for long
term preservation.
Specify how to use the PDF for long term preservation of e- documents.
GUIDELINES FOR DIGITIZATION IN LIBRARY

Seclection of documents
Technical requirement and implementation
Legal issue
Budget/ fund
Planning of HRM
Preservation of digital resources

Seclection of documents

First of all for digitization, it is planning what types of document should be selected
like rare books, research material, lecture material etc. and this selection is done
according to researcher and users interest.
Technical requirement and implementation

After selecting, there are a number of technical requirements for scanning the
documents. when the document is replaced by a OCR scanning convert into the
image. After this the formatting, encoding, and compression of the data.

Legal issue

At the time of digitization, many legal issues have to face like copy right, IPR,
authenticity, legal deposit.

Budget/ fund

Creating a digital collection requires a lot of fund. Along with this budget is also
required for staff
Training, new equipment, storage medium etc.

Planning of HRM

According to the digital library there should be a trained staff in the library. Staff
educated, experience, new skills, technical skills, so that thay can provide good
services to the user. According to the changing environment staff should also
attend workshop, seminar, conference so that they can develop good skills.

Preservation of digital resources

There are many challenges to preserve digital content-:

Technology obsolescence
Insufficient resources
Insufficient planning
Physical condition of material

Open source digital library software

DSpace
Greenstone
EPrints
 Fedora

REFERENCES
1- Chito N. Angeles. Standards and procedure in digitization and digital
preservation.
2- http://www.ifla.org
3- Ibrahim Usman Alhaji. Digitization of the library resources and the formation
of digital libraries : A practical approach.
4- V.K.J. Jeevan. Digital libraries .ESS ESS publication, 2003.