Professional Documents
Culture Documents
CHAPTER I
Introduction
Take a look around the world we live in today. Its filled with different
not only for business processes but also for government processes, resulting for
While these technological advances are speeding along, some people believe
that they are greatly impeding the promotion of emotional and psychological
that develops the passion for the country that is strengthened and supported by a
It is a living document that is meant to vitalize their Agency and out society
as a whole. It is meant to suffuse and influence the way they comport and how
they find solutions to complex issues. People in offices used to do their work
manually especially on paper works that would lead them use so much of their
time working on the papers. But when the Information Technology was
introduced to the society, organizations were able to do their task more accurate
2
of supplies and equipment is hard for the person in charge to store and keep
track for the supplies and equipment because it is done manually. Actual count of
items is one at a time counted but with automated system, actual count of items
The issue they are facing now is that, the office needed an accurate and
automated inventory system which will provide a quick, efficient and reliable
results so as to maximize time lessen errors due to human intervention for their
supplies and equipment management. The problem that they encounter was data
inaccuracy and they cannot track equipment in their office if it was transferred
and its current status. And they said that some of the items are misplaced and
an item from the supply section. The system will generate a fill up form where
each employee can request their desired equipment or supply. Once they have
filled up the necessary information on the form, their request will be sent to the
administrator for its approval and if it is approved then it will be pass to the supply
officer for issuance. Once the transaction was done the system will now make a
printable output for a hard copy reference of the items requested by a certain
transaction like when the item was requested, acquired, released and received.
3
equipment, where it is designated and what its current status. Monitoring is one
this help the business improve their performance or operations in collecting and
Regional Office V that will automate the transactions inside the Supply Office
for accurate and faster transactions. Because of this, the system aims to reduce
the time of work of employees and they will be more updated on statuses of their
provide a reliable, accurate and secured information system that will help the
regional office doing the task efficiently. The system will manage all transaction
the system will be designed to meet the clients expectations through eliminating
Research Objectives
General Objective
Specific Objectives
supplies and equipment that are currently used in each Office Department.
3. To develop a system that will keep track of the issued and transferred
equipment.
4. To generate necessary reports for procurement, inventory and supply
monitoring.
5. To evaluate the developed system using ISO/IEC 9126-1 using the
will focus on transactions, operations and processes done in the supply and
employee request an item from the supply division, the system will generate a fill
up form where each employee can request their desired equipment or supply.
When they filled up the form with its necessary information, the system will sent
the request to the supply officer to check if the stocks are available. The system
will notify if the quantity reaches its lowest limit. There will be acquisition feature
in the procurement, if there are no stocks available in supply division, the system
will generate a purchase request form to be filled up and wait for the approval of
regional director. If the request was approved the system will post the approval
for acquiring supply or equipment. The posting feature also includes publishing of
statuses of the request and supplier details. When the items arrived, it will be
recorded in the inventory and generates necessary sticker for each item. There
supply officer and indicates who receives and issues the item. The Procurement
process contains the date of each transaction like when the item was requested,
The Inventory system will cover all office supplies and ICT equipment. The
system will monitor the available stocks of each item. It can add, update and
delete an item from the stocks. Each equipment has their own depreciation
value. There will be a notification when the quantity of a single item reaches the
6
lowest limit. It will also contain the date requested by an employee and when the
Additionally, the system will also keep track of items transferred from the
supply or its current place to where it will be designated. Moreover, it will check
Furthermore, the system will generate necessary reports with its annual
and monthly physical counts of inventories for Supply and ICT equipment.
the system because the Department of Education has its own centralize bidding
complex wherein it was monitored by the main office of DepEd. This will only
to give a reliable, accurate and secured information system that will help
monitoring system that monitor all the supplies for DepEd Region V to make
help the ICT Department in terms of transactions and to generate easier and
faster of reports.
Employees. The proposed system can lessen the work load of every
Supply Section. The system will help them in storing and monitoring their
current status of the supplies and equipment wherein they can manage inventory
group as well as improve their critical thinking and decision making ability.
researchers for they can use this as a reference if they are planning to conduct
Definition of Terms
from an external source, often via a tendering or bid process. It is favorable that
the goods, services or works are appropriate and that they are procured at the
8
best possible cost to meet the needs of the acquirer in terms of quality and
Notes
1st
Malakooti, Behnam (2013). Operations and Production Systems with Multiple
Objectives. John Wiley & Sons. ISBN 978-1-118-58537-5.
2nd
http://www.procurement.org/#!software/c1n9m
3rd
https://en.wikipedia.org/wiki/Tracking_system#cite_note-1
9
CHAPTER II
This chapter presents the related literature and studies that helped the
aspects of the people that are critical essential to the study and I is intended to
Related Literature
10
this context can be defined along two dimensions; private/ public and regular/
economic activity and create employment; to protect domestic firms from foreign
operations management literature. This article highlights key factors affecting the
developing countries making the transition into newly industrialized ones. This
study shows that inventory systems in Thailand are affected by the type of
11
goals that took place in the 19th century. For example, in 1840, the US president
Martin Van Buren issued an executive order that established the 10-hours
working day for those working under certain government contracts. Similar
initiatives were also made in Europe, in particular France and the UK. The same
author even states that it is not too much of an exaggeration to say that modern
and it is hardly surprising that the former was used in part to underpin the goals
the EU as a whole. One special area where public procurement may have a
significant role in the future concerns environmental issues and the increasingly
side instrument for innovation policy. Sweden in particular offers many examples
the topic). One suggestion that Gerard offers to adapt to the current paradigm of
12
individual knowledge workers in our view all too often working on indirectly
your organization and your networks and using analytics and big data for
This concept of using data more proactively than relying on the best
practice database as Gerard terms it ties directly to a talk I gave last Friday at an
the term 3 Ps no, were not talking about the marketing Ps that I thought
were defining the future of best practice: predictive, proactive, and prescriptive.
simply collecting data for datas sake. Rather, we must think beyond data
what individual and combined elements in a broader data set can tell usas
in the past.
It has also been shown that public agencies can act as competent
(Palmberg, 2002). In the case of the development of the telecom sector in the
Nordic countries, some authors have referred to development pairs. This notion
is used to capture the multiplex long term relations such as those that existed
between Ericsson and Nokia and their respective national public telecom
13
the public agency actually insisted that technical development should be carried
Inventory System. This system is originally integrated into the full blown Cerquit
Accounting Suite but can work stand alone, tailored-fit depending on clients
set to be of use, with the system layout based on the clients current procedural
framework and added features that would help improve operational efficiency.
In this study conducted by Ariel Magat (2002), he stated that the Inventory
efficient, effective and smooth operation that eventually would lead to the
record management office that will hold data of the agency to serve as locator of
the record and to control the disposal of each record. This can be possible
through the use of computerized system. Computer with the appropriate software
14
records that are computerized is faster than finding them in the filling cabinet.
The usual approach to replenishment at each step in the chain has been
for the manufacturer to place an order with the supplier. Typically, there would be
no early warning signals on requirements from the customer and thus the
supplier would have to hold inventory in the form of safety stocks as a buffer
against this uncertainty. Likewise, the customer would also carry safety stocks on
the same items to safeguard against the possibility of none-supply. The result of
this conventional approach were higher levels of inventory in the chain and
this inventory system software, suppliers can offer their customers a value added
partners. Besides giving the supplier increased visibility into actual demand, it
also recognizes that suppliers often may have more knowledge and control over
well as inventory levels. This allows suppliers to make better decisions on how to
customer service levels, lower transportation costs, reduced inventory levels and
documents. This system successfully organizes and keeps track of the inventory
15
aims to provide a fast and easier way to monitor the movement of your stock of
goods. Its covers item entry, releasing of items, inventory adjustment, transferring
The Sahana Eden based Relief Goods Inventory and Monitoring System
Development (DSWD) for managing the delivery of humanitarian aid across the
country. RGIMS is a web based application that monitors the progress of relief
goods in warehouses throughout the country from the time they are first
local government units. The World Food Programme (WFP) sponsored this
program, providing funding for training the IT department from the Philippine
needs. Sahana Software Foundation partner AidIQ provided that training last
year and the system was out into heavy use after Typhoon Haiyan/Yolanda
Related Study
experience was the difficulty in product controlling, tracking and reporting, since it
in making, storing and retrieving of records for inventory. This system will replace
the manual way of recording data thus eliminating human error on recording and
computing.
and Tools. The Function of the proposed system is to create, store and secure all
the Gate Pass Records of the company and the second function is to monitor all
the time in and time out of equipment or tools of the company Hi Tone
Function of the system of the proponent to eliminate the problem that they
digital and physics/chemistry procedure being used by the borrower and the
administrator. The proponents studied and discovered the problem caused by the
17
computerized monitoring system that will monitor the equipment borrowed and
the borrowers and will also eliminate the problems prevalent in the current
system.
Additionally, Inventory for Gen Med Pharmacy System Daraga, Albay will
This will automate the Inventory process of the pharmacy. The system resolves
the security issues of information of stocks and transactions and it will give faster
access to the products. They derive with this system because they do inventory
process by writing the details of the stocks received which will include product
details. The process was manual and time consuming so they make this system
companies in Iran. To this end a qualitative approach was used and multiple case
agencies buy jointly with private purchasers and both utilize the bought
innovations. In such cases, initial demand from the public sector is very often
same products can also be purchased and used by private firms and individuals,
once they become readily available in the market, and government purchasing
thus provides one important means of realizing broader societal goals of energy
that are broadly shared by, and thus congeneric to, a very broad range of social
Under the Korean Red Ginseng Enterprise Sales and Inventory System,
the researchers came up with a computerized sales and inventory system. The
proponents used database to easy access of files and for easier and faster
processing of the selling and inventory transaction. The program was designated
to generate reports such as monthly reports, inventory reports, sales invoice and
list of items. In connection with the proposed system, the proponents proposed a
new and faster way of processing business transactions. The system also helped
the user to know the availability of the products. It also helped the manager to
19
monitor the stocks and to get immediate notice for acquisition of additional
products. The Proponents acquires knowledge about the file processing and
report generations through this study. It also gives the proponents ideas to create
the proposed systems reports in online sales and inventory system. Automation
ecosystems, fuel types, and geographic areas in the United States. FIREMON
analysis program, and an image analysis guide so that fire managers can 1)
design a fire effects monitoring project, 2) collect and store the sampled data, 3)
statistically analyze and summarize the data, 4) link the data with satellite
imagery, and 5) map the sampled data across the landscape using image
so data can be evaluated for significant impacts, shared across agencies, and
According to George Nenes et. al. The ordering policy of the procurement
was placing orders on a continuous basis following empirical rules, knowing that
these orders would be delivered periodically, once a minimum order size was
accumulated. For example, a certain German supplier would send off an order to
20
Greece by truck on a Thursday or Friday if the total weight exceeded 300 kgs.
This occurred practically every other week with a few exceptions. The truck
would arrive at RODAs warehouse after five or six days, containing only the
items that were available for delivery at the time that the order was assembled at
the supplier, namely one or two days before the truck was actually loaded. Thus,
the effective lead time ranged from eight days for some fast-moving items to a
few weeks for slow-moving items that the supplier would manufacture to order.
In relation with the above statements, reviewed literature and studies from
both local and foreign authors were collected to relate their significance with the
work of the present researcher. We found out from the gathered studies that
those researches are resources that made these present study easily
understood. The present study is not exactly identical base from the study above.
System and to have a Messaging feature and to see if the user is currently active
or inactive.
21
NOTES
1st
Dosi, G. (1988): The nature of the innovative process. In Dosi et al. (1988):
Technical Change and Economic Theory. London: Pinter.
2nd
http://connection.ebscohost.com/c/articles/4538141/inventory-systems-foreign-
companies-newly-industrialized-country
3rd
SOURCEMultinational Business Review (St. Louis University); Fall2001, Vol. 9
Issue 2, p47
4th
McCrudden, Ch. (2004): Using public procurement to achieve social outcomes.
Natural Resources Forum, vol. 28, pp. 257267.
5th
http://spendmatters.com/2013/07/31/new-procurement-management-thinking-
theory-informed-practice-and-proactive-data/
6th
Palmberg, Ch. (2002: Technical systems and competent procurers the
transformation of Nokia and the Finnish telecom industry revisited? Telecommunications
Policy, vol. 26, pp. 129148.
7th
Demetriou, Mark SP., Manzano, Nicanor E. Computerized Inventory System of
Stargaz Enterprises Caltex, Tabaco City (A Thesis Presented to the Faculty of the
Department of Computer Studies AMA Computer College Legazpi City, August 2004)
22
8th
Mark Lyndon N. Menor Gate Pass Management and Monitoring System of
Equipment and Tools In Hi Tone Construction & Development Corporation.(An IT
Capstone Project Presented to the Faculty of the Department of Computer Studies AMA
Computer College Legazpi City, April 2015)
9th
Ernelli Asueta and Julie Nuyda Computer Based Monitoring System of
Laboratory Equipment (An Undergraduate Thesis Presented to the Faculty Of the
Department of Computer Studies AMA COMPUTER COLLEGE Legazpi City, October
2009)
10th
Sir John T. Caballero and Jay E. Jaylo Computerized Inventory System for
Boardwalk Business Ventures INC. of Legazpi (An Undergraduate Thesis Presented to
the Faculty of the Department of Computer Studies AMA COMPUTER COLLEGE
Legazpi City, 2007)
11th
Capino, Noe A, Lapuz, Johans Ramses B., Inventory System for Gen Med
Pharmacy Daraga, Albay (An Undergraduate Thesis Presented to the Faculty of the
Department of Computer Studies AMA COMPUTER COLLEGE Legazpi City, August
2008)
12th
Bahreman, Behnam. (2010): Using Investigating benefits and limitations of
applying e-procurement in B2B Automakers companies in Iran.
13th
Edquist, Ch., Hommen, L. & Tsipouri, L. (ed.) (2000): Public Technology
Procurement and Innovation. Boston, MA: Kluwer Academic Publishers.
14th
https://www.scribd.com/doc/124653038/Inventory-System Korean Red Ginseng
Enterprise Sales and Inventory System (J. De Leon, M. Ferrer, 2001)
15th
Lutes, Duncan C., FIREMON: Fire Effects Monitoring and Inventory System
(United States Department of Agriculture, June 2006)
16th
https://www.informs.org/ORMS-Today/Public-Articles/April-Volume-38-Number-
2/International-O.R.-Customized-inventory-management
17th
http://www.cerquit.com/Products/Inventory-System
18th
http://marky04mark.blogspot.com/2007/11/chapter-1-background-and-setting.html
19th
http://www.fasttrackph.com/sap-inventory-system/
20th
http://www.proinfinity.com/what-we-offer/services/inventory-management-system/
21th
http://sahanafoundation.org/deployments/philippine-department-of-social-welfare-
and-development/
23
CHAPTER III
development of the study. Sources of data, instruments used and data gathering
procedure are likewise given. This section lists and discusses specific steps and
Research Design
24
data, analyzing the work flow on the department and determining the current
procedures through data gathering. This method will be a great help in the
Research Methodology
Currently the Supply Office is facing a problem such as: Manual when it
comes to documenting, they encounter a data inaccuracy and they cannot track
25
equipment in their office if it was transferred and its current status. And they said
that some of the items are misplaced and are not counted in their inventory.
which will provide a quick, efficient and reliable results so as to maximize time
lessen errors due to human intervention for their supplies and equipment
management.
Supply Office department for the Divisions of the DepEd RO V. The head wants
to have an automated inventory system that would help the Division to lessen
The proponents also asked the Head of the Supply Office to cite examples
supply monitoring took place. The Division will send a request for a supply or
equipment to acquire their needed items and wait for the approval from the Head
of the Supply Office. The process will end up by the time when the item was
approved and recorded in the inventory and will be ready for issuing.
Upon identifying and understanding the problems that agencys facing, the
proponents identified and created the proposed systems objectives and scope
Upon deep understanding and analyzing the problems, based from the
data gathered in the office and sample transactions we gathered inside Division,
the proponents recognize the functionalities and what the system must do. The
researchers developed a Data Flow Diagram of the current process inside the
Supply Office in order to illustrate the process and understand what is the flow
The proponents designed the Data Flow Diagram (DFD) of the proposed
system which includes all flow of the business transactions of the agency with
necessary inputs such as equipment and supply information. For the inventory of
the supplies and equipment, depreciation value is needed in order to see which
developed the design of the database and logical design of the proposed system
foundation and finishing the design of the database will be critical. Designing the
interface and coding of the proposed system was also developed in this phase.
downloads from your website. JavaScript is often used to create polls and
quizzes. PHP is a scripting language designed to fill the gap between SSI
(Server Side Includes) and Perl, intended for the Web environment. Its principal
Query Language (SQL). It is also free and open source. The combination of PHP
and MySQL gives unmet options to create just about any kind of website - from
small contact form to large corporate portal. HTML (Hypertext Markup Language)
is the set of markup symbols or codes inserted in a file intended for display on a
World Wide Web browser page. The markup tells the Web browser how to
display a Web page's words and images for the user. Each individual markup
when some display effect is to begin and when it is to end. CSS is a style language
that defines layout of HTML documents. CSS covers fonts, colours, margins, lines,
height, width, background images, advanced positions and many other things.
languages to use in order to clarify the suggestions and make it happen. Due to
MySQL can store a big information and its compatibility to any kind of browsers,
the proponents decided to use it. The following are the system requirements
Table 1
28
Hardware Requirements
AVERAGE DED
Hard Drive 16 GB 20 GB
Table 2
Software Requirements
AVERAGE ED
Browser Google Chrome or Google Chrome or
Connectivity
Server Apache (XAMPP) Apache (XAMPP)
We arrived at this requirements in order that the system will perform fast
large memory.
29
This phase focuses on testing the system whether the functionalities of the
system are working right. Error, glitches and bug will be determined, it will be the
top priority for debugging and also to check some possible errors and as well as
future errors in the system. The intricacy of the original design would come out
User privileges for users, admins and super admin are also included in
this phase.
the Implementation stage. This time, the developers input the existing data for
the new system and train the users to operate the new application. In this phase
the errors, glitches and bugs are already determined and fixed to maintain the
Figure 1
30
NOTES
31
1st
http://javascript.about.com/od/reference/p/javascript.htm
2nd
https://en.wikibooks.org/wiki/PHP_Programming
3rd
https://www.siteground.com/tutorials/php-mysql/
4th
http://searchsoa.techtarget.com/definition/HTML
5th
http://html.net/tutorials/css/lesson1.php