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Hamilton Insurance Zimbabwe

30 March, 2017
Project Proposal: Hamilton Insurance Transit Insurance

Background
The client, Hamilton Insurance, is an insurance company that is customer-driven. They have met a
challenge with their insurance agents who are responsible for registration of transit motor insurance at
border towns. They need an web based application to allow agents to register insurance so as to get rid of
the paper based system they have been using which is tedious and prone to errors.

Objectives

· To build a web application for agents to issue motor insurance cover notes for in transit vehicles
· To develop an Android application which complements the mobile application (optional).

Scope
The end result of the project will be a web application that enables the insurance agents at border towns to
register clients who are in transit for motor insurance and issue cover notes. The agents will have user
accounts that will have limited privileges and there will be an administrator to handle reversal of
transactions. The administrator has power to create accounts as well as deactivate accounts of notorious
users. The admin will also be able to cancel transactions. The system should be able to generate policy
numbers and/or cover note numbers automatically. The system will be able to print quotations for the
insurance as well as print the generated cover note. It is to be noted that insurance terms in the system
cannot be backdated.

Timeframe

Description of Work Duration


Phase One Develop transit insurance web application 4 days
Phase Two Training of staff 1 week

Project Budget

Description of Work Anticipated Costs


Phase One Develop transit insurance web application $400.00
Phase Two Training of staff FREE
Total $ 400.00

Key Stakeholders

Client Hamilton Insurance Zimbabwe


Sponsor Hamilton Insurance Zimbabwe
Project manager(s) Spencer Chigananda (vendor side), Donald Nyagwande (client side)
Team Donald Nyagwande, Spencer Chigananda

Monitoring and Evaluation


The progress of the project will be measured on a daily basis. Design of the web application is according to
the specifications outlined in the meeting held. The client will sign off to each and every milestone that has
been achieved to measure progress.
Hamilton Insurance Zimbabwe
30 March, 2017
Project Proposal: Hamilton Insurance Transit Insurance
Product Guarantee, Licensing and Maintenance Costs
The web application will be developed on an ongoing basis with free support from the software vendor.
Hamilton Insurance will not be charged a yearly or monthly license as they have incurred costs of the
project. The client will be issued a free license for this custom made solution. However, if there is need for
an upgrade of the system, the client will be quoted for the work to be done.

Approval Signatures

Hamilton Insurance, Project Hamilton Insurance, Project Spencer Chigananda, Project


Client Sponsor Manager

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