TABLE OF CONTENTS

Patient Management
Find a Patient by First Name or Last Name
Perform Advanced Search
Add New Patient
Edit Patient’s Profile
Change Patient’s Profile Picture
View Patient’s Treatment Summary

Setting Up Questionnaires and Consents

Create New Questionnaires and Add Questions
Edit a Question
Delete a Question
Add New Patient Consent
Edit Patient Consent

Procedure Management
Add a New Procedure
Edit a Procedure
Add Procedure Notes
Edit Procedure Notes
Delete Procedure Notes
Change Procedure Photo
Delete a Procedure
Fill Out Medical Questionnaire
Sign Consent Form
Place or Map Injections on a Procedure
Add Injections Sites
Edit Injection Sites
Delete Injections
Compare Procedures
View Before & After Photos
Add Traceability Information
Edit or Delete Traceability Information
Export Procedure
Export an Image
AR in IOS Platform: iPad and iPhone
1. Patient Management

Find a Patient by First Name or Last Name

To find a patient by first name or last name via iPad/iPhone:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select "Patient List".
4. Enter patient's first name or last name in "Search" field.
5. Press the magnifying glass icon to search.
6. Once you find the patient’s profile, you can select their profile.

Perform Advanced Search

To perform advanced search via iPad/iPhone
1. Launch the application.
2. Log in to AR.
3. From the main menu, select "Advanced Search".
4. Enter your search criteria, e.g. "Botox".
5. Press the "Upload" button in the top right corner of the screen.
6.
Add New Patient
To add a new patient via iPad/iPhone:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select "Patient List".
4. Press the “+” button in the top right corner.
5. Select gender.
6. Enter first and last name.
7. Press the checkmark in the top right corner to save the patient’s
information.

There is a tab here for the patient’s medical history, as well as a tab to put in
any allergies she might have.
The “important notes” section will make sure any of our client’s specific
requests are always accommodated.

Edit Patient’s Profile

To update the patient's profile via iPad/iPhone
1. Launch the application.
2. Log in to AR.
3. From the main menu, select "Patient List".
4. Select patient.
5. Press “i” in the top right corner.
6. Press the “pencil” in the top right corner to edit.
7. Make your edits by pressing on the screen.
8. Press the checkmark to save.
Change Patient’s Profile Picture
To change a profile picture of your patient via iPad/iPhone:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select "Patient List".
4. Select patient.
5. Press “i” in the top right corner.
6. Press the “pencil” in the top right corner to edit.
7. Press the patient’s photo.
8. Take picture from “Camera” or pick photo from “Gallery”.
9. Press the checkmark to save.

View Patient’s Treatment Summary

To view a patient's treatment summary via iPad/iPhone:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select "Patient List".
4. Select patient.
5. Select procedure.
6. After having added injection sites click the Treatment Summary tab.
2. Setting Up Questionnaires and Consents

Create New Questionnaires and Add Questions

In order to add new questionnaire via iPad/iPhone:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select “Medical Question”.
4. Press the “+” button in the top right corner.
5. Give your questionnaire a name.
6. Press the “floppy disk” icon in the top right corner to save
questionnaire.
7. Press the “+NEW” button to add question.
8. Select the Question Type (can be Yes/No, Multiple Choice, or Visual
Selection)
9. Add your question.
10. Press the “floppy disk” icon in the top right corner to save question.

(To add one more questions, open the questionnaire and repeat steps 8-9)
Edit a Question
To edit a question via iPad/iPhone:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select “Medical Question”.
4. Select your questionnaire.
5. Select your question.
6. Make your edits.
7. Press the “floppy disk” icon in the top right corner to save question.
Delete a Question
To delete a question via iPad/iPhone:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select “Medical Question”.
4. Select your questionnaire.
5. Swipe from right to left on your question, “Delete” button will
appear.
6. Press the “Delete” button.

Add New Patient Consent

To add a patient consent, you need to follow this few simple steps:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select “Patient Consent”.
4. Press the "+" in the top right corner.
5. Give the consent form a name.
6. Enter the consent text.
7. Press the “floppy disk” icon in the top right corner to save patient
consent.
 Edit Patient Consent
In order to edit a patient consent:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select “Patient Consent”.
4. Select the consent form.
5. Press on the area you want to edit.
6. Make your edits.
7. Press the “floppy disk” icon in the top right corner to save patient
consent.

3. Procedure Management
Add a New Procedure
To add a new patient procedure via iPad/iPhone:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select "Patient List".
4. Select patient.
5. Press the "+" button in the top right corner.
6. Select procedure type.
(to get all the correct picture guides and angles, Aesthetic Record also
comes with templates for each body part if pictures cannot be taken)
7. Enter procedure information.
8. Press "Play" button in the top right corner to begin taking pictures.
9. Add patient photos OR use templates. (Note: You can also add 90
degrees photos by pressing the “Add 90* Images” button)
10. Press the "Floppy Disk" button to save a procedure.
Filling Questionnaires
 Click “add medical questionnaire", and choose the one you need. You can choose
to hand off the IPad to the client so she could check his own Answers.

Filling Consent Forms

 Click add consent, pull up the one you need, and pass it to the client to sign. The
client signs right on the screen and her signature gets saved securely.

Taking Pictures
 The Aesthetic Record app let us take pictures right on our device and provides
placement guides so all the pictures are consistent.

Marking Injection Sites

 Load up our product, mark the units you want to place per injection site, zoom in
as needed to your pictures, and double click the screen where product was placed.
 To edit an injection site, click and hold it to select it. Now you can move it around,
or delete it, or change the units used.
 To draw larger procedure areas just click the screen, hold your finger, and move it
around to draw.

Editing Procedure Information

 If we need to change any of the patient's procedure information just click
“procedure information “ on the top ribbon, edit as needed, and click save.

Logging Batch Information

 Click “Treatment Summary”. Here you'll find the product you used, which was
tracked down to the unit when you were clicking injection sites on the clients
pictures. Click, “Add traceability details”, and Aesthetic Record will pulls your
inventory information and allow you to pick from batches of products it knows
you have stock for. Now just write how many units were from each batch.
 Because we use Aesthetic Record’s “Inventory Management” feature, our
inventory used during this procedure is automatically deducted.
And if you set a price per unit – Aesthetic Record also totals the sales dollar
amount of Jen’s procedure for when she is ready to pay.

Exporting procedures
 You can export and can email procedures by clicking the “export” button and
selecting a pdf report or just her pictures.

Injection Site Tutorial

 If you ever need a reminder on how to mark procedures with product remember
there is a handy guide available by clicking – the information "i" icon at the top.

Editing Multiple Injection Sites

 To edit multiple points at once, draw a box around them and then make your
changes. Save the procedure when done

Comparing Before and After Pictures

 Click the compare button (sheets that are facing each-other) at the top of the
screen, select a body part to show pictures for, and see side by side before and
after pictures.
Because you used the app’s photo guidelines you can zoom in and out of both
pictures at once, keeping scale to really note even the most tiny differences.
You can scroll through all our pictures we have, including the 45 and 90 degree
angles you took.

Showing Injection Sites

 To show your injection sites, toggle on the “show injections” button.

Edit a Procedure
To edit a procedure:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select "Patient List".
4. Select patient.
5. Select procedure.
6. Press “i” button in the top right corner.
7. From the dropdown menu, press “Procedure Information”.
8. Make your edits.
9. Press the “floppy disk” icon in the top right corner to save the
procedure.
Add Procedure Notes
To add procedure notes via iPad/iPhone.
1. Log in to AR.
2. From the main menu, select "Patient List".
3. Select patient.
4. Press the “Add Note” or “View Notes” button on the procedure.
5. Enter a note.
6. Press “Save” button.

Edit Procedure Notes

To edit procedure notes via iPad/iPhone:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select "Patient List".
4. Select patient.
5. Press the “View Notes” button on the procedure.
6. Press pencil icon next to comment that you want to edit.
7. Make your changes.
8. Press “Update” button.
Delete Procedure Notes
To delete procedure notes:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select "Patient List".
4. Select patient.
5. Press the “View Notes” button on the procedure.
6. Press Delete icon next to comment that you want to delete.
7. Press “Delete” button to confirm the deletion.

Change Procedure Photo

To change a procedure photo:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select "Patient List".
4. Select patient.
5. Select procedure.
6. Press the "i" button in the top right corner.
7. Choose which photo you want to change.
Delete a Procedure
In order to delete a procedure via iPad/iPhone:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select "Patient List".
4. Select patient.
5. Press the “trash can” icon located in the top right corner of the
procedure.

Fill Out Medical Questionnaire

To fill out the Medical Questionnaire via iPad/iPhone:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select "Patient List".
4. Select patient.
5. Add a new procedure or use an existing one.
6. Press “Add Medical Questionnaire”.
 7. Select the questionnaire.
8. Go through the questionnaire with your patient.
9. Select the red “x” for no or the green “check” for yes.
10. Press the “floppy disk” icon in the top right corner to save.

Sign Consent Form

To Sign Consent form via iPad/iPhone:
1. Launch the application.
2. Log in to AR.
3. From the main menu, select "Patient List".
4. Select patient.
5. Add a new procedure or use an existing one.
6. Locate “Patient Consent”.
7. Press the “pencil” icon on the right.
8. Select the consent form.
9. Press “Sign and Accept”.
10. Have your patient sign.
11. Press “Done” button
Place or Map Injections on a Procedure
How to Use Self-Help Reference
1. From the main menu, select "Patient List"
2. Select the patient
3. Select the procedure
4. Press “i” in the top right corner
5. Select “How to Use”
6. You’ll see a quick view of how to use the Injection Mapping tool
7. Press the “x” to go back to the patient’s side-by-side photo
8. Done
PRIOR TO MAKING INJECTION EDITS
1. Pinch your thumb and pointer finger on the patient’s face
2. Expand to enlarge the photo
3. Now you have a clearer image
4. Tap the vial in the bottom left corner
5. Select the product you'll be using

ADD AN INJECTION
1. Locate your desired injection site
2. Double tap on the patient’s photo
3. Done
DRAW A LASER OR FILLER AREA
1. Find your desired injection site
2. With one finger, double tap and hold
3. Note: on the second tap, your finger must remain on the screen
4. Draw out the treatment area

ADJUST DOSING
1. Single tap with one finger on the desired injection
2. Press (-) to decrease the dose or (+) to increase the dose at the
bottom of the page
3. Note: Currently, dosing cannot support < 0.5ml

MOVE AN INJECTION'S PLACEMENT

1. Single tap with one finger on the desired injection
2. Hold your finger on the injection and drag it wherever you want.

MOVE AN INJECTION'S ORIENTATION

Adjusting the orientation is helpful if you want to view a section of the face
that's currently being obstructed by the mapped injection
1. Single tap with one finger on the desired injection
2. Press the middle icon with two arrows in the bottom right corner
 3. With one finger, press and hold the blue needle
4. Move the needle clockwise or counterclockwise to your desired
orientation

MOVE AN INJECTION'S POSITION

1. Single tap with one finger on the desired injection
2. Press the icon with four arrows in the bottom right corner
3. Tap the arrow going the direction you need to move the injection’s
position

EDIT MULTIPLE INJECTION SITES

1. Hold one finger in a free area on the patient’s face
2. Draw a square around your desired injections
3. You can edit all injections within that square

UNDO
1. Press the circular back arrow in the top left corner

REDO
1. Press the circular forward arrow in the top left corner

Add Injections Sites

Edit Injection Sites

Delete Injections

Compare Procedures

View Before & After Photos

Add Traceability Information

Edit or Delete Traceability Information

Export Procedure

Export an Image