Introduction

Lesson 1: Being familiar with the Inserting and Deleting of Tables,

Columns, and Rows

Description:

This lesson covers one of the performances required in creating and formatting
table.

In this lesson, you will learn how to

insert tables, columns, and rows and

deleting tables, columns, and rows.

To satisfactorily complete this lesson, you are expected to

become familiar with the inserting and deleting of tables, columns and
rows; and
get a score of at least eight (8) points in the activity sheet.

Internet and Computing Fundamentals | LO 5: Create and Format Tables 1

 Information Sheet
Using Tables

A table is a grid of cells arranged in rows and columns. Tables can be

customized and are useful for various tasks such as presenting text information and
numerical data. Each entry in a table, called a cell, is independent of all other entries .
Tables allow you to divide a portion of a page into rows and columns that
create cells at their intersections. Tables can be used to systematically arrange
information in rows and columns, or they can be used to lay out text and graphics in
a document.

Figure 1: Typical Parts of Table

Internet and Computing Fundamentals | LO 4: Format a Document. 2

 Information Sheet
Inserting a Table Quickly

1. Place your insertion point in the document where you want the table to appear.
2. Select the Insert tab.
3. Click the Table command.
4. Hover your mouse over the diagram squares to select the number of columns
and rows in the table.

5. Click your mouse, and the table appears in the document.

6. You can now place the insertion point anywhere in the table to add text.

Insert a Table from a Dialog Box

The Insert Table dialog box provides several options

when initially setting up a table.

1. In the Insert tab Tables group, click the Table

down arrow. In the drop-down menu that opens,
click Insert Table. The Insert Table dialog box
appears.
a. Under Table Size, click the respective
spinners or enter a value to determine
the number of rows and columns in
the table.
b. Under AutoFit Behavior, choose a
fixed column width by clicking the
spinner or entering a value (Auto, the
default, sizes the columns equally so

Internet and Computing Fundamentals | LO 4: Format a Document. 3

 Information Sheet
that they fill the available width of the table), have Word set each
columns width to fit the contents in each column, or have Word size the
columns to fit the window the table is in.

2. If you want the size settings you choose to apply to future tables you create, select
the remember dimensions for new tables check box.
3. Click OK to display the table in your document.

Tips:
If you want to insert a table that is larger than the 8 rows by 10 columns
shown in the Table drop-down menu, you can easily add rows or columns
to an initial table that you create from the menu.

Draw a Table

1. With the document open in Word, scroll to the location where you want
to draw a table.
2. In the Insert tab Tables group, click the Table down arrow. In the drop-
down menu that opens, click Draw Table. The mouse pointer turns into
a pencil.

3. Place the pencil-shaped pointer where you want the upper-

left corner of the table, and drag it diagonally across and
down the page, creating a table outline that is the height
and width of the outer border of the table you want.

4. Place the pencil-shaped pointer on the top border at the

location of the right edge of the leftmost column you want,
and drag down to the bottom border. Repeat that for the
other columns you want.
5. Place the pencil-shaped pointer on the left border at the
location of the bottom of the topmost row you want, and drag to the rightmost
edge where you want the row to end. Repeat that for the other rows you want.
6. When you are done drawing, press ESC to return the pencil-
shaped pointer to the I-beam pointer.
7. If you want to adjust the location of any of the outer borders or
the row or column borders, point at the border you want to
adjust. The mouse pointer will turn into a double-headed resize
arrow. Drag the selected line to the location you want it.
8. Enter the information you want in the table, pressing TAB as
needed to move from cell to cell.

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 Information Sheet
To Add a Row

1. Place the insertion point in a row below the location where you wish to
add a row.

2. Right-click the mouse. A menu appears.

3. Select Insert tab. Insert Rows above.

4. A new row appears above the insertion point.

5. You can also add rows below the insertion point. Follow the same steps, but select Insert
Rows Below from the menu.

Internet and Computing Fundamentals | LO 4: Format a Document. 5

 Information Sheet
To Add a Column

1. Place the insertion point in a column adjacent to the location you wish the new
column to appear.
2. Right-click the mouse. A menu will appear.

3. Select Insert. Insert Columns to the Left or Insert Columns to the Right. A new
column appears.

To Remove Table
1. Place the insertion point in the table you
want to remove.
2. In the Layout tab Rows & Columns group,
click Delete and click Delete Table.

To Delete a Row or Column

1. Select the row or column.

Internet and Computing Fundamentals | LO 4: Format a Document. 6

 Information Sheet
2. Right-click your mouse. A menu will appear.
3. Select Delete Cells.

4. Select Delete entire row or Delete entire column and click OK.

For Further Reading:

http://www.gcflearnfree.org/word2010/21.6
http://www.tutorialspoint.com/word_2010/word_create_table.htm
http://books.google.com.ph/books?id=ozVYefk42ckC&pg=PT146&lpg=PT146&dq=sor
ting+data+in+table++in+word+2010&source=bl&ots=T_WHft-ZwR&sig=4z-
2oZcvLtS6O_qWur9I5bOP4Ng&hl=tl&ei=ROvOTrSaE4GziQfKlZ3ODg&sa=X&oi=book_
result&ct=result&resnum=10&ved=0CG0Q6AEwCTgK#v=onepage&q=sorting%20data
%20in%20table%20%20in%20word%202010&f=false

Acknowledgement:

http://officeimg.vo.msecnd.net/en-us/files/898/377/AF102264638.pdf
http://assets.gcflearnfree.org/topics/174/wd10_insert_table.png
http://www.electricteacher.com/images/insert-table-window.gif
http://assets.gcflearnfree.org/topics/174/wd10_insertion_point_in_table.png
http://assets.gcflearnfree.org/topics/174/wd10_insert_rows_above.png
http://assets.gcflearnfree.org/topics/174/wd10_insert_rows_above_example.png
http://assets.gcflearnfree.org/topics/174/wd10_insert_columns_to_the_right.png
http://assets.gcflearnfree.org/topics/174/wd10_insert_columns_to_the_right_exa
mple.png
http://assets.gcflearnfree.org/topics/174/wd10_delete_cells_menu.png
http://assets.gcflearnfree.org/topics/174/wd10_delete_cells_dialog.png

Internet and Computing Fundamentals | LO 4: Format a Document. 7

 Activity Sheet
Instruction:

Based on what you have learned from the previous lesson, you will perform
the task given in this activity.

You have 15 minutes to complete this activity.

Inform your teacher after completing the procedure for checking
and discussion.

Procedure:

1. Select the Insert tab on the ribbon.

2. Locate the Table icon on the ribbon and click on it. A grid of squares
appears. This allows you to choose how many rows and columns your
table will have.
3. Drag through the grid until it shows 5 x 4 tables.
4. Release your mouse and a table, 5 columns wide and 4 rows high will be
created.
5. Click below the table so we can create a second table (if Word wont let
you click below the table because there are no more paragraphs under it,
try double-clicking. You can double click on any place in a document to
place the insertion point there).
6. Press [Enter] to make sure there is at least one blank paragraph before
you create the second table. Otherwise, Word may join the two tables
together.
7. From the Insert tab on the ribbon click the Table icon again.
8. This time when the menu appears, select to display the Insert Table
dialog.
9. Enter 3 for the number of columns and 2 for the number of rows.
10. Click OK to create the table.
11. From the Insert tab on the ribbon click the Table icon again.
12. From the menu select. When it is selected, your mouse pointer will turn
into a pencil shape.
13. With the Draw Table icon selected, draw a rectangle shape under the
second table.
14. When you have created the rectangle outline for the table, drag a line
down the middle of the table to divide it into two columns.
15. Now drag a horizontal line across the table to split it into two rows.
16. Continue to add lines to divide the table into four columns. You can use
undo if you make any mistakes.
17. You will notice while you are drawing the table, there are additional tabs
on the ribbon. The Table Tools ribbon tabs will appear automatically
when you are working with tables.
18. Under the design tab, you will see some table drawing tabs on the right
end. We will use some of them later. While you are drawing the table, the
Draw Table icon should be highlighted. Click it to turn off table drawing
mode.
19. Save the document as Creating Table # 1 as filename.

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 Activity Sheet

Acceptable Answer:

Internet and Computing Fundamentals | LO 5: Create and Format Tables 9