SPONSOR GUIDE

This is your Sponsor Guide for the ICC Banking Commission Annual Meeting 2018. It has been carefully
composed to provide you with all the pertinent details you need to plan for the conference. We request
that you please take time to read through all the information contained within this manual to ensure a
full understanding of the rules, regulations, and requirements.

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 SPONSOR GUIDE

Table of Contents

1. Key Contacts ....................................................................................................................................... 3

ICC HQ Sponsorship Team .................................................................................................................... 3
FIBA Miami – local venue contact ......................................................................................................... 3
Contractor for Exhibition Booth ............................................................................................................ 3
2. Important Dates ................................................................................................................................. 4
Deadlines............................................................................................................................................... 4
3. Venue Address ................................................................................................................................... 4
4. Event Dates ......................................................................................................................................... 4
5. Delegate Bag Materials..................................................................................................................... 5
Shipping Information ............................................................................................................................ 5
Shipping Procedures ............................................................................................................................. 5
Tracking Information............................................................................................................................. 5
6. Exhibition Procedures ....................................................................................................................... 6
Description ............................................................................................................................................ 6
Contractor for Exhibition Booth ............................................................................................................ 6
Exhibition Passes ................................................................................................................................... 7
Shipping Exhibition Materials ............................................................................................................... 7
Exhibiting Onsite ................................................................................................................................... 8
Exhibition layout ................................................................................................................................... 9
FEDEX return form ........................................................................................................................ 10- 12

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 SPONSOR GUIDE

1. Key Contacts

ICC HQ Sponsorship Team

Sandra Sanchez Nery

ICC Sponsorship Project Manager
Tel: +33 (0)1 49 53 28 42
Mob: +33 (0)6 83 89 69 28
Email: Sandra.sancheznery@iccwbo.org

Victoria Krapivina
ICC Sponsorship Assistant
Tel: + 33 (0)1 49 53 28 03
Mob: + 33 (0) 6 07 12 02 66
Email : victoria.krapivina@iccwbo.org

FIBA Miami – local venue contact

Your primary contact at FIBA – will be able to assist you with logistical enquiries.
Paolo De Vivo
FIBA Conference & Events Coordinator
Tel: + 1 (954) 815-5146
Email: pdevivo@fiba.net

Contractor for Exhibition Booth

Please contact EXPO Convention Contractors to hire additional services for your exhibition space or
customize your space.

EXPO Convention Contractors INC

Contact: Ulises de la Vega
Email: delavega@expocci.com
Add. contact : Julian Mendoza at Julianm@expocci.com
Phone: + 1 (305) 751-1234 ext. 214
Fax: + 1 (305) 751-1298
Address: 15959 NW 15th Avenue, Miami, FL 33169-5607 USA

Please refer to the Exhibition Order form attached in your email.

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 SPONSOR GUIDE

2. Important Dates

Deadlines

01 March 2018 Confirm exhibition booth preference to ICC HQ team

15 March 2018 Confirm names for Exhibitor passes to ICC HQ team

20 March 2018 Confirm exhibition customisation order with EXPO Convention Contractors

26 March 2018 Exhibition materials to be delivered to EXPO Convention Contractors, Inc.

01 April 2018 Delegate bag items to arrive directly to venue, InterContinental Miami Hotel

02 April 2018 Build-up (contractor only) scheduled to begin at 7 (AM)

03 April 2018 Exhibitor set-up begins at 8 (AM)

3. Venue Address

InterContinental Miami Hotel

100 Chopin Plaza
Miami, FL 33131 USA

4. Event Dates

3-4 April: Reserved for Task Forces & Specialised Group Meeting only

5-6 April: ICC Banking Commission Plenary Meeting - open to all participants

To purchase additional delegate tickets for the Annual Meeting, please click here.

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 SPONSOR GUIDE

5. Delegate Bag Materials

Suggested quantity
400

Shipping Information

Delivery window: 26 March – 1 April

To be delivered directly to the venue:

Attention to: Paolo De Vivo – FIBA ICC

InterContinental Miami Hotel
100 Chopin Plaza
Miami, FL 33131 USA

Shipping Procedures

- Carefully check USA customs procedures before shipping.

- Use your DELEGATE BAG MATERIALS label provided by ICC Sponsorship team on all your boxes.
- Include contact name and contact number on all your parcels.
- Nor ICC nor the venue are responsible for any items left after the event.

All deliveries MUST have CLEARLY VISIBLE labels.

Failure to include this information could result in delays. It should be attached to the parcels and
filled in on the relevant courier forms.

Tracking Information

Once you have shipped or delivered materials, please provide ICC with:

- Number of boxes
- Courier name
- Tracking number
- Description of contents (pens, brochures etc.)
- Expected arrival date
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 SPONSOR GUIDE

6. Exhibition Procedures

The exhibition area is in Mezzanine – 2nd level

Description

Basic booth is supplied with:

- Dimensions: 2.5meter x 3meter

- Hard wall booth
- 1 three -meter header
- 1 one-meter cabinet
- 2 chairs
- 1 wastebasket
- 1 five-amp electrical outlet
- Multicolour carpet

For any customisations, please refer to the Exhibition Order

form attached in your email to contact the official event
contractor.

Contractor for Exhibition Booth

Please contact EXPO Convention Contractors to hire additional services for your exhibition space or
customize your space.

EXPO Convention Contractors INC

Contact: Ulises de la Vega
Email: delavega@expocci.com
Add. contact : Julian Mendoza at Julianm@expocci.com
Phone: + 1 (305) 751-1234 ext. 214
Fax: + 1 (305) 751-1298
Address: 15959 NW 15th Avenue, Miami, FL 33169-5607 USA

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 SPONSOR GUIDE

Exhibition Passes

Please provide us with the exhibitor passes information as briefly as possible. We need the
following information:

- Name
- Company
- Position
- Country
- Email
- Phone Number

Passes will be available at the registration area. Exhibitor passes only give access to the
exhibition area.

Shipping Exhibition Materials

Delivery window: 19 March to 26 March

Ship to EXPO Convention Contractors (not the venue)

Attention to: Ulises de la Vega

ICC Sponsor
Company Name
Booth #
EXPO Convention Contractors, Inc.
15959 NW 15th Avenue
Miami, Florida 33169-5607 USA

Exhibition materials are not to be sent to the venue, but to the contractor services. Please properly
label your boxes with the 2 labels, EXHIBITION LABEL and EXPO DELIVERY LABEL provided by ICC
Sponsorship team. No late materials will be accepted.

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 SPONSOR GUIDE

Exhibiting Onsite

Exhibition set up:

- 2 April at 7.00 (Contractor only)

- 3 April at 8.00 – 16.00 (Exhibitors to setup)

Exhibiting hours:

- 4 April 8.00 – 17.00

- 5 April 8.00 – 17.00
- 6 April 8.00 – 17.00

Exhibition set down:

- 6 April 17.00 – 19.00

All carriers must check in before 18.00 on 6 April to ship your materials back.
All remaining materials will be discarded and overtime charges may apply.

Please note all materials must be collected by 19.00 at 6 April 2018. The organizers cannot ship or
hold leftover materials.

The venue operates with FEDEX should you wish to send back any materials. The last page contains
an order form with pricing.

For more information please contact:

Claudia Baldasti
Center Manager
FedEx Office #5613
Miami Intercontinental Hotel
(O) +1 305-960-2030
(M) + 1 786-417-8236
(E) claudia.baldasti@fedex.com

The next page contains the exhibition layout.

For the online version, click here.

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 BISCAYNE BALLROOM
STORAGE STORAGE STORAGE
FS FS/ FS
FE

SIMULTANEOUS
SESSIONS

FS/
FE
2 FS/
FE
FIRE
EXIT
PATIO
FIRE FS/
FP
FS/ F&B
EXIT FP
OFFICE
MECHANICAL FS

ROOM EXPO BUSINESS

BUSINESS
CHOPIN BALLROOM T8 SERVICE
NETWORKING

T7
NETWORKING DESK
AREA #1 AREA #2

LE T6
EA

S
AR
CYBER

4' T T5

EE
AB

FF
CAFE #1

(8) T4
DIA

CO
T3
ME

N
22

TIO
T2

21

1
MP

RA
T1

RA

ST
CYBER
SIMULTANEOUS

20

2
R
CAFE #2

GI
TE

RE
SESSIONS

AN

19

3
3

PL

18

7
11'-2"

17

5
FIRE
EXIT

16

8
15 14 13 12 11 10

9
RESTROOMS 10'-10"
OXFORD CAMBRIDGE TRINITY
5'-2"

SANDRINGHAM

ESCORIAL

ALHAMBRA
WINSDOR

GENERAL LUNCH MICHAEL

SESSION AREA ANGELO

BALMORAL
1
RAPHAEL

VERSAILLES TRIANON

FIBA ICC 2018 DRAWING NO.: 5

APRIL 3-6, 2018 Inventory
CONVENTION CONTRACTORS INC DATE: 7-7-17
* ALL BOOTHS ARE 1' AWAY FROM WALL* www.expocci.com
15959 NW 15th AVE.
SCALE: N.T.S.
Dimension Size Qty SqFt
2.5x3 81 22 1,776
MIAMI, FL 33169
PHONE: (305) 751-1234
DRAWN BY: JLF
INTERCONTINENTAL HOTEL FAX: (305) 754-9402 REVISIONS: 11-8-17
Totals: 22 1,776
MIAMI, FL All concepts, designs and arrangements represented by this drawing were created by Expo Convention
Contractors Inc, and remain the property of said company. None of such ideas shall be used or disclosed to
any person, firm or company for any purpose without prior written permission from ExpoCCI.
 Parcel Management Services
Guest Charge Slip
Guest Full Name:__________________________________________ Guest Room #: _____________ Cell#: ____________________
Company/Event Name: _____________________________________ Master Acct.#: ________________________________________
Requested By: In Person By Phone (name): ________________ Email (retain) Hotel Personnel (name): ________________
Authorization to Charge to Guest Room Folio or Master Account
The signee below authorizes all charges to be applied to the Guest’s Room Folio or Master Billing Account for the services received at the FedEx Office
Business Center.
Signature: ___________________________________________ Print Name: __________________________ Date: _____________

Notes: Please fill out the forms indicating how many packages you are shipping out. You can attach these forms to your
boxes and we will process the pickups and shipments. Please provide an email address for us to send the tracking
numbers by email. If you have any question, please call 305.960.2030 option 9.

HPOS/OTP Posting Date: ____________ Amount: __________ OTP Receipt #: _____________ FXO TM: _________________
Package(s) SKU - Inbound SKU - Outbound
Qty Charge Subtotal Concession Line Total
Weight Pickup By Guest Drop Off By Guest
0.0 – 1.0 lb. 50127 N/A $2.00
1.1 – 10.0 lbs. 1359 1358 $10.00
10.1 – 20.0 lbs. 1360 1355 $15.00
20.1 – 30.0 lbs. 1361 1356 $20.00
Over 30.0 lbs. 1315 1357 $25.00
*Pallets & Crates 40268 40268 $0.50 p/ lb ($150 Min)
Package(s) SKU - Inbound SKU - Outbound
Qty Charge Subtotal Concession Line Total
Weight Delivered by FXO Pickup by FXO
Envelopes 40223 40222 $5.00
0.0 – 1.0 lb. 0263 40003 $5.00
1.1 – 10.0 lbs. 0245 50139 $15.00
10.1 – 20.0 lbs. 1381 50149 $20.00
20.1 – 30.0 lbs. 1382 50150 $30.00
30.1 – 40.0 lbs. 1389 50151 $40.00
40.1 – 60.0 lbs. 1390 50152 $50.00
Over 60.0 lbs. 1392 50154 $70.00
*Pallets & Crates 40268 40268 $0.50 p/ lb ($150 Min)
0 – 10.0 lbs. Storage Fee Day 6 1365 $5.00
11.0 – 30.0 lbs. Storage Fee Day 6 1366 $10.00
31.0 – 60.0 lbs. Storage Fee Day 6 0264 $15.00
Over 60.0 lbs. Storage Fee Day 6 40220 $25.00
Pallets & Crates Storage Fee Day 6 40221 $50.00
Oversize Items Storage Fee Day 6 1367 $25.00
Labor Fee Per Hour/15 mins 11020 $70.00
Totals

*For inbound/outbound pallets or crates, the fee is $0.50 per pound ($150.00 minimum). Charges are consolidated into a single fee for receiving/delivery or pickup, which is applied to each
pallet/crate handled. A Labor Fee of $70.00 per hour will apply for breaking down pallets, building pallets, or excessive package handling/moving due to a customer’s request. The Labor Fee will be
charged in 15 minute increments.
White – Hotel; Yellow – FedEx; Pink – Guest v121515_ STD/PLT
 FEDEX OFFICE

TIME:____________ DATE:______________________