Professional Documents
Culture Documents
RAJASTHAN, JAIPUR
Introduction:-
The Office of the Accountant General (Accounts and Entitlement) came into existence in its
present form in March 1984 consequent upon the re-structuring of the combined Audit and
Accounts Offices of the Indian Audit and Accounts Department.
The Office is headed by the Accountant General (A&E) who is assisted by two Group
Officers and a Welfare Officer. The office is organized into two distinct functional wings placed
under two Group Officers viz. Administration and Accounts. The Entitlement functions viz.
Pension and GPF of State Government employees have been transferred to the State Government
and are being dealt with by the Director of Pension and the Director of State Insurance & Provident
Fund respectively. This office thus has no entitlement functions except in respect of Judges of the
Rajasthan High Court. The Voucher Level Computerization is being looked after by the Group
Officer in charge of Administration while residual Entitlement functions are being looked after by
the Group Officer in charge of Accounts.
The primary functions of the office of the Accountant General (A&E) are as follows:
Compilation of monthly accounts of the Rajasthan Government on the basis of vouchers and
challans received from the Treasuries and compiled accounts received from Public Works, PHED,
Irrigation and Forest Divisions of the State.
Preparation of the Monthly Civil Accounts and the Annual Finance and Appropriation Accounts.
Maintenance of Deposit, Loan, Personal Ledger, Inward and Outward Settlement Accounts and
Broadsheets.
Cadre Management of Divisional Accountants and of Group 'B', 'C' & 'D' officers/staff working in
the office.(cadre has been transferred to the State Government through a notification published in
State Gazette on 20.2.2004). The operation of gazette notification has since been kept in abeyance
by the Hon'ble High Court of Rajasthan.
Functioning as Pay and Accounts Office for Officers and Staff of all the three IA&AD Offices in
Rajasthan.
ORGANISATIONAL CHART
ACCOUNTANT GENERAL
D.A.G. D.A.G.
(ADMINISTRATION) (ACCOUNTS/ENTT.)
Book
Information Rajbhasha Welfare Cell Residual Work
system wing Cell Central of Pension/
Treasury LTA A/cs. etc.
Budget Section
VLC
Treasury
O&M Debt & Miscellaneous
Deposit
Sections
G.D.
P.A.O.
Works &
Forest
Accounts
The distribution of personnels in the office in Group A, B, C and D categories were as under.
As on 01st March 2009 55 officials were posted in various Public works Divisions in
Rajasthan . the cadre of Divisional Accountants was transferred to the State Government on Feb.
20, 2004 by an Executive order issued by the State government as per provisions contained in
Article 148 (5) of the constitution of India after obtaining CAG's concurrence. The operation of the
Gazettee notification has since been kept in abeyance by Hon'ble High court of Rajasthan.
Reservation of Posts
(1) Recruitment
During the year 2008-09 recruitments were not made.
(2) Persons in Position
As on 31-3-2009 category wise Persons in Position in different group were as under:-
Group Category
SC ST PH ES OBC
A 01 01 - - -
B (G) 13 05 01 - 01
B (NG) 08 06 - - 02
C 73 61 11 07 18
D 23 05 03 01 03
Total 118 78 15 08 24
Examinations:
Staff Associations:
There were four recognised staff Associations Functioning in the office during the year
2008-09
1. Sr. Accounts Officers/ Accounts Officers Association. Category I
2. SAS (A&E) Association Category II
3. Accounts Employees Association Category III
4. Divisional Accounts Association. Category IV
Accounts
The Monthly Civil Accounts of the State are being generated through VLC (Voucher Level
Computerization) with effect from June 2001. The monthly accounts are being sent by the
stipulated date of 25th of the following month to which it relates. The Finance and Appropriation
Accounts w.e.f. 2002-03 are being generated through the VLC. The Finance and Appropriation
Accounts of 2007-2008 were sent to the Headquarters on 5-9-08 and received approval of the CAG
on 16-9-08. The Accounts were sent to State Government for presentation in the State Legislature
and they were presented to the State Legislature on 9-1-2009.
TREASURY INSPECTION
In order to assist the State Government in ensuring that the system of Treasuries was
working strictly in accordance with the prescribed rules and orders in force, the office inspected 39
Treasuries and 208 sub-Treasuries 6 Sub-Treasuries were not functioning in the State during the
year 2008-09. Treasuries inspected with the help of four Inspection parties during the year 2008-09
each comprising of one Senior Accounts Officer/Accounts Officer, one Assistant Accounts Officer,
one Section Officer and one Senior Accountant/Accountant. The Annual review on the Working of
Treasuries was sent to the Headquarters on 21.8.2009.
Pursuant to the directions received from headquarters on deputing staff from the A&E office
to the Office of the Pr. Accountant General (Audit)-I, Rajasthan, for audit of Panchayati Raj
Institutions, this office had during the period under review deployed 2 Sr. A.O. / A.O, 8 AAO, 9
Adhoc SO, 1 SO , 29 Sr. Accountants and 3 Accountants to the Audit office for deployment on PRI
audit
The Actual expenditure incurred by the office during the year 2008-09 was as under:-
(Rs. in lakhs)
1. Salary and Wages 1847.58
2. Travel Expenses 19.31
3. Rent, Rates and Taxes -
4. Office Expenses 48.61
Revenue Receipt and Expenditure during the year 2007-08 was given as under :-
II Expenditure:
Rs. in Crores
Revenue Expenditure 29127.64
Capital expenditure 6843.24
Loans and Advances 287.69
Total II 36258.57
Entitlement
The Entitlement Functions had been transferred to the State Government in 1979. The office
has entitlement functions only in respect of Judges of the Rajasthan High Court. As per
instructions of the Headquarters, the office also checks the Provident fund vouchers of the State
Government employees with respect to arithmetical accuracy and sanctioned amount.
Following Pension Authority Cases have been deal during the year 2008-09
Year Rajasthan State Other State High Court Total
Original Revised Original Revised Original Revised Original Revised
2008-09 117 152 76 16 12 - 205 168
Work related to posting of GPF debits and credits, interest calculation and generation of
annual statements of subscribers is being done through a Software package on developed in-house.
All these items of work were completed by the dates stipulated by Headquarters.
COMPUTERIZATION IN IAAD
The VLC project was taken up for implementation in this office in October 1999. This
office is now in a position to generate financial information with respect to State’s expenditure and
receipts at all levels i.e. ( detail head level, Drawing & Disbursing Officer-wise, Controlling
Officer-wise etc). The Voucher Level Computerization set up in this office consists of two High-
end Servers. both the servers have been up graded to higher version (Operating System SCO-UNIX
7.1.4 and RDBMS-Oracle version 8.1.7.4) and 145 Pentium IV nodes/client machines. One server
is utilized as the on-line server and one server as a backup server.
An administrative structure named System Support Group (SSG) for Database and
System Administration involving administration, accounts and EDP has been entrusted with
coordinating actual software development and data entry, formulation and implementation of
password policies for security, administering the VLC infrastructure (hardware, software and
premises) and providing Data Base Administration services. Procedures and norms have been
devised to regulate data entry with respect to transfer entries and suspense slips.
A specifically constituted core group comprising of Branch Officers and other officials
with knowledge in accounting matters liaises with the software developer at the local level.
The Organization and Method Section conducts empirical studies in identified problem
areas and suggests remedial measures in order to improve the functioning of the office. The studies
conducted during the year under review were:
Study regarding review of outstanding balances of broadsheet of 8782-103 Forest
Remittances 001 First Remittances into treasuries.
The Recommendations of the study was also sent to the concerned sections for effective
implementation.
Internal Test Audit Section ensures adherence to the relevant rules and procedures by
conducting test audit of the sections. Special emphasis was laid on compliance to and subsequent
settlement of ITA’s observations. During the year under report, 153 new paras were raised while
106 were settled including those pending from previous years leaving a closing balance of only
54Paras.
WELFARE ACTIVITIES
The welfare needs of the staff were being looked after by the Welfare Cell as a part of the
Administration Group headed by Welfare Officer. The Welfare deals with the Recreation Club, the
Departmental Canteen, IA&AD Benevolent Fund and Special Distress Relief Fund.
During the year 2008-09, the Recreation Club had organized various sports and cultural
events. The members participated in various sports events organized by Regional Sports Board and
other local bodies.
Departmental Canteen
The Departmental Canteen, under the charge of Welfare Officer, caters to the staff of all the
three offices of IA&AD in Jaipur. It also provide catering on different occasion as Republic Day,
Independence Day and in tournaments.
The Recreation Club of the A&E and Audit Offices jointly organized the celebration of
Independence Day and Republic Day Functions this year in the office premises. Cultural
Programme were also organized on these occasions. The staff participation was enthusiastic.
There were 1704 annual and 20 life members as on 31.03.09. The Fund extended financial
assistance of Rs.30000/- to 3 members, and loan sanctioned .
Special Distress Relief Fund
The Special Distress Relief Fund is administered by a committee under the chairmanship of
the Sr.Dy.Accountant General/Dy.Accountant General (Administration). There were 531 members
as on 31.03.09. Subscription of Rs. 14859/- were received during the 2008-09.
Regional Training Institute Jaipur have conducted following Programmes in the year 2008-09.
Marulekha Vatayan is a quarterly Hindi Magazine. It Publishes Poems, articles, stories etc.
of the officers/ officials.
The Accountant General (A&E) Rajasthan is the ex-officio Chairman of the Town Official
Language Implementation Committee (TOLIC), Jaipur and the Sr. Dy. Accountant General/Dy.
Accountant General (Administration) is the ex-officio Secretary of the Committee. Being the
convener office, two half yearly meetings were organized by the office on 29.8.2008and 28.1.2009.
The level of participation of the Central Government departments has improved substantially in the
last meetings due to initiative taken in this regard by the Chairman. Shields and appreciation letters
were awarded by the town official language committee for performing the best work in Hindi.
Hindi Workshops
Four Hindi Workshops have been organized w.e.f. 19.6.2008 to 20.6.2008, 4.11.2008 to
5.11.2008, 29.1.2009 to 30.1.2009 and 5.3.2009 to 6.3.2009 during the year 2008-2009 to remove
the difficulties facing by the officials in day to day official work in Hindi. So that, the use of Hindi
can be promoted in official work as per provisions of the Constitution.
Hindi fortnight was celebrated by the office of the Accountant General (A&E) Rajasthan
from 17.9.2008 to 19.9.2008. During the period, various competitions like Hindi typing on
Computer, Hindi debate, Hindi Poems, Hindi Vocalubary Test, recital of own Hindi Poems, Hindi
Essay, and Hindi dictation etc. were organized and prizes distributed..