NI DUNG

Li m u

Phn 1: Ti sao Email & Excel li tr nn li thi

6 l do Email khng th l cng c qun l cng vic

ca thi i 4.0

7 l do Excel l cng c qu lc hu qun l cng

vic v d n

Phn 2: Gii php qun l cng vic ca thi i

mi

Li kt

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 LI M U
T nhng ngy u s khai khi Internet xut hin trn th gii, s ra i ca Excel v Email
gip cho vic qun l tin v thng tin tr nn d dng hn, hn ch ti a s xut hin ca
nhng cng vn, giy t v thay vo l mt h thng qun l cng vic trc tuyn. Tuy nhin
do s bin i nhanh chng ca khoa hc cng ngh, nhng cng c truyn thng ny ngy
cng bc l nhiu yu im trong cng tc t chc v qun l cng vic. S cng knh, km linh
hot trong khu trao i thng tin v kim sot tin chnh l nhng li dao sc bn git
cht nhng doanh nghip ca thi i 4.0 - khi m hiu qu lm vic l mt trong nhng yu t
sng cn.

n lc doanh nghip ca bn cn phi bt u thay

i, khm ph v tri nghim nhng li ch tuyt vi t gii
php cng ngh mi vi t tng qun tr hin i?

Nhng chng ti bit bn vn cha tin iu m chng ti ang ni?

Vy hy bt tay nghin ngm tng trang ebook ny tm c cu tr li ng nh!

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 Phn 1
TI SAO EMAIL & EXCEL
LI TR NN LI THI?

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6 l do Email khng th l
cng c qun l cng vic
ca thi i 4.0

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 6 l do Email khng th l cng c
qun l cng vic thi i 4.0

Hy cng chng ti ti hin li nhng khung cnh lm vic bng cng c Email trong doanh
nghip ca bn xem chuyn g ang din ra?

L do 1: Khng th c mt ci nhn ton din?

iu g l quan trng nht trong qu trnh qun l mt d n? l kh nng nm bt tng qut
mi th ang din ra v x l mi vn pht sinh m bo tin d n. Nhng bn thy
y, khi trin khai tng nhim v trong d n hay u vic cho mi nhn vin qua email ri Cc
hay Bcc cho ngi lin quan v tnh trng cng vic c cp nht chung theo cch Re hoc
Fwd...Tt c nhng iu ny lm cho d n ca bn b phn mnh theo cch ri rc.

Nhn vin lun trong tnh cnh khng bit ng nghip mnh ang lm g, trch nhim ca mi
ngi nh th no v bao gi th d n s hon thnh. Cn bn th lun mt i mt ci nhn tng
th! Vy cui cng, d n s i v u?

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 6 l do Email khng th l cng c
qun l cng vic thi i 4.0

L do 2: Khng th kim sot tin

cng vic
Tht d dng bn giao vic qua email nhng
kim sot c kt qu ca tng nhim v v
ton d n th qu l mt bi ton khng li gii.
T mt nh qun l ch ng tr thnh b ng
trong mi cng vic. Bi bn lun mt kim sot,
khng th theo di hiu qu nhng nhim v
c thc hin hay tc tin trin ra sao?

V khi bn mun bit, bn phi gi Email hi tng

nhn vin cng vic ang n u?. Thm ch
t hn na, yu cu phn hi tnh trng cng vic
c giao! iu ny lm cho bn th kh chu,
mt mi v nhn vin th v cng cng thng
nhng kt qu cng vic vn dm chn ti ch?

L do 3: Khng c s phn chia r rng v cng vic v nhim v

Nhn vin khng c Trch nhim v ngi qun l khng c S h tr l mt im tht
bi ln trong qun l cng vic hay d n. i vi hnh thc lm vic qua email bn phi thng
xuyn i mt vi vn ny. Bi nhim v phn cng qua email ch bng on vn bn gi i
km Cc n cc nhn vin khc lin quan lm cho cng vic c giao mt i tnh r rng v s
tng h ln nhau trong d n. Cn i vi ngi qun l, mt thch thc t ra lm sao bit
nhn vin ca mnh ang gp nhng kh khn no khi mt cng vic c tho lun, bo co
vi hng t ci email qua li v tri tut vo mt ngc ngch no trong hp th thoi. Cui cng,
d n khng hon thnh cn nhn vin th tranh ci vi rt nhiu l do: Khng phi trch nhim,
khng ai h tr.? D n i vo ng ct!

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 6 l do Email khng th l cng c
qun l cng vic thi i 4.0

L do 4: Attachment - Bo co kt qu trong v vng

Khi dng email qun l cng vic v d n th nhn vin s chng c cch no khc cp nht
cc bo co kt qu cng vic hng ngy theo file nh km vo email gi cho bn. S chng c
nhiu khc bit hay kh khn nu bn ch c mt nhn vin v mt kt qu duy nht!

Nhng khng! Trong mt d n lun c rt nhiu thnh vin cng vi rt nhiu kt qu c cp

nht hng ngy v tt c bo co s lun gn vi email theo tp nh km (Attachment). Vy
lm cch no bn tng hp c kt qu cng vic cui cng khi c bao nhiu kt qu c
gi n vi v vn phin bn bo co thay i lin tc.

L do 5: Ti phm tiu tn thi gian khng l ca doanh nghip

Thi gian lun l ti sn qu gi ca doanh nghip nhng bn c bit mi ngy email ang ly
i:

30% thi gian lm vic ca nhn vin

50% thi gian lm vic ca CEO

Mt s tht ng ni y l gn 50% thi gian lm vic ca CEO v nhn vin hu ht phi

dnh ch u tin cho email nhng kt qu em li lun tht vng. Bi s tin trin ca d n v
cng chm chp do bn v nhn vin ca mnh khng ch dnh thi gian cho s tng tc, phn
hi, thng bo m cn nh du th rc, tr li cc yu cu khc..Nhng khng phi l
tt c, mi ngy bn v nhn vin ca mnh phi mt gn 2h cho vic tm kim v thu thp cc
thng tin ca d n trong hp th cht chi y! R rng thi gian ang b nh mt nghim
trng nhng khng c cch no khc hn ch.

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 6 l do Email khng th l cng c
qun l cng vic thi i 4.0

L do 6: D n lun ri vo tnh trng tr tr

Chng ti v bn u hiu rng, mt mnh lnh c gi bng email khng bao gi l khn cp
nht vi bt k nhn vin no v h c th d dng b qua n bng cc cu: Cha kim tra
email, in thoi khng truy cp internet,... R rng yu cu cp thit ca mt d n l thi
gian hon thnh nhng nhn vin ca bn th lun c cch n trnh hay li vic khng
hon thnh ng tin cho mt l do no . D nhin d n s lun ngp trong tr tr t thi
gian ny n thi gian khc v khch hng s khng bao gi quay li vi bn!

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7 l do Excel l cng c
qu lc hu qun l
cng vic v d n

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L do 1: tr ln trong vic cp
nht thng tin
Vi vic dng Excel qun l cng vic v d n,
s lun c mt ngi phi cp nht t mi thnh
vin. C th ch vi pht sau khi h lp xong bo
co th mt s cng vic c gn ang thc
hin c hon thnh. Nhng thnh vin
khng c cch no ch ng cp nht v nh
vy bn lun c mt bn bo co vi thng tin li
thi ngay sau khi c tng hp. Nu nh bn
cn ngay mt bn bo co tin d n, th iu
l khng th vi Excel.

L do 2: Tiu tn thi gian mt cch

lng ph
Thay v qun l cng vic v d n, bn ang phi
dnh rt nhiu thi gian qun l Excel. Chiu
ngang ct, nh dng d liu, cng thc phc tp
hay thay i m mu biu th trng thi cng vic.
Bn v nhn vin ca bn phi cp nht, chnh sa
mt ti liu c n hng t phin bn thay i
trong c ngy. V mi ngy khi cn bn tng hp
cp nht nht, bn phi huy ng ton b nhn
Vi doanh nghip,
thi gian l vng
bc v bn cn s
dng chng mt
vin li i mu hay thm ghi ch cho tng cch hiu qu hn.
trn bng Excel. s l hng gi ng h ca
mi nhn vin trong mi tun.

7 l do Excel l cng c qu lc hu
qun l cng vic v d n
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L do 3: C qu nhiu phin bn ca s tht

Cho d bn s dng Excel offline hay Excel online, bn ang cho php c qu nhiu phin bn
ca s tht ang c lu hnh. Gi d trong trng hp bn dng Excel offline, bn bit rng
kh nng cp nht tin cng vic lin tc l rt hn ch. Mi ln bng tng hp c gi i
thnh vin in vo, qua mi ngi v qua mi ngy li c mt phin bn mi c to.
Trng hp bn dng Excel online, cng c ny cho php bn v team cng chnh sa c trc
tuyn v mi thng tin c cp nht ngy lp tc. Nhng chnh l vn khi c ai tr
hn cng vic nhng li m thm chnh sa li mt thi hn mi, hay ngi n sa nhm ca
ngi kia. Ngy hm sau mt s tht khc s hon ton che mt bn.

L do 4: Bo co hon ton th cng

Bn bit y, vic tng hp tin d n v bo co cha bao gi d dng vi Excel. Excel
khng th t ng to ra cc bo co m bn hon ton phi thao tc th cng thay i
trng thi cng vic, lp biu tin , hay thng k nh gi kt qu ca mi thnh vin d
n. Ngy c khi bn c k nng Excel tuyt vi, vic cng s ngn rt nhiu thi gian. Bn
ang phi qu nhiu cng sc qun l mt cng c rt th s, lc hu.

7 l do Excel l cng c qu lc hu
qun l cng vic v d n
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L do 5: Khng c kh nng giao tip,

follow up trong mi cng vic
Excel c l l cng c n gin v linh hot nht
bn ln k hoch cng vic. Nhng Excel li rt hn
ch khi theo di tin d n v trao i trong tng
cng vic. Bn s cn hp trc tip, gi in, gi
email hay dng thm mt vi cng c chat nh Zalo,
Facebook, Skype,... yu cu nhn vin gii trnh
vi tng u vic. Lch s trao i cng s nhanh
chng cun i nh mt cn gi hoc l bn phi c
tr nh siu phm l mt ngi qun l bit tut.

c thm bi vit: Zalo, FB, Slack,... Qun l bng ng dng chat

s git cht doanh nghip!

L do 6: Khng h tr qun l ti liu

Mt trong nhng vn ln trong qun l d n l
qun l ti liu. S c rt nhiu vn bn, ti liu
c lu thng trong qu trnh lm vic, v Excel
hon ton khng c kh nng h tr bn. Bn s
phi lu tr, chia s ti liu bng cc cng c khc
v iu ny s hn ch kh nng tm kim li thng
tin cng nh lm bn b phn tn s tp trung.

7 l do Excel l cng c qu lc hu
qun l cng vic v d n
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L do 7: Tnh bo mt km, khng h tr ty chnh phn quyn

i vi doanh nghip, bo mt lun l vn au u. S rt nguy him nu thng tin d n
cng nh ton b cc bng tng hp, bo co tin cng vic b tit l ra bn ngoi. Nhng
Excel khng m bo c cho bn. Mt thnh vin bt k c th d dng gi ti liu Excel v
chia s cc thng tin mt cho cc bn th 3 t li hoc v nhng mc ch xu khc. Bn
cnh , vic phn quyn cng vic trong mi d n cng l bo mt vi tng thnh vin. V
Excel mt ln na s li lm bn tht vng.

7 l do Excel l cng c qu lc hu
qun l cng vic v d n
 Phn 2
GII PHP QUN L CNG
VIC TRONG THI I MI

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S bng n ca Internet ko theo s hnh thnh ca mt lot cc thut ng mi nh e-
commerce, e-learning, e-hiring v by gi trong cuc CMCN 4.0 l s t ph mi e-
management. Hiu theo mt cch n gin, e-management chnh l nn tng qun l cng vic
v d n theo hnh thc online. Nn tng ny cho php cc nh qun l ng dng nhng cng
c v phn mm h tr gii quyt tt c cc vn ca cng vic v d n.

E-management:
Nn tng qun l cng vic
ca thi i 4.0

Tt c nhng kh khn t cng c li thi Email & Excel gy

ra cho bn n lc chm dt! E-management - nn tng
qun l cng vic, d n thi thng hiu qu s gip bn.

Ngay by gi hy cng chng ti khm ph Nn tng thi i ny!

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 E-management: Nn tng qun l cng vic
ca thi i 4.0

u vit 1: Lp k hoch linh hot, thng minh

E-management gip nh qun l lp k hoch mt cch nhanh chng, thng minh. Vic ca bn
l ch cn lit k ra nhng u vic cn thit phi trin khai ng vi cc mc thi gian khc
nhau, nhn vin thc hin. H thng s h tr bn hon thin nhng cng vic cn li. Kt qu
thu c l mt bn k hoch c trnh by mt cch trc quan, khoa hc, phc v tt nhu cu
ca nh qun l d cho l d n hay nhng cng vic mang tnh thng xuyn ca doanh
nghip.

Lp k hoch nhanh chng, thng minh

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 E-management: Nn tng qun l cng vic
ca thi i 4.0

Qun l tin d n theo thi gian

thc trn tng u vic ca c nhn

u vit 2: Theo di tin theo gian thc

Thay v phi lin tc lng nghe bo co hay thm ch phi c thc nhn vin cp nht tin
cho mnh, gi y nh qun l c th d dng nm thp nhn vin cng vi s gip sc ca e-
management. Trn nn tng ca e-management nh qun l lun lun cp nht tc thi tin
cng vic ca tng nhn vin ang thc hin theo thi gian thc m khng cn tn thm bt c
mt khu bo co trung gian no, tit kim c mt lng ln thi gian v ngun lc ca

E-management: Nn tng qun l cng vic

doanh nghip.

ca thi i 4.0
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 E-management: Nn tng qun l cng vic
ca thi i 4.0

u vit 3: Qun l a d n cng mt nn tng & phn b ngun lc hiu

qu
Chng ta lun c rt nhiu d n cng mt lc hay c rt nhiu k hoch khc nhau nh: K
hoch Marketing, K hoch kinh doanh, K hoch tuyn dng, K hoch pht trin sn
phmVic phi m ng cng lc nhiu d n, nhiu cng vic khc nhau tr thnh l d
nhin i vi bt k nhn vin hay nh qun l no. Tuy nhin do tnh thiu lin kt ca cc
cng c truyn thng, cc nh lnh o d cho c c gng n u vn chng th kim sot ni
tt c cc u vic ny, t gy ra tnh trng phn b ngun lc khng ng u v xa hn l
lm vic khng hiu qu.

Phn b ngun lc hiu qu cho tng d n hay cng vic

S ra i ca nn tng e-management cho php nh qun l theo di, kim sot nhiu d n
trn cng mt nn tng v nh gi ngun lc ang thc hin c s phn b hp l, ti a
ngun lc ca doanh nghip.
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 E-management: Nn tng qun l cng vic
ca thi i 4.0

u vit 4: D dng cng tc, chia s v lu tr ti liu

Mt vn bt cp nghim trng trong cc cng c lm vic li thi nh Email & Excel lun lm
nh qun l au u lm cch no cc thnh vin trong d n tng tc, trao i lin tc vi
nhau.

Gi y, nn tng E-management vi tnh nng chat online ngay bn ca s lm vic tng d n

gip cc thnh vin v nh qun l c th d dng cng tc, tho lun gip gii quyt vn kh
khn ngay lp tc!

Vi giao thc API (Application Programming Interface - Giao din lp trnh ng dng) tch hp,
nhn vin v nh qun l gi y c th chia s ti liu trc tip vi nhau trn mt nn tng duy
nht m khng cn phi bn tm vic ti liu n t ngun no (Google Drive, Dropbox,
OneDrive,... hay thm ch l t my tnh c nhn). Tt c s c tng hp li vo mt ngun
chung thng nht v mi ngi c th d dng tm kim.

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 E-management: Nn tng qun l cng vic
ca thi i 4.0

u vit 5: Bo co kt qu t ng, trc quan

Sau khi hon tt mt chu trnh cng vic hay mt d n, nn tng e-management s a ra
mt bn bo co t ng mang tnh trc quan, nh gi li ton b v tnh hiu qu ca tng c
nhn, tng nhm d n. T bn bo co ny, nh qun l c th i chiu vi nhng kt qu thu
c tm ra nguyn nhn ca s thnh cng hay tht bi v l cn c nh gi kt qu lm
vic ca tng nhn vin.

nh gi hiu qu cng vic da trn nn tng e-management

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 Li kt
Trong thi i 4.0, cng ngh s l th nm gi vai tr quyt nh i vi s thnh bi ca
doanh nghip. Vic p dng nhng tin b khoa hc cng ngh vo trong doanh nghip, c
bit l trong khu qun l cng vic s mang nhng ngha v cng thit thc, to ra s khc
bit ln v nng lc cnh tranh i vi cc doanh nghip khc trn th trng. Cn bn, vi
cng v l mt ngi dn dt doanh nghip tin bc vo k nguyn 4.0, bn sn sng cho
mt c nhy vt cng e-management cha?

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Bn sn sng cho mt gii php
e-management hin i v tn tin?

Click tm
hiu thm

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