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User Manual

Automatic Payment Program


Procedure:

Introduction

Process: Automatic Payment Program

T-code: F110

Description: This training material will help us to learn Automatic Payment Program transaction.

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1. Click in the Command field and enter the T-code, e.g. F110.

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2. Press Enter key.

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3. Click in the Run Date field and enter the date, e.g. 25.06.2014.

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4. Click in the Identification field and enter the identification, e.g. red01.

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5. Select the Parameter tab.

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6. Click in the Company codes field and enter the company code, e.g. 1110.

It is possible to create payment run for multiple company codes.


Provides company codes from the same country.

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7. Click in the Pmt meths field and enter the pmt meths, e.g. cet.

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8. Click in the Next p/date field and enter the date, e.g. 30.06.2014.

Based on the date entered in the 'Next P/Date' the items will be
selected for payment.

If there are any items that fall due in the time between the
current run date and bext P/date, then all those invoices will also
be selected for payment.

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9. Click in the Vendor field and enter the value, e.g. 93.

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10. Click in the to field and enter the to, e.g. 95.

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11. Select the Additional Log tab.

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12. Select the Due date check check-box.

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13. Select the Payment method selection in all cases check-box.

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14. Select the Line items of the payments documents check-box.

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15. Click in the Vendors from field and enter the vendors from, e.g. 0.

Make sure you always enter "0 to ZZZZZZZZZZ" as vendors in the


additional log section. Only then the log with the steps carried out
for the proposal & payment will be generated by the system.

This is must.

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16. Click in the Vendors to field and enter the vendors to, e.g. zzzzzzzzzzz.

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17. Select the Printout/data medium tab.

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18. Click in the Line-3 of Variant field and enter the variant, e.g. c1110saed.

RFFOUS_C is the program for printing cheques during APP run.


Variants has to be assigned to this program for all the bank
accounts for which checks will be printed.

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19. Click in the Line-3 of Variant2 field and enter the variant, e.g. c1110susd.

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20. Click in the Line-3 of Variant3 field and enter the variant, e.g. c1110naed.

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21. Click in the Line-3 of Variant3 field and enter the variant, e.g. c1110nusd.

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22. Press Enter key.

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23. Select the Status tab.

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24. Click Yes.

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25. Click Proposal (Shift+F1).

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26. Select the Start Immediately check-box.

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27. Select the Create payment medium check-box.

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28.
Click Continue (Enter) icon.

This will trigger the proposal run for the entered parameters

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29. Click Status.

Click on 'Status' button to refrest the screen till the proposal is


completed.

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30. Click Status.

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31. Click Proposal.

Once the message 'Payment proposal has been created' click on


the 'Proposal' button to see the details of the invoices selected &
omitted for payment and the payment document generated.

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32. Double-click to select the Line-2 of Vendor from the list, e.g. 93.

Selecting each green line item will give the details on the invoices
selected by each payment document proposed.Do the same thing
for all the proposed payment documents.

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33.
Click Back (F3) icon.

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34. Double-click to select the Line-3 of Vendor from the list, e.g. 93.

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35. Click Back (F3) icon.

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36. Double-click to select the Line-4 of Vendor from the list, e.g. 95.

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37. Click Back (F3) icon.

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38. Double-click to select the Vendor from the list, e.g. 93.

Select the item that is marked in RED. This will give the details of
the invoices that has not been selected for payment in the run
and the reason for the omission.

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39. Double-click to select the line item, e.g. Document 1700000003.

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40. Click Continue (Enter) icon.

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41. Click Back (F3) icon.

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42. Click Back (F3) icon.

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43. Click Proposal (Shift+F7).

Click 'Proposal Log' button to see the log of the payment run. This
will give the log with the details of all the open invoices and why
that invoices were selected/rejected for payment.

Note that separate paymeent documents will be generated based


on the vendor/payment method/currency combination.

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44. Click Back (F3) icon.

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45. Click Proposal.

It is possible to change certain items in the proposal created by


the system.

The proposal created by the system will give the details of the
bank account selected for each payment. However if you want to
change it to another bank, it is possible. For this click on 'Change
Proposal' button.

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46. Click Continue (Enter) icon.

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47. Double-click to select the Line-2 of Vendor from the list, e.g. 93.

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48. Click in the House Bank field and enter the house bank, e.g. scb01.

The AED invoice has been proposed to be paid by the AED


account in National bank of Fujairah(NBF01). Now we can change
it to the any other desired account/bank.

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49. Click in the House Bank Unit field and enter the house bank, e.g. saed.

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50. Press Enter key.

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51.
Click Save (Ctrl+S) icon.

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52. Click Back (F3) icon.

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53. Double-click to select the Line-4 of Vendor from the list, e.g. 95.

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54. Click in the House Bank field and enter the house bank, e.g. scb01.

The house bank for payment can be changes for all the proposed
payment documents.

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55. Click in the House Bank Unit field and enter the house bank, e.g. saed.

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56. Click Save (Ctrl+S) icon.

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57. Click Back (F3) icon.

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58. Click Back (F3) icon.

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59. Click Payment run (F7).

Once necessary changes has been made to the proposal and the
correctness has been confirmed, the actual payment run can be
executed.

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60. Click Continue (Enter) icon.

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61. Click Status (Shift+F2).

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62. Click Status (Shift+F2).

Click on 'Status' button to refresh the status

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63. Click Payment.

Once the message 'Payment has been carried out' click on the
'Payment Log' button to see the details of the payment
document(s) generated.

Note that separate paymeent documents will be generated based


on the vendor/payment method/currency combination

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64. This is the end of Automatic Payment Program process.

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