2017 Parks and Recreation Advisory Board Retreat

October 30, 2017

4:00 p.m. - 7:00 p.m.
Platt Farmhouse, Valmont City Park
3160 Airport Road

Purpose:
Once a year, members of the PRAB participate in a retreat to develop a work plan and
priorities to share with staff and City Council. The retreat offers an opportunity to
celebrate successes, make course corrections in work plans and chart the course
ahead.

Agenda
4:00p.m.-5:00p.m. Parks Tour
5:00p.m.-5:30p.m. State of the Work
a. Technology
b. Discussion of 2020 Milestones
c. Review of Master Plan Progress Update
d. Review of 2017 PRAB Work Plan & Accomplishments

5:30p.m.-6:00p.m. PRAB Role and 2018 Planning

a. Review City Charter and PRAB roles
b. Discuss Meeting Management
c. Review and Discussion of Public Participation Working Group
Recommendations
d. Review of Presentation Guidelines
e. Meeting conversation

6:00p.m.-7:00p.m. Working Session

a. Development of 2018 Priorities and Initiatives
b. Prepare Letter for Council Retreat

Questions? Additional items for direction or to help you be effective?

Attachments
Attachment A Department 2020 Milestones
Attachment B Master Plan Status Update
Attachment C PRAB 2017 Work Plan
Attachment D Instructions for PRAB Letter to City Council

3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200

 Balanced Scorecard Strategic Map
Promote the health and well-being of the entire Boulder Community by
collaboratively providing high-quality parks, facilities and programs.

Customer Perspective

Enhance Customer Enhance Serve A Diverse

Satisfaction Partnerships Population

Financial Perspective
Leverage Adequate Funding
Sustainable
Alternative for Programs &
Funding
Funding Facilities

Internal Process Perspective

Become A
Implement Plans
Data Driven
& Procedures
Organization

Learning & Growth Perspective

Engaged & Highly Skilled

Motivated Workforce Workforce
2016 MASTER PLAN
PROGRESS REPORT

OVERVIEW OF 2017
PRIORITIES

Ali Rhodes
February 27, 2017
Boulders Planning Approach
2014 Boulder Parks and Recreation Master Plan

CityCouncilAcceptance:February,2014

SIXKEYTHEMES
CommunityHealth&Wellness
TakingCareofWhatWeHave
FinancialSustainability
BuildingCommunity&Relationships
YouthEngagement&Activity
OrganizationalReadiness
Fulfilling the Master Plan Promise
 Community Health and Wellness

ServiceDeliveryModelassures
programqualityandhealth
promotion

PartnershipswithTransportation
andGreenwaysenhance
connectivityandsaferoutesto
parksandschools(e.g.atElksand
HowardHeuston)
 Taking Care of What We Have

CapitalInvestmentStrategyand
AssetManagementProgram

AquaticsFeasibilityPlan,Athletics
FieldsStudy,andRecreation
FacilitiesPlan

ParkRenovationsCompleted:
Elks,BillBauer,Crestview,
Washington,EmmaGomez
Martinez,EvertPiersonKids
FishingPond,Knollwood,
FlatironsGolfCourse
 Financial Sustainability

RecreationPriorityIndex
(RPI)providesforintentional
useofsubsidyandprogram
deliverymethodology(e.g.
DancepartnershipandGO
Flyers)

Standardmethodologyfor
identificationofexpenses
andcostrecoverycalculation
 Building Community & Relationships

EnhancedFinancialAidProgram

ImprovedVolunteerprogram

PartnershipProgramand
FrameworkStrengthened
 Youth Engagement & Activity

Coordinationwithotheragencies
toaddressthe
Achievement/OpportunityGap
(DreamBigCollectiveImpact
project)

NaturePlayguidelines

BVSDJointUseAgreement
 Organizational Readiness

Newmission,vision,and
guidingprinciplesadopted

CompetencyLibrary
identifiesprofessionalskills
andenablesperformance
mgmt.&development
 2016 Updates

SilverSneakersatall3recreation
centers,65%increaseinattendance
SPARKgrantfromColoradoHealth
Foundation
ValmontBikeParkis5!
WewentACTIVE!
TreeOp!
SpaceAllocationGuidelinesforLap
LanesandAthleticFields
ConceptPlans:ScottyandtheRez
100%FloodRestorationCOMPLETE!
LaunchedPhase1CivicArea
KeyformstranslatedintoSpanish
 The 2017 Line-Up
CustomerFocus
IncreaseAccessandServiceReach

FinancialSustainability
GrowBusinessAcumen
Datadrivensubsidyallocationand
assetmanagement

InternalProcess
Ongoingimplementationof
completedplansandsoftware
Ongoingevaluationofworkforce
strategiestoalignwithpolicy
direction(FLSA,ACA)
Learning&Growth
SuccessionPlanningpilot
InvestmentinSupervisorskills
2017Highlights:
UrbanForestStrategicPlan
Construction:CivicAreaPhase1,Tantra,
HowardHeuston,ArapahoeRidge
Design:ScottCarpenterPoolandBoulder
ReservoirVisitorServicesCenter
 Questions for the PRAB

DoestheBoardhaveanyquestionsaboutthedepartmentscompleted
planningefforts?

DoestheBoardhaveanyquestionsregardingthedepartments
planned2017initiatives?
PRAB 2017 Action Plan

The primary purpose is to enhance the ability of PRAB to provide leadership to the department, engage the community
and build a strong, healthy parks and recreation and parks level of service that meets the communitys goals.

Category PRAB Goal Action Items Notes

1) Building Enhance PRAB Community Attend on average two P&R community Continue report out at
Community Outreach and Accessibility activities per quarter monthly business
and Enhance and Reinforce Promote P&R through social media of your meetings
Relationships Opportunities in P&R choice Staff to share
Attend site tours as scheduled in advanced of communication
PRAB discussions/decisions methods (such as social
Support the department in an advisory media accounts and
capacity on partnership initiatives hashtags)

2) Community Providing Welcoming and Continue annual information sessions on Implement best
Engagement Accessible Community service reach and access (e.g. related to practices for
Involvement services for youth, underserved, etc.). communication
Identify ways for PRAB to support engagement materials to reach a
and outreach efforts broad audience.

3) Organizational Capacity Building of PRAB Assign new PRAB members a PRAB mentor to Appreciation of PRABs
Readiness Members help them understand board culture, working role related to Council
agreements, etc. communication, joint
Onboard new PRAB members (department board conversations,
structure, CIP funding/process) and citywide initiatives.
Communicate clear understanding of charge
of the PRAB and responsibilities of Board
membership
 City of Boulder
City Council

Mayor Suzanne Jones Mayor Pro Tem Andrew Shoemaker

Council Members: Matt Appelbaum, Aaron Brockett, Jan Burton,

Liza Morzel, Sam Weaver, Bob Yates, Mary Young

October 13, 2017

Dear Boulder Board & Commission Members:

At the end of each year, the Boulder City Council asks members of the city's boards and
commissions to provide input on the next year's goals and objectives in order to help Council and
the city staff prepare the annual work plan at the January city council retreat. In the past, some
board and commission members have found the questions too narrowly focused. Because you
are leaders in our community, and you are certainly aware of a spectrum of issues, this year we
decided to broaden the questions, seeking input in any area where you have views.

Please see below this year's questions. You need not limit your responses to the area of expertise
of your board/commission. Your entire board/commission may provide a single set of responses
or, if you prefer, each member can provide his or her own responses (if the latter, please submit
all of the member responses in a single packet). So that Council may have the benefit of your
views before its pre-retreat Study Session on January 9, please deliver your responses to your
board secretary no later than the close of business on Friday, December 15.

Thank you for your service to our community.

Sincerely,

Lisa Morzel
Bob Yates
Council Retreat Committee

1. How do you think the City can improve its public engagement process? How would you
recommend that Council engage with the community?
2. What do you think the Citys top three priorities should be in 2018?
3. What do you think will be the Citys three biggest challenges over the next five years, and
how should we address them?

1777 Broadway, Boulder CO 80302 | bouldercolorado.gov | O: 303-441-3002