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Module on

Microsoft Excel 2010

Overview

About this Training


This 3-day instructor-led training provides participants with an overview of the
features and functions of Microsoft Excel 2010.

Audience Profile
This training is intended for a person new to information and communication
technology who want to learn beginning-level Excel 2010 skills.

At Training Completion
After completing this training, participants will be able to:
 Create workbooks.
 Modify workbook content.
 Modify worksheet content.
 Zoom in on a worksheet.
 Arrange multiple workbook windows.
 Add buttons to the Quick Access Toolbar.
 Customize the ribbon.
 Maximize usable space in the program window.
 Enter and revise data.
 Move data within a workbook.
 Find and replace data.
 Correct and expand upon worksheet data.
 Define Excel tables.
 Format cells.
 Apply workbook themes and Excel table styles.
 Add images to worksheets.
 Add headers and footers to printed pages.
 Prepare worksheets for printing.
 Print worksheets.
 Print parts of worksheets.
 Print charts.

Training Details
Training Outline

Module 1: Set Up a Workbook


This module explains how to create a workbook, modify workbook and
worksheet content, and save a modified workbook as a new file to preserve
the previous version.

Lessons
 Creating Workbooks
 Modifying Workbook Content
 Modifying Worksheet Content
Lab : Creating Workbooks
 Create and save workbooks; work with standard and custom workbook
properties
Lab : Modifying Workbook Content
 Insert, rename, move, copy, delete, hide, and unhide worksheets;
change a worksheet tab color
Lab : Modifying Worksheet Content
 Insert, delete, hide, and move columns, rows, and cells

After completing this module, participants will be able to:


 Create and modify workbooks.
 Create and modify worksheets.

Module 2: Customize the Excel 2010 Program Window


This module explains how to change the Excel program window, including the
user interface, to suit your personal working style and the types of data
collections you work with.

Lessons
 Zooming In on a Worksheet
 Arranging Multiple Workbook Windows
 Adding Buttons to the Quick Access Toolbar
 Customizing the Ribbon
 Maximizing Usable Space in the Program Window

Lab : Maximizing Usable Space in the Program Window


 Change the zoom level; switch between workbooks; cascade
workbooks in the program window; add a button to the Quick Access
Toolbar; customize the ribbon

After completing this module, participants will be able to:


 Modify how Excel displays worksheets.
 Zoom in on worksheet data.
 Hide, display, and reorder ribbon tabs.
 Create custom tabs to make commands more accessible.

Module 3: Work with Data and Excel Tables


This module explains how to use Excel tools to enter and manage worksheet
data effectively.

Lessons
 Entering and Revising Data
 Moving Data Within a Workbook
 Finding and Replacing Data
 Correcting and Expanding Upon Worksheet Data
 Defining Excel Tables

Lab : Entering and Revising Data


 Enter data by using multiple methods; control how Excel formats an
extended data series
Lab : Moving Data Within a Workbook
 Lab: Moving Data Within a Workbook
Lab : Finding and Replacing Data
 Find and replace data and formatting
Lab : Correcting and Expanding Upon Worksheet Data
 Check spelling; work with the dictionary, thesaurus, and translation tools
Lab : Defining Excel Tables
 Create and modify an Excel table; add and configure a Total row

After completing this module, participants will be able to:


 Enter and revise Excel data.
 Move data within a workbook.
 Find and replace existing data.
 Use proofing and reference tools to enhance data.
 Organize data by using Excel tables.

Module 4: Apply Visual Effects


This module explains how to change your data's appearance.

Lessons
 Formatting Cells
 Applying Workbook Themes and Excel Table Styles
 Add Images to a Worksheet

Lab : Formatting Cells


 Format data and cells; change the default font
Lab : Applying Workbook Themes and Excel Table Styles
 Use workbook themes and table styles
Lab : Add Images to a Worksheets
 Insert and modify images; set an image as a worksheet background

After completing this module, participants will be able to:


 Change the appearance of data.
 Apply existing formats to data.
 Add images to worksheets.

Module 5: Print Workbook Content


This module explains how to configure worksheets to convey the greatest
possible amount of information and then print all or part of the worksheet.

Lessons
 Adding Headers and Footers to Printed Pages
 Preparing Worksheets for Printing
 Printing Worksheets
 Printing Parts of Worksheets
 Printing Charts

Lab : Adding Headers and Footers to Printed Pages


 Create custom headers and footers
Lab : Preparing Worksheets for Printing
 Set worksheet and workbook print options
Lab : Printing Worksheets
 Print nonadjacent worksheets; suppress error printing
Lab : Printing Parts of Worksheets
 Control the content, size, and location of printed worksheet content
Lab : Printing Charts
 Print a chart

After completing this module, participants will be able to:


 Add headers and footers to worksheets.
 Prepare worksheets for printing.
 Print all or part of a worksheet.
 Print charts.

Prerequisites
Before attending this training, participants must have:
 Basic computer knowledge, such as keyboard and mouse skills.
 Basic file-management skills. The participant should know how to
navigate to folders and files on a computer running Windows 7.
Module on
Microsoft Word 2010

Overview

About this Training


This three-day instructor-led training provides participants with an overview of
the features and functions of Microsoft Word 2010.

Audience Profile
This training is intended for novice information workers who want to learn
beginning level Word 2010 skills.

At Training Completion
After completing this training, participants will be able to:
 Work in the user interface.
 Create, enter text in, and save documents.
 Open, move around in, and close documents.
 View documents in different ways.
 Make text changes.
 Find and replace text.
 Fine-tune text.
 Correct spelling and grammatical errors.
 Insert saved text.
 Quickly format text.
 Change a document’s theme.
 Manually change the look of characters.
 Manually change the look of paragraphs.
 Create and modify lists.
 Present information in columns.
 Create tabbed lists.
 Present information in tables.
 Format tables.
 Insert and modify pictures.
 Change a document's background.
 Insert building blocks.
 Add WordArt text.
 Preview and adjust page layout.
 Control what appears on each page.
 Print documents.
 Prepare documents for electronic distribution.

Training Details
Training Outline

Module 1: Explore Word 2010


This module explains how to work with documents, including how to create,
save, open, and close them.

Lessons
 Working in the user interface
 Creating, Entering Text in, and Saving Documents
 Opening, Moving Around in, and Closing Documents
 Viewing Documents in Different Ways
Lab : Working in the User Interface
 Explore the interface
Lab : Creating, Entering Text in, and Saving Documents
 Create a document, enter text, and save the document
Lab : Opening, Moving Around in, and Closing Documents
 Explore ways to move around in a document
Lab : Viewing Documents in Different Ways
 Explore different document views

After completing this module, participants will be able to:


 Give commands, and open and close documents.
 Create and save documents.
 Move around in documents.
 Look at documents in different ways

Module 2: Edit and Proofread Text


This module explains how to make a document say exactly what you want it
to say and how to check it for spelling and grammatical errors.

Lessons
 Making Text Changes
 Finding and Replacing Text
 Fine-Tuning Text
 Correcting Spelling and Grammatical Errors
 Inserting Saved Text

Lab : Making Text Changes


 Edit text
Lab : Finding and Replacing Text
 Edit text by using Find and Replace
Lab : Fine-Tuning Text
 Find a synonym and translate a word
Lab : Correcting Spelling and Grammatical Errors
 Use AutoCorrect and the spelling and grammar checkers
Lab : Inserting Saved Text
 Save paragraphs and text as building blocks

After completing this module, participants will be able to:


 Make changes to the text of a document
 Find and replace words and phrases.
 Find the right word to use and translate a word.
 Use the Word spelling and grammar tools.
 Create custom building blocks from selected text and paragraphs.

Module 3: Change the Look of Text


This module explains how to apply Quick Styles to text and paragraphs, work
with document themes, manually change the look of characters and
paragraphs, and create and modify lists.

Lessons
 Quickly Formatting Text
 Changing a Document’s Theme
 Manually Changing the Look of Characters
 Manually Changing the Look of Paragraphs
 Creating and Modifying Lists
Lab : Quickly Formatting Text
 Work with Quick Styles and text effects
Lab : Changing a Document’s Theme
 Apply a theme, change it, and then save it
Lab : Manually Changing the Look of Characters
 Format text, and clear text formatting
Lab : Manually Changing the Look of Paragraphs
 Change alignment, indentation, and spacing; and add borders and
shading
Lab : Creating and Modifying Lists
 Create and modify bulleted and numbered lists

After completing this module, participants will be able to:


 Use ready-made Quick Styles.
 Work with themes and theme elements.
 Make characters and paragraphs look exactly as required.
 Work with different types of lists.

Module 4: Organize Information in Columns and Tables


This module explains how to divide documents into columns; use tab stops;
and create, convert, and format tables.

Lessons
 Presenting Information in Columns
 Creating Tabbed Lists
 Presenting Information in Tables
 Formatting Tables
Lab : Presenting Information in Columns
 Create multiple columns, and hyphenate text
Lab : Creating Tabbed Lists
 Use custom tab stops to create a tabbed list
Lab : Presenting Information in Tables
 Create, convert, and format tables
Lab : Formatting Tables
 Format table structure and content

After completing this module, participants will be able to:


 Flow text in multiple columns.
 Use tabs to simulate tables.
 Create tables and enter and format table information.
 Create a table by converting a tabbed list.

Module 5: Add Simple Graphic Elements


This module explains how to illustrate a document with pictures, how to dress
up the page background, how to work with ready-made building blocks, and
how enhance text with WordArt.

Lessons
 Inserting and Modifying Pictures
 Changing a Document’s Background
 Inserting Building Blocks
 Adding WordArt Text

Lab : Inserting and Modifying Pictures


 Insert and modify pictures
Lab : Changing a Document’s Background
 Apply various types of page backgrounds
Lab : Inserting Building Blocks
 Insert ready-made building blocks
Lab : Adding WordArt Text
 Create and modify a WordArt object

After completing this module, participants will be able to:


 Use pictures to add visual interest.
 Change the page background throughout a document.
 Work with read-made building blocks.
 Use WordArt to dress up text.

Module 6: Preview, Print, and Distribute Documents


This module explains how to preview a document and control its layout, how
to print a document, and how to ensure that a document contains no
inappropriate information before marking it as final.

Lessons
 Previewing and Adjusting Page Layout
 Controlling What Appears on Each Page
 Printing Documents
 Preparing Documents for Electronic Distribution

Lab : Previewing and Adjusting Page Layout


 Preview and adjust a document's layout
Lab : Controlling What Appears on Each Page
 Insert and adjust page and section breaks
Lab : Printing Documents
 Switch printers, and print a document
Lab : Preparing Documents for Electronic Distribution
 Finalize a document

After completing this module, participants will be able to:


 Check a document’s layout on the Print page of the Backstage view.
 Modify page layout.
 Print with default or custom settings.
 Finalize a document before distributing it.

Prerequisites
Before attending this training, participants must have:
 Basic computer knowledge, such as keyboard and mouse skills.
 Basic file-management skills. The participant should know how to
navigate to folders and files on a computer running Windows 7.
Module on
Microsoft Powerpoint 2010

Overview

About this Training


This three-day instructor-led training provides participants with experience at
creating more elaborate presentations in Microsoft Office PowerPoint 2010.

Audience Profile
This training is intended for information workers who want to learn
intermediate-level PowerPoint 2010 skills.

At Training Completion
After completing this training, participants will be able to:
 Insert tables.
 Format tables.
 Insert and update Excel worksheets.
 Edit pictures.
 Customize diagrams.
 Format charts.
 Arrange graphics.
 Add WordArt text.
 Insert symbols and equations.
 Insert screen clippings.
 Create hyperlinks.
 Attach actions to text or objects.
 Use ready-made animations.
 Customize animation effects.
 Insert and play sounds.
 Insert and play videos.

Training Details
Training Outline

Module 1: Add Tables


This module explains how to add tables to a PowerPoint presentation and
format the tables, and how to insert Microsoft Office Excel worksheets and
then update the worksheets.

Lessons
 Inserting Tables
 Formatting Tables
 Inserting and Updating Excel Worksheets

Lab : Inserting Tables


 Create a table and modify its structure
Lab : Formatting Tables
 Format a table
Lab : Inserting and Updating Excel Worksheets
 Insert a worksheet as an embedded object
After completing this module, participants will be able to:
 Create and modify tables.
 Change the look of a table by applying ready-made styles.
 Add tables from existing Excel worksheets.

Module 2: Fine-Tune Visual Elements


This module explains how to create a photo album and manipulate the
pictures in it, how to arrange pictures and drawing graphics on a slide, and
how to customize diagrams and format charts.

Lessons
 Editing Pictures
 Customizing Diagrams
 Formatting Charts
 Arranging Graphics

Lab : Editing Pictures


 Insert and manipulate photographs in a photo album
Lab : Customizing Diagrams
 Customize an organization chart
Lab : Formatting Charts
 Format a chart, and save it as a template
Lab : Arranging Graphics
 Use various techniques to position graphics

After completing this module, participants will be able to:


 Create a photo album.
 Insert and manipulate photographs.
 Manipulate shapes to create an organization chart.
 Change the relationship of graphics on a slide.

Module 3: Add Other Enhancements


This module explains how to insert and modify WordArt text, symbols,
equations, and hyperlinks, and how to attach actions to text or objects.

Lessons
 Adding WordArt Text
 Inserting Symbols and Equations
 Inserting Screen Clippings
 Creating Hyperlinks
 Attaching Actions to Text or Objects

Lab : Adding WordArt Text


 Create and modify WordArt text
Lab : Inserting Symbols and Equations
 Insert a symbol, and build an equation
Lab : Inserting Screen Clippings
 Insert a screen clipping from a Web site
Lab : Creating Hyperlinks
 Insert hyperlinks to various targets
Lab : Attaching Actions to Text or Objects
 Attach actions and sounds to text and action buttons
After completing this module, participants will be able to:
 Use WordArt text to create a fancy title.
 Insert symbols and build equations.
 Use the screen clipping tool to capture an image from a Web page.
 Add hyperlinks to allow viewers to jump to related information.
 Attach actions that perform tasks such as opening a program.

Module 4: Add Animation


This module explains how to animate text and graphics.

Lessons
 Using Ready-Made Animations
 Customizing Animation Effects

Lab : Using Ready-Made Animations


 Apply animations to text and graphics
Lab : Customizing Animation Effects
 Custom animations

After completing this module, participants will be able to:


 Apply predefined animations to slides.
 Change animation settings to create custom animation schemes.

Module 5: Add Sound and Movies


This module explains how to work with audio and video files.

Lessons
 Inserting and Playing Sounds
 Inserting and Playing Videos

Lab : Inserting and Playing Sounds


 Insert, preview, and adjust sounds
Lab : Inserting and Playing Videos
 Insert, preview, and adjust videos

After completing this module, participants will be able to:


 Add, preview, play, and modify sounds and movies.

Prerequisites
Before attending this course, participants must have:
 Basic computer knowledge.
 Basic file-management skills.
 Basic knowledge of the PowerPoint user interface and presentation
creation.
Module on
Email Basics

What is email?
• short for electronic mail
• send & receive messages over the internet

What you need


• a computer with internet access
• an email account with a service provider such as Yahoo, Gmail, Hotmail,
etc
• note: Microsoft Outlook and Apple Mail, are NOT email providers (which is
why you can’t email from library computers without an account)

Choosing an email provider


• Most common are Hotmail (Microsoft), Gmail (Google), Yahoo Mail
(Yahoo!)
• For this training, we’ll be using Yahoo

Setting up your email account


• Parts of an email address: dwalker@surfcity-hb.org
• user name : dwalker (you create your own) (each is unique)
• @ symbol : unique to email addresses (Shift key + 2)
• email provider’s name: surfcity-hb (yours will be yahoo)
• domain : .org (yours will be .com)

Password
• Something easy to remember, but difficult to guess
• Do NOT use sensitive information, such as SSN, bank PIN, etc.
• Usually a combination of letters and numbers is best
• Verification questions in case you forget your password

The parts of an email


• To : enter the exact email address of your recipient (remember:
name@provider.domain)
• For multiple recipients, separate each address with a comma
• CC : carbon copy
• BCC : BLIND carbon copy – is anonymous
• Subject : the topic of your email – very important
• Body : the message of your email
• Attachments : the paperclip symbol - files or photos

Sending an email
• Communication can be tough with written correspondence. No body
language or facial cues to help.
• Err on the side of too formal
• Punctuation & spelling
• Greeting & closing signature
• ATTACH a file from a flash drive
• Click on SEND to mail your letter
• Message will now appear in your SENT folder
• Once an email is sent, you cannot stop it or take it back
• Spell-check & proofread!
• Check your SENT box now.

DRAFT EMAILS & SAVING FOR LATER


• Drafts: When creating an e-mail the computer will automatically save your
work periodically. If for any reason you should be interrupted (i.e. lapse in
internet connection) you can retrieve your latest work what is called the
DRAFT BOX.

Receiving email
• If you have any messages you should see them listed on the screen or in
your Inbox
• At the top of each message is a header with information about the
sender, date, and routing of each message.
From: dwalker@surfcity-hb.org (Danielle Walker)
To: you@yahoo.com
CC:
Subject: Email Basics class
Date: Mon, 3 May 2010 8:31 PST

Replying to an email
• Reply vs Reply All
• When you click on Reply, your message will automatically be sent to the
person who sent you the email (FROM field in header.)
• When you click on Reply All, your message will automatically be sent to
the person who sent you the email AND everyone in the TO and CC fields
in the header.

Forwarding an email
• When you click on FORWARD, you may share the email you’ve received
by sending it to others.
• You may add your own message before sending.

Opening attachments
• Usually photos or documents
• If you don’t know the sender, do NOT open the attachment
• SAVE vs OPEN file dialog box

Deleting email &trash can


• Once you’ve read an email, you must decide if you want to save it or
delete it.
• Click on delete to send the email to the TRASH CAN
• The message disappears from your list of messages but is not truly deleted
yet, so if you make a mistake you can get the message back.
• Just look in the Trash folder. However, once you exit the program, the
messages are usually deleted for good.

Netiquette
• Common abbreviations
• Emoticons aka smilies
Privacy, viruses, & spam
• Privacy: CC vs BCC
• Viruses: Never open attachments from unknown senders.
• Safety: Never send personal financial information via email, even if it looks
like a legitimate request from your bank or financial institution.
• Spam: unsolicited commercial email
Delete
Click on Report Spam
SPAM BOX on Yahoo

Texting Online
Is similar to texting using a cell phone but texts received can only be
viewed once, then they are permanently deleted after being read. This is useful
if you do not have a cell phone or will not be near your cell phone and need to
communicate to another cell phone.

Chatting
This is real-time communication with no delay. Usually done with those you
know online. Be selective who you chat with. As with spam and phishing, scams
can occur with chatting as well.

Important – Sign Out!