INTRODUCTION TO MS WORD

Microsoft WORD is a powerful word processing program that gives a professional

result.

To Create a New Document - There are at least two ways to do this. You can also
do the following: 1. Click on START, 2. PROGRAMS, and select 3.MICROSOFT
WORD on the side menu, 4. A Page Opens. See image below:

1
TOP

Another was is by clicking the gray Toolbar below the dark blue line border. Click on
FILE, Select NEW. A clean page will open.
Note Look for the words BLANK DOCUMENT and click on it. A new page will open.
You can close the panel by clicking on the X (close) in its upper right.
To Open an Existing Document - To open a document you have already saved to a
disk, place the diskette into the appropriate a:/drive (found in the middle of the computer
tower). Go to the Tool bar and click either on File, Open OR Click on the yellow folder

on the menu toolbar ( )

A diaog box will open where you can select the drive your file is on. On the dropdown
list - select A:/ -if you are using a small 3.5 diskette, Removeable Disk if you're using a
Zip Disk. If you are using a flash drive - please open the gray door and place the flash
drive into one of the USB ports. Select "Save to Removeable Disk" to save. and you
should see the document you want to open. Double click on the document to open.

To Format a Document - Highlight the text you would like to format by holding down
the mouse and drag it across the word(s) you want to format. Click on the appropriate
button to get the desire effect.

To Set Margins - To set of change page margins, go the File, click on PAGE SETUP
and then click the MARGINS tab. You can keep the default margins or change margins
by clicking on the up or down arrows next to the margin indicator. You can also choose
portrait or landscape paper orientations here as well.
To Insert Page Numbers/Date/Time - Click INSERT on the menu tool bar and Select
PAGE NUMBERS. Select where you would like the page numbers to appear. You can
repeat the process and select DATE and TIME if needed for your document.
To Use Spell Check - Click on TOOLS on the menu toolbar and click on SPELLING
AND GRAMMAR. Suggestions will come up in a dialog box. If you want to make the
suggested change, click CHANGE on the box. If you don't want to make a change, click
on IGNORE RULE.
To Use Synonyms - If you would like to change a word that has the same meaning as
the original, you can use the SYNONYM tool. Highlight the word you would like to
change and, using the RIGHT MOUSE BUTTON a submenu will come up. Click on the
word synonym, and a list of suggestions will come up. If you find a word you would like
to use - click on it and it replace the old word.

To Insert a Picture - Graphics can be added to your document by going to the menu
toolbar and select INSERT, then PICTURE. You can select images from Clip Art or a
saved File. Click once where you want the image to go in your document. To insert an
image from a saved file from a diskette - use the same procedure as opening an existing
WORD document. To insert Clip Art, click on INSERT, PICTURE, CLIP ART. On the
side you should see a long dialogue box where you can choose the clip art you want.
Type in the category you want (i.e., Books) and click the SEARCH button. RIGHT
CLICK your selection and click on INSERT.
Save to a Diskette If you want to access information for later use, you must save your
data onto a diskette. If you do not have a diskette, you will need to purchase one. Place a
PC formatted diskette into the A:/drive. Use the procedure below for the FIRST TIME
you save your data. To save data again, just click on the DISK icon ( )on the tool bar or
go to FILE, SAVE.Select FILE Select SAVE AS Select 3.5 Floppy (A:) in the SAVE IN
DROP DOWN BOX Change the default name if needed Select Save as an HTML or
Text in the SAVE AS TYPE box Click SAVE - the page will now download to the
diskette
Saving to Desktop There may be a time when you need to save temporarily a file to the
desktop. When the file is open: Click on FILE Click on SAVE AS Choose Desktop from
the dropdown list Type in a file name in the File name box Click on OK

Microsoft word is one of the most powerful and widely used processing programs.
Whether you want to type a simple letter or produce a complex book.
 MS Word 2007
The first conspicuously new feature you will find is when you start Word will
undoubtedly be the ribbon, which is the part of new interface called Microsoft office.
Ribbon contains all the commands, styles and resources you need. The one remaining
tool bar is the Quick Access toolbar, where you can place your most frequently used
commands; regardless the ribbon is active or inactive.

Fig. 17. MS Word 2007

Office word 2007 has many faces and can be customized in countless ways. The pictures
in this section show many common features you can see while working in Word.

Start the Document

1. Choose New from the office menu to display the New Document dialog box.
2. With blank and Recent selected in the left plane, review any templates you have
used recently.
3. Click installed Templates to see the Microsoft Templates that were either
installed on your computer or downloaded.
4. If you don`t see what you want, then click My Templates and in the New
Dialog box that appears, double click one of the custom templates.
5. If you want to download template from office Online then click a topic
templates of that type.
6. If you want to use an existing document as the basis for new document then
click New from existing.

Complete the document

1. If you are not ready in Print Lyout view, click the Print layout view button.
2. Save the document with the file name you want and in the location you want.
3. Click a content control- in the case an Address content control- and replace my place
holder text.
4. Complete the document, save, print and distribute it.
 Different ways to view MS Word
There are five ways to view it:
Print Layout View
It is the standard working view of the working documents and it shows you how your
document looking like when printed.

Full screen reading view

It makes easy to read documents on your screen. The text is laid out in long vertical
pages, just like those you see in books. If you increase the size of text for better
readability, the content simply flows from one screen to the next.

Web Layout view

It is used for working with online documents as if they were Web pages. That is, all the
elements are displayed, but font size, line length all adjusts to fit the window as on web
page.
Fig. 18. Web layout view
Outline view
It displays your document as an outline, with the paragraph formatting defining the
levels of the outline. By default, Word`s standard heading styles have corresponding
outline levels- Heading 1 is level one, Heading 2 is level two and so on. And paragraph
styles, such as Normal, are treated as regular text.

Print preview
It shows how your document looks like when you print it. You can see a close up view,
one page at a time, two or more pages at a time. Use print preview to make sure that
your document`s layout is exactly the way you want before you go for printing.
Fig. 19. Print preview
Components of the Ms-word window

1. Title or Caption Bar. 5. Scroll Bars.

2. Menu Bar. 6. Task Bar.
3. Cursor. 7. Document Navigation.
4. Status Bar.
1. Title Bar: - Title bar shows the name of the document and situated in the top of
window application.
2. Menu bar:-Menu bar contains the various commands under the various topics to
perform some special tasks. Menu bar is located below the title bar.
3. Cursor: - cursor is MS-word pointer, which tells where on the document the action
will appear or effect. The cursor can be moved and placed anywhere on the document
with the help of a pointer device like mouse.
4. status Bar:- This bar displays the position of the cursor; status of some important
keys of keyboard; the messages for the toolbar button when a mouse pointer to it,
messages for menu option, when a menu option is selected or pointed out by a user
and/or many other relevant information. It is located at the bottom of the window.

5. Scroll Bar :-Scroll bars are sliders that can be moved using mouse. As the scroll bar
is moved, the window panes through the document, exposing different regions of the
document.

6. Document Navigation: - Document Navigation allows navigating the document

In different types of objects and is activated when clicked on the ball type button on the
vertical scroll bar.
6. Task Bar: - Task bar show in the end of document screen. We can hide the task bar.
We can change any properties of task bar in task manager dialog box.
 Title Bar

Scroll bar

Cursor
Menu Bar

Document
Navigator

Status Bar
Task Bar

The File menu has been replaced with the Microsoft Office Button .

Click here to open, save or print, and to see everything else you can do with your
document. Its called office button. Its right side show the recent document box. This
box shows the recent files of word.
Quick Access Toolbar
The quick access toolbar is a customizable toolbar that
contains commands that you may want to use. You can
place the quick access toolbar above or below the ribbon. To
change the location of the quick
access toolbar, click on the arrow at the end of the toolbar and click on Show below the
Ribbon.

Typing and inserting Text :-To enter text just start typing! The text will appear where
the blinking cursor is located. Move the cursor by using the arrow buttons on the
keyboard or positioning the mouse and clicking the left button. The keyboard shortcuts
listed below are also helpful when moving through the text of a document:
 Home: - In which we can change the text style, size, change the paragraph style;
find the word in the paragraph etc. In this button have many options like clipboard, font,
paragraph, styles and editing.

Clipboard: - In clipboard has shortcuts of cut, copy, paste, format painter icon.
o Cut: - cut the selection from the document and put it on clipboard. Its
shortcut keys (ctrl+X).
o Copy: - Copy the selection and put it on the clipboard. Its shortcut keys
(ctrl+C).
o Paste: - paste the content of clipboard. Its shortcut keys (ctrl+V).
o Format painter: - copy formatting from one place and apply to another place.
Its shortcut keys (ctrl+shift+C).
Font: - In font, we can change the text font color, size, format etc.
o Change the font face, size, increase and decrease the font size, clear format,
bold the text, italic the selected text and under line it. We can change the
lower and upper case of the selected text. Change the text highlighting color
also.

Paragraph: - In this we can set the paragraph according to the requirements. We can
insert the bullets in the text file. There has different types of bullets we can insert it
 according to its own choice. Sort the alphabets in ascending or descending order.
Set the alignments and line spacing of the paragraph. There has three alignments
left, right and center alignment.

Style: - In style we can change the style of the text. Here we given the different
different styles of text and we can apply this format on the text according to own
choice.

Editing: - In editing, we can find the any text in the whole

document. When we have a long data we cannot able to find the
single text in the whole file. Then click on find button. By the
help of find button we can easily find the text and replace it any text in the file.
Select the text or object in the document.

Insert: - In the document we can insert the pages anywhere, insert the
table, illustrations, links, header &footer, text, symbols.
 Pages: - Here we can insert the full-formatted cover page. Insert
the blank page anywhere in the document and break the page.

Tables: - Insert the table and edit in the table field. Store the record in table.
o

Illustrations: - In illustration insert the picture in the file,

clip art, shapes, smart arts, chart according to
requirements.

Links: - insert the Hyperlink, bookmarks and cross reference.

Cross reference is automatically updated if the content
moved to another location. Create a bookmark to assign a
name to a specific point in a document. Create a link to a web page, a picture, e-
mail address, or a program.

Header & Footer: - Insert the header &footer in the

document and write the any text in the header &footer.
Insert the page number in the document.
 Text: - Insert the text box, word art, quick parts, drop cap, signature line, date &
time and object.

Symbol: - we can insert any symbol in the document.

Page Layout: - In page layout we can setting the page themes, page setup, page
background, and paragraph and arrange.

Themes: - change the overall design of the entire

document, including color and font.

Page setup: - In page setup select the page margins, page orientation, choose the
paper size, split the two or more columns, add page, break columns, add line
number.
 Page background: - Set the watermark
page, page color and page borders.
Insert ghosted text behind the content on the page.
Choose the background color and border.

Paragraph: - Move the paragraph left and right hand side with the help of indent and
change the spacing in the paragraph with the help of spacing.

Arrange: - Arrange the position of selected object, send the selected object behind
the all other object and bring to front the object. Align the edges of multiple
selected objects. Grouped the object, rotate the selected object.

References: - It gives the reference of table contents, footnotes, citation

&bibliography, caption, index and table of authorities.
 Table of contents: - It includes table of contents, add text and update table.
o Add the table contents in the document and update to it.

o
Footnotes: - Insert the footnote to the document. Its footnote adds an endnote to the
document; navigate to the next footnote in the document.
22-
Citations &bibliography: - Insert the citation according to the style you have
selected, view the list of all sources in the document, choose the style, add the
bibliography, which lists the entire source cited in the document.
Captions: - insert the caption to a picture or other image and insert the text. Insert
the table of figure in the document.
Index: - Mark entry includes the selected text in the index of the document. Insert
and update the index.

MAIL MERGE
In word processing, mail merge is the process of transferring selected information from
one document to another document. It is a method of taking data from a database,
spreadsheet, or other form of structured data, and inserting it into documents such as
letters, mailing labels, and name tags. It usually requires two files, one storing the
variable data to be inserted, and the other containing the information that will be the same
for each result of the mail merge.

COMPONENTS OF MAIL MERGE

Mail Merge is the facility which contains the following three information:

General body of the letter called main document.

 Header Row, the record structure or the name of the fields, which will identify the
data

Data for all the individuals, for whom the letters are to be generated also called
data source.

Mail Merge option of word reads this data and physically merges it with main document
to generate letters for all the persons or for all records in the data file.

(a) Main document

In mail merge, main document is the common letter, which contains the common
information for each of the merged document. It also contains the field names, which
contain the instructions for carrying out the merge.

(b) Data source

Data source is also called the data file. It stores information to be brought into the main
document. The data file table contains a column for each category of information, or data
field, in the data file. The Header Row is the first row of the table. It contains field
names, which indicate the type of information in each column. For example list of names
and addresses. Each field name must be unique and must begin with an alphabet/letter.

(c) Form Letter

Form letter is the resultant document of the mail merge operations, which contains the
copy of the main document along with each piece of information stored in the data file.
 MAIL MERGE OPTION OF WORD

Mail merge document is required to:

Create the main document

Create data source

Merge the data with document

All these operations can be performed by Mail merge option of WORD. In order to
invoke the Mail Merge option, choose the Mail merge option of the tools menu.
 STEPS OF MAIL MERGING

There are three main options available in the box.

(a) START OF MAIL MERGE

The first step in the mail merge is to start the mail merge for specified document. For this,
choose Start Mail Merge button of Main Document option in Mailing Helper box. The
following menu will be displayed
Now choose Step by Step Mail Merge Wizard option from this menu as the type of
main document. The following box will appear on right side of the screen as shown in the
Figure.

STEP:1 STEP:2
STEP:3

STEP:4 STEP:5
STEP:6

MERGE PRINTING
Form Letters can be printed directly without previewing them. Select the Printer option,
then the form letters are directly printed on the printer.
 INTRODUCTION TO MS EXCEL

INTRODUCTION:
WHAT IS MS EXCEL?

Excel is an electronic spreadsheet program that can be used for storing, organizing and
manipulating data.

When you look at the Excel screen you see a rectangular table or grid of rows and
columns. The horizontal rows are identified by numbers (1, 2, and 3) and the vertical
columns with letters of the alphabet (A, B, C). For columns beyond 26, columns are
identified by two or more letters such as AA, AB, and AC.

The intersection point between a column and a row is a small rectangular box known as a
cell. A cell is the basic unit for storing data in the spreadsheet. Because an Excel
spreadsheet contains thousands of these cells, each is given a cell reference or address to
identify it.

WORKSHEET: A worksheet is an arrangement of rows and columns, making up cells

into which various types of data and formulas can be entered. Each row is numbered.
Each column is headed by a letter or combination of letters. A number of worksheets are
contained in what is called a workbook.
 WHAT ARE COLUMNS, ROWS, AND CELLS?

Columns are the vertical markers in the worksheet and are denoted by the alphabet i.e. A,
B, C.
The rows are the horizontal markers in the worksheet and are denoted by numbers i.e. 1,
2, 3.
Cells are the single box that you get where the column and row intersect i.e. A1, B3, and
C2.

You will often need to know the cell reference. The cell reference is the cells name and
you can
Find that by looking at the toolbar. This means that the cell that is selected is named C28.

CURRENT CELL: In a spreadsheet program such as Excel, the active cell is

identified by a black border or outline surrounding the cell.
The active cell is also known as the current cell or the cell that is in focus.

When an action takes place in the spreadsheet - such as data entry, formatting, or deleting
data - it is the active cell that is affected.

For example, data can only be entered into a worksheet one cell at a time and the active
cell is the place where that data will be located.

WORKBOOK: This is a workbook. A workbook is a collection of worksheets

(spreadsheets) and macros. By default, Excel creates 3 worksheets in a new workbook.
The worksheets are designated at the bottom part of the window where you see the file
folder-like tabs. The tabs are named Sheet1, Sheet2, and Sheet3. If you click on Sheet2,
you will be in Sheet2 and not Sheet1 so you need to be aware of which worksheet you are
in.

Saving a worksheet: Saving frequently, especially after major changes, is a very

important practice you should pick up. Lucky for you, saving in Excel takes only a
second and in time you'll probably be doing it without any thought!
 1. Add some data to your currently blank spreadsheet

2. On the keyboard push Ctrl + S (press and hold the control key then push S key
while still holding down control) to save your work!

3. If this is the first time saving the current file then you will be greeted with a Save
As popup

4. At the bottom of this popup is a field labelled File name and currently contains the
text "Book1.xls". Replace this with any name you want to give your file, we have
chosen "Tisza Basics" for this example

5. Before you press Save, pay attention to where you are saving your file to. The
default location Excel saves to is the My Documents folder and we suggest you
save there if you are not very comfortable with navigating the Windows File
System.

Pushing Ctrl + S will just save your file after you have specified a filename in step 5. We
recommend that you save your file at least every 5 minutes. It only takes a second and
just thinks how happy you'll be if youre computer crashes or the power goes out and you
won't have to worry about losing information!
Remember; use the keyboard shortcut Ctrl + S often!

Formatting text: Spreadsheets can be pretty dry, so we need some tools to dress them
up a little. We can use most of the tricks in our word processor to do the formatting of
text. We can use: bold face, italics, underline, change the color, align (left, right, center),
font size, font, etc.

We need to select the cell (or group of cells) that we wish to change the formatting and
then go from the FORMAT menu -- down to CELLS -- click on FONT. Here is a picture
of what you will see there. Notice that you can choose to change the alignment as well as
several other options.

Formulas: Formulas are entries that have an equation that calculates the value to
display. We DO NOT type in the numbers we are looking for; we type in the equation.
This equation will be updated upon the change or entry of any data that is referenced in
the equation.

In our first example, the solution was $252.61

this was NOT typed into the keyboard. The formula that
was typed into the spreadsheet was:
=PMT (C4/12, C5,-C3)

C4 (annual interest rate) was divided by 12 because there are 12 months in a year.
Dividing by 12 will give us the interest rate for the payment period - in this case a
payment period of one month.

It is also important to type in the reference to the constants instead of the constants. Had I
entered =PMT (.096/12, 60,-12000) my formula would only work for that particular set
of data. I could change the months above and the payment would not change. Remember
to enter the cell where the data is stored and NOT the data itself.

SUM: Probably the most popular function in any spreadsheet is the SUM function. The
Sum function takes all of the values in each of the specified cells and totals their values.
The syntax is:

=SUM(first value, second value, etc)

Average: One of the first ones that we are going to discuss is the Average function. The
average function finds the average of the specified data. The syntax is as follows.

=Average (first value, second value, etc.)

Count: The next function we will discuss is Count. This will return the number of
entries (actually counts each cell that contains number data) in the selected range of cells.

Blank entries are not counted.

Text entries are NOT counted.

MIN: The next function we will discuss is Min (which stands for minimum). This will
return the smallest (Min) value in the selected range of cells.
 Blank entries are not included in the calculations of the Min Function.

Text entries are not included in the calculations of the Min Function.

MAX: The next function we will discuss is Max (which stand for Maximum). This will
return the largest (max) value in the selected range of cells.

Blank entries are not included in the calculations of the Max Function.

Text entries are not included in the calculations of the Max Function.

Inserting a row: With the row label (number) selected you must choose the Row from
the Insert menu. Again this will insert a row before the row you have selected.

Inserting a column: If you have a spreadsheet designed and you forgot to include
some important information, you can insert a column into an existing spreadsheet. What
you must do is click on the column label (letter) and chooses in Columns from the Insert
menu. This will insert a column immediately left of the selected column.

Inserting charts: Numbers can usually be represented quicker and to a larger audience
in a picture format. Excel has a chart program built into its main program. The Chart
Wizard will step you through questions that will
(basically) draw the chart from the data that you have
selected. There are many types of charts. The two most
widely used are the bar chart and the pie chart.
The BAR Chart is usually used to display a change (growth or decline) over a time
period. You can quickly compare the numbers of two different bar charts to each other.

The PIE Chart is usually used to look at what makes up a whole something. If you had a
pie chart of where you spent your money you could look at the percentages of dollars
spent on food (or any other category).
Introduction:-PowerPoint 2007 is the presentation graphics software
in the Microsoft 2007 Office Suite. With PowerPoint, you can use its easy-to-
use predefined layouts, themes, or templates to create dynamic and
professional presentations.

PowerPoint is a presentation software package. With PowerPoint, you can

easily create slide shows. Trainers and other presenters use slide shows to
illustrate their presentations. This tutorial teaches PowerPoint basics. This
lesson introduces you to the PowerPoint window. You use the window to
interact with PowerPoint.

Creating Your First PowerPoint Presentation

You create your PowerPoint presentation on slides. You use layouts to

organize the content on each slide. PowerPoint has several slide layouts from
which to choose. Themes are sets of colors, fonts, and special effects.
Backgrounds add a colored background to your slides. You can add themes
and backgrounds to your slides. After you complete your slides, you can run
your presentation. In this lesson you learn how to create slides, makes changes
to slides, apply a theme and run a slide show.
 Animations, Transitions, Spell Check, Outline
Tab, Slides Tabs, Sorter View, and Printing
Animations control how objects move onto, off of, and around your slides.
Transitions control how your presentation moves from one slide to the next. In
this lesson you learn how to create animations and transitions. You also learn
how to spell-check your document, how to use the Outline and Slides tabs,
how to use Sorter view, and how to print.

CREATING A NEW PRESENTATION

Many of the steps you are about to read are for both PC and Mac computers.
Some of the steps have very similar descriptions. For your benefit, this tutorial
has combined the information but will offer different screen shots for each
system when necessary. OPENING MICROSOFT POWERPOINT ON A
PC To launch Microsoft PowerPoint, go to Start > Programs > Microsoft
Office > Microsoft PowerPoint 2007 .A blank presentation will open.
TOOLBAR :- Microsoft PowerPoint uses several toolbars to
allow you to modify your document. When you first open
PowerPoint, usually the toolbars discussed below will open.

COMMONLY USED TOOLBARS ON PC

 The Home bar: (Figure 5). This toolbar has features that
allow you to edit Slides, Fonts, Paragraph, Drawing and Editing.
This is the only toolbar that you can edit these options from.

The Insert bar: This toolbar has features that allow you to add
Text, and Media Clips.

The Design bar: This toolbar has features that allow you
to edit how your presentation will look. It includes features such as
Page Setup, Themes, and Background.
 Design Tab Selected.

The Animations bar: . This toolbar has features that

allow you to add custom animations to your presentation. You can
select from Preview, Animations, and Transitions. By selecting
Custom Animation in the Animations box, you can apply effects to
individual elements in your presentation.

Animations Tab Selected.

The Slide Show bar: This toolbar has features that

allow you to select how your presentation will be displayed. From
here, you can Start your Slide Show, Set Up your Slide Show, and
Adjust Monitor Settings

Slide Show Tab Selected.

The Review bar: This toolbar has features that allow you
to Proofread, Comment Slides, and Protect (Lock) your
Presentation

Review Tab Selected.

The View bar: This toolbar has features that allow you to
set the View of your Presentation, Show/Hide Features, Zoom,
Switch from Color to Grayscale, Adjust Windows, and Add
Macros.

View Tab Selected.

FORMATTING:- FORMATTING YOUR PRESENTATION

The default slide design for a Microsoft PowerPoint document is a
blank slide. If you want your slides to have a design, you must add
one. To do this, go to Tool Ribbon > Design Tab and select the
design that you like. The design is instantly applied when you click
on it.
 Applying Slide Themes (PC).

FORMATTING YOUR SLIDE LAYOUT From the Home

tab, select Layout from the Slide box and select your preferred
layout. From here, you can specify how the content on your slide is
displayed. To apply a layout to your slide, click on the preferred style.

Adjusting Slide Layout (PC).

INSERTING AND ADDING OBJECTS

 OBJECTS:- When trying to enhance your word document
you may want to include Clip Art and/or Word Art. Microsoft
PowerPoint comes with a Clip Gallery that contains a large variety
of images including pictures, borders, and backgrounds. To find a
desired.

WORDART:- Go to the Insert Tab > WordArt Select

the desired style and click OK. Type the desired text and click OK. To
select your WordArt, click on it, and small boxes will appear in the
corners (Figure 14). Moving the yellow box on a selected WordArt
allows the user to change the slant of the WordArt. WordArt can be
resized and deleted similarly to Clip Art.

Inserting Pictures. To insert a picture select the Insert Tab >

Picture. Locate the image that you want to put into your document and click
Insert.
 Inserting Pictures.

INSERTING SLIDES FROM A PREVIOUSLY

CREATED FILE

To insert a slide from another presentation go to the Home tab > New
Slide > Reuse Slides.(Figure 16.), select the slide that you wish to insert
into your presentation.
CREATING A TABLE

To create a table within your document, go to the Insert Tab > Table.
Choose the desired table size by dragging your mouse over the
squares, and click. The table will be inserted at the cursor's location
within your document. To navigate within your table, use the arrow
keys.

FLOWCHARTS:-Flowcharts are used to create diagrams in

Microsoft PowerPoint. To draw a Flowchart go to the Home Tab
and click the Down Arrow to access Flowchart (Figure 17.). Once
the Drawing toolbar is open, click and hold on the AutoShapes
button until a side menu appears. Continue holding down the mouse
while you drag the cursor over to Flowchart, and then to the desired
shape (Figure 17). The cursor will appear as crosshairs. Position these
crosshairs where you want to place the flowchart in your document
and click and drag to the desired size. You can then use the Drawing
toolbar to fill this shape with words and/or pictures/color. To draw
connecting lines between the shapes: Click and hold on the Lines
button on the Drawing toolbar until the side menu appears. Continue
holding down the mouse and select the desired line style. Click and
drag your line from the first shape to the connecting shape.
Inserting Flowcharts into Your Presentation

SHORCUT KEYS FOR MICROSOFT OFFICE

The shortcut keys listed below can be a great help when

using Microsoft Office products. Not only are they quick
and easy, they are also amazing time savers.
 Shortcuts Work
CTRL+K Create a Hyperlink
CTRL+ / Display HTML Tags
Preview Page in
CTRL+SHIFT+B
Web Browser
SHIFT+ALT+F11 Display Script Editor
CTRL+N Create a New Slide
CTRL+B Bold
CTRL+I Italic
CTRL+U Underline
CTRL+C Copy
CTRL+V Paste
CTRL+S Save
CTRL+P Print
CTRL+O Open