Professional Documents
Culture Documents
CODE: BMT2006
FACULTY: SATHISH A S
VITBS
DONE BY
S.G.SAI SARATH-15BBA0036
G.A.SREE RAM-15BBA0047
K.UDAY CHAND-15BBA0070
Celebrating our Bhakti Vedanta swami Prabhupada guru birthday from 08-042017 to
10-04-2017
EVENTAGENDA:-
07-04-2017-FRIDAY
DONATIONS
AVAILABLE DONATION PROPOSAL
RISK MANAGEMENT
Booking first aid officers and arranging two first aid centres.
o 2 ambulances with
o 2 assistant doctors and
o 4 nurses in ambulance area
Asking for 1 fire engine with allotted staff
Arranging police control desk for security and traffic management
Arranging barricades on either sides of event control speed vehicles on
highway
Notification signs go slow
Close the road, traffic control is necessary normally with barriers and signs.
Training all the volunteers, way to respond for any against activities like fire
breakout etc.
Plastic mat to cover stage and god ideals in odd weather conditions of wet
weather, low attendance
signage may be required for intersections and pedestrian crossings
level of change to road use
SECURITY PLAN
Booking Security from private company providers who provide security on
contract basis
Mick announcements for finding missing once
30 help desks for providing information and to answer crowd
Crowd control management by SIS security and volunteers
Training and development program for volunteers to answer and manage crowd
Cash security: arranging small counter for collection of donations, arranging
hundi for accepting donations from devotees.
High towers for security to watch crowd.
ESSENTIAL SERVICES
Notify Police for security
Reserving for Ambulance Service with staff og2 and
Fire engines - 2
Requesting for electrical supply permission.
TRAFFIC MANAGEMENT
Design traffic plan including:
Signage, disabled parking, VIP parking, pedestrian access, marshals, car
parking area, entry and exit points, lighting, road closures, promote alternative
transport
FOOD VENDORS
Ordering food for vendors for breakfast, lunch, snacks, tiffins and dinner
Request copy of Health Department Registration Certificate
Application for temporary food premises permit
OTHER
Organise volunteers and staff
Scheduling two shifts for volunteers and staff, knowledge them on their duties
Prepare scripts or run sheets for ceremonies
Organise awards/trophies/certificates & decorations
1. Volunteer certificates for volunteers
2. Momentum for donators who donated for the successful running
of the event
3. Providing special prasadham, wristband and mini bhagavath
geetha book to all donators.
ON THE DAY
Gather staff for full briefing
Organise volunteer registration area &entertainers area
Circulate contact list with mobile numbers to all staff / volunteers
Review chain of command in case of emergency
EXTRA INFORMATION
Check with the local Visitor Information Centre to see if there are
any other events scheduled for the same date and location
For 55000 people
55000(members) 150*55=8250 kg
Dhal: 1000(members)20kg
55000(members) 55*20=1100kg
Aloo: 1000(members)60kg
55000(members) 60*55=3300kg
Sambar:1000(members)20kg
55000(members) 55*20=1100kg
1000(members) 80liters of water
55000(members) 55*80=4400liters
Tomato: 1000(members)50kg
55000(members) 2750kg
Papad: 55000(members) 60000papads
Buttermilk: 1000(members)50liters
55000(members) 2750liters
Curd: 1000(members) 100kg
55000(members)5500kg
DINNER
Carrot/beetroot/cucumber: 1000(members)150kg
55000(members) 8250kg
Curd rice: 1000(members)150kg
55000(members) 8250kg
LAND ALLOCATION
=Female/800=0.64 acres
TRANSPORTATION:
5 buses, 2 ambulances, police jeeps and battalions, 6 tractors, 5 trucks, 2 fire vans
WATER TANKS:
VOLUNTEERS:
DECORS:
RENTAL NEEDS
ELECTRICITY EQUIPMENTS
As the event is held on highway, power supply from main sub supply(high
tension wires)
For stage
0.12kWh*4*10*13*8.28=Rs861.12
The outdoor special floodlight uses 0.367 kW and is operated for 10 hours per
day, so it uses 3.67 kWh of energy a day (0.367 kW x 10 hours),
For 4 lights
3.67kWh*10 hrs*3 days*4 lights*8.28=Rs3646.50
Total electricity bill =Rs25, 077
Installation charges=Rs5000
Total=Rs30, 077
The high speed uses 0.067 kWh and is operated for 8 hours per day, so it uses
0.536 kWh of energy a day (0.367 kW x 10 hours),
For 3days, 0.536*3=1.608
1.608*8.28= Rs13.314
generator=(20000rs*2 generators* 3 days)=120000
1 LTR DISEL=61 rs
COLLATERAL MATERIAL
Advertising
Social media like face book pages twitter etc
Pamphlets (1 pamphlet=0.5rs) = 100000 are required
Registration slips (1 slip=0.4rs) =50000 slips off book is required
Postures (1 posture=20rs) = 250 postures
Id cards (volunteers) = 2500
Thanking certificates = 2500
Waste management
ENTRANCE 3 3500000
FEES RS 700/PERSON 50000 DAYS 0
BUDGETING
food for
55,000/-
no of total
cost quantity/ time no of amount(
items measurement /kg once(kg) /day days Rs)
Tiffins
1 kg = 11
idly members 22 5225 1 1 114950
poori with oil 1 kg= 5 members 37 5500 1 1 233500
pongal with oil 1 kg=8 members 40 6250 1 1 290000
1kg = 20
Sweet halva members 100 2750 1 1 275000
1kg = 10
pheni members 120 5500 1 1 660000
1kg = 20
kesari members 100 2750 1 1 275000
1 lit = 10
Milk items milk members 40 5500 3 3 1980000
Lunch &
dinner
1 kg rice = 6
rice members 40 9167 2 3 2200080
1 kg =50
dhal members 70 1000 2 3 420000
1 kg = 16
aloo members 13 3000 1 3 117000
pappad 0.75 60000 1 3 135000
1 kg = 6
curd rice members 120 8250 1 3 2970000
carrot/beetrot/cucu 1 kg = 6
mber members 20 8250 1 3 495000
Prasadam
1 kg = 50
rava(tiger rice ) members 25 1100 1 1 27500
1 kg = 50
halva members 35 1100 1 1 38500
1 kg = 50
tamoto rice members
snacks
1 kg = 15
bhel poori members 22 3700 1 1 81400
4 pieces = 1
samosa member 10 51000 1 1 510000
1kg = 10
potato members 12 5000 1 1 60000
1 liter= 10
milk members 40 5500 1 3 660000
usables for
food
1 plate = 1
plates member 1.25 55000 3 3 618750
1 glass = 1
paper glasses member 0.75 75000 3 3 506250
1 glass = 1
tea glasses member 0.5 55000 3 3 247500
potential
loction cost
site rent 700 115(acrs) 3 241500
permits 30000
labour 150 50 1 2 15000
2865
rental needs 00
chairs
furniture 80 175 3 42000
lockers 150 3 7500000
carpeting 50 300 3 45000
250
tents 0 350 3 2625000
stairs 200 2 3 1200
320
bio toilets 0 200 1 3 1920000
cc camera 150 20 3 9000
Beds & pillows 20 50000 100000
food &
beverages
water 450000 108000
equiptment 3 1000000
mischellous 10000
labour 3 10000
health care
health care and their 100
equipment 000 4 400000
playing kinder garden 100000
audio &
videos
600
tv monitors 00 4 3 720000
speakers 200 45 3 27000
podiums 100 1 3 300
techinical staff 200 15 3 9000
electricity
equipments
1 acre= 6 flood
flood lights lights 200 690 3 414000
1 acre= 1 lights
light poles pole 100 115 3 34500
special lighting 300 6 3 5400
200
generator 00 2 3 120000
200
computers 0 10 3 60000
fans 250 1000 3 750000
labour 150 5 3 2250
electricity
charges
stage decoration 861.2
flood lights 20570
spl flood lights 3646.5
installation changes 5000
high speed fans 133.14
decoration &
supply
stage decoration 150000
carpets 150 1000 3 450000
1 tent=140 250
tents members 0 350 3 2625000
labour 150 10 2 3000
trash removal
consideration
water hook up
drinking water 25 litters = rs 6 0.24 150000 3 108000
25000 litters = 1 100
bathing & toilets tank 0 1400000 3 168000
rest rooms 100 2500 3 750000
trash service,
disposal
service&clean up
crew 1 labour ,Rs 150 150 500 3 225000
water
900
boar 1 boar = 90000 00 4 1 360000
tanks 200 66 3 40000
pipes 6 mts = 200 34 2684 1 90000
electricity 10000
security parking 1 security,250 250 20 3 15000
facility(private) 250 30 3 22500
collateral
material
advertising
social media
pamphlets 1 pamplet,0.5 0.5 100000 50000
registration slips 1 slip,0.4 0.4 50000 20000
postures 1 posture=20 250 5000
(over head charges) 2000
t shirts 100 2500 250000
id cards(volunteers) 1 id card=RS3 3 2500 7500
1 certificate= Rs
thanking certificates 5 5 2500 12500
mischelous charges 10000
3451829
total 0.84
DONATIONS 2000000
TOTAL ENTRY
FEE
COLLECTED 35000000
TOTAL
DONATIONS 2000000
TOTAL
INCOME 37000000
TOTAL
EXPENDITURE
INCURRED 34518290.84
SURPLUS 2481709.16
FUND
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