Professional Documents
Culture Documents
of India enterprise)
Karnataka Telecom Circle
No of Pages: 25
On behalf of Sr. General Manager (NW-O)CM KTK Circle, BSNL, Bangalore, wax/tape
sealed tenders are invited by AGM (Admin), Mobile Services for Supply of Sign Boards for
EMF Radiation at Mobile Tower Sites in Karnataka Circle from the experienced Individuals/
Firms /Reputed Indian Companies/Manufacturers etc., (hereinafter referred to as Tenderer)
No: Sr.GM(NW-O)CM/Tender/CautionBoards/2013-14/
NIT No :
Dtd @ BG-8 the 02-01-2013
Rs: 573/- (Including 14.5% VAT)
Cost of the Bid Document
Rupees: Five Hundred & Seventy Three only.
Bid Security Rs:98,000/- (Rupees: Ninety Eight Thousand only)
Sale of Bid applications From: 07-02-2013 To: 27 -02 -2013
Last Date & Time for
14:00 hrs of 28-02-2013
submission of Bids
Date& Time for Opening of
15:00 hrs of 28-02-2013
Bids
#No.338, AGM(Admin), O/o General Manager (NW-O)
Place of Submission of Bids CM, 3rd Floor, Annexe Bldg CGMT Office Compound,
Halasuru, Bangalore 560 008
Bidders Eligibility Experienced individuals/ Firms /Companies etc.,
Documents comprising bid Please refer to clause 2.12 of Section-II
C. SUBMISSION OF BIDS:
SEALING AND MARKING OF BIDS.
2.11.01. The bids are to be submitted in two separate wax sealed envelopes for each
section i) Technical bid ii) Finance bid.
(a) Envelope-1:- The bid containing all pages of the tender document duly signed
by the bidder / authorized signatory along with support documents as mentioned at
2.12.01 below is to be super scribed as "Technical Bid for supply of Sign Boards for
EMF radiations at Mobile tower sites in Karnataka Circle.
(b) Envelope-2:- Financial bid, super scribed as "Financial bid for supply and of
Sign Boards for EMF radiations at Mobile tower sites in Karnataka .
Both these envelopes i.e. technical bid and financial bids are to be placed in a
third wax / Tape sealed envelope super scribed as "Tender for supply of Sign
Boards for EMF radiations at Mobile tower sites in Karnataka Circle" and
addressed to No.338, AGM(Admin), O/o General Manager (NW-O) CM, 3rd Flr,
Annexe Bldg CGMT Office Compound, Halasuru, Bangalore 560 008.
2.12.. Documents to be attached with technical bid and financial bid: (Doc Check list)
2.12.01. The detail of documents required to be attached along with the technical bid
and financial bid are as under.
i. Technical Bid :- (Documents Establihsing Bidders Eligibility and qualification)
1 All the pages of the BID document except schedule of rates should be signed by the
authorized signatory.
2 Tender document cost (issued or downloaded) in form of DD for Rs 573/=
from a Nationalized/Scheduled Bank drawn in favour of AO CMTS BSNL
BANGALORE should be attached.
3 Earnest Money for Rs.98,000/- in form of crossed DD drawn on any
Nationalized/Scheduled bank in favour of AO (CMTS), BSNL,BANGALORE.
4 Financial Bid as per section VI PART-II duly signed to be enclosed in
sealed cover.
5 Certificate of Registration, incorporation and partnership deed of the
Company to be attached.
6 Copy of the Articles of Association & Memorandum of Association of the CO
7 General power of attorney in favour of the signatory signing the TENDER
documents(not required in case of proprietary/partnership firm if the
proprietor/partnership himself signs the documents) and Boards resolution
in favour of authorized signatory.
8 Copy of the PAN Card / VAT registration certificates.
9 Copy of IT returns for the previous 2 years.
10 Certificate regarding none of his/her relative is employed in BSNL as per SectionVII
11 Copy of valid NSIC Registration if applicable. NSIC Registration being older
than 2 years, confirmation about its validity is essential as per clause 2.08.02
12 Experience Certificate for having executed / supplied such similar orders. On
or after 01.01.2013.
2.12.02. LATE BIDS : Any bid received by the purchaser after the deadline for
submission of bids prescribed by the purchaser, shall be rejected and returned
unopened to the bidders.
2.12.03. MODIFICATION AND WITHDRAWAL OF BIDS : (a)The bidder may
modify or withdraw his bid after submission provided that the written notice of
the modification or withdrawal is received by the purchaser prior to the deadline
prescribed for submission of bids
(b) The bidders modification/withdrawal notice shall be prepared, sealed, marked
and dispatched as required in case of bid submission as per provision of 2.11.01.
withdrawal notice may also be sent by FAX but followed by a signed confirmation
copy by post marked not later than the deadline for submission of bids.
(c) No bid shall be modified subsequent to the deadline for submission of bids.
2.15.01 Purchaser shall evaluate the bids to determine whether they are
complete, whether any computational errors have been made, whether required
sureties have been furnished, whether the documents have been properly signed
and whether the bids are generally in order.
2.15.02. Arithmetical errors shall be rectified on the following basis. If there is a
discrepancy between the Unit Price and Total Price that is obtained by
multiplying the Unit Price and quantity, the unit price shall prevail and total price
shall be corrected by the purchaser. If there is a discrepancy between words and
figures the amount in words shall prevail. If the supplier does not accept the
correction of the errors, his bid shall be rejected.
2.15.03.Prior to detailed evaluation, Section 2.12.01 the Purchaser will
determine the substantial responsiveness of each bid to the bid documents. A
substantially responsive bid is one which confirms, to all the terms and
conditions of the bid document without material deviation. The Purchasers
determination of bids responsiveness is to be based on the contents of the bid
itself without recourse to extrinsic evidence.
2.15.04 A bid, determined as substantially non-responsive will be
rejected by the Purchaser and shall not subsequent to the bid opening be
made responsive by the bidder by correction of the non-conformity.
2.15.05.The Purchaser may waive any minor infirmity or non-conformity or
irregularity in a bid which does not constitute a material deviation, provided such
waivers does not prejudice or effect the relative ranking of any bidder.
9 Read, Understood & Complied
Signature of the bidder / Authorised Signatory , Seal.
2.16. EVALUATIONS AND COMPARISON OF SUBSTANTIALLY RESPONSIVE
BIDS
2.16.01. The Purchaser shall evaluate in detail and compare the bids previously
determined to be substantially responsive.
2.16.02 The evaluation and comparison of responsive bids shall be done on the
total cost arrived at on the basis of applying the rates quoted for different
category of goods inclusive of levies and taxes i.e. sales tax and Excise Duty, Vat,
packing, forwarding, freight, insurance etc. on the quantity of such articles put to
tender as indicated in the price schedule in Section V Part II of the Bid document.
2.16.03. i)The Bids shall be evaluated on a package basis for all items taken together.
(where Basic Rates Prevail)ii) The evaluation and comparison of responsive bids shall be
done on the prices of the goods offered. L1 will be decided on the lowest quoted rate
as a package and other relevant conditions. The rate quoted shall be realistic
and rational iii) Bidders quote shall be evaluated on a total Package basis for all items
taken together and the list of such bidders arranged in increasing order of their
evaluated prices starting from the lowest. The so evaluated techno-commercially
compliant eligible bidder with the lowest quoted rate will be the L-1 bidder.
2.16.04. If a bidder has not quoted rate for any item, it shall be loaded with
highest rate quoted for such items by any other bidders in the tender process for
purpose of evaluation
2.17. CONTACTING THE PURCHASER:
2.17.01. No bidder shall try to influence the Purchaser on any matter relating to
its bid, from the time of the bid opening till the time the contract is awarded.
2.17.02. Any effort by a bidder to modify his bid or influence the Purchaser in
Purchasers bid evaluation, bid comparison or contract award, decisions shall
result in the rejection of the bid.
E. AWARD OF CONTRACT
2.18. PLACEMENT OF ORDER
2.18.01. The Purchaser shall consider placement of orders for commercial
supplies on those eligible bidders whose offers have been found technically,
commercially and financially acceptable as per the Technical Specification.
(Section V)
2.18.02. The work may be awarded to one or more tenderer as per requirement
and discretion by BSNL authority and quantity shall be distributed at 70:30 ratio
as per BSNL guidelines.
2.19. PURCHASERS RIGHT TO VARY QUANTITIES AT THE TIME OF
AWARD
2.19.01. (a)The BSNL reserves the right at the time of award of contract to
increase or decrease the quantity up to 25% of the total quantity of goods
specified in the Schedule of Requirements without any change in unit price of the
offered quantity / terms and conditions or up to 50% of the additional quantity of
goods contained in the running tender /contract can be ordered within a period
of twelve months from the earliest date of acceptance of APO at the same rate
with the vendors considering the reasonability of rates based on prevailing
market conditions and the impact of reduction in duties and taxes etc and
supplies to be obtained within delivery period scheduled afresh.
(a) The Sign board should be of size 2ft x 3ft, made of 24 Gauge G.I.
(b) For fixing of the sign boards, the sheet should have 6 holes, at appropriate places
(Viz: 4 at corners and 2 at the either edges along the length of the board)
(c) The sheet should be folded backwards at the edges. At least quarter inch fold should
be there.
(d) The back and front of the sheet should be painted with primer on which the printed
vinyl sheet shall be pasted.
(e) The design shall be printed with vinyl pasting as per approved design/drawing as at
Annexure-I.
(f) The design shall be in 3 colours. i) Red for Danger Boards. ii) Orange for Caution
Boards. iii) Yellow for Warning Boards.
The colours will be for the design and the printed matter will be black, except for the
Danger Board at design portion DANGER print shall be in white. (Annexure I).
(g) One each sample may be provided to the office of Sr.GM(NW-O&P)CM,Bangalore-8
for approval without charge at the time of issual of LOI / APO.
The samples of the sign Boards boards are given below for reference.
The colour code for Danger, Warning and Caution are Red, Orange and Yellow
respectively as shown below:
(3) CAUTION : At the entry point of roof of the building of BTS in case of RTT
or at the entrance of BTS compound in case of GBT.
Note:-
The above samples have attempted to cover many practical situations as conceivable.
However, in any Peculiar / un-foreseen case, the estimation of EMF should be on a
conservative note and for public good.
BID FORM
TENDER NODATE : - -2013
(Name and Address of the Purchaser)
Dear Sir,
1) Having examined the conditions of contract and specifications including addenda
Nos. the receipt of which is hereby duly acknowledged. We,
undersigned, offer to supply and deliver in conformity with the said
drawings, conditions of contract and specifications for the sum shown in the
Schedule of Prices attached herewith and made part of this Bid.
2) We undertake, if our Bid is accepted to complete delivery of all the items specified
in the contract within the delivery date calculated from the date of issue of your
Purchase Order.
3) If our Bid is accepted, we will obtain the Performance Bank Guarantee from a
nationalized Bank for a sum not exceeding 5% of the Contract sum for the due
performance of the Contract.
4) We agree to abide by this Bid for a period of 180 days from the date fixed for Bid
opening and it shall remain binding upon us and may be accepted at any time
before the expiration of that period.
5) Until a formal Purchase Order of Contact is prepared and executed this Bid
together with your written acceptance thereof in your notification of award shall
constitute a binding contract between us.
7) We understand that you are not bound to accept the lowest or any bid you may
receive.
Witness
Signature .
Address
Subject:- Tender for supply of Sign Boards for EMF radiations at Mobile towers in
Karnataka Circle
Dear Sir,
Having examined the tender documents, terms and conditions stipulated
therein, specifications of work etc, we the undersigned offer to supply of Sign Boards for
EMF radiations at Mobile towers in Karnataka Telecom Circle in conformity with the
tender specifications and conditions of contract at the rates quoted as under:-
Basic (*) Sales
Composite Price for Qty
Rate in Tax/Vat
Section Item indicated.
Qty Rs/Unit
(In Fig) In Fig In Words
Supply of 2031
DANGER Sign
Karnataka boards as per
Telecom Section V
Circle Supply of 2024
CAUTION Sign
as per Section V
Supply of 4487
WARNING Sign
boards as per
Section V
TOTAL : 8542 (Appx)
If our bid is accepted, we shall submit the securities as per the conditions mentioned in the
contract. We agree to abide by this bid for a period of 180 days from the date of opening of
Financial Bid and it shall remain binding upon us and may be accepted at any time before the
expiry of period.
Signature of Tenderer
Name / Address
Telephone No.
Note:-
1. The rates quoted for above items must be for standard specifications.
2. *The basic rates quoted should be inclusive of all types of charges like Octori, Carriage,
Loading, Unloading, etc.
3. The rates must be quoted in figures as well as in words.
4. The over writing/cutting if any must be counter signed.
c) The one is related to the other in the manner as father, mother, son(s)& sons wife, daughter(s)&
brothers wife, sister(s) & sisters husband
I .....S/o... r/o
..hereby certify that none of my relative(s) as defined
in the tender document is / are employed in the BSNL unit as per detail given in tender document. In
case at any stage, it is found that the information given by me is false / incorrect BSNL shall have the
absolute right to take any action as deemed fit / without any prior intimation to me
To
Following persons are hereby authorized to attend the bid opening for
the tender mentioned above on behalf of ____________________________________
(Bidder) in order of preference given below: -
I
II
Alternate representative
Note:
1. Maximum of two representatives will be permitted to attend bid opening. In cases
where it is restricted to one, first preference will be allowed. Alternate
representative will be permitted when regular representatives are not able to
attend.
2. Permission for entry to the hall where bids are opened may be refused in case
authorization as prescribed above is not received.
1. In consideration of the CMD Bharat Sanchar Nigam Limited (hereinafter called the BSNL) having
agreed to exempt..( hereinafter called the said Contractor(s)) from the demand, under
the terms and conditions of an agreement/(purchase order) Nodatedmade
between..andforfor the supply
of..(hereinafter called the said AGREEMENT) of Security Deposit for the due
fulfillment by the said Contractor(s) of the terms and conditions contained in the said Agreement, of
production of the Bank Guarantee for..we(name of the Bank)
..(hereinafter referred to as the Bank) at the request of
(Contractor(s) do hereby undertake to pay to the BSNL an amount not
exceeding. Against any loss or damage caused to or suffered or would be caused to or suffered
by the BSNL by reason of any breach by the said Contractor(s) of any of the terms or conditions contained
in the said Agreement.
2. We (name of the Bank)do hereby undertake to pay the amounts due and payable
under this Guarantee without any demur, merely on a demand from the BSNL stating that the amount
claimed is due by way of loss or damage caused to or would be caused to or suffered by the BSNL by
reasons of breach by the said contractor(s) of any of the terms or conditions contained in the said
agreement. Any such demand made on the Bank shall be conclusive as regard the amount due and payable
by the Bank under this guarantee where the decision of the BSNL in these counts shall be final and binding
on the bank. However, our liability under this guarantee shall be restricted to an amount not
exceeding..
3. We undertake to pay the BSNL any money so demanded not withstanding any dispute or disputes
raised by the Contractor(s)/supplier(s) in any suit or proceeding pending before any court or tribunal
relating thereto our liability under this present being obsolete and unequivocal. The payment so made by
us under this bond shall be valid discharge of our liability for payment there under and the
contractor(s)/supplier(s) shall have no claim against us for making such payment.
4. We (name of the Bank) _______________________ further agree that the guarantee therein
contained shall remain in full force and effect during the period that would be taken for the performance of
the said agreement and that it shall continue to be enforceable till all the dues of the BSNL under or by
virtue of the said agreement have been fully paid and its claims satisfied or discharged or
till________________ (office/department) (BSNL) ____________________certifies that the terms and
conditions of the said agreement have been fully and properly carried out by the said contractor (s) and
accordingly discharges this guarantee. Unless a demand or claim under this guarantee is made on us in
writing on or before the expiry of three years (as stipulated in PO) from the date thereof, we shall be
discharged from all liabilities under this guarantee thereafter.
5. We (name of the Bank) ____________________________ further agree with the BSNL that the
BSNL shall have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance
by the said Contractor (s) from time to time or to postpone for any time or from time to time any of the
powers exercisable by the BSNL against the said Contractor (s) and to forbear or enforce any of the terms
and conditions relating to the said agreement and we shall not be relieved from our liability by reason or
any such variation, or extension being granted to the said Contractor (s) or by any such matter or thing
whatsoever which under the law relating to the sureties would, but for this provision, have effect of so
relieving us.
6. This guarantee will not be discharged due to change in the Constitution of the Bank or the
Contractor (s) / Supplier (s).
7. We (name of the Bank) .. lastly undertake not to revoke this Guarantee during its
currency except with the previous consent of the BSNL in writing.
The successful bidder shall have to execute the following agreement: on Rs:100/- stamp paper
AGREEMENT
This agreement made on this day i.e. xxth of February 2013 between
M/s/ Sri
.
herein after called " The Contractor "(Which expression shall unless excluded by or repugnant to the
context, include its successors, heir, executors, administrative representative and assignee) on the one part
And
BSNL, Sr.GM (NW-o)CM, Mobile Services, Bangalore-08, represented by Assistant General Manager (
Admin), O/o GM (NW-O) CM, 3rd Floor , Annex Building, Karnataka Circle, Halasur, Bangalore-08. herein
after referred to as the company, on other part.
Where as the contractor has offered to enter into contract with the said company for Supply of
sign Boards for EMF Radiation at Mobile Tower Sites, within the jurisdiction of the Mobile Services,
Karnataka Circle on the terms and conditions herein contained and the rates approved by the company
(copy of Rates annexed) have been duly accepted and where as the necessary security deposits have been
furnished in accordance with the provisions of the tender document and where as no interest will be
claimed on the security deposit.
Now these presents witness and it is here by agreed and declared by and between the parties to
these presents as follows.
1. The Tender notice, instructions, Tender document, letter of intent No. LOI / APO for supply of
sign Boards for EMF Radiation at Mobile Tower Sites Dtd : xx-02-2013 (along with this enclosure)
annexed hereto and such other additional particulars, instructions as may found requisite to be
given during carrying out the said work / supply, shall be deemed and taken to be included in the
expression contract of Contractor Documents wherever used herein
2. The contractor shall, during the period of this contract i.e. from ............ to .................
or until this contract shall be determined by such notice as is herein after mentioned, Supply sign Boards
for EMF Radiation at Mobile Tower Sites, and other associated works as described in tender documents
(annexed to the agreement ), when the company. or Sr.General Manager(NW-O)CM, KTK, or any other
persons authorized by Sr. General Manager (NW-O)CM KTK, on that behalf require. It is understood by the
contractor that the quantity of supply of goods estimated is likely to change as per actual requirements as
demanded by exigencies of service.
3. In consideration of Payments to be made to the Contractor, for the supply of the said items by
the firm, the Contractor hereby covenants with the contract documents to duly carry out the said
work and shall perform all other acts, deeds, matters and things in the contract mentioned or
described or which are to be implied there from or may be retainable, necessary for the
complication of the said work and at the time and in the manner and subject to the terms and
conditions of stipulations mentioned in the contract.
4. In considerations of the due provisions, executions and completion of the said works, the BSNL, hereby
agree to settle the payment as per the conditions set out in the Tender after satisfactory completion of the
said work, less deduction as admissible, if any whereas the above two parties thus agree and set their
hands and seal on this day
6. The contractor shall abide by the terms & conditions, etc. stipulated in the tender document including
any correspondence between the contractor and the company having bearing on the supply of goods.
7. All the terms and conditions mentioned in the tender document No: Sr.GM(NW-O)CM/Tender/Caution
Boards/2013-14/ dtd @ BG-8 the 02-01-2013 shall form the part of this agreement.
In witness whereof the parties presents have here into set their respective hands and seals the day and
year in ___________________
In Presence of : In Presence of :
1) 1)
2) 2)