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Chapter I Commented [AA1]:

Introduction

Mobile is critical to your business and will continue to be so – whether you’re blogging about your
favorite sports team, working on the website for your community theater, or selling products to potential
clients. Make sure visitors can have a good experience on your site when they’re visiting from their mobile
devices.(Google Developers, 2016)

In the USA, 94% of people with smartphones search for local information on their phones.
Interestingly, 77% of mobile searches occur at home or at work, places where desktop computers are
likely to be present. (Google Developers, 2016)

“In many ways, big data is suited to small business in ways that it never was for big business –
even the most potent insights are valueless if your business is not agile enough to act on them in a timely
fashion. Small businesses have the advantage of agility, making it perfectly suited to act on data-derived
insights with speed and efficiency.” (Bernard Marr, 2016)

While analyzing technology needs, it’s important to analyze its simplicity and flexibility.
Sometimes, the technology provides a lot of information but it’s difficult to use and businesses end up not
using any of the information. (Vinil Ramdev, 2016)

Rita Sallam, VP of Research at Gartner, says that there are “approximately 70 percent of users in
organizations that currently do not use BI tools or have statistical backgrounds.” Therefore, “New
approaches have the potential to transform how and which users can derive insights from data discovery
tools.” (Jeff Charles, 2017)

Background of the Study

Big Data is by no means a new concept for most people in the business world. For many small
businesses, the use of data technology has been mostly out of reach due to budget constraints and lack
of in-house technical expertise. (Jeff Charles, 2017)

“Big data” is a big buzzword reverberating throughout the business world, and for good reason.
Big data serves as a window into employees’ professional lives. By tracking, analyzing and sharing
employee performance-related data, employers and HR not only gain more insight on employees, but
boost individual motivation and overall engagement. (Matt Straz, 2015)

Hegde believes that self-service data is crucial for making business intelligence a reality for
businesses of any size. “As self-service tools become more prevalent, non-technical employees can
access data like never before. This helps executives at every level of the organization to conduct analysis
and speed up the decision-making process.” (Jeff Charles, 2017)

Self-service solutions are working to use better designing practices to help solve this problem.
“By making data sets visual, business owners can start asking the right questions and making decisions
based on hard facts rather than speculation.” Hegde explains. “The result is often better allocation of
crucial technology, people, and resources.” The key is making data presentable so all stakeholders can
use it. —Jeff Charles (2017)

“By setting goals, a small business, which necessarily must be selective with how and where it
allocates resources, will more efficiently move through its intended growth phases. Objectives also
ensure that measurement results are valuable and timely. They allow you to identify required data in
advance. If the data you need is not currently present, you will be able to identify sources and build the
necessary dataset over time”, — Marina Erulkar (2016)

Small businesses that successfully deploy self-service data solutions can enjoy increased profits
and reduced risk by identifying problems sooner rather than later. —Jeff Charles (2017)

Zoher Karu, vice president, global customer optimization and data, eBay: We are centralizing our
capabilities and we are democratizing its use. I think the other aspect is that we recognize as a team and
as a company that we ourselves do not have sufficient skills, and we require collaboration across all sorts
of entities outside of American Express. This collaboration comes from technology innovators, it comes
from data providers, it comes from analytical companies. We need to put a full package together for our
business colleagues and partners so that it’s a convincing argument that we are developing things
together, that we are colearning, and that we are building on top of each other. We’ve used big data
techniques to analyze all the different permutations to augment that experience to more quickly resolve or
enhance a particular situation. We take the complexity out and turn it into something simple and
actionable.
Statement of the Problem
1. A company that does not have a strict and ethical employee culture may have an unfair
distribution of workload among workers.
2. The cost of keeping unproductive employees and the lost in profits due to this
3. The poor management of human resources
4. Small to medium businesses that have not employed the use of data analytics may lose
some unknown opportunities they would have known with the use of analytics

Objectives of the study

General Objectives
The general objective of the study is to provide small to medium scale businesses the
leverage to easily incorporate data analytics into their programs for faster and accurate
decision making, and improve the quality of their services with better management of
their human resources.
Specific Objectives
To develop the system with
 The adoption of big data, smart data and fast data analytics
 The use of XAMPP, PHP, mySql, native applications, azure bootstrapper
 The use of open sourced tools in a cohesive environment
 The presentation of smart graphical data updated in real time

Scope and Limitation

Scope

The evaluation system will be customized by the user of how the form will look to satisfy
the evaluation process of the company. The evaluation form will contain three sections consisting
of (a)content, (b) performance rating and comments or feedback of the employee.

The System Administrator will be granted authorization to overlook these evaluation

forms by adding, updating and removing the employee records from the system as well as
monitoring the users of the system. The System Administration will be given a log of every
evaluation made in real-time to look over those who have yet to take the annual evaluation.
 The system will be used in public and can be used in multiple platforms like smartphones,
PCs, and tablet. The data will be saved in the cloud and the evaluation will be recorded date,
time, Employee number and Department.

The System Administrator, Head of the Human Resources Department and the Head of
the Company will have authorization in the summarized data form that will be shown in a
representation of Google charts to make employee performance results easier to read.

Limitations

The system is more suitable to be used by small to medium business start ups as it cannot hold
massive data storage for evaluation. The system will only be available online and only Managers, System
Administrators, Head of the Human Resources and the Head of the Company may be granted access to
the backdoor system.

Significance of the study

The study can help aid small and medium business enterprises in monitoring their employee’s
performance and making decisions of reliable employees or removing employees who amassed
complaints or liabilities for the company.

Definition of terms

1. Evaluation System - refers to the entire system

2. Evaluator - refers to the type of user who will evaluate the performance of the employee
3. Evaluate - refers to the evaluator’s activity of using the system to grade the employee's
performance
4. Admin - refers to the user who will manage the entire evaluation process
5. End users - refers to the user who will use the system
6. Mobile - refers to smartphones, such as devices running Android, iPhone, or Windows Phone.
Mobile browsers are similar to desktop browsers in that they can render a broad set of the HTML
specification, although their screen size is smaller and in almost all cases their default orientation
is vertical. (acc. to Google Developers, 2016)
7. Small Sized Business – an enterprise composed of less than 100 members
8. Medium Sized Business – an enterprise composed of more or less than 200 members
9. Big Data – a broad term for data overload
10. Smart Data – analyzed data translated to human language or “data that you can understand”
11. Fast Data – refers to instant information that enable real-time decision making
 Chapter II

Review of Related Literature

This chapter is a compilation of research, journals, PDFs, articles and other forms of literature
that supports the study being conducted on this research. Thus, this chapter will contain notable
information involving the research that will serve as essential constituents in that can affect the
proposed program. Due to the nature of this proposal being an online system that is constantly being
used in modern technologies, most of the research material that were compiled would come from the
internet and other were retrieved from articles and books that partake in the subject area of the
proposal.

Foreign Literature

According to Spero, J. (2013), most people are living their lives on multiple screens. Smartphone
ownership continues to expand as even more affordable devices and data plans hit the market. Over the
past two years, smartphone adoption in the US has grown from 36% to 61%. And tablet owners,
typically associated with high disposable incomes, represent an increasingly mainstream demographic as
manufacturers introduce a slew of more economically priced models.

As a result, consumers can now use smartphones, tablets and computers to interact with businesses
24/7, from anywhere-- at home, at work, on a bus. Powered especially by the rise in smartphone
adoption, this constant connectivity has created many more opportunities for marketers to connect
with consumers.

With the current generation, a large majority of society has taken to having a smartphone device
wherever they go for the leisure and ease of continuously being updated in social media,
communication, business, entertainment, education and other forms of information that flows endlessly
in the internet.

According to Gartner (2013), 1.75 billion people have mobile phones with advanced capabilities
and features reality points to an even further growth in the use of such technology in the upcoming
years. Gartner (2014) estimates that 1.9 billion mobile phones will be shipped in 2014,in comparison to
2013 there is an increase in the number of mobile phones by 5% which will continue to accumulate in
the following years. Information has become more accessible and widespread with not just people but
with everyday object and devices like headphone, lamps, computers, automobiles and a variety more
that grows as technology advances.

Due to the increasing number of smartphone users, business has quickly sought out to advertising their
products and services via websites, applications, blogs and other forms of promotion to expand their
marketing range as well as gathering manpower and resources. According to Global Mobile Performance
(2013), a business earns a large capital from their customer’s growing demand in mobile application and
surfing the internet using their smartphones. A study conducted by Flurry has shown that people spend
more time browsing the internet using their smartphones than their PCs.

Redda(2012) states that mobile computing devices have achieved mass popularity and a great
market penetration. Though with all the capabilities of smartphones and PCs, there is still room for
improvement. The high demand for technological solutions may cause fragmentation and difficulty as
developers are sometimes stumped in finding an easier mean of developing reliable online systems and
mobile application with the consideration of running it in multiple platforms.

Redda(2012) added that in order to solve that would be the use of cross platform tools that
offer solutions in device functionality features, platform and device coverage problems. It’s also a
cheaper and takes less time to use.

Society has easily adapted to the Internet of things so more often than not, the masses are now
accustomed in using its features. According to Magdalena M. Ocibian, Michael P. Gamba, and Vivien L.
Chua (2012), a survey conducted on both students and faculties at the Sorsogon State College, revealed
from the results that both faculty and student respondents of the four campuses of the College were
familiar with the internet.

In relation to the online faculty evaluation system, the University of Connecticut has launched a system
called the Online Student Evaluation of Teaching (SET) since the spring of 2013. According to their
website, evaluations can now be done in class or outside of class, using smart phones, tablets or laptops.
This green initiative will completely eliminate reams of paper used in the past for bubble sheets and
comment sheets, and associated printing and scanning.

Online systems have proven to be advantageous in the organization of data and reports of
performances, inventory, ratings and other information. The use of an online systems save time and
resources as well as cutting down costs for the company in exchange for a faster and accurate system.
With smartphones, it makes it easier in accessing these systems so long as the user has internet
connection or access to the internal resources of the company’s network. The systems can be open in
the internet or accessed only to one IP address. These methods will depend on the type of the security
implanted on the system to keep the information from being seen by anyone.

Though this system has proven to be beneficial in terms of saving time, manpower and resources, steps
for precaution must be assured as the information is vital and could easily be tampered with without the
proper security.

According to ratemyprofessors.com, the performance of professors are rated by students so long as the
school or institution is part of the website. The results are then shown to the professor’s account and
student may also skim or review the overall rating of certain professors in their fields of expertise.

Local literature

Computers and smartphones are all the rage when it comes to work or leisure. Exposure to
applications and websites has become common feature of convenience in the user’s part. Most
educational institutions hold a website for their institutions and some have went as far as implementing
an online enrolment, registration or evaluation system. Some have even developed mobile applications
for the school since majority of the student population owns a smartphone. These have improved in the
services of the schools like Ateneo de Manila University, Miriam College, University of St. Thomas, Far
Eastern University and other institutions. Other schools who have yet to implement such systems may
encounter problems with their customers
 According to Camacho, M. and Ong, A.(2012), some problems encountered when there are no
websites available for evaluating professors would be a delay in his/her topics and a professor
interrupting the students’ break time or class for the evaluation period and a conflict with the students
who are absent or are not in part with their classmates schedule because of their irregular schedule.
 Chapter III

Methodology

Introduction

Methodology is described to be an analytical and systematic structure of methods applied to a

field of study. It's composed of phases, designs, perspective, and concepts to aid the proponents in their
research. A methodology will not provide a solution, but a theoretical foundation for understanding which
set of methods can be applied to a specific case or study.

In this chapter, we will present our proposed system in the form of conceptual frameworks and
DFDs. A conceptual framework is a representation of the researcher’s proposal to explain the actions and
courses of the system in an input, process and output category. A DFD or data flow diagram on the other
hand is a representation of the movement from one entity to another and showing the relationship o f the
data between those entities.

INPUT PROCESS OUTPUT

USERS Results of the evaluation

- Enter Username and
would be submitted to the ff;
Password - submit the evaluation
- Fill out Evaluation form - Head of Company
Form - Head of Human
ADMIN
Resources
- Check if the evaluation - System
forms are valid Administrator
-Check the statistical - Department Heads
\\ charts of the evaluation

Figure 1. Conceptual Framework

 Data Flow Diagram (Proposed System)

Employee

Submit Evaluation
Form

User Employee
Evaluation Evaluation
Form Multi-platform Mobile Forms
Employee Evaluation and
System Admin Human Resources
Performance Monitoring
System Evaluate
Add/ Employee
Update Performance
Employee /Comments
Information
Summarized Make Decision
Employee Based Off
Evaluation Presented Data

Department Heads and Head

of the Company

Figure 2. Context Diagram

 Start

No

Enter
Forget Enter E-
username
username or Yes Mail
and
password? Address
password

No
Verify confirmation
of account
Valid

Yes Enter new

password

Home

Employee Evaluation History of

Log out
Forms Evaluation

Browse
Choose a Employee
Department Choose Evaluation End
Position

Review list of
Employee Choose
Fill up No
Employee Employee
No
Evaluation
Add Remove Form
Employee Employee
No
Evaluated?
Input Valid?
Name
,Dept. Confirm?
Position,
Emp. No, Yes
Log out
No Yes
Submit
Employee
Valid? Evaluation
Removed
Form

Yes
Log out
Log out
Submit

End
End
Log out

End

Figure 5. Flowchart for the System Administrator

 Start

No

Enter
Forget Enter E-
username
username or Yes Mail
and
password? Address
password

No
Verify confirmation
in E - Mail
Valid

Yes Enter new

password

Home

Departments Feedbacks/
Charts Log out
Comments

Choose a Choose a Choose a

Department Department Department
End

Position Read and Read and

Review Chart Review
Performance Comments/
of Employee Feedbacks
Read and
Review
Employee
Performance
Print? Log out
Print? Log out

Print? No Log out End

Yes
Yes End

Print
Yes
End
Print

Print
End
Log out

End
End

Figure 6. Flowchart for the Head of the Company

In Figure 6, The user (company head) would access the system first by logging into the access screen
and enter their username and password. If the logged in data is valid, the user would be able to enter the
home screen. If the logged in data is invalid, the user would be alerted that the entered data is incorrect. If
the user selected the option of "Forgot Username and Password," they would be asked t o enter their
email address, and they will receive a conformation email along with the code for the new password. After
this, the user will be return to the access screen where they will be asked to enter this new information
and be redirected to the home screen. The home screen will present a navigation system composed of 4
categories: Departments, Charts, Feedback/Comments, Log-out. In the Departments category, there is
the option to choose a Department or field within the company, an employee position, and then a Read &
Review Employee Performance; the user will be given the option of printing the entire document. If yes, it
will be printed and the process ends. If no, the user will be allowed to log-out and the process ends. From
the previous category, the Charts option proceeds similarly to the Departments Option, minus the ability
to choose a Position. In the Feedback/Comments category, the user is able to proceed as easily as the
Charts option. In the Log out mode, the process will end and the program will eject the user out of the
system and end the process.
 Start

No

Enter
Forget Enter E-
username
username or Yes Mail
and
password? Address
password

No
Verify confirmation
in E - Mail
Valid

Yes Enter new

password

Home

Evaluation History of
Log out
Forms Evaluation

Browse
Choose
Employee
Position
Evaluation End

Fill up
Employee Choose
Evaluation Employee
Form No

No

Valid?

Evaluated?

Yes

Submit Yes
Evaluation
Form
Log out

Log out
End

End

Figure 7. Flowchart for the Employee

In Figure 7, The user (manager/team leader) would access the system first by logging into the access
screen and enter their username and password. If the logged in data is valid, the user would be able to
enter the home screen. If the logged in data is invalid, the user would be alerted that the entered data is
incorrect. If the user selected the option of "Forgot Username and Password," they would be asked to
enter their email address, and they will receive a conformation email along with the code for the new
password. After this, the user will be return to the access screen where they will be asked to enter this
new information and be redirected to the home screen. The home screen will present the user with the
option of accessing the evaluation form or logging out. To access the evaluation form, the user would be
given the path to choose the position of the employee they will be evaluating, and will be asked to fill up
an evaluation form of the employee they will be evaluating. If the form is inspected for errors and this is
true, the user will be alerted and asked to complete the form properly. If the form is inspected for errors
and this is false, the user may proceed to submit the evaluation form and given the option to repeat the
evaluation process to another employee or log out and end the process.

Research Methodology

For the proponents system they will be using the Modified Waterfall Model or Royce’s Waterfall
Model. The modified waterfall model that begins with the feasibility of the study before moving on the
phases of Requirements, Design, Code, Test and Integrate. The movement of the phases happens when
one phase is finished you can move on to the next phase. However, if there is room for improvement in
the previous or changes needed to be done, we can go back to the previous phase if necessary. Using
this model is both informative, organized and flexible that would be appropr iate for the system we will be
constructing.

The waterfall model illustrates the software development process in a linear sequential flow;
hence it is also referred to as a linear-sequential life cycle model. This means that any phase in the
development process begins only if the previous phase is complete. In waterfall model phases do not
overlap.