EHS-GBP-01 GBF-01a

PRE-QUALIFICATION FORM GREEN BUILDING CONSULTANT

PART A

Introduction
The purpose of this document is to provide the applicant with necessary information required to
complete the form and the application submission process. This also provides details of
supporting documents that are required as part of this submission.

New Construction projects within PCFC/Dubai World Jurisdiction may require the services of
independent green building consultants (also referred to as sustainability consultants for the built
environment) to carry out the green building facilitation during design and construction. EHS-
Trakhees hereby provides the necessary information required for seeking Pre-Qualification
within EHS as a Green Building Consultant

Evaluation Process
The Pre qualification of the applicant will be based upon a comprehensive review using some or
all of the specific evaluation criteria listed below.

1.0 Experience in one or more of the following areas

1.1 Design Integration & Eco charette
1.2 Experience in whole building integration
1.3 Experience with sustainable design and construction projects following international
rating systems such as LEED, BREEAM etc
1.4 Previous experience that demonstrates success in providing consultancy services
which are consistent with program schedule, budget, and technical requirements, and
are responsive to the specifics of the program
1.5 Simulation, modeling, life cycle costing and LCA
1.6 Experienced in energy-efficient equipment design and control strategy optimization
1.7 Multidisciplinary and systems thinking approach to planning, design and construction
1.8 Experience in Green Building Certification
1.9 Knowledgeable in building elements, operation and maintenance, FM and training.

2.0 Operating Resources

2.1 Hardware as applicable
2.2 Software

3.0 Human Resources

4.0 Project Experience / Past Performance

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 EHS-GBP-01 GBF-01a

5.0 Organization and Management

6.0 Quality

EHS shall register the Green Building consultants after a thorough completion of the pre
qualification process. EHS as an Authority reserves the right to approve or reject any application
without assigning any reason and no claim of whatsoever nature in this regard shall be
entertained.
Documentation to be submitted
For New and Renewal pre-qualification applications, the documentary requirements are the
following:
1. A valid trade license copy with office based in Dubai & Location map
2. CVs of locally available engineers/consultants
3. Evidence of UAE residence passport copy with valid visa page
4. Copies of academic and professional qualifications / certifications
5. Project team / organization chart of the core team.
6. Quality Certification and/or Quality Manual copy where applicable
7. Approval from other relevant authorities if applicable
8. Proven track record summary for major Green Building consultancy works undertaken.
Identify certified projects.
9. Declaration regarding conflict of interest in the format provided.
10. Declaration regarding blacklisting / default / litigation with any local or international agency
in the format provided.
11. Proof of payment of Pre-qualification Application Fee
12. Location map of their offices in dubai
Pre-qualified consultants have the responsibility to act as an independent third party and submit
reports directly to EHS in a professional manner consistent with the intent of the prequalification.
From time to time, EHS would review and revise the Pre-qualified list of Consultants. Should there be
repeated unsatisfactory performance; EHS may remove any consultants name from the list consistent
with the clause 3.7 Disqualification / removal from the list of the procedure EHS-GBP-01
Note
Green Building consultants whose pre qualification has expired are not eligible under any
circumstances to carry out the services for the clients.
Understood and Agreed by:

Name of Consultant :

Director / GM Name :

Signature :

Date :

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TABLE OF CONTENTS

S.NO List Page

1 General Information 5

2 Range of Specialties & Services 6

3 Operating Resources 7

4 Human Resources 8

5 Resume Format 9

6 Experience/Past Performance 10

7 Organization & Management 12

8 Quality 14

9 Declaration 15

10 Additional Information 17

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 EHS-GBP-01 GBF-01a

PART B

:Name and Address of Consultant

:Date

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 EHS-GBP-01 GBF-01a

COMPANY NAME :

1.0 General Information Sheet

1 Name of the Company :

Address :

Telephone Numbers :

Fax Number :

E-mail Address :

2 Contact Person Name :

Designation :

3 Courier Address :

4 Location Plan : (Please attach location plan to show existing office)

5 Bank Information

Bank Name :

Address :

Contact Name :

Telephone Number :

6 Year of Establishment :

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COMPANY NAME :

2.0 Range of Specialties & Services

Please mark down on the table the type of services offered with respect to each discipline which best
describes your Consultancy services in accordance with your commercial registration license/certificate.
Indicate ONLY those services in which you have appropriate experience and expertise, which can be
verified by EHS.

Type of Services provided

Design
Post
integration
SL. Discipline Supervision Occupation
and Green
M & V*
facilitation
2.1 Commercial Buildings
2.2 Low Rise Residential developments
2.3 High Rises
2.5 Hotel developments
2.6 Retail developments
2.7 Warehouses and Industrial developments
2.8 Homes / Villas
2.9 Others (Specify)

* M & V refers to Measurement & verification of the performance of the buildings

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COMPANY NAME :

3.0 Operating Resources

3.1 Hardware

Item
No. Hardware Number Type Capacity

3.1.1 Workstation

3.1.2 Computers

3.1.3 Monitors

3.1.4 Scanners

3.1.5 Plotters/Color Printers

3.1.7 Monitoring Equipment

3.1.8 Others *

3.2 Software

No. Discipline Software Version

3.2.1 Energy Modeling

3.2.2 Building Information Modeling

3.2.3 O & M Tools / software

3.2.4 Planning / Scheduling
Carbon calculators
3.2.5
3.2.6 Other sustainability design & analysis
software (specify)

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COMPANY NAME :

4.0 Human Resources

Work
SL. Professional Discipline Availability Number Experience
No. Yes/No Intl. Gulf UAE

4.1 LEED APs


4.2 BREAM / Others


4.3 Energy Engineer


4.4 Energy Modeler


4.5 HVAC Engineer


4.6 Electrical Engineer


4.7 Plumbing Engineer


4.8 Civil Engineer


4.9 Carbon specialist


4.10 Architect


4.11 Draughtsman/CAD Operator


4.12 Administration Staff


4.13 Accountant


4.14 Others *

* To be listed out

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COMPANY NAME :

5.0 Resume Format

1. POSITION :
2. NAME :
3. DATE OF BIRTH :
4. NATIONALITY :

5. EDUCATION :
(State the name of the institution, its location
and the year the qualification was obtained)

6. OTHER TRAINING :

7. LANGUAGE AND DEGREE OF :

PROFICIENCY

8. MEMBERSHIP OF PROFESSIONAL :
SOCIETIES

9. EXPERIENCE WITH CURRENT :

COMPANY

10. WORKING EXPERIENCE IN THE UAE :

11. WORK EXPERIENCE IN THE GULF :

12. WORK EXPERIENCE IN OTHER :

COUNTRIES
13. CURRENT BASE ADDRESS :

14. Please provide details of involvement in five (5) major projects.

CLIENT /
SI PROJECT CONSULTANT PROJECT PROJECT DUTIES
LOCATION
.NO NAME / VALUE DESCRIPTION PERFORMED
CONTRACTOR

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COMPANY NAME :

6.0 Experience / Past Performance

6.1 Length in Business

International Gulf UAE

6.2 DETAILS OF INVOLVEMENT IN MAJOR PROJETS IN LAST 2 YEARS

SI.
Client Project Project Duties
No Project Name Location
Value Description Performed

1

Additional details of these projects have to be submitted in the below format

PROJECT DATA SHEET FOR PROJECT #1 (One Form per Project)

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Project Name

Project Location
Owners Name
Address & Phone

Design Consultant

Contact Person contact phone

Main contractor

Contact Person contact phone

Gross Square feet

Project Timetable

Design Start date Construction start date

Construction completion date

Describe the project in brief:

Project under Dubai world jurisdiction? Yes / No

Describe briefly the consultancy services provided on the project including certification / rating
details/Projects targeted and achieved

Any challenges faced during implementation of LEED process?

COMPANY NAME :

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7.0 Organization & Management

7.1 Trade License

Please provide details of UAE Trade License (attach copy)

7.2 Pre-qualifications

Please provide details of pre-qualification with International, Gulf/UAE organization (attach copy
of proofs of pre-qualification)

7.3 Organization Chart

Please indicate here or attach organization chart showing the company structure showing the
positions of directors and all key personnel.

7.4 Manager in-charge

Please indicate here the manager in-charge of the consultancy office and attach CV in the
prescribed format.

7.5 Sub-Consultants

Please provide details of all main sub-consultants regularly used

SI
SUB-CONSULTANTS DISCIPLINE
NO.

7.6 Joint Venture

Please provide details of joint venture for project/projects, otherwise state Not Applicable

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7.7 Reference

Please provide details of the companies / personnel from whom reference can be obtained from
the company

7.8 Insurance

Please provide details of the possession of PL / PI Insurance as applicable for your organization
(attach copy of the policy)

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COMPANY NAME :

8.0 Quality

8.1 ISO Accreditation

Please confirm whether your company is ISO accredited; please provide details.

8.2 Quality Statement

Please provide your companys Quality Statement

8.3 Quality Assurance Manual

Does your company have Quality Assurance Manual? If so, attach copies of the cover and table
of contents pages.

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COMPANY NAME :

9.0 Declaration

DECLARATION CONFLICT OF INTEREST CLAUSE

Our company hereby declares the following:

We will not accept any consultancy works to be conducted by our sister company or any
company that is related to our firm in any way or where conflict of interest may exist

Our management does not have any direct relation to any Trakhees employee/s up to the
fourth degree.
Our management has a direct relation to a Trakhees employee/s with the following
information.
Employee
:
Name
Degree of Secon
: First Third Fourth
Relation d

Understood and Agreed by:

Name of Consultant :

Director / GM Name :

Signature :

Date :

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DECLARATION - BLACKLISTING

(Indicate Declaration regarding blacklisting / default / litigation with any local or international agency)

I hereby declare that our company, _____________________________________ has

never been blacklisted or litigated by any local or international agency.

Understood and Agreed by:

Name of Consultant :

Director / GM Name :

Signature :

Date :

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COMPANY NAME :

10.0 Additional Information

1) Do you have any affiliation/joint venture with training institutions / centers / universities in the
UAE?

2) Do you have access to green building(s) for real-time experience for clients?

3) Please list the number of local employees who will be trained?

4) What, in your opinion, are the top three most important elements of successful green design?

5) Please describe the process that you use to organize a design charette, ensure successful Green
Building submittals, and facilitate participation from all the team members?

6) Do you have to your credit, any project where you could reduce the first costs through effective
integrated design?

7) Please explain how you have used energy modeling to inform decisions regarding a buildings
design

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8) What is your preferred modeling software? Have you trained operations staff to use your
energy models for measurement and verification purposes? If so explain

9) What has been your experience with Life cycle costing?

10) How exactly do you carry forward the design commitments into the construction phase of the
project? Please explain in detail.

11) Have you ever been associated with a successful LEED project that achieved Enhanced
Commissioning credit? Explain

12) What, in your view, is the most effective way to train the operations staff of a new building?

13) How do you ensure that the projects that have succeeded in achieving certification are
achieving sustainability in performance?

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14) List the projects that you have facilitated the certification and describe the actions that you
have taken on the following. (Proof of evidence should be submitted )
a. Measurement & Verification
b. Enhanced commissioning
c. Thermal comfort

15) Do you have experience in Auditing of existing buildings? If so please narrate with specific
reference to the scope of works executed by you i.e. auditing, implementation, monitoring etc

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