Professional Documents
Culture Documents
HOMEOWNERS ASSOCIATION
POST-INCORPORATION / REGISTRATION REQUIREMENTS Requirements After Registration / Incorporation
submitted within thirty (30) days from the issuance or registration of the certificate of incorporation
o Tax Identification Number
BIR Certification / Official BIR Stamps or Receipts
Books Required For Stamping submitted in blank forms within thirty (30) days from the issuance or registration of
the certificate of incorporation for stamping and marking as official homeowners association books.
Membership Book contains the list of all original and additional members of the association duly attested
to by the secretary of the board.
Minutes Book contains the minutes of all meetings of members and of the board of directors or trustees.
Cash Book contains the money received and spent by the association.
Journal contains the daily transactions information and contributions of the association.
Ledger contains the debits and credits information of the association.
Additional Requirement For Self-Help Housing Projects or Projects Undertaken Under the Group Land
Acquisition and Development (GLAD), Community Mortgage Program (CMP), or other similar land tenural
assistance programs
Development Permit for the Project development permit issued by the local government unit or the
HLURB, to be submitted within ninety (90) days from the issuance or registration of the certificate of incorporation.
REPORTORIAL REQUIREMENTS
For Stamping Cash receipts Book, Ledger, Journal (duly registered in BIR).
Membership Book, Minutes Book
Annual Requirements (to be submitted within ninety (90) days from the closing of fiscal period)
General Information Sheet (Notarized)
Latest Financial Statement (Prepared and signed by the Association Treasurer and Auditor,
and attested correct by the Association President or the Chairman of the Board.
Up-dated List of members
For regular HOA/Neighborhood (prepared and certified correct by the Association
Secretary and attested to by the Association President)
For CMP Certification of list of beneficiaries from Social Housing Finance
Corporation (SFHC).
Compile Resolution (Duly signed by the majority of the board and certified correct by the
Association Secretary).
After Election Reports (to be submitted within fifteen (15) days from the date of election)
General Information Sheet
Proof of notice of election (posted in conspicuous places)
Notice of Election (sent to members stating date, time and place of election)
List of Qualified Voters (certified by the Association Secretary and Treasurer)
Voters Attendance Sheet (signed by the members and attested correct by the Committee
on Elections)
Notarized Minutes of Elections of Board of Directors (prepared and signed by the
Election Committee)
Notarized Minutes of Elections of Officers (prepared and signed by the Election
Committee/Association Secretary)
Election returns (prepared and signed by the Election Committee)
1-Tally Sheet
2-ELECOM Report(BOD Election) Indicating:
number of qualified voters
number of votes cast
number of votes received by individual candidates
protest registered on the day of electio, if any
other information relevant and necessary in the conduct of election
In case of failure of elections (to be submitted within five (5) days from the date of the failed election)
Affidavit of Non-Holding of Election (stating the reason why no election was conducted in
accordance with the association By-Laws executed by the Association Secretary and attested
by the Association President)
Notice of Postponement
NOTE:
All requirements must be type-written (one original, one duplicate)