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OPEN
JOB ANNOUNCEMENT Deadline Extended
Human Resources Coordinator
POSITION: Human Resources Coordinator Permanent Full Time
HOURS OF WORK: Monday to Thursday, 8:30 a.m. to 4:30 p.m. including hour unpaid meal
break; Friday, 8:30 a.m. to 1:00 p.m.
Additional Hours and Overtime may be required on occasion to meet
programming and operational needs, per the Hours of Work and Overtime
Policies
DUTIES:
General
Respond to general internal and external HR related inquiries/requests and provide assistance or redirect
issues to the appropriate MSIFN team member when required
Keep abreast of best practices and legislative requirements and changes related to HR and provide
information and guidance to staff and managers
Champion the Respectful Workplace Policy and workplace Human Rights
Conduct research on HR topics when required
Produce and submit reports and updates to the HR Manager on general HR activity
Coordinate ad-hoc HR projects, like collection of employee feedback using available technology (example
Turning Technologies)
Support the development and implementation of HR initiatives and systems
Maintain and provide feedback and direction on current Human Resources policies and procedures and other
Human Resources key documents, including paper, electronic and shared access files
Assist the HR Manager with the preparation and analysis of the Human Resources budget
Actively participate on the Workers Health and Safety Committee (WHSC) and champion and promote
committee Health and Safety issues
Actively participate on the MSIFN Social Committee and champion and assist with all employee events and
activities
Evaluate and enhance content of the Human Resources link on the MSIFN website, in consultation with the IT
Administrator and HR Manager
Prepare Human Resources monthly and as required bulletins for distribution to staff and for insert in
community and employee newsletters and on the MSIFN website portals
Assists with processing of employee disciplinary procedures and employee terminations
Administration
Prepare HR funding applications and reports when requested
Draft confirmations of employment for employees
Assist with or prepare correspondence as requested
Attend HR related meetings to take minutes and/or provide recaps when requested
Establish and populate new-employee files and file documents into appropriate employee and other files
Sort and distribute Human Resources mail
Make travel arrangements and process expense claims
Schedule meetings, interviews, HR events etc. and maintain calendars and agendas
Arrange for refreshments and lunches for HR related activities
Coordinate annual and as required CPIC/VSS procedure
Track and monitor attendance and provide support to supervisors related to the Attendance Assistance Policy
Process HR purchase orders and invoices
Coordinate and schedule reception coverage for Administration, HRC and Operations building per established
protocols
Verify Human Resources timesheet batches, obtain approval signatures and submit to payroll
Make photocopies; proofread documents, scan and email documents; and perform other clerical functions
HRIS
Assume the lead role in the population and maintenance of information in the HRIS system (current and
historical)
Provide ongoing HRIS training and support to employees
Support employees and managers in submitting time off requests and populating timesheets in HRIS system
Maintain paper and electronic records of employee-related data (personal information, leaves, training,
performance, attendance, compensation, etc.) and ensure all employment requirements are met
Provide standard HRIS reports to Managers and Council on a regularly established basis for review and
analysis
Assist managers in creating custom HRIS reports
Assist with year-end closing procedures in HRIS system
Liaise with payroll and finance on related payroll and human resources issues
Troubleshoot technical issues in consultation with provider and IT Administrator
Performance Management
Assist supervisors regarding coaching, performance management and disciplinary procedures and processes
Coordinate, schedule and track Performance Improvement Meetings (PIMs) in consultation with relevant
managers and supervisors and provide packages to supervisors and employees
Maintain and track performance management paperwork in employee files
Administer MSIFNs rewards and recognition program
Compensation
Assist HR Manager to update and maintain compensation documents including job descriptions, job positions
score sheets, job summary information, score guides, movement in positions, wage structure adjustments
Ensure approved payroll status authorizations for any changes in compensation in consultation with relevant
managers and payroll
Assist in researching trends and best practices in compensation and gathering external market data
MINIMUM QUALIFICATIONS:
Diploma in Human Resources, Business Administration or relevant field required
Demonstrated advanced verbal and written communication skills
Knowledge of Human Resources processes and best practices
Advanced skills in using MS Office (MS Excel and MS PowerPoint, in particular)
Extensive experience and in depth knowledge and expertise with HRIS systems
Advanced research skills and the ability to compile and summarize information received
Familiarity and experience with social media and other modern recruitment techniques
Ability to handle data with confidentiality
Advanced organizational and time management skills
Demonstrated ability to establish and maintain effective working relationships with individuals at all levels
Demonstrated accuracy and a keen eye for details
Collaborative team player with a high level of initiative and common sense thinking
Ability to work independently, make things happen and recommend changes to improve processes
Demonstrated tact, diplomacy and professionalism in difficult situations
Advanced knowledge of Human Resources principles and practices as well as Employment Standards and
Human Rights legislation
Excellent organizational skills and the ability to plan and prioritize workload and multi-task
Demonstrated flexibility with respect to juggling and meeting priorities, work schedule, etc.
Valid drivers license and $1M liability insurance
CPIC/VSS acceptable to position upon conditional offer
Knowledge and understanding of Native culture, traditions, teachings, community dynamics
Knowledge of legislation governing First Nations
Considered an asset:
Additional training, education or certification in Human Resources
IC3 Certification
Human Resources professional designation
experience in infoHR (HRIS system)
Turning Technologies software experience
TO APPLY: Complete application form (mandatory - can be picked up at the band office) or
also send resume, including a cover letter, to Katherine Rowe (e-mail or fax
acceptable). Existing employees must complete an Internal Application Form.
Note: Consideration will be given to documented past employment performance, attendance and
reliability history for applicants who were previously employed by MSIFN. Applicants must meet the
minimum qualifications identified to be considered for an interview. Only those applicants selected for an
interview will be contacted.
The MSIFN is committed to employment equity. All qualified candidates are encouraged to apply;
however, Aboriginal applicants will be given priority. Qualified candidates who self-identify as Aboriginal
as defined in the MSIFN Recruitment Policy, will be given preferential consideration for any position.