General Ledger and Fixed Assets

January 12, 2011

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General Ledger New and Changed Features

Terminology Changes
Journal Copy
Account Replacement
Account Inquiry
Web ADI Journal Upload
Web ADI Asset Upload
SLA (Subledger Accounting)
FSG Report Submission and Drilldown
Q&A

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Terminology Changes
Set of Books replaced with Ledgers
SLA Subledger Accounting
JournalCopy
Replacement Account for Disabled Accounts
Account Inquiry
FSG Drilldown using Report Manager

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R12 Ledgers
Formerly called Set of Books
All web-based forms for definition.
Shares the same currency, calendar, chart of
accounts and subledger accounting method
(SLAM)

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R11i standard forms

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R12 web based forms

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Rule-based accounting engine can be used to

create the accounting entries in the Oracle E-
Business Suite
The SLA does not replace the Auto Accounting rules in R11i for
most applications.
With eBTax, the WIP account will be split into two object codes:
taxable and non taxable

Allows multiple accounting representation

for a single accounting event
Buildsflexibility and enables compliance
with changing accounting regulations
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Auto-Copy existing manual journals.

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Batch Source changes from Manual to AutoCopy

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Once an account is disabled, you can enter an alternate account for transactions to
post to.

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Very similar to R11i account inquiry

TheSLA accounting engine is viewed
before drilling down to the subledger
transaction
TheSLA accounting engine is where the
journal entries are created

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The account inquiry form is similar to R11i.

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This account inquiry form is also similar to R11i.

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These web based forms are the SLA journal entries which is new in R12.

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Transaction in AP similar with the exception of the Invoice Line view.

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Journal Wizard
Creates Journal Entries using MS Excel using pre-
built layouts. Additional layouts can be created or
the seeded layouts can be modified.
Validates journal data against the accounts,
security and cross validation rules defined in GL.
Is a completely web-based application that does
not require any separate desktop installations like
in prior versions.

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Can be launched directly from the General Ledger Application.

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Select the layout and accept the default content of None from the LOV.

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When prompted, select Open to view the MS Excel journal worksheet.

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Enter the required information into the Journal worksheet. This is similar to R11i.

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Specify upload options, then select upload.

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Verify journal uploaded successfully or make corrections as needed and re-

upload.

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Asset Web ADI Integrator

Enter and load asset data into a spreadsheet using
pre-defined mappings and layouts
Validate required fields
Post assets automatically if requested

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The Asset Integrator can be accessed from the Fixed Assets responsibility.

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Choose the default Asset Book, then select the continue button.

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Choose the Excel version from the list of values, then select the next button.

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Choose the Add Assets-Detailed layout, then select the next button.

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When prompted, select open to open the ADI Excel worksheet to begin entering
asset data.

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Enter the asset information into the spreadsheet then select the Oracle add-in
option to upload to Fixed Assets.

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Select the upload parameters to upload and post assets into Oracle Fixed Assets.

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Note the Asset request IDs to verify posting completed successfully.

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Query Asset information in Oracle and update additional fields as needed.

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InR12, FSG report components are created

similar to R11i.
Row Sets
Column Sets
Row Orders, etc.
InR12, FSG report drilldown is done
through Oracles Report Manager.
Menu item added to the GL responsibility

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Specify upload options, then select upload.

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Specify the primary parameters, then select next.

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Select the FSG: Basic Drilldown Template from the list of values, then select
next.

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If you want to store versions of this report in a repository, specify then select
next.

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Select Next and do not check the box to create a menu item.

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Review the submission details. If changes are needed, then go back if not, then
select submit.

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Once the report has been submitted, select the monitor requests button to review
the progress of the report submission. You can also exit the report manager and
view from the standard concurrent request form..

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Once the report is completed, select the Output icon to view and drilldown to
the details.

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From MS Excel, double click on the amount, you want to perform the drilldown.

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Amounts in blue can be drilled into for more detail.

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Journal Copy
Copy Manual Journal
Disable Account
Enter replacement account
Web ADI Journal Upload
FSG Drilldown
Generate FSG Report and drill down to the
subledger detail

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Q&A

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