Guide lines for preparation of QAP by vendors

1. The QAP to be submitted by the vendor shall cover the following aspects.

a. Organization Chart emphasizing Quality Control Set-up.

b. Qualification of key personnel and the officials deployed in Quality Control Cell.
c. Process Flow Chart indicating process of manufacture for an individual product or for a family
of products if the process is same.

2. Details of vendors:-

I. The name of components for which it is approved.

II. Vendor approving agency.
III. Inspection criteria at vendor’s premises.

3. In case large number of bought out items are required, the information shall be given in the format
as below:-

Sr No Name of Drawing Name of the Vendors Inspection

component No/Specification No vendors approving criteria ( write
agency details or
RDSO/Self/Open check sheet*
market No)

4. Quality Assurance System:- Inspection & testing plan. This shall cover the following:-

• Incoming material.
• Process control.
• Product control
• System control
• Stage inspection detailing inspection procedure, inspection parameters, method of testing /
test procedure including sample sizes for destructive and non-destructive testing etc..

5. The generalized format for covering the information should be as below:-

Subject / Sample size Parameters for Mode of Acceptance Rejection details,

product & its inspection inspection / limits / Criteria reprocessed /
process frequency of equipment specified value scraped.
inspection used.

6. QAP covering all the information as asked above must be given in the form of single document
indicating name of the vendor and page no “ x “ of “ y “ on each page. Each page should be signed
by (QC) Quality control in charge.

7. Any Other thing decided by RDSO.

8. The QAP shall be approved by RDSO and this will be subject to review / up gradation by RDSO in
the light of fresh date and experience.