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HRMS Absence Management Process

Revised 9/13/00

1.0 6.0
3.0 Manager sends absence 7.0
Employee requests 4.0 5.0
Manager receives information to Human Time off
vacation or personal Employee takes time Employee returns to
employee's request Resources entered in
time off in advance off Work
HRMS

3.1
Manager checks
HRMS to see Yes
7.1
employee's absence Human Resources
record runs Absences
Report

Approve

No

3.2
Manager returns
rejected request to
employee

2.0
Employee is absent
from work due to
illness or personal
reasons

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/var/www/apps/conversion/tmp/scratch_5/356502666.doc
Copyright 2000 KPMG Consulting, LLC
All Rights Reserved.
Absence Management Process
Revised 9/13/00

Step 1.0 Employee Requests Vacation or Personal Time off in Advance

Employee sends request for vacation or personal time off in advance to manager for approval.

Step 2.0 Employee is Absent from Work Due to Illness or Personal Reasons

Employee is away from work due to unexpected illness or personal reasons. Proceed to Step
4.0.

Step 3.0 Manager Receives Employees Request

Manager receives employees request for vacation or personal time off .

Step 3.1 Manager Checks HRMS to View Employees Absence Record

Manager checks the Human Resources system to see how much time employee has been
off to date to make sure that employee has sufficient hours remaining. If hours taken
does not exceed annual allotment, manager approves request. Proceed to Step 4.0.

Step 3.2 Manager Returns Rejected Request to Employee

If hours taken exceeds annual allotment, manager returns rejected request to employee.

Step 4.0 Employee Takes Time Off

Employee takes time off from work whether planned or unplanned.

Step 5.0 Employee Returns to Work

Employee returns to work from planned or unplanned absence.

Step 6.0 Manager Sends Absence Information to Human Resources

Manager sends information regarding employees time off to Human Resources.

Step 7.0 Time Off Entered in HRMS

Human Resources enters employees time off in HRMS.

Step 7.1 Human Resources runs Absences Report

Human Resources runs the Absences Report for organizations or individuals.

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/var/www/apps/conversion/tmp/scratch_5/356502666.doc
Copyright 2000 KPMG Consulting, LLC
All Rights Reserved.