Professional Documents
Culture Documents
a. It is a set date and time. However it can be postponed in the event that an
addendum needs to be issued which requires the bidders to have more time
to submit a suitable proposal or a considerable number of bidders request an
extension in order to produce a better proposal.
If however, the client has not changed the deadline for submission, it will be
upheld to the strictest regulations.
b. Negotiations can be made only after awarding of contract. Negotiations will
not allow deviation from the Terms of reference or financial proposal/BOQ
rates submitted by bidder.
c. A bidder may enter into a JVCA with another firm and submit one bid under
the official name of the JVCA. For more information on how to submit the bid,
please refer instructions to bidders
d. If the offer is accepted and the contract negotiations are successful, the
terms of contract will dictate how the contractor is to be paid. The contract
conditions will also dictate what should happen if the contractor is not paid on
time and how disputes can be resolved if an agreement is not reached. For
more information please refer the general and particular conditions of
contract in the bidding documents
e. The bidder can send a complaint to the client, in which case the client shall
provide all documentary evidence for non-compliance. If the project is funded
by an external organisation, the client will also forward the complaint to the
Bank and they should assist in reaching a resolution. The contract shall not
be awarded until the complaint is resolved.
f. The bid can be submitted by email if it is stated in the instructions to
tenderers, otherwise it may not.
g. The procuring entity may disclose the estimate if it believes that this will
improve competiveness or value for money among bidders or in the case that
the funds are limited. However, if information for pricing is already available
and contractor is well aware of pricing methodologies then it is unnecessary
to provide the budget.
7. This action is not acceptable. The purpose of the bid opening is to read out
the bidders and their respective prices. While the lack of the bid security is a
major deviation and is grounds to disqualify of the bidder, the bid opening is
not the place to do it. This should be determined during the bid evaluation
process and the bidder should be informed in writing. The action of the
chairman is therefore unprofessional and not good practice.
10.