Professional Documents
Culture Documents
The purpose of the Exit Policy is to obtain confidential feedback from employees that
are voluntarily ceasing their employment with the Organisation. Departing employees provide
valuable information regarding current work practices, reasons for leaving and other
information that can be used to assist management improve future working conditions,
and identify underlying trends in a bid to curb instances of staff turnover.
The exit interview is an opportunity for an employee to voice any comments or
suggestions that have not been addressed during their employment.
The exit policy also formalises the separation process by clearly outlining all
responsibilities of both the employer and the departing employee, eg. confidential
information, return of keys/property etc.
Exit Interviews
An informal exit interview should be conducted in the week prior to the employee
formally leaving the organisation.
Generally the supervisor or manager will be the most suitable person to conduct
the exit interview. Alternatively, an interview can be set up with the Manager
Organisational Development.
Employee Responsibility
It is not mandatory for employees to participate in an exit interview but the organisation would
appreciate any input an employee may have as it will assist in continuous improvement,
and providing a better workplace for all employees.
If the Exit Interview is conducted face-to-face, the records from the interview will
be marked ‘confidential’ and forwarded to the Manager Organisational
Development, who will ensure the results are placed on the employee’s personnel
file.
Ensure exit interviews are conducted prior to the employee’s final day, usually
during their final week of employment (the Exit Interview Questionnaire
‘Appendix 1’ should be used as a template).
If the employee does not wish to undertake an interview face-to-face, advise the
departing employee that a survey will be sent to them for completion and to return
to the Manager Organisational Development.
Discuss confidentiality and ensure all Organisation property is collected and accounted
for before the staff member departs on their final working day with the Organisation, eg.
name badge, photo ID card, keys etc… (see Appendix 2 for checklist).
Review Date
This policy will be reviewed annually in consultation with the Organisation Consultative
Committee.
APPENDIX 1
CONFIDENTIAL
NAME: __________________________________________________
PURPOSE:
Our aim is determine the reasons behind staff leaving our organisation, in a bid to identify any underlying
trends and reduce levels of staff turnover. Your input into this process is vital and we appreciate and
value your time and comments. All information provided will be treated with strict confidentiality and
reported in a statistical format only.
NB: should you wish the specific information supplied below to be passed on to the relevant Director /
Manager / Team Leader, please indicate by ticking the box below:
INSTRUCTIONS:
Read the questionnaire through first and complete questions where applicable.
1. What are your plans on leaving the organisation?
OR
2. What if anything would have made you stat with this organisation?
3. What were the most positive aspects of your time with the organisation?
5. What were the unfavourable aspects of your time with the organisation?
WE THANK YOU FOR YOUR CONTRIBUTION AND WISH YOU ALL THE SUCCES IN THE FUTURE.
APPENDIX 2
Managers need to organise the return of the following items (if applicable BEFORE the
staff member exits the organisation):
POSITION: _______________________________________________________________
MANAGER: ______________________________________________________________
ITEM DATE SIGNATURE SIGNATURE
RETURNED (STAFF MEMBER) (MANAGER)
Car Keys
Fuel Card
Mobile Phone
Phone Charger
Name Badge
Photo Identification
Badge
Office Key
Laptop Computer
Electronic Organiser
Business Cards
underlying
Retirement
Moving interstate
Family obligations