Article 1

Attendance

Policy: To ensure the validity and accuracy of the attendance of each member during
events that the organization is included.

Purpose: To have an accurate data of the attendance of each member whose fines will
be based on during the signing of clearances every end of each semester.

Scope: This applies to all members of the organization on which this policy is
implemented.

Responsibilities:

Secretary General/Officer with similar function will prepare the attendance sheets
and collect the signature of the members during events and meetings.

President will approve the attendance sheet every before each event and meeting.

Auditor/Officer with similar function will make sure the accuracy of the fines being
imposed to the members in relation to absences.

Background: Fines from attendance is a big part of the revenue collection of the
organization. The persons who will receive these fines are students with money being
budgeted to the last coin and this policy wants to guarantee the students that these fines
are well earned. This also to avoid any student signing the sheet in behalf of their fellow
students.

Procedures:

1.1.0 Preparation of the attendance sheet.

1.1.1 The attendance sheet should be prepared by the secretary general or any
officer authorized.
 1.1.2 It should be signed by the president and the faculty adviser of the
organization.

1.1.3 It should contain the following data; name, date, control number, event,
venue, year level, sign in, sign out, and signature of persons mentioned in 1.2.

1.1.4 Make two copies of the approved attendance sheet for sign in and sign out
respectively.

1.1.5 See figure 1.1.1 for reference.

1.2.0 Amount of the fines

1.2.1 The amount of the fine is 25pesos.

1.2.2 The fine will be based on the number of miss sign in and sign out
respectively.

1.3.0 Auditing the amount of the fine

1.3.1 The auditor shall be the person who will make sure that the fines imposed
are accurate.

1.3.2 The auditor will be guided with the control number attached to each
attendance sheet.

1.3.3 The control number should be Year – Year Level – In/Out – 4-digit number

Ex. 2017 – 04 – In – 0001

1.4.0 Execution of the Policy

1.4.1 The secretary general/authorized officer will hold the attendance sheet.

1.4.2 The attendance sheet (sign in) will be open 10 minutes before the agreed
time the event will take place.

1.4.3 The attendance sheet (sign in) will be close 10 minutes after the actual event
started.
 1.4.4 The attendance sheet (sign out) will be open immediately after the event
concluded.

1.4.5 The attendance (sign out) will be close 15 minutes after the event concluded.

1.4.6 Both the attendance sheet will be collected by the secretary general for
safekeeping.

Figure 1.1.1