Area 7-Library (TED)

TED Document Checklist AREA VII (Library) 139
Author: DR. VERONICA C. FERRER

Copyright 2011-530
UNDERGRADUATE TEACHER EDUCATION

PROGRAM
AREA VII
LIBRARY
Highlighted
BS Sub- Provision Sources of Data/
Benchmark Statements (BS)
No. BS A Documents for Exhibit
A E
E
A. ADMINISTRATION
A.1 The organizational structure of Library Handbook

the library is well-defined. Organizational structure of the
library
The library is managed by a PRC ID/License of the librarians

A.2 licensed, educationally qualified Complete portfolio of the
and competent librarian with an Librarian/s
MS Library Science degree.
Action Plan
Duties and responsibilities
The Head Librarian directs and Samples of communication
supervises the total operation of letter to different campuses
A.3 the library and is responsible for relative to the functions of the
the administration of its Head Librarian
resources and services. Copy of PPMP and PRE of the
library
Other relevant documents
Minutes of Meeting with

attendance record showing the
The Head Librarian, preferably participation of the Head
with an academic rank, actively Librarian in school activities or
A.4 participates in the academic and meetings
administrative activities of the Plantilla position of the Head
institution. Librarian
Picture of participation in
different activities (size 3R)
Approved composition of Library

Board
There is a library Displayed poster of Library
board/committee which sets Board Committee inside the
A.5 library policies, rules and library with pictures
procedures and periodically Duties and responsibilities
reviews them. Copies of minutes of meetings
Copyright 2011-530
Communication letters to the

members of the Library Board
Attendance sheets
Accomplishment reports
The annual reports, submitted
A.6 accomplishment reports and All library reports/documents
other reports of the library are stamped with date received of
promptly submitted to the higher the immediate supervisor or
offices concerned. signed by other heads of offices
Other necessary documents
Approved Library Procedural

There is a duly approved and Manual
widely disseminated Library BOT/BOR Resolution for the
Manual or written policies and approval of the Library Manual
A.7
procedures covering the librarys Bulletin Board or posters
internal administration and showing the written policies and
operational activities procedures in the library
Other necessary documents
Library Development Plan (short

and long term)
Action Plan
A Library Development Plan is Library Board minutes of
A.8 prepared in consultation with meetings with other
the Institutions officials and stakeholders including
stakeholders. attendance
Pictures with complete label
(size 3R)
B. STAFF/PERSONNEL
Profile/Directory of Library
Personnel in matrix form with
pictures
B.1 The library is staffed with
qualified personnel
Prepare also the PDS with
complete attachment of
seminars, trainings etc.
Other supporting documents
The library meets the required

number of qualified and
licensed librarians and support
B.2 staff to meet the needs of the
school population, curricular
offerings, teaching methods,
research and extension
activities, size and scope of the
collection and rate of circulation
CMO of the program under

survey regarding the standard
B.2.1 One (1) full time professional operation of the library as to
Copyright 2011-530
librarian for every 1,000 service to clientele/students

students. Total population of students
Number of full time librarians
Evaluation survey rated by
faculty members/librarians if
available
Organizational structure of the

B.2.2 A ratio of one (1) librarian to two library indicating the staff for
(2) staff/clerks each full time librarian
available
Approved Development
There is a sustainable and Program for librarians
B.3 functional staff development Evaluation survey rated by
program faculty members/librarians if
available
Administrative Manual for

benefits and other privileges for
The library personnels librarians
compensation, retirement, and Specific CSC/DBM issuances
B.4 fringe benefits, as well as other for the compensation and other
privileges, are granted in benefits and privileges of
accordance with existing librarians
government laws and Samples of payroll/vouchers for
institutional policies. these compensations, benefits
and other privileges
available
Records of seminars, trainings,

symposia attended by the
Opportunities are provided for librarians
B.5 the professional growth of the Travel Orders etc
personnel. Study grant to librarians
available
C. COLLECTION DEVELOPMENT, ORGANIZATION AND PRESERVATION
Approved Collection
There is a written Collection Development Policy
Development Policy which is Library Board Minutes of
Copyright 2011-530
C.1 regularly reviewed and meeting including attendance

evaluated by the Library Pictures with complete label
Board/Committee (size 3R)
available
Minutes of LB meetings and or

BAC meetings and bidding
process
The Library Board/Committee Sample of communication letter
and other officials/personnel to other higher education
C.2 participate in the selection and institutions or other govt
acquisition of library materials agencies s for
and resources. Purchase Orders with
signatures of the Library Board
Travel Order for procurement
and acquisition purposes
librarians if available
Other related documents
VMGO of the Institution

Goals and objectives of the
The library collection and department/college/institute
services support the Action Plan or Development
vision/mission, goals and Plan of the Library
C.3
objectives of the Institution, Bulletin of Information/Flyer of
College and Program, the Library services
respectively. File of Library Activities relative
to the program under survey
librarians if available
The core collection of at least 5, Complete and updated list of

000 title for a college library or books or inventory of books
C.4 10, 000 titles for a university Evaluation survey rated by
library supports the instruction, librarians if available
research and other programs of
the institution.
Thirty percent (30%) of the Complete and updated list of

C.5 library holdings are of current books or inventory of books
edition, i.e. with copyright within Evaluation survey rated by
the last 10 years. librarians if available
PPMP and PRE of the library

There is a provision for non- then highlight the needed
print, digital and electronic portion
C.6 resources made accessible Request letters for procurement
through sufficient MRs of equipment
hardware/equipment. Evaluation survey rated by
librarians and other clientele if
available
Copyright 2011-530
List of researches in matrix form

with title, name of
researcher/author, year, code
etc used by researchers in the
library
The library provides sufficient List of books for research
research books, and other purposes
C.7
materials to supplement the Research Journals/magazines
clients curricular needs. and others
Equipment for research
purposes
Other materials for research
purposes
Pictures etc (size 3R)
available
C.8 The library maintains an List of Filipiniana collection

extensive Filipiniana collection. Pictures (size 3R)
available
The library provides at least five Complete and updated inventory

C.9 (5) book titles per professional list of book/journal titles for
course found in the curriculum at professional subjects and major
a ratio of 1 volume per 15 field of specialization
students enrolled in the Total number of enrollees in the
program. program under survey
List of professional subjects with
corresponding title of books,
year of publication and number
of books available in matrix form
available
Librarians tools or way of

The collection is organized classifying books with
C.10 according to an accepted supporting document/s
scheme of classification and Catalog records
standard code of cataloguing
Pictures of the book section
available
There is an available integrated OPAC

C.11 library system that facilitates the Document/s showing the
organization of library resources.
integrated library system
Copyright 2011-530
available
Library Procedural Manual on

preservation of books
Report made by the librarians
on repaired books and other
related materials
Provisions are made for the Accomplishment report of the
C.12 preservation, general care, and Campus Librarian then highlight
upkeep of library resources. the part in relation to the stated
benchmark
Request letters for repair and
maintenance of the library
facilities like bookshelves,
window grills, repainting and
others
available
Library Procedural Manual on

weeding out
Annual Program of Activities of
the library
Regular weeding-out program is Request letter for this activity
C.13 conducted to maintain a relevant
Report on discarded materials
and updated collection.
Pictures (size 3R)Evaluation
survey rated by librarians and
other clientele
Other related documents on
weeding scheme of books
The quality and quantity of CHED-Library Standard

C.14 library materials/resources Other related documents
conform to the standards set for
showing that the books in the
a particular academic program.
library conform to the quality
and quantity standards
D. SERVICES AND UTILIZATION
Library Procedural Manual then

highlight the time for library
services
The library is open for at least 54 Picture of posted schedule of
D.1 hours per week (for a college) or library hour on the bulletin
60 hours per week (for a board
university) Logbook or library flyer
librarian, students, faculty
members and other clientele if
available
Copyright 2011-530
Document/s for OPAC

Documents and picture for
internet access
The library adopts a system Pictures showing open shelf
D.2 which provides faculty, students
system
and other users greater access
to its collection and services. Library Procedures
Logbook for internet users
librarian, students, faculty
available
Action Plan of the Campus

Librarian then highlight the
needed portion
The library promotes and Communication letters to
disseminates its program different
D.3 through a regular announcement departments/units/colleges/offic
of its new acquisitions, es
resources, facilities, and Bulletin board display
services. Program of Activities during
Gen. Assembly/Orientation
Program and other meetings
then highlight the needed part
Result of survey instrument
rated by librarians, students,
faculty members and other
clientele if available
Posted Library Schedule

Librarians/staff are available Result of survey instrument
D.4 during library hours to assist and rated by librarians, students,
provide library services to users. faculty members and other
D.5 Provisions are made for the

following services/programs:
Document/s to prove that the

institution has functional and
interactive library page
D.5.1 functional and interactive library
web page;
Document/s to prove that the

institution has an Integrated
Library System equipped with
the following:
Copyright 2011-530
a. OPAC (D.5.2.1)
b. Circulation On-Line
Integrated Library System which (D.5.2.2)
D.5.2 offers: c. Computerized Cataloguing
(D.5.2.3)
Note: One folder each sub- d. Inventory Reporting
benchmark (D.5.2.4)
e. Serials Control (D.5.2.5)
f. Internet Searching (D.5.2.6)
g. CD-ROM services (D.5.2.7)
h. On-line database
i. Photocopying
j. Bar Coding

Pictures of Audio-Visual
Room/Multi-Media Center
D.5.3 Request letters and logbook of
provisions for multimedia users
services Evaluation survey rated by
librarians, students, faculty
available
Posting of announcement for

this reminder in the library zone
Pictures of announcements
(size 3R)
Internet access is encouraged Communication letters to all
D.6 but not made a substitute for department Heads informing
book holdings. them of the internet availability
Logbook for internet usage of
the students and other clientele
librarians, faculty members,
students and other clientele if
available
Compilation of statistical reports

Research conducted on the
utilization of various resources
Statistical data on the utilization and services of the library if
of various resources and theres any
D.7 services are compiled and used Reports made by the Campus
to improve the library collection Librarian in effect of the result of
and operations. statistical data
rated by librarians, students and
other clientele if available
Copyright 2011-530
Library Manual then highlight

the lending policy
D.8 Lending policies are fair and Logbook of library borrowers
extended to all legitimate users. Result of survey instrument
E. PHYSICAL SET-UP AND FACILITIES
Location and Site
Blue print of the Library Building

Floor Area requirement vis--vis
population based on CHED-
The library is strategically Library Standard
located and is accessible to Pictures of the library vicinity
E.1
students, faculty and other (3R)
clientele. Result of survey instrument
Copy of Library Floor Plan

The library is systematically Pictures of the library vicinity
E.2 planned and structured to allow (3R)
future expansion. Result of survey instrument
Space Requirement
Copy of Floor Area/Plan

CHED CMO for the library of the
The size of the library meets program under survey (required
E.3 standard requirement physical lay-out)
considering present enrollment Present total enrollment of the
and future expansion of the program under survey
library. Result of survey instrument
Copy of Floor Area/Plan

CHED CMO for the library
(required physical lay-out)
The library accommodates at Present total enrollment of the
E.4 least 5% of the total enrollment program under survey
at any given time. Statistical data of library users
per program
Logbook of students
Copyright 2011-530
Floor area of the library showing

the area for print and electronic
resources
Space is provided for print Pictures where print resources
E.5 resources as well as like photocopier and the
workstations for electronic workstation/s are placed (size
resources. 3R)
Floor area showing the

librarians office, staff room,
Space is provided for the technical room etc
E.6 librarians office, staff room, Pictures with complete label
technical room, etc. (size 3R)
Floor plan showing ramp for

physically handicapped
Ramps for the physically Pictures with complete label
E.7 disabled (differently-abled) are (size 3R)
provided. Result of survey instrument
Furniture and Equipment
The library meets the required CHED-Library Standard for

E.8 and standard-sized furniture and furniture and equipment
equipment. MRs of furniture and equipment
Present a table of the given

equipment and furniture with
columns for code number and
The following library furniture number of items.
E.9 and equipment are available Pictures with complete label
(indicate number): (size 3R)
MRs with control numbers and
pictures of the following
furniture/equipment:
1. Adjustable/movable shelves
2. Magazine display shelves
3. Newspaper racks
4. Standard tables and chairs
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5. Carrels for individual study

6. Desks and chairs for staff
7. Charging desk
8. Dictionary stand
9. Atlas stand
10. Bulletin boards and display
cabinets
11. Vertical file cabinets
12. Book racks
13. Map stands/cabinets
14. Cardex/rotadex or any filing
equipment for periodical
records
15. Typewriter
16. Computer with printer
17. Others (pls specify)

Physical Provision for Reading
Pictures of the library as many

as possible (size 3R)
E.10 The library is well-lighted. Result of survey instrument
Pictures of the library as many

E.11 The library is well ventilated. as possible (size 3R)
Pictures of the whole library with

E.12 The atmosphere is conducive to complete label (size 3R)
learning Result of survey instrument
Security/Control
Pictures of fire extinguishers

and local fire alarm system
inside the library (size 3R)
Fire extinguishers and a local MRs of fire extinguishers if
E.13 fire alarm system are available. available
Copyright 2011-530
Policies and guidelines of the

library regarding security and
The library employs a system for control of library resources
E.14 security and control of library Logbook and other documents
resources. Other ways/procedures adopted
or implemented by the library
staff to secure the area and
things/materials/equipment
inside the library premises
Pictures (size 3R)
Multimedia
Library Development Plan then

highlight the acquisition and
utilization of IT equipment
ICT Plan, if existing
Picture/s of policies on the
utilization of internet posted in
the library
Term of reference for a staff who
manages the ICT section
Logbook for ICT users
There is a provision for the Pictures of students who
E.15 acquisition and utilization of the actually using the computers in
the library (size 3R)
latest IT software and multi-
media equipment. Inventory Report
Requisition letter and
procurement receipts of IT
software and multi-media
equipment
MRs of ICT equipment
Any document to prove that the
students are using IT software
and multi-media equipment in
the library
F. FINANCIAL SUPPORT
Approved institutional
appropriation
The Institution allocates a Financial records on
F.1 regular and realistic budget for expenditures
the library. Request for procurement etc
Copyright 2011-530
rated by librarians if available


Minutes of meetings where the
The Head Librarian and staff, in Head Librarian is involved in
F.2 coordination with other officials planning the budget of the
of the Institution, prepare and library
manage the annual library Request letters for procurement
budget. Result of survey instrument
rated by librarians if available
All fees and funds allocated for Financial record from the
library resources and services Budget/Accounting Office
F.3 are utilized solely for such Result of survey instrument
purposes and are properly rated by librarians if available
audited Other relevant documents
Copies of project proposal

submitted to funding agencies
F.4 Other sources of financial Communication letter to GOs
assistance are sought and NOs for funding assistance
Other linkages that can provide
funding
G. LINKAGES
Letter of invitations to other

institutions
Linkages with other institutions Letters or project proposals to
and funding agencies are other agencies for funding
G.1 explored and established for purposes
purposes of enhancing library Result of survey instrument
facilities and resources. rated by librarians and other
Copy of mailing list of agencies

for resource sharing
The Library is on the mailing list Letter request from other
G.2 of agencies, foundations, etc. for institutions who want to share
exchange of publications and library resources
other books/journals donations. Library Marketing Program
rated by librarians and other
MOA/MOU
Terms of reference for the
Consortia, networking, library consortia
Copyright 2011-530
G.3 cooperative activities, and Inter-library loan/intra--library

resource-sharing with other access arrangement
institutions are practiced. Result of survey instrument
rated by librarians and other

Area 7-Library (TED)

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TED Document Checklist AREA VII (Library) 139

Author: DR. VERONICA C. FERRER

UNDERGRADUATE TEACHER EDUCATION

A.1 The organizational structure of Library Handbook

The library is managed by a PRC ID/License of the librarians

Minutes of Meeting with

Approved composition of Library

Communication letters to the

Approved Library Procedural

Library Development Plan (short

The library meets the required

CMO of the program under

librarian for every 1,000 service to clientele/students

Organizational structure of the

Administrative Manual for

Records of seminars, trainings,

C. COLLECTION DEVELOPMENT, ORGANIZATION AND PRESERVATION

C.1 regularly reviewed and meeting including attendance

Minutes of LB meetings and or

VMGO of the Institution

The core collection of at least 5, Complete and updated list of

Thirty percent (30%) of the Complete and updated list of

PPMP and PRE of the library

Other related documents

List of researches in matrix form

C.8 The library maintains an List of Filipiniana collection

The library provides at least five Complete and updated inventory

Librarians tools or way of

There is an available integrated OPAC

Library Procedural Manual on

Library Procedural Manual on

The quality and quantity of CHED-Library Standard

D. SERVICES AND UTILIZATION

Library Procedural Manual then

Document/s for OPAC

Action Plan of the Campus

Posted Library Schedule

D.5 Provisions are made for the

Document/s to prove that the

Document/s to prove that the

Result of survey instrument

Posting of announcement for

Compilation of statistical reports

Library Manual then highlight

E. PHYSICAL SET-UP AND FACILITIES

Location and Site

Blue print of the Library Building

Copy of Library Floor Plan

Copy of Floor Area/Plan

Copy of Floor Area/Plan

Floor area of the library showing

Floor area showing the

Floor plan showing ramp for

Furniture and Equipment

The library meets the required CHED-Library Standard for

Present a table of the given

5. Carrels for individual study

Result of survey instrument

Physical Provision for Reading

Pictures of the library as many

Pictures of the library as many

Pictures of the whole library with

Pictures of fire extinguishers

Policies and guidelines of the