TOPIC: BCRO Team Planning

WHEN: May 10, 2017, 9 AM – 5PM BCRO-SD-20170127-046
VENUE: Mancom Room, 6F RCB

Oliver Carlos G. Odulio, Head – BCRO
Raoul Antonio D. Villasenor, Head - BC Gov
Analeen I. See Co, Head – BC Strat
Miguel Angelo Gutierrez, Head – BC Eng
Junna A. Nacpil, BC Specialist – BC Gov
Meeting Attendees Hazel Lynne C. Lim, Jr. BC Specialist – BC Gov
Tristan L. Poloan, Jr. BC Specialist – BC Strat
Bryan Matt C. Cordova, Proj. BC Assistant – BC Strat
Aena Camille M. Arsua, Jr. BC Specialist – BC Eng
Irene Rose S. Tolentino, Jr. BC Specialist – BC Eng

Purpose of the Meeting To plan and align activities, budget and schedules of BCRO.

NO. ITEMS DISCUSSED OWNER DUE DATE STATUS
SCOPE of Certification

A. It was reiterated by BC Gov that there will be a separate certification audit for PLDT
and SMART. BC Gov presented the groups present per site of PLDT and SMART
(Sampaloc, Greenhills, Diliman, Paranaque) based on the gathered presentations.
PLDT: Gathering
B. Summary: of information is
done by BC Gov.
Groups included in PLDT sites:
-FxATOp, FCNO, IGO, PFM, Security, Logistics, Procurement Creation of
specific BCMS
Groups included in SMART sites: Scope document
-Core Network Management, Wireless Access and Transport (WATO), WFM, Engineering per site not yet
(Mar Tamayo) started.

C. It was agreed that the following will be excluded in the scope of certification: SMART:
Done with Core
1 For PLDT, exclude IGO Greenhills (FIN) as IGO planned to transfer it to Sampaloc as per Net. Ongoing
Tons Gaba. coordination with
other groups
For SMART, exclude Engineering SMART (Mar Tamayo) in the scope of certification. (WATO/Engineerin
g/WFM).
However, it was agreed that BC Strat shall include SMART Engineering in
Awareness/BIA/RA Trainings.

D. BC Gov formally announced that there will be a meeting with the Team of Mr. Pierre
and Mr. Roger Flores, SMART WATO on May 18, 9AM at 24F Rufino Tower.

E. The scoping of certification per site will be handled by BC Strat and BC Gov as agreed.

AISC/RADV May 31 Ongoing
BCP Training Schedule MEG/RADV Week of May 15
a. BOSH
-CLS Team already have representatives (per station) who took the training
2 -Sites for 2017 Certification (Sampaloc, Greenhills, Diliman, Paranaque)
*Cancel meeting (email) schedule with Edmund Munchua JAN Completed

* As per OCGO, BCRO Heads to set meeting with Larry Honrade for discussion MEG Pending
on Training support.
2 b-e. First Aid /BLS/Firefighting/Chemical Spill MEG/RADV Week of May 15 Pending
(cont.) -To be included in discussion with Sir Larry Honrade.re: training support
-Participants include CLS and personnel from different target sites
-Verify with HR if they can provide the training. If not, BCRO will take over.
-Check if we can tap Shell/Caltex for Chemical Spill training
CONFIDENTIAL
Any information indicated herein is intended for a select group of PLDT/SMART employees only. This should not be disclosed in whole or in part to other parties within
or outside PLDT/SMART without proper authorization from BCRO.

Rev No. 0 Effective January 27, 2017 Page 1 of 6

BCRO Internal Trainings BC Strat -Ongoing workshops on BIA and RA for target sites. j. AISC/MEG/RAD Week of May 15 Pending V 5 CLS Surveillance BC Gov shared the booked schedules of CLS Surveillance Audit with TUVR and as well as booked Internal Audits with CLS: -TUVR Schedule LUCLS – October 18-19. BC Gov will then send the weekly progress to AISC and AISC to report to OCGO. h. 2017 BCLS – November 23. Dolly Esplana. General Physical Security -To check from Riskman if there’s a training for this. MEG 3 BC Gov -Trainings on Management Review and Doc&Record Control will be done by June 2017. k. 2017 -BC Gov Internal Audit Offsite June 1-2 - LUCLS CONFIDENTIAL Any information indicated herein is intended for a select group of PLDT/SMART employees only. BCMS Training Schedules a. -To send Training Plans/Schedules with the team. George Dirige and Other Teams from Paranaque LEC PLDT – East GMM FxATOp Security Project Monitoring AISC discussed the overall project monitoring. Jeng Catangay. 0 Effective January 27. BCMS Trainings : Documentation/BIA/RA/IA (3rd Party) -Target Schedule: 2nd week of June -Participants: SMART (Core. RADV Pending -Coordinate with Riskman for a copy of policy and possible training offers. Ariel Medina. schedule. which is. Evacuation Training MEG Week of May 15 Pending . WATO. Crowd Control Week of May 15 -There’s an existing policy for crowd control.Check for the inclusion of this training in the list as suggested by JAN. Genset Training Week of May 15 -c/o Vendor of Genset MEG Pending -Check requirements to operate Genset RADV i. RADV b. 2017. TOPIC: BCRO Team Planning WHEN: May 10. 2017 DCLS – November 9-10. meeting -To be included in the discussion with Sir Larry Honrade. 4 BC Gov to take over the monitoring of activities. Bomb Incident Management Week of May 15 -There’s an internal protocol for BIM but cannot be released. This should not be disclosed in whole or in part to other parties within or outside PLDT/SMART without proper authorization from BCRO. RADV Week of May 15 Pending -If none. Each Team to share their schedules of planned activities per site. determining the %completion per activity. 2017 Page 2 of 6 . 9 AM – 5PM BCRO-SD-20170127-046 VENUE: Mancom Room. Engineering. this will be deleted from the Training List in BCP. AISC BC Eng Week of May 15 Pending -BCP Training will commence after the BC Strat trainings are finished. OCGO suggested to create a BCRO schedule per Division aligned to the overall timeline. Rev No. 6F RCB f. The team agreed with the presented timeline. -To share Training Plans/Schedules with the team. NOC)-preferably Heads – Cecille Lagtapon. -To send Training Plans/Schedules with the team. RADV Pending -Check with Riskman for training offers. g. WFM. Disaster Preparedness Date of -This refers to BCM 101/ Family Preparedness presentations. completion will -BCRO to do the Disaster preparedness training and let Safety/FASMAN take care of the AISC/RADV depend on the Pending Safety side.

BC Strat to submit the revised documents on Friday. GP for CAR pending alignment with BCP of BC Eng. Internal Audit Schedules were presented to the team. BC Strat AISC May 12 Completed i. 6F RCB July 6-7- DCLS August 3-4 - BCLS -BC Gov Internal Audit Onsite Sept 28-LUCLS October 26 – DCLS October 30 -BCLS BC Strat and BC Eng to align their schedules with the set IA schedule of BC Gov and send final schedules to BC Gov. This should not be disclosed in whole or in part to other parties within or outside PLDT/SMART without proper authorization from BCRO. 2017 for all. BC Strat and BC Eng to align their schedules with the set schedule of BC Gov. 2017. PLDT Diliman May July July July 27 Sept -FCNO 31 7 13 19-20 -IGO (DFON) -North GMM FxATOp -FASMAN -Security 2. 0 Effective January 27. Implementation of Revisions – ongoing internal discussion. Test and Exercise Schedules – BC Eng to submit schedules to BC Gov on week of May 15. 2017 Page 3 of 6 . To submit revised GP’s and SD’s to BC Gov on the week of May 15. BC Eng i. ii. SMART Diliman June July July July 28 Sept -Core 23 7 14 21-22 -WATO (Access and Transport) -WFM 3. Rev No. iii. iv. 2017. 4) A. iii. BC Gov i. PLDT Sampaloc May July Aug Aug 10 Oct 10- -FCNO 31 21 1 11 -IGO (DFON) -West GMM FxATOp CONFIDENTIAL Any information indicated herein is intended for a select group of PLDT/SMART employees only. Revisions of GP – alignment of GP’s to CMP is ongoing. 9 AM – 5PM BCRO-SD-20170127-046 VENUE: Mancom Room. iv. 5 ISO 22301:2012 Certification-Site Prioritization and Schedule RADV May 12 Pending BC Gov shared the group components per facility. BC Gov) and schedules for Stage 1 and 2 considering the schedules for Internal Audit by BC Gov and Surveillance Audit by TUVR. TOPIC: BCRO Team Planning WHEN: May 10. (Action item same as Item No. BC Gov to print and send for approval the revised docs on week of May 15. BC Gov to send invite to BCRO Team for the set schedules below: SITE Strat Eng Gov Stage 1 Stage 2 (BIA/R (BCP/ (Intern A/Strat T&E) al /Aware Audit) ness) 1. Revised GP’s and SD’s subject for printing and approval. BCMS Training Plan – c/o MEG. ii. May 2017 B. BC Gov and BC Eng to RADV Week of May 15 Pending schedule meeting on week of May 15. Implementation – Effectivity Date is May 5. The team plotted the schedule together: the target completion date of each team (BC Strat. Awareness Plan – BC Strat to submit Awareness Plan to BC Gov on last week AISC Last week of Pending of May 2017 c/o BCC. BCMS Training Plan – BC Eng to submit to BC Gov on Week of May 15. BC Eng. C. ii. Tentative MEG Week of May 15 Pending implementation date is June 2017 iii. May 12. Revisions of GP – All GP’s and BIA Questionnaire were revised.

0 Effective January 27. 2017 Page 4 of 6 . SMART June July Aug Aug 10 Oct 10- Sampaloc 23 21 1 11 -Core -WATO (Access and Transport) -WFM 4. Rev No.Core -WATO (Transport only) -WFM SMART Paranaque Oct Jan Feb Feb 28 April LEC 27 26 16 26-27 Ariel Medina (NOC) -Transmission -Access -CS Core -IP Backbone -Packet Core -SDP Platforms -International Services -Access Level 2 -Fixed Wireless Broadband and WIFI -CNCC -Bring-into-Service (BIS) -Transport Level 2 -SMG (first line responder to complaints-call center) -WFM -Security Jeng Catangay-3rd Floor -VM – Virtual Machine -Routers and switches -Servers -monitors network elements -GPRS room -Clinic Liezl dela Cruz – CONFIDENTIAL Any information indicated herein is intended for a select group of PLDT/SMART employees only. 2017. 6F RCB -FASMAN -Security 3. TOPIC: BCRO Team Planning WHEN: May 10. 9 AM – 5PM BCRO-SD-20170127-046 VENUE: Mancom Room. PLDT Greenhills May Aug Aug Aug 30 Nov 27- -FCNO 31 4 15 28 -IGO -East GMM FxATOp -FASMAN -Security 5. SMART June Aug Aug Aug 31 Nov 28- Greenhills 23 4 16 29 . This should not be disclosed in whole or in part to other parties within or outside PLDT/SMART without proper authorization from BCRO.

Rev No. Nacpil Next meeting TBA CONFIDENTIAL Any information indicated herein is intended for a select group of PLDT/SMART employees only.4th Floor -NDC-OSS (Operation Support System) -System Ad of NOC -NMS (Network Monitoring System) 2nd Floor -CCTV Room -Server Room -GSM Room -International Services -NGN Room -Battery/Rectifier Room -UPS Expansion Room Ground Floor -Genset Room BCMS Compliance Monitoring (Excel file) Starting May 15 - -Each Team to update excel in NAS about the progress of each BCMS Element every All Monday. This should not be disclosed in whole or in part to other parties within or outside PLDT/SMART without proper authorization from BCRO.7M) -BCP Trainings -ID Lace with BCRO/PLDT/SMART logo w/flashlight and whistle -Folders for Training (Customized for BCRO) – AISC to coordinate with HR -BCMS Jacket 7 -HANDA Regional Launch RADV/AISC/ME To be discussed - -ISO 22301:2012 Standee G with OCGO -BC Policy Standee -Awareness Posters -Doc & Record Control Stamps Heads to discuss with OCGO. team responsible is BC Strat For Training GP. May 12 6 The Team agreed to separate the Guidelines and Procedures for Training and Awareness. BC RADV Pending Gov to facilitate splitting of 2 GP’s. For Awareness GP. team responsible is BC Eng Utilization of Other Miscellaneous Budget (1. 2017. Prepared by Junna A. 6F RCB PayMaya Jeff Padilla – MVAS Allan Darang . 2017 Page 5 of 6 . 9 AM – 5PM BCRO-SD-20170127-046 VENUE: Mancom Room. TOPIC: BCRO Team Planning WHEN: May 10. 0 Effective January 27.

2017 Page 6 of 6 . 2017. TOPIC: BCRO Team Planning WHEN: May 10. This should not be disclosed in whole or in part to other parties within or outside PLDT/SMART without proper authorization from BCRO. 0 Effective January 27. Rev No. 9 AM – 5PM BCRO-SD-20170127-046 VENUE: Mancom Room. 6F RCB CONFIDENTIAL Any information indicated herein is intended for a select group of PLDT/SMART employees only.

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