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End User Training Manual

for

SAP PM Plant maintenance

Process Name: External Services

Process No: TRF/EPM/4.0

Control Copy No: TRF/EPM/4.0/

&' ( &
Doc Version Description Prepared by Date Reviewed by Approved by
00 Original Palani Dorai 18.12.2009
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Introduction

Enterprise Plant maintenance process in TRF has the following business processes.

" " ) "

Preventive Maintenance process

Equipment Calibration processes

! ! Unplanned / Breakdown Maintenance processes

" " External services processes

# # Reconditioning / Shutdown processes.

For each of the above processes, there are separate End User Training Manuals are
available

This document covers sl. No. 4. Of the above list, that is External Services Process.

This End User Training manual on External Services Process consists of the
following sequence of sub-processes
1. Creation of External Order - Transaction code IW31
2. Change Order - Transaction code IW32
3. Entry Sheet (Selection of Services) - Transaction code ML81N

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1. Creation of an External order - Transaction code IW31

Procedural Steps

Purpose
Creation of an External order

Transaction Code
IW31
Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance
Processing > Order > IW31 (Create (General)

Procedure
Enter the Transaction code IW31 in the command field as shown in the screen
below

Or go as per the navigation shown below and click IW31 - Create

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Press <Enter> or click on the check mark icon in the top left side corner of the

Screen, the following screen will appear

Key-in the Order type and the equipment NO (since the user knows for which equipment he is
creating the order)

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Click on the check mark icon, the following window appears

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Key-in data in to the fields as shown in the following screen. Use drop down list to get the
values.

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Key-in data
in this field

Key-in data
in this field

Key-in data
in this field

Key-in data
in this field

After keying-in of the above data, click on the operation tab, the following screen appears.

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In the above screen, change the value of the Control key from PM01 to PM03 (plant
maintenance external services) as shown.

Click on the External icon, the following screen appears

In the above screen, Key-in the data in the following fields

Service text
Quantity,
Unit,

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Gross Price and

Cost Element

The screen will look as below:

a) Note: if required click on the drop down icon of the Purchase group and from the pop
up drop down list that appears, select the required Purchase group

b) Note: Similarly, if required, using drop down list (shown below), the Material Group
can be changed.

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Click the save button to save the data. The following screen appears.

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Note down the message in the status field, stating Order saved with number 4100027

This completed creation of an order.

End of document on IW31

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2. Change Order - Transaction code IW32

Procedural Steps

Purpose
Changing order

Transaction Code
IW32
Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance
Processing > Order > IW32 (Change)

Procedure
Enter the Transaction code IW32 in the command field as shown in the screen
below

Or go as per the navigation shown below and click IW31 - Create

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Press <Enter> or click on the check mark icon in the top left side corner of the

Screen, the following screen will appear

Key in the Order no as shown below.

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Click on the check mark button, the following screen appears.

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Click on the release button and then click on the save button,, the following
screen appears, asking to key-in the tracking and Requisition number.

Key in the Tracking No and Requisition Number as shown below

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The following screen appears

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Note the message in the status line

The order is released

Click on the operation tab , the following screen appears

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Click on act data t push button, the following screen appears

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PR NO

Note down the PR No.

Return back to SAP Easy Access screen or Home Screen

End of document on T-code IW32

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3. Entry Sheet(Service Selection) - Transaction code ML81N

Procedural Steps

Purpose
Creation of Entry Sheet Selection of Services

Transaction Code
ML81N

Procedure
Enter the Transaction code ML81N in the command field as shown in the screen
below

Press <Enter> or click on the check mark icon in the top left side corner of the

Screen, the following screen will appear

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Click on the Other Purchase Order push button, the following pop up
window appears.

Key-in the purchase order number, In our example 4540000003 is keyed in

Click on the check-mark button, the following screen appears with the keyed-in purchase order no.

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Click on the create icon,, the following create entry sheet will appear.

Click on the service selection push button, , the following pop up screen appears,

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Click on the check mark button, the following screen appears populating the services.

Select required services, for example two services are selected (refer screen below)

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Click on the Adopt Service push button, the following screen appears, in which those
selected services are populated

Please note the colour of the No Acceptance button.

Click on the release button, the No Acceptance button. Colour will change to Yellow colour.

Click save button., , the No Acceptance button. Colour will change to Green colour.

The following message appears at the status line.

End of the document on T-code ML81N

End of Training Manual on External services,

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