INDENT FORMAT NO.

CSIR-INSTITUTE OF MINERALS & MATERIAL TECHNOLOGY

BHUBANESWAR-751013

Purchase of Goods/ items including minor fabrications and repairs without calling for quotations
(For Non-R&D items up to Rs 15,000 and for R&D items up to Rs 1 lakh )

Indent No. & Date

(To be filled by Purchase section)

A. TO BE FILLED BY THE INDENTOR : DATED: ____________________

Name of Indentor ____________________ Designation & ID No. _____________________________________

Name of Project Leader ________________ Designation & ID No._____________________________________
Name of Division/Section _______________ Project No. ____________________________________________
Phone No. of Indentor _______________ Phone No. of Project leader_________________________________
Total cost of indented items Rs.___________ Duration of Project: Starting ________ Ending ________________

Note- R&D related items means, those items which are to be purchased under approved projects with sanctioned budget
and are directly used in the process of discovering new knowledge/technology or upgrading existing
knowledge/technology and skills about products, processes ,and services and to create new or improved products, process
es and services which have been envisaged by the scientists/project leader in the Lab/institute of CSIR.

Non-R&D related items means, those items which are an aid in supplementing the R&D and may include items of any
nature which support the project in achieving the R&D objective.

Certification about R&D/ Non-R&D: Certified that the items given below are _____________ (please specify R&D/Non-
R&D )
Category: Asset/Non-Consumable/Consumable (Please specify) ______________________
Requirement: Fresh/Additional/Replacement ( Please specify)______________________________
The following items are required for (purpose in brief with function): ________________________

S. No. Generic Name of the item with detailed Qty. Estimated Availability in Signatures of Stores
specifications cost of each Stores
item in Rs. Stores In-
SO/SPO
charge
01

02

03

04

05

06

1. Certified that the specifications are complete and correct to meet the requirement fully.

B. Verified: Sufficient of fund is available under above mentioned project/budget head

PME F&AO

Sanctioned a sum of Rs. ... (In figure & word) only under B. Head ________________. .

Signature of the Indentor __________________ Signature of the Project Leader/ Sanctioning Authority__________
Name & Designation _____________________ Name & Designation _____________________
Page 1/2

Annexure A
From Pre-page

a) I Shri/Ms/ Dr. ., am personally satisfied that these goods purchased are of the requisite
quality and specification and have been purchased from a reliable supplier at a reasonable price.

b) It is further certified that the required item is for specific use of the R&D and will be utilized for the project No._______
(Strike out if not applicable)

c) It is certified that the item is not available in the Stores

Signature of the Sanctioning Authority

Date:
Name & Designation

C. CONTINGENT BILL
Indent No._______________ Dated____________
Project No. ______________ BH. ____________________ Bill Amount Rs. ___________________ (Rs. ______________
_________________________________________only)
1. Payment to the party directly by E-payment : Please admit the bill and payment to the party directly M/s/

2. In Case of Re-imbursement: Please admit the bill towards the re-imbursement of above amount in favour of
Dr./Sh./Smt for
3. In Case of Advance: Please admit the advance bill towards the advance payment required by
Dr./Sh./Smt. ............................................................ for
(purpose) ......................................................................................................................... It is also certified that no previous
advance is outstanding against the indentor.

Dealing Asstt. S.O.(S&P) Drawing & Disbursing Officer

D. FOR USE BY FINANCE & ACCOUNTS SECTION

Dated___________________
Bill No. ____________________ Voucher No. _____________
Project No. ______________________ Classification Code _______________ Cash Code ____________________
Pay Rs. ____________________(Rs. ___________________________________________________________________only)
Noted in OB at item No. ________________________________ dated___________________.

Dealing Asstt. S.O. (F&A) F&AO

Page 2/2
 INDENT FORMAT NO. 2

CSIR- INSTITUTE OF MINERALS & MATERIALS TECHNOLOGY

BHUBANESWAR-751013
Purchase of Goods /Fabrications/Repairs /Services by Local Purchase Committee (LPC)
(For purchase of goods valuing between Rs. 15,001/- to Rs. 1 lakh for Non-R&D and
between Rs 1 lakh to Rs 5 lakhs for R&D related items)

Indent No. & Date

(To be filled by Purchase section)
A. TO BE FILLED
BY THE INDENTOR: DATED: ___________
Name of Indentor ________________________ Designation & ID No.__________________________________
Name of Project Ieader ____________________ Designation & ID No)__________________________________
Name of Division/Section ___________________ Project No. ____________________________________
Phone No. of Indentor ____ Phone No. of Project leader _____________________________
Total cost of indented items Rs.______________ Duration of project: Starting ________ Ending ____________
Note- R&D related items means, those items which are to be purchased under approved projects with sanctioned budget
and are directly used in the process of discovering new knowledge/technology or upgrading existing knowledge/
technology and skills about products, processes and services and to create new or improved products, processes and
services which have been envisaged by the scientists/project leader in the Lab/institute of CSIR.

Non-R&D related items means, those items which are an aid in supplementing the R&D and may include items of any
nature which support the project in achieving the R&D objective.

Certification about R&D/ Non-R&D: Certified that the items given below are _____________ (please specify R&D/Non-
R&D )
Category: Asset/Non-Consumable/ Consumable (Please specify) ______________________
Requirement: Fresh/Additional/Replacement ( Please specify)______________________________
The following items are required for (purpose in brief):
______________________________________________________
S. No. Generic Name of the item with detailed Qty. Estimated Availability in Signatures of Stores
specifications cost of each Stores
item in Rs. Stores In-
SO /SPO
charge

1. Certified that the specifications are complete and correct to meet the requirement fully.
2. Date of delivery by which the material is required _________________________.

B. Verified: Sufficient fund is available under above mentioned project/budget head

PME F&AO

Signature of the Indentor __________________ Signature of the Project Leader __________________

Name & Designation _______________________ Name & Designation ____________________________
Page 1/2
C. A local purchase committee of the following members may kindly be approved for procurement {at least 1(one) from
out side of the indenting section/division}

1 2. . 3. .

Nominated and Approved

SIC/Director
ANNEXURE-B
Certificate

(a)Certified that we, the members of the Purchase Committee are jointly and individually satisfied that the goods
recommended for purchase are of the requisite specification and quality, priced at the prevailing market rate and the supplier
recommended is reliable and competent to supply the goods in question. Accordingly we enclose the
quotationNo._________________dated____________of M/s ______________________________________ for placing
Purchase Order.

Member I.O/PL Member II

Member III (from out side of
the indenting section/division}

Signatures

Name

Designation

Division/Section

Date

(b) It is certified that the required item is for specific use of the R&D and will be utilized for the project titled______(Project
No.) (Strike out if not applicable)

b) Sanctioned a sum of Rs. . (Rs. .. .. )

only under Budget Head ________________. The Purchase section may kindly make arrangement to procure the
indented item/s from the firm recommended by the above local purchase committee.

Signature of the Sanctioning Authority------------------------------

Date:
Name & Designation .............................................................

Page 2/2
 INDENT FORMAT NO. 3

CSIR- INSTITUTE OF MINERALS & MATERIALS TECHNOLOGY

BHUBANESWAR-751013

INDENT FOR NORMAL PURCHASE OF ITEMS

(For purchase of Goods valuing more than Rs 1 lakhs For Non- R&D and more than 5 lakhs for R&D)

Indent No. &

Date
TO BE FILLED BY INDENTOR: (To be filled by the Purchase
section)
Date: __________________
Name of Indentor _________________________________ Designation & ID No.______________________
Name of Project Leader ____________________________ Designation & ID No.______________________
Name of Division/Section __________________________ Project No. ______________________
Phone No. of Indentor ___________________ Phone No of Project leader ___________
Total cost of indented items Rs. ______________________ Project Dates: Starting ________ Ending _______
Note- R&D related items means, those items which are to be purchased under approved projects with sanctioned budget
and are directly used in the process of discovering new knowledge/ technology or upgrading existing
knowledge/technology and skills about products, processes and services and to create new or improved products, process
and services which have been envisaged by the scientists/project leader in the Lab/institute of CSIR.
Non-R&D related items means, those items which are in aid in supplementing the R&D and may include items of any
nature which support the project in achieving the R&D objective.
Certification about R&D/ Non-R&D: Certified that the items given below are _____________ (please specify R&D/Non-
R&D )
Category (a) Asset /Non-Consumable/ Consumable(Please specify) ____________________
(b) Fresh/Additions/Replacement (please specify) _______________ (c) Imported/ Indigenous________
The following items may kindly be procured for (purpose in brief) --------------------------------------------------------------
S. No. Generic name of the item with detailed specification and Description Quantity Estimated Cost of
each item in Rs.
(Please use separate sheet, Duly signed, if necessary) (Including all
taxes & duties)

1. Certified that the specifications are complete and correct to meet the requirement fully.
2. The estimated cost of indented items is based on: (A) Budgetary quotation (B) On previous purchase basis (C) On the
purchase of other organization (D) Prices available on website/Price list. (D) Any other (Pl. specify)_______________

3. The purpose, end use and summary of the functions of the indented
equipment/item_______________________________________________________________________________
___________________________________________________________________________________________

4. Justification for purchase of additional unit of equipment, in case the item is already available in Institute/Division (to
justify duplication of items)__________________________________________________________________
_______________________________________________________________________________________. / NA

PAGE 1/3
5. The details , such as , the useful life of the equipment, availability of spares , arrangement for maintenance
etc._________________________________________________________________________________________________
____________________________________________________________________________________________________

6. Please tick the appropriate one: (i) the equipment will enhance research capabilities of CSIR-IMMT (ii) will attract other
projects (iii) will increase ECF of CSIR-IMMT. (iv) Not applicable

7. Required Warranty Period : __________________________________

8. Whether AMC will be required after expiry of warranty period: Yes/No/NA

9. The delivery of the item is required on or before________________ (Please mention date or period).

10. Whether the installation requirements like area, power, civil works etc. are ready - Yes/No/NA
If No, expected time by which requirements will be completed_____________.

11. The inspection report of the material shall be sent to Stores within __________ days after receipt of the goods.
12. The approximate period required for the equipment to become operational from the date of its arrival_________________

13. The installation/commissioning of the equipment shall be done by:- Indentor /Supplier / Manufacturer/Indian
representative/Authorized agent/dealer/Not required (Please tick the appropriate one)

14. Whether training is required, if so, please mention type of training (operational or maintenance) required along with proper
justification & place of training._______________________________________________________
_____________________________________________________________________________. No/NA

15. Justification in case of recommending Limited Tender for items costing more than Rs. 25 Lakhs or recommending Single
Tender (Other than proprietary item) or._____________________________________________________
______________________________________________________________________________________. NA
16. Whether PAC/PUC/SINGLE TENDER certificate enclosed.
Enclosed/NA
17. The log book for the operation of equipment shall be maintained by the user. Yes/NA

18. The list of available vendors, their complete addresses, past experiences, if any and their websites wherever available.
(Please give the names of vendors of comparable reputation and market share):
1.___________________________________________________________________
2.___________________________________________________________________
3.___________________________________________________________________
4.___________________________________________________________________
5.___________________________________________________________________
6.___________________________________________________________________
7_____________________________________________________________________
8____________________________________________________________________
9.__________________________________________________________________
10_________________________________________________________________

(Signature of the Indentor with date) (Signature of Project Leader with date)

FOR USE BY STORES

1. Availability of item in stores : (a) Available (b) Not available (Please tick the appropriate)

Stores & Purchase Asstt._________________ S.O. (S &P) ________________

 PAGE 2/3

________________________________________________________________________________________
Details of Budget Provision

Project details
Project No. Starting Date Closing Date

Verified: Sufficient of fund is available under above mentioned project/budget head

PME F&AO
PAGE 3/3