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    Authority to Fill for Government plantilla items

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    UP Authority to Fill Guidelines

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    Authority to Fill for Government plantilla items

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    186 views15 pages

    UP Authority To Fill Guidelines

    Uploaded by

    Kenneth Isaac Dela Cruz
    Authority to Fill for Government plantilla items

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 15

    UNIVERSITY OF THE PHILIPPINES

    Quezon City

    OFFICE OF THE PRESIDENT

    MEMORANDUM NO. PAEP 16-27

    DATE 25 May 2016

    TO Vice Presidents
    Chancellors
    Acting Chancellor, UP Cebu
    Director, PGH

    ::::: :,,::~:~~ead:o~nits10
    Secretary of the University

    FROM
    President ~~~

    SUBJECT Online Processing of Requests for "Authority to Fill (ATF)


    Vacant Plantilla Items" for Administrative Staff and REPS

    As part of the strategic initiative to streamline administrative processes, the


    submission, review, and approval of requests to fill up vacant plantilla items for
    administrative staff and the Research, Extension, and Professional Staff (REPS)
    shall be done online through the eUP Human Resource Information System (HRIS),
    effective immediately. The following documents shall be attached:

    1. Justification: including faculty, staff, & student ratios for academic units
    2. Statement on the mission and goals of the unit over the next five (5) years
    3. List of specific duties and responsibilities with corresponding weights
    (percentage)
    4. Contribution of the new employee to the mission and goals of UP, through
    the unit I office
    5. Organizational chart
    6. Functional chart
    7. Current staff chart
    8. Signs and degree of backlog in performance targets & accomplishments
    9. Coping mechanisms

    Concerned officials involved in the process shall ensure strict due diligence in
    reviewing and recommending approval through the eUP HRIS. Please note that
    eUP HRIS generated documents do not require a signature, and are
    considered official. For guidance & compliance.

    Attachments:

    Annex 1. Sample "Notice of Approval of Authority to Fill Vacant Plantilla Item"

    2F Quezon Hall, University of the Philippines,Diliman, Quezon City 1101, Philippines


    Tel. (632) 928-0110/ (632) 928-3014 Telefax: 920-6882 E-mail: op@up.edu.ph, apascual@up.edu.ph
    Annex 2. A TF process flow

    References:
    Administrative Order No.4, issued on 13 Feb. 1989, Section 5 on "Filling up of vacant items
    Republic Act No. 7430, "An Act Providing for Optimum Utilization of Pefsonnel in
    Government Service Through a System of Attrition", enacted on 07 February 1992
    Administrative Order No. 103, "Directing the Continued Adoption of Austerity Measures in the
    Government", issued on 31 Aug. 2004 by Pres. G. M. Arroyo Section 2 continues to
    implement the "Attrition Policy".
    PAEP Memorandum No 11-05 "University Policies for Authority to Fill Plantilla Items", issued
    on 11 April 2011.

    Online guide for filling up vacant plantilla items:


    http://e.up.edu.phlwp-contentiuploadsI2016104IeUP-HRIS-Manual-Authority-to-Fill-v1.0-4-May-
    2016.pdf

    Other eUP manuals: http://e.up.edu.phlmanuals/#fa1ea6a47f

    For queries on system usage, please contact the eUP He/pdesk or email: helpdesk@up.edu.ph
    For other questions, please contact your respective HRDOs.
    ANNEX 1
    UNIVERSITY OF THE PHILIPPINES
    Diliman, Quezon City

    UP-HR Form No. 016


    Authority Fill No. 000000001
    NOTIFICATION OF APPROVAL
    AUTHORITY TO FILL VACANT ITEM
    (Exemption from Section 2, AO 103 s.2004 Attrition Policy & UP AO4 s.1989)

    <Chancellor/UPC Dean>
    <Designation>
    <CU>

    This is to inform you of the approval of the request to fill the vacant position, <position>,
    position of <CU/UPC College Organization> on <date of approval>.

    Please coordinate with the HRDO for the publication, posting, and other procedures and
    guidelines relative to the filling of the said position.

    Thank you.
    ALFREDO E. PASCUAL
    President
    References:
    Administrative Order No. 4, issued on 13 Feb. 1989, Section 5 on Filling up of vacant items
    AO103 s.2004 Attrition Policy; CSC-DBM Joint Circular No. 3, s. 2004
    Memorandum No. MVG 06-50 dated 05 June 2006 Requests for Authority to Fill Vacant / Vacated Items
    Memorandum No. PAEP 11-05 dated 11 April 2011 University Policies for Authority to Fill Plantilla Items

    <PSIPOP No.>
    SG <Salary Grade-Step>

    cc: HRDO

    Approved by:

    No. Name Position Office Date Approved/Time


    1 <Name> <Originator> <Office> <Date, Time>
    2 <Name> <Head of Unit> <Office> <Date, Time>
    3 <Name> <Position> Human Resource Development Office <Date, Time>
    4 <Name> <Position> Budget Office <Date, Time>
    5 <Name> Vice Chancellor <OVCAA/OVCA> <Date, Time>
    6 <Name> Chancellor <UP CU> <Date, Time>
    7 <Name> Vice President <OVPAA/OVPA> <Date, Time>
    8 <Name> President UP System <Date, Time>

    This is a system-generated document which does not require a signature.


    Reference: Administrative Order PAEP 16-27 issued on 25 May 2016
    ANNEX 2

    UNIVERSITY OF THE PHILIPPINES


    Diliman, Quezon City

    UP-HR Form No. 016


    Authority Fill No. 000000001
    NOTIFICATION OF APPROVAL
    AUTHORITY TO FILL VACANT ITEM
    (Exemption from Section 2, AO 103 s.2004 Attrition Policy & UP AO4 s.1989)

    DR. MELINDA D. BANDALARIA


    Chancellor
    UP Open University

    This is to inform you of the approval of the request to fill the vacant position, University
    Researcher Position I, of Faculty of Management and Development Studies on 24 February 2016.

    Please coordinate with the HRDO for the publication, posting, and other procedures and
    guidelines relative to the filling of the said position.

    Thank you.
    ALFREDO E. PASCUAL
    President
    References:
    Administrative Order No. 4, issued on 13 Feb. 1989, Section 5 on Filling up of vacant items
    AO103 s.2004 Attrition Policy; CSC-DBM Joint Circular No. 3, s. 2004
    Memorandum No. MVG 06-50 dated 05 June 2006 Requests for Authority to Fill Vacant / Vacated Items
    Memorandum No. PAEP 11-05 dated 11 April 2016 University Policies for Authority to Fill Plantilla Items

    UPSB-AO23-567-2006
    SG 16-1

    cc: HRDO

    Approved by:

    No. Name Position Office Date Approved/Time


    1 Pradas, Wyomia Administrative Faculty of Management and 09-Feb-2016 09:19:33
    Officer I Development Studies
    2 Buot, Innocencio Dean Faculty of Management and 09-Feb-2016 09:48:35
    Development Studies
    3 Lagaya, Michael Chief Human Resource Development Office 09-Feb-2016 09:52:20
    4 Gecalao-Perez, Amalia Chief Budget Office 09-Feb-2016 10:52:20
    5 Lumanta, Melinda Vice Chancellor Office of the Vice Chancellor for 09-Feb-2016 16:41:17
    Academic Affairs
    6 Bandalaria, Melinda Chancellor Office of the Chancellor 12-Feb-2016 17:19:01
    7 Concepcion, Gisela Vice President Office of the Vice President for 15-Feb-2016 10:06:54
    Academic Affairs
    8 Pascual, Alfredo President UP System 24-Feb-2016 18:16:07

    This is a system-generated document which does not require a signature.


    Reference: Administrative Order PAEP 16-27 issued on 25 May 2016
    Online Request for Authority to Fill (ATF) a Vacant Plantilla Item
    Reference: Administrative Order PAEP 16-27; Exemption from Sec. 2 AO103 (2004) Attrition Policy

    a. UP System offices / units


    a.1 ADMINISTRATIVE STAFF
    a.2 Research, Extension & Professional Staff (REPS)
    b. UP CUs (Diliman, Los Baos, Manila, Visayas, Open University, Mindanao,
    Baguio, and Cebu)
    b.1 ADMINISTRATIVE STAFF
    b.2 Research, Extension & Professional Staff (REPS)
    c. UP Philippine General Hospital
    c.1 ADMINISTRATIVE STAFF
    c.2 Research, Extension & Professional Staff (REPS)
    2. Generate Notice of Approval for Authority to Fill a Vacant Item

    3. Generate Summary of Approved ATF requests

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