Quy Chuan Soan Thao Van Ban - tt1bnv

B NI V CNG HA X HI CH NGHA VIT NAM
______ c lp - T do - Hnh phc

S: 01/2011/TT-BNV _______________
H Ni, ngy 19 thng 01 nm 2011
THNG T
Hng dn th thc v k thut trnh by vn bn hnh chnh
__________________
Cn c Ngh nh s 48/2008/N-CP ngy 17 thng 4 nm 2008 ca Chnh ph
quy nh chc nng, nhim v, quyn hn v c cu t chc ca B Ni v;
v cng tc vn th;
sa i, b sung Ngh nh s 110/2004/N-CP ngy 08 thng 4 nm 2004 ca Chnh
ph v cng tc vn th,
B Ni v hng dn th thc v k thut trnh by vn bn hnh chnh nh sau:
Chng I
NHNG QUY NH CHUNG
iu 1. Phm vi v i tng p dng
Thng t ny hng dn th thc v k thut trnh by vn bn hnh chnh v bn
sao vn bn; c p dng i vi cc c quan nh nc, t chc x hi, t chc x hi
- ngh nghip, t chc kinh t v n v lc lng v trang nhn dn (sau y gi
chung l c quan, t chc).
iu 2. Th thc vn bn
Th thc vn bn l tp hp cc thnh phn cu thnh vn bn, bao gm nhng
thnh phn chung p dng i vi cc loi vn bn v cc thnh phn b sung trong
nhng trng hp c th hoc i vi mt s loi vn bn nht nh theo quy nh ti
Khon 3, iu 1 Ngh nh s 09/2010/N-CP ngy 08 thng 02 nm 2010 ca Chnh
ph sa i, b sung Ngh nh s 110/2004/N-CP ngy 08 thng 4 nm 2004 ca
Chnh ph v cng tc vn th v hng dn ti Thng t ny.
iu 3. K thut trnh by vn bn
K thut trnh by vn bn quy nh ti Thng t ny bao gm kh giy, kiu
trnh by, nh l trang vn bn, v tr trnh by cc thnh phn th thc, phng ch, c
ch, kiu ch v cc chi tit trnh by khc, c p dng i vi vn bn son tho
trn my vi tnh v in ra giy; vn bn c son tho bng cc phng php hay
phng tin k thut khc hoc vn bn c lm trn giy mu in sn; khng p dng
i vi vn bn c in thnh sch, in trn bo, tp ch v cc loi n phm khc.
iu 4. Phng ch trnh by vn bn
Phng ch s dng trnh by vn bn trn my vi tnh l phng ch ting Vit ca
b m k t Unicode theo Tiu chun Vit Nam TCVN 6909:2001.
iu 5. Kh giy, kiu trnh by, nh l trang vn bn v v tr trnh by
1. Kh giy
Vn bn hnh chnh c trnh by trn kh giy kh A4 (210 mm x 297 mm).
Cc vn bn nh giy gii thiu, giy bin nhn h s, phiu gi, phiu chuyn
c trnh by trn kh giy A5 (148 mm x 210 mm) hoc trn giy mu in sn (kh
A5).
2. Kiu trnh by
Vn bn hnh chnh c trnh by theo chiu di ca trang giy kh A4 (nh
hng bn in theo chiu di).
Trng hp ni dung vn bn c cc bng, biu nhng khng c lm thnh cc
ph lc ring th vn bn c th c trnh by theo chiu rng ca trang giy (nh
hng bn in theo chiu rng).
3. nh l trang vn bn (i vi kh giy A4)
L trn: cch mp trn t 20 - 25 mm;
L di: cch mp di t 20 - 25 mm;
L tri: cch mp tri t 30 - 35 mm;
L phi: cch mp phi t 15 - 20 mm.
4. V tr trnh by cc thnh phn th thc vn bn trn mt trang giy kh A4
c thc hin theo s b tr cc thnh phn th thc vn bn km theo Thng t
ny (Ph lc II). V tr trnh by cc thnh phn th thc vn bn trn mt trang giy
kh A5 c p dng tng t theo s ti Ph lc trn.
Chng II
TH THC V K THUT TRNH BY VN BN
iu 6. Quc hiu
1. Th thc
Quc hiu ghi trn vn bn bao gm 2 dng ch: CNG HA X HI CH
NGHA VIT NAM v c lp - T do - Hnh phc.
2. K thut trnh by
Quc hiu c trnh by ti s 1; chim khong 1/2 trang giy theo chiu
ngang, pha trn, bn phi.
Dng th nht: CNG HA X HI CH NGHA VIT NAM c trnh
by bng ch in hoa, c ch t 12 n 13, kiu ch ng, m;
2
Dng th hai: c lp - T do - Hnh phc c trnh by bng ch in
thng, c ch t 13 n 14 (nu dng th nht c ch 12, th dng th hai c ch 13;
nu dng th nht c ch 13, th dng th hai c ch 14), kiu ch ng, m; c
t canh gia di dng th nht; ch ci u ca cc cm t c vit hoa, gia cc
cm t c gch ni, c cch ch; pha di c ng k ngang, nt lin, c di bng
di ca dng ch (s dng lnh Draw, khng dng lnh Underline), c th:
CNG HA X HI CH NGHA VIT NAM
c lp - T do - Hnh phc
______________
Hai dng ch trn c trnh by cch nhau dng n.
iu 7. Tn c quan, t chc ban hnh vn bn
1. Th thc
i vi cc B, c quan ngang B, c quan thuc Chnh ph; Vn phng Quc
hi; Hi ng dn tc, cc y ban ca Quc hi hoc Hi ng nhn dn v y ban
nhn dn cc cp; on i biu Quc hi tnh, thnh ph trc thuc Trung ng; Tp
on Kinh t nh nc, Tng cng ty 91 khng ghi c quan ch qun.
Tn c quan, t chc ban hnh vn bn bao gm tn ca c quan, t chc ch
qun trc tip (nu c) (i vi cc t chc kinh t c th l cng ty m) v tn ca c
quan, t chc ban hnh vn bn.
a) Tn ca c quan, t chc ban hnh vn bn phi c ghi y hoc c vit tt theo
quy nh ti vn bn thnh lp, quy nh chc nng nhim v, quyn hn v c cu t chc b my,
ph chun, cp giy php hot ng hoc cng nhn t cch php nhn ca c quan, t chc c
thm quyn, v d:
B GIAO THNG VN TI TP ON IN LC VIT NAM
________ _____________
HI NG NHN DN Y BAN NHN DN
TNH NGH AN TNH THI NGUYN
___________ __________
b) Tn ca c quan, t chc ch qun trc tip c th vit tt nhng cm t thng
dng nh y ban nhn dn (UBND), Hi ng nhn dn (HND), Vit Nam (VN), v
d:
UBND TNH QUNG BNH VIN KHOA HC X HI VN
S NI V VIN DN TC HC
_________ _____________
2. K thut trnh by
Tn c quan, t chc ban hnh vn bn c trnh by ti s 2; chim khong
1/2 trang giy theo chiu ngang, pha trn, bn tri.
Tn c quan, t chc ch qun trc tip c trnh by bng ch in hoa, cng c
ch nh c ch ca Quc hiu, kiu ch ng. Nu tn c quan, t chc ch qun di,
c th trnh by thnh nhiu dng.
Tn c quan, t chc ban hnh vn bn trnh by bng ch in hoa, cng c ch
nh c ch ca Quc hiu, kiu ch ng, m, c t canh gia di tn c quan,
3
t chc ch qun; pha di c ng k ngang, nt lin, c di bng t 1/3 n 1/2
di ca dng ch v t cn i so vi dng ch. Trng hp tn c quan, t chc
ban hnh vn bn di c th trnh by thnh nhiu dng, v d:
B NI V
CC VN TH V LU TR
NH NC
________
Cc dng ch trn c trnh by cch nhau dng n.
iu 8. S, k hiu ca vn bn
1. Th thc
a) S ca vn bn
S ca vn bn l s th t ng k vn bn ti vn th ca c quan, t chc. S
ca vn bn c ghi bng ch s -rp, bt u t s 01 vo ngy u nm v kt
thc vo ngy 31 thng 12 hng nm.
b) K hiu ca vn bn
- K hiu ca vn bn c tn loi bao gm ch vit tt tn loi vn bn theo bng
ch vit tt tn loi vn bn v bn sao km theo Thng t ny (Ph lc I) v ch vit
tt tn c quan, t chc hoc chc danh nh nc (p dng i vi chc danh Ch tch
nc v Th tng Chnh ph) ban hnh vn bn, v d:
Ngh quyt ca Chnh ph ban hnh c ghi nh sau: S: /NQ-CP
Ch th ca Th tng Chnh ph ban hnh c ghi nh sau: S: /CT-TTg.
Quyt nh ca Thng trc Hi ng nhn dn ban hnh c ghi nh sau: S:
/Q-HND
Bo co ca cc ban ca Hi ng nhn dn c ghi nh sau: S /BC-HND
- K hiu ca cng vn bao gm ch vit tt tn c quan, t chc hoc chc danh
nh nc ban hnh cng vn v ch vit tt tn n v (v, phng, ban, b phn) son
tho hoc ch tr son tho cng vn (nu c), v d:
Cng vn ca Chnh ph do V Hnh chnh Vn phng Chnh ph son tho: S:
/CP-HC.
Cng vn ca B Ni v do V T chc Cn b B Ni v son tho: S:
/BNV-TCCB
Cng vn ca Hi ng nhn dn tnh do Ban Kinh t Ngn sch son tho: S:
./HND-KTNS
Cng vn ca y ban nhn dn tnh do t chuyn vin (hoc th k) theo di lnh
vc vn ha - x hi son tho: S: /UBND-VX
Cng vn ca S Ni v tnh do Vn phng S son tho: S: /SNV-VP
Trng hp cc Hi ng, cc Ban t vn ca c quan c s dng con du ca
c quan ban hnh vn bn v Hi ng, Ban c ghi l c quan ban hnh vn
4
bn th phi ly s ca Hi ng, Ban, v d Quyt nh s 01 ca Hi ng thi tuyn
cng chc B Ni v c trnh by nh sau:
B NI V
HI NG THI TUYN CNG CHC
_____________
S: 01/Q-HTTCC
Vic ghi k hiu cng vn do UBND cp huyn, cp x ban hnh bao gm ch
vit tt tn c quan, t chc ban hnh cng vn v ch vit tt tn lnh vc (cc lnh
vc c quy nh ti Mc 2, Mc 3, Chng IV, Lut T chc Hi ng nhn dn v
y ban nhn dn nm 2003) c gii quyt trong cng vn.
Ch vit tt tn c quan, t chc v cc n v trong mi c quan, t chc hoc
lnh vc (i vi UBND cp huyn, cp x) do c quan, t chc quy nh c th, bo
m ngn gn, d hiu.
2. K thut trnh by
S, k hiu ca vn bn c trnh by ti s 3, c t canh gia di tn c
quan, t chc ban hnh vn bn.
T S c trnh by bng ch in thng, k hiu bng ch in hoa, c ch 13,
kiu ch ng; sau t S c du hai chm; vi nhng s nh hn 10 phi ghi thm s
0 pha trc; gia s v k hiu vn bn c du gch cho (/), gia cc nhm ch vit
tt k hiu vn bn c du gch ni (-) khng cch ch, v d:
S: 15/Q-HND (Quyt nh ca Thng trc Hi ng nhn dn);
S: 19/HND-KTNS (Cng vn ca Thng trc Hi ng nhn dn do Ban
Kinh t ngn sch son tho);
S: 23/BC-BNV (Bo co ca B Ni v);
S: 234/SYT-VP (Cng vn ca S Y t do Vn phng son tho).
iu 9. a danh v ngy, thng, nm ban hnh vn bn
1. Th thc
a) a danh ghi trn vn bn l tn gi chnh thc ca n v hnh chnh (tn
ring ca tnh, thnh ph trc thuc Trung ng; huyn, qun, th x, thnh ph thuc
tnh; x, phng, th trn) ni c quan, t chc ng tr s; i vi nhng n v hnh
chnh c t tn theo tn ngi, bng ch s hoc s kin lch s th phi ghi tn gi
y ca n v hnh chnh , c th nh sau:
- a danh ghi trn vn bn ca cc c quan, t chc Trung ng l tn ca tnh,
thnh ph trc thuc Trung ng ni c quan, t chc ng tr s, v d:
Vn bn ca B Cng Thng, ca Cng ty in lc 1 thuc Tp on in lc
Vit Nam (c tr s ti thnh ph H Ni): H Ni,
Vn bn ca Trng Cao ng Qun tr kinh doanh thuc B Ti chnh (c tr s
ti th trn Nh Qunh, huyn M Vn, tnh Hng Yn): Hng Yn,
5
Vn bn ca Vin Hi dng hc thuc Vin Khoa hc v Cng ngh Vit Nam
(c tr s ti thnh ph Nha Trang, tnh Khnh Ha): Khnh Ha,
Vn bn ca Cc Thu tnh Bnh Dng thuc Tng cc Thu (c tr s ti th
x Th Du Mt, tnh Bnh Dng): Bnh Dng,
- a danh ghi trn vn bn ca cc c quan, t chc cp tnh:
+ i vi cc thnh ph trc thuc Trung ng: l tn ca thnh ph trc thuc
Trung ng, v d:
Vn bn ca y ban nhn dn thnh ph H Ni v ca cc s, ban, ngnh thuc
thnh ph: H Ni, ca y ban nhn dn thnh ph H Ch Minh v ca cc s, ban,
ngnh thuc thnh ph: Thnh ph H Ch Minh,
+ i vi cc tnh l tn ca tnh, v d:
Vn bn ca y ban nhn dn tnh Hi Dng v ca cc s, ban, ngnh thuc
tnh (c tr s ti thnh ph Hi Dng, tnh Hi Dng): Hi Dng, ca y ban
nhn dn tnh Qung Ninh v ca cc s, ban, ngnh thuc tnh (c tr s ti thnh ph
H Long, tnh Qung Ninh): Qung Ninh, ca y ban nhn dn tnh Lm ng v ca
cc s, ban, ngnh thuc tnh (c tr s ti thnh ph Lt, tnh Lm ng): Lm
ng,
Trng hp a danh ghi trn vn bn ca c quan thnh ph thuc tnh m tn
thnh ph trng vi tn tnh th ghi thm hai ch thnh ph (TP.), v d:
Vn bn ca y ban nhn dn thnh ph H Tnh (tnh H Tnh) v ca cc
phng, ban thuc thnh ph: TP. H Tnh,
- a danh ghi trn vn bn ca cc c quan, t chc cp huyn l tn ca huyn,
qun, th x, thnh ph thuc tnh, v d:
Vn bn ca y ban nhn dn huyn Sc Sn (thnh ph H Ni) v ca cc
phng, ban thuc huyn: Sc Sn,
Vn bn ca y ban nhn dn qun G Vp (thnh ph H Ch Minh), ca cc
phng, ban thuc qun: G Vp,
Vn bn ca y ban nhn dn th x B Ra (tnh B Ra-Vng Tu) v ca cc
phng, ban thuc th x: B Ra,
- a danh ghi trn vn bn ca Hi ng nhn dn, y ban nhn dn v ca cc
t chc cp x l tn ca x, phng, th trn , v d:
Vn bn ca y ban nhn dn x Kim Lin (huyn Nam n, tnh Ngh An):
Kim Lin,
Vn bn ca y ban nhn dn phng in Bin Ph (qun Ba nh, TP. H
Ni): Phng in Bin Ph,
- a danh ghi trn vn bn ca cc c quan, t chc v n v v trang nhn dn
thuc phm vi qun l ca B Cng an, B Quc phng c thc hin theo quy nh
ca php lut v quy nh c th ca B Cng an, B Quc phng.
b) Ngy, thng, nm ban hnh vn bn
6
Ngy, thng, nm ban hnh vn bn l ngy, thng, nm vn bn c ban hnh.
Ngy, thng, nm ban hnh vn bn phi c vit y ; cc s ch ngy,
thng, nm dng ch s -rp; i vi nhng s ch ngy nh hn 10 v thng 1, 2
phi ghi thm s 0 trc, c th:
Thnh ph H Ch Minh, ngy 05 thng 02 nm 2009
Qun 1, ngy 10 thng 02 nm 2010
2. K thut trnh by
a danh v ngy, thng, nm ban hnh vn bn c trnh by trn cng mt
dng vi s, k hiu vn bn, ti s 4, bng ch in thng, c ch t 13 n 14, kiu
ch nghing; cc ch ci u ca a danh phi vit hoa; sau a danh c du phy; a
danh v ngy, thng, nm c t canh gia di Quc hiu.
iu 10. Tn loi v trch yu ni dung ca vn bn
1. Th thc
Tn loi vn bn l tn ca tng loi vn bn do c quan, t chc ban hnh. Khi
ban hnh vn bn u phi ghi tn loi, tr cng vn.
Trch yu ni dung ca vn bn l mt cu ngn gn hoc mt cm t phn nh
khi qut ni dung ch yu ca vn bn.
2. K thut trnh by
Tn loi v trch yu ni dung ca cc loi vn bn c ghi tn loi c trnh by
ti s 5a; tn loi vn bn (ngh quyt, quyt nh, k hoch, bo co, t trnh v cc
loi vn bn khc) c t canh gia bng ch in hoa, c ch 14, kiu ch ng, m;
trch yu ni dung vn bn c t canh gia, ngay di tn loi vn bn, bng ch in
thng, c ch 14, kiu ch ng, m; bn di trch yu c ng k ngang, nt
lin, c di bng t 1/3 n 1/2 di ca dng ch v t cn i so vi dng ch,
v d:
QUYT NH
V vic iu ng cn b
________________
Trch yu ni dung cng vn c trnh by ti s 5b, sau ch V/v bng ch
in thng, c ch t 12 n 13, kiu ch ng; c t canh gia di s v k hiu
vn bn, cch dng 6pt vi s v k hiu vn bn, v d:
S: 72/VTLTNN-NVP
V/v k hoch kim tra cng tc
vn th, lu tr nm 2009
iu 11. Ni dung vn bn
1. Th thc
a) Ni dung vn bn l thnh phn ch yu ca vn bn.
7
Ni dung vn bn phi bo m nhng yu cu c bn sau:
- Ph hp vi hnh thc vn bn c s dng;
- Ph hp vi ng li, ch trng, chnh sch ca ng; ph hp vi quy nh
ca php lut;
- c trnh by ngn gn, r rng, chnh xc;
- S dng ngn ng vit, cch din t n gin, d hiu;
- Dng t ng ting Vit Nam ph thng (khng dng t ng a phng v t
ng nc ngoi nu khng thc s cn thit). i vi thut ng chuyn mn cn xc
nh r ni dung th phi c gii thch trong vn bn;
- Ch c vit tt nhng t, cm t thng dng, nhng t thuc ngn ng ting
Vit d hiu. i vi nhng t, cm t c s dng nhiu ln trong vn bn th c th
vit tt, nhng cc ch vit tt ln u ca t, cm t phi c t trong du ngoc
n ngay sau t, cm t ;
- Khi vin dn ln u vn bn c lin quan, phi ghi y tn loi, s, k hiu
vn bn, ngy, thng, nm ban hnh vn bn, tn c quan, t chc ban hnh vn bn,
trch yu ni dung vn bn (i vi lut v php lnh ch ghi tn loi v tn ca lut,
php lnh), v d: c quy nh ti Ngh nh s 110/2004/N-CP ngy 08 thng
4 nm 2004 ca Chnh ph v cng tc vn th; trong cc ln vin dn tip theo, ch
ghi tn loi v s, k hiu ca vn bn ;
- Vit hoa trong vn bn hnh chnh c thc hin theo Ph lc VI - Quy nh
vit hoa trong vn bn hnh chnh.
b) B cc ca vn bn
Ty theo th loi v ni dung, vn bn c th c phn cn c php l ban
hnh, phn m u v c th c b cc theo phn, chng, mc, iu, khon, im
hoc c phn chia thnh cc phn, mc t ln n nh theo mt trnh t nht nh,
c th:
- Ngh quyt (c bit): theo iu, khon, im hoc theo khon, im;
- Quyt nh (c bit): theo iu, khon, im; cc quy ch (quy nh) ban hnh
km theo quyt nh: theo chng, mc, iu, khon, im;
- Ch th (c bit): theo khon, im;
- Cc hnh thc vn bn hnh chnh khc: theo phn, mc, khon, im hoc theo
khon, im.
i vi cc hnh thc vn bn c b cc theo phn, chng, mc, iu th
phn, chng, mc, iu phi c tiu .
2. K thut trnh by
Ni dung vn bn c trnh by ti s 6.
Phn ni dung (bn vn) c trnh by bng ch in thng (c dn u c hai
l), kiu ch ng; c ch t 13 n 14 (phn li vn trong mt vn bn phi dng
cng mt c ch); khi xung dng, ch u dng phi phi li vo t 1cm n 1,27cm
8
(1 default tab); khong cch gia cc on vn (paragraph) t ti thiu l 6pt; khong
cch gia cc dng hay cch dng (line spacing) chn ti thiu t cch dng n
(single line spacing) hoc t 15pt (exactly line spacing) tr ln; khong cch ti a gia
cc dng l 1,5 dng (1,5 lines).
i vi nhng vn bn c phn cn c php l ban hnh th sau mi cn c
phi xung dng, cui dng c du chm phy, ring cn c cui cng kt thc bng
du phy.
Trng hp ni dung vn bn c b cc theo phn, chng, mc, iu, khon,
im th trnh by nh sau:
- Phn, chng: T Phn, Chng v s th t ca phn, chng c trnh
by trn mt dng ring, canh gia, bng ch in thng, c ch t 13 n 14, kiu ch
ng, m. S th t ca phn, chng dng ch s La M. Tiu (tn) ca phn,
chng c trnh by ngay di, canh gia, bng ch in hoa, c ch t 13 n 14,
kiu ch ng, m;
- Mc: T Mc v s th t ca mc c trnh by trn mt dng ring, canh
gia, bng ch in thng, c ch t 13 n 14, kiu ch ng, m. S th t ca mc
dng ch s - rp. Tiu ca mc c trnh by ngay di, canh gia, bng ch in
hoa, c ch t 12 n 13, kiu ch ng, m;
- iu: T iu, s th t v tiu ca iu c trnh by bng ch in
thng, cch l tri 1 default tab, s th t ca iu dng ch s -rp, sau s th t c
du chm; c ch bng c ch ca phn li vn (13-14), kiu ch ng, m;
- Khon: S th t cc khon trong mi mc dng ch s -rp, sau s th t c
du chm, c ch s bng c ch ca phn li vn (13-14), kiu ch ng; nu khon
c tiu , s th t v tiu ca khon c trnh by trn mt dng ring, bng ch
in thng, c ch bng c ch ca phn li vn (13-14), kiu ch ng;
- im: Th t cc im trong mi khon dng cc ch ci ting Vit theo th t
abc, sau c du ng ngoc n, bng ch in thng, c ch bng c ch ca phn li
vn (13-14), kiu ch ng.
Trng hp ni dung vn bn c phn chia thnh cc phn, mc, khon, im
th trnh by nh sau:
- Phn (nu c): T Phn v s th t ca phn c trnh by trn mt dng
ring, canh gia, bng ch in thng, c ch t 13 n 14, kiu ch ng, m; s th
t ca phn dng ch s La M. Tiu ca phn c trnh by ngay di, canh gia,
bng ch in hoa, c ch t 13 n 14, kiu ch ng, m;
- Mc: S th t cc mc dng ch s La M, sau c du chm v c trnh by
cch l tri 1 default tab; tiu ca mc c trnh by cng mt hng vi s th t,
bng ch in hoa, c ch t 13 n 14, kiu ch ng, m;
- Khon: S th t cc khon trong mi mc dng ch s -rp, sau s th t c
du chm, c ch s bng c ch ca phn li vn (13-14), kiu ch ng; nu khon
c tiu , s th t v tiu ca khon c trnh by trn mt dng ring, bng ch
in thng, c ch bng c ch ca phn li vn (13-14), kiu ch ng, m;
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- im trnh by nh trng hp ni dung vn bn c b cc theo phn,
chng, mc, iu, khon, im.
iu 12. Quyn hn, chc v, h tn v ch k ca ngi c thm quyn
1. Th thc
a) Vic ghi quyn hn ca ngi k c thc hin nh sau:
- Trng hp k thay mt tp th th phi ghi ch vit tt TM. (thay mt) vo
trc tn tp th lnh o hoc tn c quan, t chc, v d:
TM. HI NG NHN DN TM. ON I BIU QUC HI

- Trng hp k thay ngi ng u c quan, t chc th phi ghi ch vit tt
KT. (k thay) vo trc chc v ca ngi ng u, v d:
KT. CH TCH KT. B TRNG
PH CH TCH TH TRNG
Trng hp cp ph c giao ph trch th thc hin nh cp ph k thay cp
trng;
- Trng hp k tha lnh th phi ghi ch vit tt TL. (tha lnh) vo trc chc v ca
ngi ng u c quan, t chc, v d:
TL. B TRNG TL. CH TCH

V TRNG V T CHC CN B CHNH VN PHNG
- Trng hp k tha y quyn th phi ghi ch vit tt TUQ. (tha y quyn)
vo trc chc v ca ngi ng u c quan, t chc, v d:
TUQ. GIM C
TRNG PHNG T CHC CN B
b) Chc v ca ngi k
Chc v ghi trn vn bn l chc v lnh o chnh thc ca ngi k vn bn
trong c quan, t chc; ch ghi chc v nh B trng (B trng, Ch nhim), Th
trng, Ch tch, Ph Ch tch, Gim c, Ph Gim c, Q. Gim c (Quyn Gim
c) v.v, khng ghi nhng chc v m Nh nc khng quy nh nh: cp ph
thng trc, cp ph ph trch, v.v; khng ghi li tn c quan, t chc, tr cc vn
bn lin tch, vn bn do hai hay nhiu c quan, t chc ban hnh; vic k tha lnh, k
tha y quyn do cc c quan, t chc quy nh c th bng vn bn.
Chc danh ghi trn vn bn do cc t chc t vn (khng thuc c cu t chc
ca c quan c quy nh ti quyt nh thnh lp; quyt nh quy nh chc nng,
nhim v, c cu t chc ca c quan) ban hnh l chc danh lnh o ca ngi k
vn bn trong ban hoc hi ng. i vi nhng ban, hi ng khng c php s
dng con du ca c quan, t chc th ch ghi chc danh ca ngi k vn bn trong
ban hoc hi ng, khng c ghi chc v trong c quan, t chc.
Chc v (Chc danh) ca ngi k vn bn do hi ng hoc ban ch o ca Nh nc ban
hnh m lnh o B Xy dng lm Trng ban hoc Ph Trng ban, Ch tch hoc Ph Ch tch
Hi ng c ghi nh sau, v d:
TM. HI NG KT. TRNG BAN
CH TCH PH TRNG BAN
10
(Ch k, du ca B Xy dng) (Ch k, du ca B Xy dng)
B TRNG B XY DNG TH TRNG B XY DNG
Nguyn Vn A Trn Vn B
Chc v (Chc danh) ca ngi k vn bn do hi ng hoc ban ca B Xy
dng ban hnh m Th trng B Xy dng lm Ch tch Hi ng hoc Trng ban,
lnh o cc Cc, V thuc B Xy dng lm Ph Ch tch Hi ng hoc Ph Trng
ban c ghi nh sau, v d:
TM. HI NG KT. TRNG BAN
CH TCH PH TRNG BAN
(Ch k, du ca B Xy dng) (Ch k, du ca B Xy dng)
TH TRNG V TRNG V T CHC CN B
Trn Vn B L Vn C
c) H tn bao gm h, tn m (nu c) v tn ca ngi k vn bn
i vi vn bn hnh chnh, trc h tn ca ngi k, khng ghi hc hm, hc v
v cc danh hiu danh d khc. i vi vn bn giao dch; vn bn ca cc t chc s
nghip gio dc, y t, khoa hc hoc lc lng v trang c ghi thm hc hm, hc
v, qun hm.
2. K thut trnh by
Quyn hn, chc v ca ngi k c trnh by ti s 7a; chc v khc ca
ngi k c trnh by ti s 7b; cc ch vit tt quyn hn nh: TM., KT.,
TL., TUQ. hoc quyn hn v chc v ca ngi k c trnh by ch in hoa, c
ch t 13 n 14, kiu ch ng, m.
H tn ca ngi k vn bn c trnh by ti s 7b; bng ch in thng, c
ch t 13 n 14, kiu ch ng, m, c t canh gia so vi quyn hn, chc v
ca ngi k.
Ch k ca ngi c thm quyn c trnh by ti s 7c.
iu 13. Du ca c quan, t chc
1. Vic ng du trn vn bn c thc hin theo quy nh ti Khon 2 v Khon
3 iu 26 Ngh nh s 110/2004/N-CP ngy 08 thng 4 nm 2004 ca Chnh ph v
cng tc vn th v quy nh ca php lut c lin quan; vic ng du gip lai i vi
vn bn, ti liu chuyn ngnh v ph lc km theo c thc hin theo quy nh ti
Khon 4 iu 26 Ngh nh s 110/2004/N-CP.
2. Du ca c quan, t chc c trnh by ti s 8; du gip lai c ng vo
khong gia mp phi ca vn bn hoc ph lc vn bn, trm ln mt phn cc t
giy; mi du ng ti a 05 trang vn bn.
iu 14. Ni nhn
1. Th thc
Ni nhn xc nh nhng c quan, t chc, n v v c nhn nhn vn bn v c
trch nhim nh xem xt, gii quyt; thi hnh; kim tra, gim st; bo co;
trao i cng vic; bit v lu.
11
Ni nhn phi c xc nh c th trong vn bn. Cn c quy nh ca php lut;
cn c chc nng, nhim v, quyn hn ca c quan, t chc v quan h cng tc; cn
c yu cu gii quyt cng vic, n v hoc c nhn son tho hoc ch tr son tho
c trch nhim xut nhng c quan, t chc, n v v c nhn nhn vn bn trnh
ngi k vn bn quyt nh.
i vi vn bn ch gi cho mt s i tng c th th phi ghi tn tng c quan,
t chc, c nhn nhn vn bn; i vi vn bn c gi cho mt hoc mt s nhm
i tng nht nh th ni nhn c ghi chung, v d:
- Cc B, c quan ngang B, c quan thuc Chnh ph;
- y ban nhn dn cc tnh, thnh ph trc thuc Trung ng;
i vi nhng vn bn c ghi tn loi, ni nhn bao gm t Ni nhn v phn
lit k cc c quan, t chc, n v v c nhn nhn vn bn.
i vi cng vn hnh chnh, ni nhn bao gm hai phn:
- Phn th nht bao gm t Knh gi, sau l tn cc c quan, t chc hoc
n v, c nhn trc tip gii quyt cng vic;
- Phn th hai bao gm t Ni nhn, pha di l t Nh trn, tip theo l tn
cc c quan, t chc, n v v c nhn c lin quan khc nhn vn bn.
2. K thut trnh by
Ni nhn c trnh by ti s 9a v 9b.
Phn ni nhn ti s 9a c trnh by nh sau:
- T Knh gi v tn cc c quan, t chc hoc c nhn nhn vn bn c trnh
by bng ch in thng, c ch t 13 n 14, kiu ch ng;
- Sau t Knh gi c du hai chm; nu cng vn gi cho mt c quan, t chc
hoc mt c nhn th t Knh gi v tn c quan, t chc hoc c nhn c trnh
by trn cng mt dng; trng hp cng vn gi cho hai c quan, t chc hoc c
nhn tr ln th xung dng; tn mi c quan, t chc, c nhn hoc mi nhm c
quan, t chc, c nhn c trnh by trn mt dng ring, u dng c gch u dng,
cui dng c du chm phy, cui dng cui cng c du chm; cc gch u dng
c trnh by thng hng vi nhau di du hai chm.
Phn ni nhn ti s 9b (p dng chung i vi cng vn hnh chnh v cc loi
vn bn khc) c trnh by nh sau:
- T Ni nhn c trnh by trn mt dng ring (ngang hng vi dng ch
quyn hn, chc v ca ngi k v st l tri), sau c du hai chm, bng ch in
thng, c ch 12, kiu ch nghing, m;
- Phn lit k cc c quan, t chc, n v v c nhn nhn vn bn c trnh by
bng ch in thng, c ch 11, kiu ch ng; tn mi c quan, t chc, n v v c
nhn hoc mi nhm c quan, t chc, n v nhn vn bn c trnh by trn mt
dng ring, u dng c gch u dng st l tri, cui dng c du chm phu; ring
dng cui cng bao gm ch Lu sau c du hai chm, tip theo l ch vit tt VT
12
(Vn th c quan, t chc), du phy, ch vit tt tn n v (hoc b phn) son tho
vn bn v s lng bn lu (ch trong trng hp cn thit), cui cng l du chm.
iu 15. Cc thnh phn khc
1. Th thc
a) Du ch mc mt
Vic xc nh v ng du mt (tuyt mt, ti mt hoc mt), du thu hi i
vi vn bn c ni dung b mt nh nc c thc hin theo quy nh ti iu 5, 6, 7,
8 ca Php lnh Bo v b mt nh nc nm 2000.
b) Du ch mc khn
Ty theo mc cn c chuyn pht nhanh, vn bn c xc nh khn
theo bn mc sau: khn, thng khn, ha tc, ha tc hn gi; khi son tho vn bn
c tnh cht khn, n v hoc c nhn son tho vn bn xut mc khn trnh
ngi k vn bn quyt nh.
c) i vi nhng vn bn c phm vi, i tng c ph bin, s dng hn ch,
s dng cc ch dn v phm vi lu hnh nh TR LI SAU KHI HP (HI
NGH), XEM XONG TR LI, LU HNH NI B.
d) i vi cng vn, ngoi cc thnh phn c quy nh c th b sung a ch
c quan, t chc; a ch th in t (E-Mail); s in thoi, s Telex, s Fax; a ch
trang thng tin in t (Website).
) i vi nhng vn bn cn c qun l cht ch v s lng bn pht hnh
phi c k hiu ngi nh my v s lng bn pht hnh.
e) Trng hp vn bn c ph lc km theo th trong vn bn phi c ch dn v
ph lc . Ph lc vn bn phi c tiu ; vn bn c t hai ph lc tr ln th cc
ph lc phi c nh s th t bng ch s La M.
g) Vn bn c hai trang tr ln th phi nh s trang bng ch s -rp.
2. K thut trnh by
a) Du ch mc mt
Con du cc mt (TUYT MT, TI MT hoc MT) v du thu hi c
khc sn theo quy nh ti Mc 2 Thng t s 12/2002/TT-BCA ngy 13 thng 9 nm
2002 hng dn thc hin Ngh nh s 33/2002/N-CP ca Chnh ph quy nh chi
tit thi hnh Php lnh Bo v b mt nh nc nm 2000. Du mt c ng vo
s 10a, du thu hi c ng vo s 11.
b) Du ch mc khn
Con du cc khn c khc sn hnh ch nht c kch thc 30mm x 8mm,
40mm x 8mm v 20mm x 8mm, trn cc t KHN, THNG KHN, HA
TC v HA TC HN GI trnh by bng ch in hoa, phng ch Times New
Roman c ch t 13 n 14, kiu ch ng, m v t cn i trong khung hnh ch
nht vin n. Du khn c ng vo s 10b. Mc ng du khn dng
mu ti.
13
c) Cc ch dn v phm vi lu hnh
Cc ch dn v phm vi lu hnh trnh by ti s 11; cc cm t TR LI SAU
KHI HP (HI NGH), XEM XONG TR LI, LU HNH NI B trnh by
cn i trong mt khung hnh ch nht vin n, bng ch in hoa, phng ch Times
New Roman, c ch 13 n 14, kiu ch ng, m.
d) a ch c quan, t chc; a ch th in t (E-Mail); s in thoi, s Telex,
s Fax; a ch Trang thng tin in t (Website).
Cc thnh phn ny c trnh by ti s 14 trang th nht ca vn bn, bng
ch in thng, c ch t 11 n 12, kiu ch ng, di mt ng k nt lin ko di
ht chiu ngang ca vng trnh by vn bn.
) K hiu ngi nh my v s lng bn pht hnh
c trnh by ti s 13; k hiu bng ch in hoa, s lng bn bng ch s -
rp, c ch 11, kiu ch ng.
e) Ph lc vn bn
Ph lc vn bn c trnh by trn cc trang ring; t Ph lc v s th t ca
ph lc c trnh by thnh mt dng ring, canh gia, bng ch in thng, c ch
14, kiu ch ng, m; tn ph lc c trnh by canh gia, bng ch in hoa, c ch
t 13 n 14, kiu ch ng, m.
g) S trang vn bn
S trang c trnh by ti gc phi cui trang giy (phn footer) bng ch s
-rp, c ch 13-14, kiu ch ng, khng nh s trang th nht. S trang ca ph
lc c nh s ring theo tng ph lc.
Mu ch v chi tit trnh by cc thnh phn th thc vn bn c minh ha ti
Ph lc IV km theo Thng t ny.
Mu trnh by mt s loi vn bn hnh chnh c minh ha ti Ph lc V km
theo Thng t ny.
Chng III
TH THC V K THUT TRNH BY BN SAO
iu 16. Th thc bn sao
Th thc bn sao bao gm:
1. Hnh thc sao
SAO Y BN CHNH hoc TRCH SAO hoc SAO LC.
2. Tn c quan, t chc sao vn bn
3. S, k hiu bn sao bao gm s th t ng k c nh chung cho cc loi
bn sao do c quan, t chc thc hin v ch vit tt tn loi bn sao theo Bng ch
vit tt tn loi vn bn v bn sao km theo Thng t ny (Ph lc I). S c ghi
14
bng ch s -rp, bt u t s 01 vo ngy u nm v kt thc vo ngy 31 thng
12 hng nm.
4. Cc thnh phn th thc khc ca bn sao vn bn gm a danh v ngy, thng,
nm sao; quyn hn, chc v, h tn v ch k ca ngi c thm quyn; du ca c
quan, t chc sao vn bn v ni nhn c thc hin theo hng dn ti iu 9, 12,
13 v 14 ca Thng t ny.
iu 17. K thut trnh by
1. V tr trnh by cc thnh phn th thc bn sao (trn trang giy kh A4)
Thc hin theo s b tr cc thnh phn th thc bn sao km theo Thng t
ny (Ph lc III).
Cc thnh phn th thc bn sao c trnh by trn cng mt t giy, ngay sau
phn cui cng ca vn bn cn sao c photocopy, di mt ng k nt lin, ko
di ht chiu ngang ca vng trnh by vn bn.
2. K thut trnh by bn sao
a) Cm t SAO Y BN CHNH, TRCH SAO hoc SAO LC c trnh
by ti s 1 (Ph lc III) bng ch in hoa, c ch t 13 n 14, kiu ch ng, m.
b) Tn c quan, t chc sao vn bn (ti s 2); s, k hiu bn sao (ti s 3);
a danh v ngy, thng, nm sao (ti s 4); chc v, h tn v ch k ca ngi c
thm quyn (ti s 5a, 5b v 5c); du ca c quan, t chc sao vn bn (ti s 6);
ni nhn (ti s 7) c trnh by theo hng dn trnh by cc thnh phn th thc
ti Ph lc III.
Mu ch v chi tit trnh by cc thnh phn th thc bn sao c minh ha ti
Ph lc IV; mu trnh by bn sao c minh ha ti Ph lc V km theo Thng t ny.
Chng IV
T CHC THC HIN
iu 18. iu khon thi hnh
Thng t ny c hiu lc sau 45 ngy k t ngy k.
Nhng quy nh v th thc v k thut trnh by vn bn hnh chnh v bn sao
vn bn c quy nh ti Thng t lin tch s 55/2005/TTLT-BNV-VPCP ngy 06
thng 5 nm 2005 ca B Ni v v Vn phng Chnh ph hng dn th thc v k
thut trnh by vn bn hnh chnh tri vi Thng t ny b bi b.
iu 19. T chc thc hin
15
B, c quan ngang B, c quan thuc Chnh ph, y ban nhn dn cc tnh, thnh
ph trc thuc Trung ng, Tp on kinh t nh nc, Tng cng ty nh nc (91)
chu trch nhim t chc trin khai thc hin Thng t ny.
Cc B, ngnh cn c quy nh th thc v k thut trnh by vn bn ti Thng
t ny quy nh th thc v k thut trnh by vn bn chuyn ngnh cho ph hp.
B TRNG
Ni nhn:
- Th tng, cc Ph Th tng Chnh ph;
- Vn phng Trung ng ng; ( k)
- Vn phng Quc hi;
- Vn phng Ch tch nc; Trn Vn Tun
- Cc B, c quan ngang B, c quan thuc Chnh ph;
- HND, UBND cc tnh, thnh ph trc thuc TW;
- Vin Kim st nhn dn ti cao;
- Ta n nhn dn ti cao;
- Kim ton Nh nc;
- C quan Trung ng ca cc on th;
- Cc Tp on kinh t, Tng cng ty nh nc (91);
- Cc Vn th v Lu tr Nh nc (10b);
- Cc Kim tra vn bn QPPL (B T php);
- Cng bo;
- BNV: B trng, cc Th trng, cc n v thuc v
trc thuc B;
- VPCP: B trng CN, cc Ph CN;
- Website BNV;
- Lu: VT, PC (BNV). 320b
16
Ph lc I
BNG CH VIT TT TN LOI VN BN V BN SAO
(Km theo Thng t s 01/2011/TT-BNV ngy 19 thng 01 nm 2011 ca B Ni v)
Stt Tn loi vn bn hnh chnh Ch vit tt
1. Ngh quyt (c bit) NQ
2. Quyt nh (c bit) Q
3. Ch th (c bit) CT
4. Quy ch QC
5. Quy nh Qy
6. Thng co TC
7. Thng bo TB
8. Hng dn HD
9. Chng trnh CTr
10. K hoch KH
11. Phng n PA
12. n A
13. D n DA
14. Bo co BC
15. Bin bn BB
16. T trnh TTr
17. Hp ng H
18. Cng vn
19. Cng in C
20. Bn ghi nh GN
21. Bn cam kt CK
22. Bn tha thun TTh
23. Giy chng nhn CN
24. Giy y quyn UQ
25. Giy mi GM
26. Giy gii thiu GT
27. Giy ngh php NP
28. Giy i ng
29. Giy bin nhn h s BN
30. Phiu gi PG
31. Phiu chuyn PC
32. Th cng
Bn sao vn bn
1. Bn sao y bn chnh SY
2. Bn trch sao TS
3. Bn sao lc SL
17
Ph lc II
S B TR CC THNH PHN TH THC VN BN
(Trn mt trang giy kh A4: 210 mm x 297 mm)
_________________________
18
Ghi ch:
s : Thnh phn th thc vn bn

1 : Quc hiu
2 : Tn c quan, t chc ban hnh vn bn
3 : S, k hiu ca vn bn
4 : a danh v ngy, thng, nm ban hnh vn bn
5a : Tn loi v trch yu ni dung vn bn
5b : Trch yu ni dung cng vn
6 : Ni dung vn bn
7a, 7b, 7c : Quyn hn, chc v, h tn v ch k ca ngi c thm quyn
8 : Du ca c quan, t chc
9a, 9b : Ni nhn
10a : Du ch mc mt
10b : Du ch mc khn
11 : Du thu hi v ch dn v phm vi lu hnh
12 : Ch dn v d tho vn bn
13 : K hiu ngi nh my v s lng bn pht hnh
14 : a ch c quan, t chc; a ch E-Mail; a ch Website; s
in thoi, s Telex, s Fax
15 : Logo (in chm di tn c quan, t chc ban hnh vn bn)
19
Ph lc III
S B TR CC THNH PHN TH THC BN SAO VN BN
(Trn mt trang giy kh A4: 210 mm x 297 mm)
_________________
Ghi ch:
s : Thnh phn th thc bn sao
1 : Hnh thc sao: sao y bn chnh, trch sao hoc sao lc
2 : Tn c quan, t chc sao vn bn
3 : S, k hiu bn sao
4 : a danh v ngy, thng, nm sao
5a, 5b, 5c : Chc v, h tn v ch k ca ngi c thm quyn
6 : Du ca c quan, t chc
7 : Ni nhn
20
Ph lc IV
MU CH V CHI TIT TRNH BY TH THC VN BN V TH THC BN SAO
_______________________
Thnh phn th thc v chi V d minh ha

Stt Loi ch C ch Kiu ch
tit trnh by Phng ch Times New Roman C ch
(1) (2) (3) (4) (5) (6) (7)
1 Quc hiu
- Dng trn In hoa 12-13 ng, m CNG HA X HI CH NGHA VIT NAM 12
- Dng di In thng 13-14 ng, m c lp T do Hnh phc 13
- Dng k bn di __________________
2 Tn c quan, t chc
- Tn c quan, t chc ch qun
In hoa 12-13 ng B TI CHNH 12
cp trn trc tip
- Tn c quan, t chc In hoa 12-13 ng, m CC QUN L GI 12
- Dng k bn di _____________
S: 15/Q-BNV; S: 05/BKHCN-VP; S: 12/UBND-
3 S, k hiu ca vn bn In thng 13 ng 13
VX
a danh v ngy, thng, nm H Ni, ngy 05 thng 02 nm 2009
4 In thng 13-14 Nghing 13
ban hnh vn bn Thnh ph H Ch Minh, ngy 29 thng 6 nm 2009
5 Tn loi v trch yu ni dung
a i vi vn bn c tn loi
- Tn loi vn bn In hoa 14 ng, m CH TH 14
- Trch yu ni dung In thng 14 ng, m V cng tc phng, chng lt bo 14
- Dng k bn di _________________
b i vi cng vn
Trch yu ni dung In thng 12-13 ng V/v nng bc lng nm 2009 13
6 Ni dung vn bn In thng 13-14 ng Trong cng tc ch o 14
Gm phn, chng mc, iu,
a
khon, im, tit, tiu tit
- T phn, chng v s th
In thng 14 ng, m Phn I Chng I 14
t ca phn, chng
21
- Tiu ca phn, chng In hoa 13-14 ng, m QUY NH CHUNG QUY NH CHUNG 14
- T mc v s th t In thng 14 ng, m Mc 1 14
- Tiu ca mc In hoa 12-13 ng, m GII THCH LUT, PHP LNH 13
- iu In thng 13-14 ng, m iu 1. Bn sao vn bn 14
- Khon In thng 13-14 ng 1. Cc hnh thc 14
- im In thng 13-14 ng a) i vi 14
- Tit In thng 13-14 ng - 14
- Tiu tit In thng 13-14 ng + 14
Gm phn, mc, khon, im,
b
tit, tiu tit
- T phn v s th t In thng 14 ng, m Phn I 14
- Tiu ca phn In hoa 13-14 ng, m TNH HNH THC HIN NHIM V 14
- S th t v tiu ca mc In hoa 13-14 ng, m I. NHNG KT QU... 14
- Khon:
Trng hp c tiu In thng 13-14 ng, m 1. Phm vi v i tng p dng 14
Trng hp khng c tiu In thng 13-14 ng 1. Thng t ny c hiu lc thi hnh sau 15 ngy k 14
- im In thng 13-14 ng a) i vi . 14
- Tit ng - 14
- Tiu tit ng + 14
7 Chc v, h tn ca ngi k
- Quyn hn ca ngi k In hoa 13-14 ng, m TM. Y BAN NHN DN KT. B TRNG 14
- Chc v ca ngi k In hoa 13-14 ng, m CH TCH TH TRNG 14
- H tn ca ngi k In thng 13-14 ng, m Nguyn Vn A Trn Vn B 14
8 Ni nhn
T knh gi v tn c quan, t
a In thng 14 ng 14
chc, c nhn
- Gi mt ni Knh gi: B Cng Thng 14
Knh
gi: - B Ni v;
- Gi nhiu ni 14
- B K hoch v u t;
- B Ti chnh.
T ni nhn v tn c quan, t
b
chc, c nhn
22
Nghing, Ni nhn: (i vi cng
- T ni nhn In thng 12 Ni nhn: 12
m vn)
- Cc B, c quan ngang
- Nh trn;
- Tn c quan, t chc, c nhn B, ;
In thng 11 ng - ..; 11
nhn vn bn, bn sao - ..;
- Lu: VT, NVP.
- Lu: VT, TCCB.
9 Du ch mc khn In hoa 13-14 ng, m HA TC THNG KHN KHN 13
XEM XONG TR LU HNH NI B
10 Ch dn v phm vi lu hnh In thng 13-14 ng, m
LI
13
11 Ch dn v d tho vn bn In hoa 13-14 ng, m D THO D THO 10 13
K hiu ngi nh my, nhn
12 In thng 11 ng PL.(300) 11
bn v s lng bn
a ch c quan, t chc; a ch S XX ph Trng Tin, qun Hon kim, H Ni
13 E-Mail, Website; s in thoi, In thng 11-12 ng T: (04) XXXXXXX, Fax: (04) XXXXXXX 11
s Telex, s Fax E-Mail: Website:
14 Ph lc vn bn
- T ph lc v s th t ca
In thng 14 ng, m Ph lc I 14
ph lc
- Tiu ca ph lc In hoa 13-14 ng, m BNG CH VIT TT 14
15 S trang In thng 13-14 ng 2, 7, 13 14
16 Hnh thc sao In hoa 13-14 ng, m SAO Y BN CHNH, TRCH SAO, SAO LC 14
Ghi ch: C ch trong cng mt vn bn tng, gim phi thng nht, v d: Quc hiu, dng trn c ch 13, dng di c ch 14;
nhng Quc hiu, dng trn c ch 12, th dng di c ch 13; a danh v ngy, thng, nm vn bn c ch 13.
23
Ph lc V
MU TRNH BY VN BN V BN SAO VN BN
__________________
1. Mu trnh by vn bn hnh chnh

Mu 1.1 - Ngh quyt (c bit)
Mu 1.1.1 - Ngh quyt (c bit) ca Thng trc HND
Mu 1.1.2 - Ngh quyt ca Hi ng qun tr
Mu 1.2 - Quyt nh (c bit) (quy nh trc tip)
Mu 1.3 - Quyt nh (c bit) (quy nh gin tip)
Mu 1.4 - Vn bn c tn loi khc
Mu 1.5 - Cng vn
Mu 1.6 - Quyt nh (c bit) (quy nh trc tip) ca Thng trc
HND
Mu 1.7 - Vn bn c tn loi ca cc Ban HND
Mu 1.8 - Vn bn c tn loi ca on i biu Quc hi
Mu 1.9 - Cng in
Mu 1.10 - Giy mi
Mu 1.11 - Giy gii thiu
Mu 1.12 - Bin bn
Mu 1.13 - Giy bin nhn h s
Mu 1.14 - Giy chng nhn
Mu 1.15 - Giy i ng
Mu 1.16 - Giy ngh php
Mu 1.17 - Phiu chuyn
Mu 1.18 - Phiu gi
Mu 1.19 - Th cng
2. Mu trnh by bn sao vn bn
Mu 2.1 Bn sao vn bn
24
Mu 1.1 Ngh quyt (c bit)
TN CQ, TC CH QUN (1) CNG HA X HI CH NGHA VIT NAM
TN C QUAN, T CHC (2) c lp T do Hnh phc
__________ ______________
S: /NQ-.(3)... . (4). , ngy .. thng .. nm 20
NGH QUYT
.. (5) ..
_______________
THM QUYN BAN HNH
Cn c ...............................................................................................................
Cn c................................................................................................................;
............................................................................................................................ ;
QUYT NGH:
iu 1. .................................................(6) ......................................................
..........................................................................................................................
iu ... .............................................................................................................
..........................................................................................................................
iu ... .............................................................................................................
................................................................................................................................................
QUYN HN, CHC V CA NGI K

Ni nhn:
- Nh iu ; (Ch k, du)
- ..;
- Lu: VT, . (7) A.xx (8). H v tn
Ghi ch:
(1) Tn c quan, t chc ch qun trc tip (nu c).
(2) Tn c quan, t chc ban hnh ngh quyt.
(3) Ch vit tt tn c quan, t chc ban hnh ngh quyt.
(4) a danh.
(5) Trch yu ni dung ngh quyt.
(6) Ni dung ngh quyt.
(7) Ch vit tt tn n v son tho vn bn v s lng bn lu (nu cn).
(8) K hiu ngi nh my, nhn bn v s lng bn pht hnh (nu cn).
25
Mu 1.1.1 Ngh quyt (c bit) ca Thng trc HND
HI NG NHN DN CNG HA X HI CH NGHA VIT NAM

..(1). c lp T do Hnh phc
__________ _________________
S: /NQ-HND . (2). , ngy .. thng .. nm 20
NGH QUYT
.. (3) ..
_________________
THNG TRC HI NG NHN DN . (1)..
Cn c Lut T chc Hi ng nhn dn v y ban nhn dn ngy 26 thng 11 nm
2003;
Cn c ..............................................(4) .........................................................
..........................................................;
QUYT NGH:
iu 1. ..................................................(5) ......................................................
...........................................................................................................................
iu ... ..............................................................................................................
.................................................................................................................................................
TM. THNG TRC HND

Ni nhn: CH TCH (6)
- ..;
- Lu: VT, . (7). A.xx (8). H v tn
Ghi ch:
(1) Tn tnh, thnh ph trc thuc Trung ng (tn th x, thnh ph thuc tnh; tn x, th trn).
(2) a danh
(4) Cc cn c khc ban hnh ngh quyt.
(6) Chc v ca ngi k, trng hp Ph Ch tch c giao k thay Ch tch th ghi ch vit tt
KT. vo trc chc v Ch tch, bn di ghi chc v ca ngi k (Ph Ch tch).
(7) Ch vit tt tn n v son tho v s lng bn lu (nu cn).
26
Mu 1.1.2 Ngh quyt ca Hi ng qun tr
_________ _____________
S: /NQ-.(3) . (4). , ngy .. thng .. nm 20
NGH QUYT
.. (5) ..
________________
HI NG QUN TR . (2)
Cn c ...............................................................................................................
Cn c................................................................................................................ ;
..........................................................................................................................;
QUYT NGH:
iu 1. ...................................................(6) ......................................................
............................................................................................................................
iu ... ...............................................................................................................
............................................................................................................................ ./.
TM. HI NG QUN TR
Ni nhn: CH TCH (7)
- ..;
- Lu: VT, . (8). A.xx (9)
H v tn
Ghi ch:
(1) Tn c quan, t chc ch qun trc tip (nu c) hoc Cng ty m (nu cn).
(2) Tn c quan, t chc ban hnh ngh quyt.
(3) Chc vit tt tn c quan, t chc ban hnh ngh quyt.
(4) a danh.
(7) Chc v ca ngi k, trng hp Ph Ch tch c giao k thay Ch tch th ghi ch vit tt
KT. vo trc chc v Ch tch, bn di ghi chc v ca ngi k (Ph Ch tch).
(8) Ch vit tt tn n v son tho vn bn v s lng bn lu (nu cn).
27
Mu 1.2 Quyt nh (quy nh trc tip)
___________ _________________
S: (3) /Q-.(4)... . (5). , ngy .. thng .. nm 20
QUYT NH
V vic .. (6) ..
___________________
THM QUYN BAN HNH (7)

Cn c............................................................... (8) ..............................................................;
Cn c............................................................... (9)...............................................................;
Xt ngh ca .....................................................................................................................,
QUYT NH:
iu 1. .................................................................(10) ..........................................................
................................................................................................................................................
iu ... ...................................................................................................................................
................................................................................................................................................./.

Ni nhn: (11)
- ..;
- Lu: VT, . (12) A.xx (13) H v tn
Ghi ch:
(2) Tn c quan, t chc hoc chc danh nh nc ban hnh quyt nh.
(3) i vi quyt nh c bit, khng ghi nm ban hnh gia s v k hiu ca vn bn.
(4) Ch vit tt tn c quan, t chc hoc chc danh nh nc ban hnh quyt nh.
(5) a danh.
(6) Trch yu ni dung quyt nh.
(7) Nu thm quyn ban hnh quyt nh thuc v ngi ng u c quan, t chc th ghi chc v
ca ngi ng u (v d: B trng B., Cc trng Cc., Gim c, Vin trng Vin
., Ch tch); nu thm quyn ban hnh quyt nh thuc v tp th lnh o hoc c quan, t
chc th ghi tn tp th hoc tn c quan, t chc (v d: Ban thng v., Hi ng., y ban
nhn dn.).
(8) Nu cc cn c trc tip ban hnh quyt nh (vn bn thnh lp, quy nh chc nng, nhim
v, quyn hn ca c quan, t chc).
(9) Cc vn bn php l lin quan trc tip n vn gii quyt trong ni dung quyt nh.
(10) Ni dung quyt nh.
(11) Quyn hn, chc v ca ngi k nh B trng, Cc trng, Gim c, Vin trng v.v;
trng hp k thay mt tp th lnh o th ghi ch vit tt TM. vo trc tn c quan, t chc
hoc tn tp th lnh o (v d: TM. y ban nhn dn, TM. Ban Thng v, TM. Hi ng);
trng hp cp ph c giao k thay ngi ng u c quan th ghi ch vit tt KT. vo trc
chc v ca ngi ng u, bn di ghi chc v ca ngi k vn bn; cc trng hp khc thc
hin theo hng dn ti Khon 1, iu 12 ca Thng t ny.
28
Mu 1.3 Quyt nh (quy nh gin tip) (*)
___________ _______________
S: /Q-.(3)... . (4). , ngy .. thng .. nm 20
QUYT NH
Ban hnh (Ph duyt) .. (5) ..
_____________________
THM QUYN BAN HNH (6)
Cn c............................................................... (7) ..............................................................;
Cn c...............................................................;
Xt ngh ca .....................................................................................................................,
QUYT NH:
iu 1. Ban hnh (Ph duyt) km theo Quyt nh ny .. (5) .....................................
................................................................................................................................................
iu ... ...................................................................................................................................
.......................................................................................................................................................... ./.
QUYN HN, CHC V CA NGI K (8)
Ni nhn: (Ch k, du)
- Nh iu ;
- ..; H v tn
- Lu: VT, . (9) A.xx (10).
Ghi ch:
(*) Mu ny p dng i vi cc quyt nh (c bit) ban hnh hay ph duyt mt vn bn khc nh
quy ch, quy nh, chng trnh, k hoch, n, phng n...
(2) Tn c quan, t chc hoc chc danh nh nc ban hnh quyt nh.
(3) Ch vit tt tn c quan, t chc hoc chc danh nh nc ban hnh quyt nh.
(4) a danh
(6) Nu thm quyn ban hnh quyt nh thuc v ngi ng u c quan, t chc th ghi chc v ca ngi
ng u (v d: B trng B., Cc trng Cc., Gim c., Vin trng Vin ., Ch tch); nu
thm quyn ban hnh quyt nh thuc v tp th lnh o hoc c quan, t chc th ghi tn tp th hoc tn c
quan, t chc (v d: Ban thng v., Hi ng., y ban nhn dn.).
(7) Nu cc cn c trc tip ban hnh quyt nh (nh ghi ch mu 1.2).
(8) Quyn hn, chc v ca ngi k nh B trng, Cc trng, Gim c, Vin trng v.v; trng hp k
thay mt tp th lnh o th ghi ch vit tt TM. vo trc tn c quan, t chc hoc tn tp th lnh o (v d:
TM. y ban nhn dn, TM. Ban Thng v, TM. Hi ng); trng hp cp ph c giao k thay ngi
ng u c quan th ghi ch vit tt KT. vo trc chc v ca ngi ng u, bn di ghi chc v ca
ngi k vn bn; cc trng hp khc thc hin theo hng dn ti Khon 1, iu 12 ca Thng t ny.
29
Mu vn bn (ban hnh km theo quyt nh) (*)
TN CQ, TC CH QUN CNG HA X HI CH NGHA VIT NAM
TN C QUAN, T CHC c lp T do Hnh phc
______________ ____________________
TN LOI VN BN
.. (1) ..
(Ban hnh km theo Quyt nh s /Q-.
ngy .. thng .. nm 20 ca .)
_______________
Chng I
QUY NH CHUNG
iu 1........................................................................................................................
......................................................................
iu 2........................................................................................................................
......................................................................,
Chng

iu ..........................................................................................................................
......................................................................;
Chng

iu ..........................................................................................................................
......................................................................;
iu ..........................................................................................................................
....................................................................../.
(Ch k, du)
Nguyn Vn A
Ghi ch:
(*) Mu ny p dng i vi cc vn bn c ban hnh km theo quyt nh (c bit), b cc c th
bao gm chng, mc, iu, khon, im.
(1) Trch yu ni dung ca vn bn.
30
Mu 1.4 Vn bn c tn loi khc (*)

___________ _________________
S: /. (3) -.(4). . (5). , ngy .. thng .. nm 20
TN LOI VN BN (6)
.. (7)
_________________
.................................................................... (8) ........................................................
..................................................................................................................................
..................................................................................................................................
..................................................................................................................................
..................................................................................................................................
...................................................................../.

Ni nhn:
- ; (Ch k, du)
- ;
- Lu: VT, . (10) A.xx (11). H v tn
Ghi ch:
* Mu ny p dng chung i vi a s cc hnh thc vn bn hnh chnh c ghi tn loi c th nh:
ch th (c bit), t trnh, thng bo, chng trnh, k hoch, n, bo co, quy nh v.v Ring
i vi t trnh c th thm thnh phn knh gi v tr 9a.
(2) Tn c quan, t chc hoc chc danh nh nc ban hnh vn bn.
(3) Ch vit tt tn loi vn bn.
(4) Ch vit tt tn c quan, t chc hoc chc danh nh nc ban hnh vn bn.
(5) a danh.
(6) Tn loi vn bn: ch th (c bit), t trnh, thng bo, chng trnh, k hoch, n, phng n,
bo co .v.v
(7) Trch yu ni dung vn bn.
(8) Ni dung vn bn.
(9) Ghi quyn hn, chc v ca ngi k nh B trng, Cc trng, Gim c, Vin trng v.v;
trng hp k thay mt tp th lnh o th ghi ch vit tt TM. vo trc tn c quan, t chc
hoc tn tp th lnh o (v d: TM. y ban nhn dn, TM. Ban Thng v, TM. Hi ng); nu
ngi k vn bn l cp ph ca ngi ng u c quan th ghi ch vit tt KT. vo trc chc
v ca ngi ng u, bn di ghi chc v ca ngi k vn bn; cc trng hp khc thc hin
theo hng dn ti Khon 1, iu 12 ca Thng t ny.
31
Mu 1.5 Cng vn
___________ _________________
S: /. (3) -.(4). . (5). , ngy .. thng .. nm 20
V/v .. (6)
Knh gi: - ..;

- ..;
- ..;
........................................................... (7) ........................................................
..................................................................................................................................
...................................................................../.

Ni nhn:
- Nh trn; (Ch k, du)
- ;
- Lu: VT, . (9) A.xx (10)
H v tn
S XX ph Trng Tin, qun Hon Kim, H Ni

T: (043) XXXXXXX, Fax: (043) XXXXXXX
E-Mail:. Website: (11)
Ghi ch:
(2) Tn c quan, t chc hoc chc danh nh nc ban hnh cng vn.
(3) Ch vit tt tn c quan, t chc hoc chc danh nh nc ban hnh cng vn.
(4) Ch vit tt tn n v (V, phng, ban, t, b phn chc nng) son tho cng vn.
(5) a danh.
(6) Trch yu ni dung cng vn.
(7) Ni dung cng vn.
(8) Ghi quyn hn, chc v ca ngi k nh B trng, Cc trng, Gim c, Vin trng v.v;
trng hp k thay mt tp th lnh o th ghi ch vit tt TM trc tn c quan, t chc hoc
tn tp th lnh o, v d: TM. y ban nhn dn, TM. Ban Thng v, TM. Hi ng; nu ngi
k cng vn l cp ph ca ngi ng u c quan, t chc th ghi ch vit tt KT vo trc
chc v ca ngi ng u, bn di ghi chc v ca ngi k cng vn; cc trng hp khc
thc hin theo hng dn ti Khon 1, iu 12 ca Thng t ny.
(11) a ch c quan, t chc; s in thoi, s Telex, s Fax; a ch E-Mail; Website (nu cn).
* Nu ni nhn (knh gi) l nhng chc danh, chc v cao cp ca Nh nc, th phn ni nhn
khng ghi nh trn m ghi trc tip nhng chc danh, chc v y vo.
32
Mu 1.6 Quyt nh (c bit) ca Thng trc Hi ng nhn dn
.. (1). c lp T do Hnh phc
__________ _________________
S: . (2) ./Q-HND . (3). , ngy .. thng .. nm 20
QUYT NH
V.. (4) ..
__________________
THNG TRC HI NG NHN DN . (1)..
Cn c Lut T chc Hi ng nhn dn v y ban nhn dn ngy 26 thng 11 nm
2003;
............................................................(5) .........................................................;
............................................................;
QUYT NH:
iu 1. ..........................................................(6) ......................................................
..................................................................................................................................
iu ... ......................................................................................................................
.................................................................................................................................. ./.
TM. THNG TRC HND (7)

Ni nhn: CH TCH (8)
- Nh iu ; (Ch k v du HND)
- ..;
- Lu: VT, . (9) A.xx (10)
H v tn
Ghi ch:
(1) Tn tnh, thnh ph trc thuc Trung ng; huyn, qun, th x, thnh ph thuc tnh; x,
th trn.
(2) S th t ng k quyt nh ca Hi ng nhn dn.
(3) a danh
(5) Cc cn c khc p dng ban hnh quyt nh.
(6) Ni dung quyt nh.
(7) Thm quyn k vn bn.
(8) Nu Ph Ch tch k th ghi:
KT. CH TCH
PH CH TCH
Nu y vin Thng trc k th ghi:
KT. CH TCH
Y VIN THNG TRC
33
Mu 1.7 Vn bn c tn loi ca cc Ban Hi ng nhn dn
___________ ________________
S: . (2) ./ (3). -HND . (4). , ngy .. thng .. nm 20
TN LOI VN BN
.. (5) ..
_________________
....................................................................(6) .........................................................
..................................................................................................................................
....................................................................;
..................................................................................................................................
..................................................................................................................................
..................................................................................................................................
....................................................................;
TM. BAN KINH T NGN SCH

Ni nhn: TRNG BAN (7)
- .;
- ..;
- Lu: VT, . (8).. A.xx (9). (Ch k v du HND)
H v tn
Ghi ch:
(1) Tn tnh, thnh ph trc thuc Trung ng; huyn, qun, th x, thnh ph thuc tnh; x,
phng, th trn.
(2) S th t ng k vn bn ca Hi ng nhn dn.
(4) a danh.
(6) Ni dung vn bn.
(7) Nu Ph Trng ban k th ghi:
KT. TRNG BAN
PH TRNG BAN
(8) Ch vit tt tn Ban son tho v s lng bn lu (nu cn).
(Mu ny dng chung cho tt c cc loi vn bn c tn loi do cc Ban ca Hi ng nhn dn ban
hnh).
34
Mu 1.8 Vn bn c tn loi ca on i biu Quc hi
ON I BIU QUC HI CNG HA X HI CH NGHA VIT NAM
_____________ _____________
S: ../ (2). -BQH . (3). , ngy .. thng .. nm 20
TN LOI VN BN
.. (4) ..
________________
....................................................................(5) .........................................................
..................................................................................................................................
..................................................................................................................................
....................................................................;
..................................................................................................................................
..................................................................................................................................
..................................................................................................................................
...................................................................../.
TM. ON I BIU QUC HI (6)

Ni nhn: TRNG ON (7)
- .;
- ..; (Ch k, du BQH)
- ..;
- Lu: VT, . (8).. A.xx (9) H v tn
Ghi ch:
(1) Tn tnh, thnh ph trc thuc Trung ng;
(3) a danh
(5) Ni dung vn bn.
(6) Thm quyn k vn bn. Nu Trng on k vi thm quyn ring th khng c dng quyn
hn.
(7) Nu Ph Trng on k th ghi:
KT. TRNG ON
PH TRNG ON
(9) K hiu ngi nh my, s lng bn pht hnh (nu cn).
(Mu ny dng chung cho tt c cc loi vn bn c tn loi ca on i biu Quc hi).
35
Mu 1.9 Cng in
TN C QUAN, TC CH QUN (1) CNG HA X HI CH NGHA VIT NAM
___________ ______________
S: /C- (3). . (4). , ngy .. thng .. nm 20
CNG IN
.. (5)
____________
.. (6) in
- ..; (7)
- ..
.................................................................(8) ...........................................................
....................................................................
..................................................................................................................................
....................................................................
..................................................................................................................................
..................................................................................................................................
..................................................................................................................................
...................................................................../.

Ni nhn:
- ; (Ch k, du)
- ;
- Lu: VT, . (9) A.xx (10) H v tn
Ghi ch:
(2) Tn c quan, t chc hoc chc danh nh nc ban hnh cng in.
(3) Ch vit tt tn c quan, t chc hoc chc danh nh nc ban hnh cng in.
(4) a danh.
(5) Trch yu ni dung in.
(6) Tn c quan, t chc hoc chc danh ca ngi ng u.
(7) Tn c quan, t chc nhn in
(8) Ni dung in.
36
Mu 1.10 Giy mi
____________ __________________
S: /GM- (3). . (4). , ngy .. thng .. nm 20
GIY MI
...... (5).
_________________
.................................................(2) ........................trn trng knh mi:
ng (b) .....................................................(6) .........................................................
Ti d ........................................................(7) .........................................................
..................................................................................................................................
Thi gian:.................................................................................................................
a im ..................................................................................................................
..................................................................................................................................
...................................................................../.

Ni nhn:
- ; (Ch k, du)
- ;
- Lu: VT, . (8) A.xx (9)
H v tn
Ghi ch:
(2) Tn c quan, t chc ban hnh giy mi.
(3) Ch vit tt tn c quan, t chc ban hnh giy mi.
(4) a danh.
(5) Trch yu ni dung cuc hp.
(6) Tn c quan, t chc hoc h v tn, chc v, n v cng tc ca ngi c mi.
(7) Tn (ni dung) ca cuc hp, hi tho, hi ngh v.v
37
Mu 1.11 Giy gii thiu
__________ ________________
S: /GGT- (3). . (4). , ngy .. thng .. nm 20
GIY GII THIU

_______________
.................................................(2) ........................trn trng gii thiu:
ng (b) .....................................................(5) .........................................................
Chc v:...................................................................................................................
c c n:..............................................(6) .........................................................
V vic:....................................................................................................................
..................................................................................................................................
ngh Qu c quan to iu kin ng (b) c tn trn hon thnh nhim v.
Giy ny c gi tr n ht ngy................../.

Ni nhn:
- Nh trn; (Ch k, du)
- Lu: VT.
H v tn
Ghi ch:
(2) Tn c quan, t chc ban hnh vn bn (cp giy gii thiu).
(3) Ch vit tt tn c quan, t chc ban hnh vn bn.
(4) a danh.
(5) H v tn, chc v v n v cng tc ca ngi c gii thiu.
(6) Tn c quan, t chc c gii thiu ti lm vic.
38
Mu 1.12 Bin bn
__________ ______________
S: /BB- (3).
BIN BN
.. (4) ..
_______________
Thi gian bt u........................................
a im.....................................................
Thnh phn tham d...................................
..................................................................................................................................
..................................................................................................................................
Ch tr (ch ta):......................................................................................................
Th k (ngi ghi bin bn):....................................................................................
Ni dung (theo din bin cuc hp/hi ngh/hi tho):
..................................................................................................................................
..................................................................................................................................
Cuc hp (hi ngh, hi tho) kt thc vo .. gi .., ngy . thng .. nm ./.
TH K CH TA
(Ch k) (Ch k, du (nu c))
(5)
H v tn H v tn
Ni nhn:
- .;
- Lu: VT, h s.
Ghi ch:
(2) Tn c quan, t chc ban hnh vn bn.
(3) Ch vit tt tn c quan, t chc ban hnh vn bn.
(4) Tn cuc hp hoc hi ngh, hi tho.
(5) Ghi chc v chnh quyn (nu cn).
39
Mu 1.13 Giy bin nhn
___________ _________________
S: /GBN- (3). . (4). , ngy .. thng .. nm 20
GIY BIN NHN

H s.
____________
H v tn:................................(5) ............................................................................
Chc v, n v cng tc:.........................................................................................
tip nhn h s ca:
ng (b): ...................................................(6) .........................................................
....................................................................bao gm:
1................................................................................................................................
2. ................................................................(7) .........................................................
3................................................................................................................................
..................................................................................................................................
..................................................................................................................................
...................................................................../.
NGI TIP NHN

Ni nhn:
- . (8).; (K tn, ng du (nu c))
- Lu: H s.
H v tn
Ghi ch:
(2) Tn c quan, t chc cp giy bin nhn h s.
(3) Ch vit tt tn c quan, t chc cp giy bin nhn h s.
(4) a danh.
(5) H v tn, chc v v n v cng tc ca ngi tip nhn h s.
(6) H v tn, ni cng tc hoc giy t ty thn ca ngi np h s.
(7) Lit k y , c th cc vn bn, giy t, ti liu c trong h s.
(8) Tn ngi hoc c quan gi h s.
40
Mu 1.14 Giy chng nhn
____________ ___________________
S: /GCN- (3). . (4). , ngy .. thng .. nm 20
GIY CHNG NHN

..
_______________
.................................................................(2) ........................................chng nhn:
....................................................................(5) .........................................................
..................................................................................................................................
..................................................................................................................................
....................................................................
..................................................................................................................................
..................................................................................................................................
..................................................................................................................................
....................................................................
..................................................................................................................................
..................................................................................................................................
...................................................................../.

Ni nhn:
- ; (Ch k, du)
- ;
- Lu: VT, . (6) A.xx (7)
H v tn
Ghi ch:
(2) Tn c quan, t chc cp giy chng nhn.
(3) Ch vit tt tn c quan, t chc cp giy chng nhn.
(4) a danh.
(5) Ni dung chng nhn: xc nh c th ngi, s vic, vn c chng nhn.
41
Mu 1.15 Giy i ng
_______________ ________________
S: /G- (3). . (4). , ngy .. thng .. nm 20
GIY I NG
____________
Cp cho ng (b):....................(5) ............................................................................
Chc v:...................................................................................................................
Ni c c n cng tc:........................................................................................
Giy ny c gi tr ht ngy: ......................
(Ch k, du)
H v tn
DI XC NHN CA
THI
NGY PHNG CHNG C QUAN (T
NI I V N GIAN
THNG TIN NG CHC) NI I,
NI N
(Km) N
i .
n..
i .
n..
i .
n..
i .
n..
i .
n..
i .
n..
42
- V ngi: v x = .
- V cc: v x . = .
- Ph ph ly v bng in thoi: .. v x = .
- Phng ngh: .. v x = .
1. Ph cp i ng:..................................................................................................
2. Ph cp lu tr:.....................................................................................................
Tng cng:................................................................................................................
NGI I CNG TC PH TRCH B PHN K TON TRNG

(Ch k) (Ch k, du) (Ch k)
H v tn H v tn H v tn
Ghi ch:
(2) Tn c quan, t chc cp giy i ng.
(3) Ch vit tt tn c quan, t chc cp giy i ng.
(4) a danh.
(5) H v tn, chc v v n v cng tc ca ngi c cp giy.
43
Mu 1.16 Giy ngh php
____________ _______________
S: /GNP- (3). . (4). , ngy .. thng .. nm 20
GIY NGH PHP

___________
Xt n xin ngh php ngy....ca ng (b)..............................................................
.................................................(2) cp cho:
ng (b):.................................(5) ...........................................................................
Chc v:...................................................................................................................
Ngh php nm . trong thi gian: ., k t ngy . n ht ngy
ti ...............................................................(6) .........................................................
..................................................................................................................................

Ni nhn:
- . (7).; (Ch k, du)
- Lu: VT, . (8).
H v tn
Xc nhn ca c quan (t chc) hoc
chnh quyn a phng ni ngh php
(Ch k, du)
H v tn
Ghi ch:
(2) Tn c quan, t chc cp giy ngh php.
(3) Ch vit tt tn c quan, t chc cp giy ngh php.
(4) a danh.
(5) H v tn, chc v v n v cng tc ca ngi c cp giy php.
(6) Ni ngh php.
(7) Ngi c cp giy ngh php.
44
Mu 1.17 Phiu chuyn
_________ _____________
S: /PC- (3). . (4). , ngy .. thng .. nm 20
PHIU CHUYN
..
___________
.................................................................(2) ..c nhn c (5)......
..................................................................................................................................
....................................................................
.................................................................... (6) ........................................................
..................................................................................................................................
Knh chuyn...............................................(7) . xem xt, gii quyt./.

Ni nhn:
- .. (8) ..; (Ch k, du)
H v tn
Ghi ch:
(2) Tn c quan, t chc ban hnh phiu chuyn.
(3) Ch vit tt tn c quan, t chc ban hnh phiu chuyn.
(4) a danh.
(5) Nu c th: n, th ca c nhn, tp th hoc vn bn, ti liu ca c quan, t chc no, v vn
hay ni dung g.
(6) L do chuyn.
(7) Tn c quan, t chc nhn phiu chuyn vn bn, ti liu.
(8) Thng thng, phiu chuyn khng cn lu nhng phi c vo s ng k ti vn th c
quan, t chc theo di, kim tra.
45
Mu 1.18 Phiu gi
_________ ____________
S: /PG- (3). . (4). , ngy .. thng .. nm 20
PHIU GI
..................................
_________
.................................................(2) gi km theo phiu ny cc vn bn,
ti liu sau:
1...............................................(5) ...........................................................................
2................................................................................................................................
..................................................................................................................................
Sau khi nhn c, ngh ........................ (6).. gi li phiu ny cho.........
.................................................................... (2)........................................................../.

Ni nhn:
- . (6).; (Ch k, du)
- . (7)..
H v tn
. (8), ngy .. thng .. nm .
Ngi nhn
(Ch k)
H v tn
Ghi ch:
(2) Tn c quan, t chc ban hnh phiu gi.
(3) Ch vit tt tn c quan, t chc ban hnh phiu gi.
(4) a danh.
(5) Lit k c th cc vn bn, ti liu c gi km theo phiu gi.
(6) Tn c quan t chc nhn phiu gi v vn bn, ti liu.
(7) Phiu gi khng cn lu nhng phi c gi vo s ng k ti VT c quan, t chc theo
di.
(8) a danh ni c quan, t chc nhn phiu gi v vn bn, ti liu ng tr s.
46
Mu 1.19 Th cng
TN C QUAN, T CHC (1) CNG HA X HI CH NGHA VIT NAM
__________ c lp T do Hnh phc
______________
(6) . (2). , ngy .. thng .. nm 20
TN LOI TH CNG (3)

... (4) ...........
_________________
.................................................(5) ............................................................................
..................................................................................................................................
..................................................................................................................................
.................................................
..................................................................................................................................
..................................................................................................................................
...................................................................../.
CHC V CA NGI GI TH
(Ch k)
H v tn
Ghi ch:
(1) Tn c quan, t chc ni cng tc ca ngi ban hnh Th cng.
(2) a danh.
(3) Tn loi th cng (Th chc mng, Th khen, Th thm hi, Th chia bun).
(4) Trch yu ni dung Th cng.
(5) Ni dung Th cng.
(6) Logo ca c quan, t chc.
Ch : Th cng khng ng du ca c quan, t chc.
47
Mu 2.1 Bn sao vn bn
B .. CNG HA X HI CH NGHA VIT NAM
______ c lp T do Hnh phc
_______________
S:./20./TT-B . H Ni, ngy .. thng .. nm 20
THNG T
...............
_______________
..................................................................................................................................
............................................................................................
..................................................................................................................................
............................................................................................./.
B TRNG
Ni nhn:
- . .; (Ch k, du)
- ...;
- Lu: VT, A.300.
Nguyn Vn A
TN C QUAN, T CHC (2) SAO Y BN CHNH (1)

S: . (3)../SY(4)-. (5). . (6), ngy .. thng .. nm 20
Ni nhn:
- . .; (Ch k, du)
- ...;
- Lu: VT.
Nguyn Vn A
Ghi ch:
(1) Hnh thc sao: sao y bn chnh, trch sao hoc sao lc.
(2) Tn c quan, t chc thc hin sao vn bn.
(3) S bn sao.
(4) K hiu bn sao.
(5) Ch vit tt tn c quan, t chc sao vn bn.
(6) a danh.
(7) Ghi quyn hn, chc v ca ngi k bn sao.
48
Ph lc VI
VIT HOA TRONG VN BN HNH CHNH
I. VIT HOA V PHP T CU
1. Vit hoa ch ci u m tit th nht ca mt cu hon chnh: Sau du chm cu (.);
sau du chm hi (?); sau du chm than (!); sau du chm lng (); sau du hai chm (:);
sau du hai chm trong ngoc kp (: ) v khi xung dng.
2. Vit hoa ch ci u m tit th nht ca mnh sau du chm phy (;) v du
phu (,) khi xung dng. V d:
Cn c Lut T chc Chnh ph ngy 25 thng 12 nm 2001;
Theo ngh ca B trng B Ni v v B trng B Khoa hc v Cng ngh,
II. VIT HOA DANH T RING CH TN NGI
1. Tn ngi Vit Nam
a) Tn thng thng: Vit hoa ch ci u tt c cc m tit ca danh t ring ch tn
ngi. V d:
- Nguyn i Quc, Trn Ph, Ging A Pao, K Pa K Lng
b) Tn hiu, tn gi nhn vt lch s: Vit hoa ch ci u tt c cc m tit.
V d: Vua Hng, B Triu, ng Ging, inh Tin Hong, L Thi T, Bc H, C
H.
2. Tn ngi nc ngoi c phin chuyn sang ting Vit
a) Trng hp phin m qua m Hn Vit: Vit theo quy tc vit tn ngi Vit Nam.
V d: Kim Nht Thnh, Mao Trch ng, Thnh Ct T Hn
b) Trng hp phin m khng qua m Hn Vit (phin m trc tip st cch c ca
nguyn ng): Vit hoa ch ci u m tit th nht trong mi thnh t.
V d: Vla-i-mia I-lch L-nin, Phri-rch ng-ghen, Phi-en Cat-xt-r
III. VIT HOA TN A L
1. Tn a l Vit Nam
a) Tn n v hnh chnh c cu to gia danh t chung (tnh, huyn, x) vi tn
ring ca n v hnh chnh : Vit hoa ch ci u ca cc m tit to thnh tn ring v
khng dng gch ni.
V d: thnh ph Thi Nguyn, tnh Nam nh, tnh k Lk; qun Hi Chu, huyn
Gia Lm, huyn Ea Hleo, th x Sng Cng, th trn Cu Git; phng Nguyn Tri, x
Ia Yeng
b) Trng hp tn n v hnh chnh c cu to gia danh t chung kt hp vi ch
s, tn ngi, tn s kin lch s: Vit hoa c danh t chung ch n v hnh chnh .
V d: Qun 1, Thnh ph H Ch Minh, Phng in Bin Ph
c) Trng hp vit hoa c bit: Th H Ni.
49
d) Tn a l c cu to gia danh t chung ch a hnh (sng, ni, h, bin, ca,
bn, cu, vng, lch, vm v.v) vi danh t ring (c mt m tit) tr thnh tn ring ca
a danh : Vit hoa tt c cc ch ci to nn a danh.
V d: Ca L, Vng Tu, Lch Trng, Vm C, Cu Giy.
Trng hp danh t chung ch a hnh i lin vi danh t ring: Khng vit hoa danh
t chung m ch vit hoa danh t ring.
V d: bin Ca L, ch Bn Thnh, sng Vm C, vnh H Long
) Tn a l ch mt vng, min, khu vc nht nh c cu to bng t ch phng
hng kt hp vi t ch phng thc khc: Vit hoa ch ci u ca tt c cc m tit to
thnh tn gi. i vi tn a l ch vng min ring c cu to bng t ch phng hng
kt hp vi danh t ch a hnh th phi vit hoa cc ch ci u mi m tit.
V d: Ty Bc, ng Bc, Bc B, Nam K, Nam Trung B
2. Tn a l nc ngoi c phin chuyn sang ting Vit
a) Tn a l c phin m sang m Hn Vit: Vit theo quy tc vit hoa tn a l
Vit Nam.
V d: Bc Kinh, Bnh Nhng, Php, Anh, M, Thy S, Ty Ban Nha
b) Tn a l phin m khng qua m Hn Vit (phin m trc tip st cch c ca
nguyn ng): Vit hoa theo quy tc vit hoa tn ngi nc ngoi quy nh ti im b,
Khon 2, Mc II.
V d: Mt-xc-va, Men-bn, Sing-ga-po, C-pen-ha-ghen, Bc-lin
IV. VIT HOA TN C QUAN, T CHC
1. Tn c quan, t chc ca Vit Nam
Vit hoa ch ci u ca cc t, cm t ch loi hnh c quan, t chc; chc nng, lnh
vc hot ng ca c quan, t chc.
V d:
- Ban Ch o trung ng v Phng chng tham nhng; Ban Qun l d n iu
- y ban Thng v Quc hi; y ban i ngoi ca Quc hi; y ban Trung ng
Mt trn T quc Vit Nam; y ban v Cc vn x hi ca Quc hi; y ban Nh nc
v Ngi Vit Nam nc ngoi;
- Vn phng Ch tch nc; Vn phng Quc hi; Vn phng y ban nhn dn tnh
Nam nh
- B Ti nguyn v Mi trng; B Khoa hc v Cng ngh; B Nng nghip v Pht
trin nng thn; B Cng thng; B Vn ha, Th thao v Du lch; B Thng tin v Truyn
thng
- Tng cc Thu; Tng cc Hi quan; Cc Kim tra vn bn quy phm php lut; Cc
Kho th v Kim nh cht lng gio dc
- Tng cng ty Bo him Vit Nam; Tng cng ty Hng hi Vit Nam; Tng cng ty
Hng khng Vit Nam
50
- Tp on Du kh Vit Nam; Tp on Cng nghip Than Khong sn Vit Nam;
Ngn hng u t v Pht trin Vit Nam; Ngn hng Ngoi thng Vit Nam;
- Hi ng nhn dn tnh Sn La; y ban nhn dn tnh Bc Ninh; y ban nhn dn
qun Ba nh; y ban nhn dn huyn V Bn;
- S Ti chnh; S Ti nguyn v Mi trng; S Xy dng; S K hoch v u t;
S Gio dc v o to;
- Hc vin Chnh tr - Hnh chnh quc gia H Ch Minh; Trng i hc Khoa hc x
hi v Nhn vn H Ni; Trng Cao ng Ni v H Ni; Trng i hc dn lp Vn
Lang; Trng Trung hc ph thng Chu Vn An; Trng Trung hc c s L Qu n;
Trng Tiu hc Thnh Cng;
- Vin Khoa hc x hi Vit Nam; Vin Khoa hc v Cng ngh Vit Nam; Vin ng
dng cng ngh;
- Trung tm Nghin cu Gio dc dn tc; Trung tm Khoa hc v Cng ngh vn th,
lu tr; Trung tm Trin lm vn ha ngh thut Vit Nam; Trung tm T vn Gim st cht
lng cng trnh;
- Bo Thanh nin; Bo Din n doanh nghip; Tp ch T chc nh nc; Tp ch
Pht trin gio dc; Tp ch Dn ch v Php lut;
- Nh Vn ha huyn Gia Lm; Nh Xut bn H Ni; Cng Thng tin in t Chnh
ph;
- Nh my ng tu Sng Cm; Nh my Sn xut ph tng v Lp rp xe my; X
nghip Ch bin thy sn ng lnh; X nghip m bo an ton giao thng ng sng H
Ni; X nghip Trc a Bn 305;
- Cng ty C phn u t T vn v Thit k xy dng; Cng ty Nha Tin Phong;
Cng ty Trch nhim hu hn Du lch v Vn ti ng Nam ; Cng ty o c a chnh
v Cng trnh;
- Hi Nhc s Vit Nam, Hi Ngi cao tui H Ni, Hi Ch thp Vit Nam, Hi
Nng dn Vit Nam
- V Hp tc quc t; Phng Nghin cu khoa hc; Phng Chnh sch x hi; Hi ng
Thi tuyn vin chc; Hi ng Sng kin v Ci tin k thut;
- Trng hp vit hoa c bit:
Ban Chp hnh Trung ng ng Cng sn Vit Nam; Vn phng Trung ng ng.
2. Tn c quan, t chc nc ngoi
a) Tn c quan, t chc nc ngoi dch ngha: Vit hoa theo quy tc vit tn c
quan, t chc ca Vit Nam.
V d: Lin hp quc (UN); T chc Y t th gii (WHO); Hip hi Cc quc gia ng
Nam (ASEAN).
b) Tn c quan, t chc nc ngoi c s dng trong vn bn dng vit tt: Vit
bng ch in hoa nh nguyn ng hoc chuyn t La tinh nu nguyn ng khng thuc h
La-tinh.
V d: WTO; UNDP; UNESCO; SARBICA; SNG.
51
V. VIT HOA CC TRNG HP KHC
1. Tn cc hun chng, huy chng, cc danh hiu vinh d
Vit hoa ch ci u ca cc m tit ca cc thnh t to thnh tn ring v cc t ch
th, hng.
V d: Hun chng c lp hng Nht; Hun chng Sao vng; Hun chng L-nin;
Hun chng H Ch Minh; Hun chng Chin cng; Hun chng Khng chin hng
Nh; Huy chng Chin s v vang; Bng T quc ghi cng; Gii thng Nh nc; Ngh s
Nhn dn; Nh gio u t; Thy thuc Nhn dn; Anh hng Lao ng; Anh hng Lc lng
v trang nhn dn;
2. Tn chc v, hc v, danh hiu
Vit hoa tn chc v, hc v nu i lin vi tn ngi c th.
V d:
- Ch tch H Ch Minh, Tng thng V.V. Pu-tin, i tng V Nguyn Gip,
- Ph Th tng, Tng Cc trng, Ph Tng Cc trng, Ph Cc trng, Tng Gim
c, Gim c, Ph Gim c, Chnh Vn phng, Ph Chnh Vn phng, Trng phng,
Ph Trng phng, Tng th k
- Gio s Vin s Nguyn Vn H., Tin s khoa hc Phm Vn M.
3. Danh t chung ring ha
Vit hoa ch ci u ca t, cm t ch tn gi trong trng hp dng trong mt
nhn xng, ng c lp v th hin s trn trng.
V d: Bc, Ngi (ch Ch tch H Ch Minh), ng (ch ng Cng sn Vit Nam),
4. Tn cc ngy l, ngy k nim

Vit hoa ch ci u ca m tit to thnh tn gi ngy l, ngy k nim.
V d: ngy Quc khnh 2-9; ngy Quc t Lao ng 1-5; ngy Ph n Vit Nam 20-
10; ngy Lu tr Vit Nam ln th Nht,...
5. Tn cc s kin lch s v cc triu i
Tn cc s kin lch s: Vit hoa ch ci u ca cc m tit to thnh s kin v tn s
kin, trong trng hp c cc con s ch mc thi gian th ghi bng ch v vit hoa ch .
V d: Phong tro Cn vng; Phong tro X vit Ngh Tnh; Cch mng thng Tm;
Phong tro Ph n Ba m ang;
Tn cc triu i: Triu L, Triu Trn,
6. Tn cc loi vn bn
Vit hoa ch ci u ca tn loi vn bn v ch ci u ca m tit th nht to thnh
tn ring ca vn bn trong trng hp ni n mt vn bn c th.
V d: Ngh quyt i hi i biu ton quc ln th X ca ng; B lut Dn s; Lut
Giao dch in t;
52
Trng hp vin dn cc iu, khon, im ca mt vn bn c th th vit hoa ch ci
u ca iu, khon, im
V d:
- Cn c iu 10 B lut Lao ng
- Cn c im a, Khon 1, iu 5 Lut Giao dch in t
7. Tn cc tc phm, sch bo, tp ch
Vit hoa ch ci u ca m tit th nht to thnh tn tc phm, sch bo
V d: tc phm ng kch mnh; t in Bch khoa ton th; tp ch Cng sn;
8. Tn cc nm m lch, ngy tit, ngy tt, ngy v thng trong nm
a) Tn cc nm m lch: Vit hoa ch ci u ca tt c cc m tit to thnh tn gi.
V d: K T, Tn Hi, Mu Tut, Mu Thn.
b) Tn cc ngy tit v ngy tt: Vit hoa ch ci u ca m tit th nht to thnh tn
gi.
V d: tit Lp xun; tit i hn; tt oan ng; tt Trung thu; tt Nguyn n;
Vit hoa ch Tt trong trng hp dng thay cho mt tt c th (nh Tt thay cho tt
Nguyn n).
c) Tn cc ngy trong tun v thng trong nm: Vit hoa ch ci u ca m tit ch
ngy v thng trong trng hp khng dng ch s:
V d: th Hai; th T; thng Nm; thng Tm;
9. Tn gi cc tn gio, gio phi, ngy l tn gio
- Tn gi cc tn gio, gio phi: Vit hoa ch ci u ca cc m tit to thnh tn gi.
V d: o C c; o Tin Lnh; o Thin Cha; o Ha Ho; o Cao i hoc
ch ci u ca m tit to thnh tn gi nh: Nho gio; Thin Cha gio; Hi gio;
- Tn gi ngy l tn gio: Vit hoa ch ci u ca m tit th nht to thnh tn gi.
V d: l Phc sinh; l Pht n;.
53

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B NI V CNG HA X HI CH NGHA VIT NAM

______ c lp - T do - Hnh phc

TM. HI NG NHN DN TM. ON I BIU QUC HI

TL. B TRNG TL. CH TCH

iu 19. T chc thc hin

s : Thnh phn th thc vn bn

Thnh phn th thc v chi V d minh ha

1. Mu trnh by vn bn hnh chnh

QUYN HN, CHC V CA NGI K

HI NG NHN DN CNG HA X HI CH NGHA VIT NAM

TM. THNG TRC HND

THM QUYN BAN HNH (7)

QUYN HN, CHC V CA NGI K

QUYN HN, CHC V CA NGI K

TN CQ, TC CH QUN (1) CNG HA X HI CH NGHA VIT NAM

QUYN HN, CHC V CA NGI K (9)

Knh gi: - ..;

QUYN HN, CHC V CA NGI K (8)

S XX ph Trng Tin, qun Hon Kim, H Ni

TM. THNG TRC HND (7)

TM. BAN KINH T NGN SCH

TM. ON I BIU QUC HI (6)

QUYN HN, CHC V CA NGI K

QUYN HN, CHC V CA NGI K

GIY GII THIU

QUYN HN, CHC V CA NGI K

GIY BIN NHN

NGI TIP NHN

GIY CHNG NHN

QUYN HN, CHC V CA NGI K

QUYN HN, CHC V CA NGI K

NGI I CNG TC PH TRCH B PHN K TON TRNG

GIY NGH PHP

QUYN HN, CHC V CA NGI K

QUYN HN, CHC V CA NGI K

QUYN HN, CHC V CA NGI K

TN LOI TH CNG (3)

TN C QUAN, T CHC (2) SAO Y BN CHNH (1)

4. Tn cc ngy l, ngy k nim

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