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Citation: Time Management for Architects and Designers.
Source: Quote (Page# or Paragraph #)
“The first steps towards getting organized is
to identify and understand the many facets
of your time management problems. These
difficulties are caused and aggravated by
many different factors and each person’s
situation is unique. P13
Understanding the causes is necessary in
finding effective remedies p13
You cannot expect to successfully tackle
your time management problems on the
side while you do other work you must
allocate thought effort and time to the
project p151
Do it Together p 155 (entire paragraph)
Reward yourself p155
Responses
So the first step in solving time management
problems is understanding what are the
causes of the problem not creating to do list
or calendars.
Finding the roots or cause of the problem is
necessary to find a solution to the problem.
Learning time management takes time and
effort. Just because you read a book or get a
calendar does not mean you will get better at
managing time the moment you get it. We
must be realistic and realize it takes time.
Time management is is unique problem for
everyone. A friend can help you by
encouraging you and if the are good at time
management then they can give you tips.
If you were able to execute your time
management plan successfully then reward
your self for sticking by the plan
Overview on chapter nine. How to create a
time management plan and how to integrate it
(apply it )
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Citation: Adair, John. Concise Time Management and Personal Development. London:
Thorogood, 2003. Print.
Source: Quote (Page# or Paragraph #)
It is an essential discipline to compile a
programme for the day. The daily plan is
likely to take 15 minutes. In return for this
investment you gain a sense of control,
direction and freedom which is otherwise
impossible. P27
Set time limits for all tasks. Get into the way
of always estimating the amount of time
required to do each job, such as conducting
an interview or writing a report. P27
Then establish your priorities. A priority is
composed of two elements in various
mixtures: urgency and importance. P27
Plan at the end of the previous day. OR
Alternatively you can plan at the beginning
of the day (paragraphs) P27-28
Learn to say no, otherwise you will become
merely the servant to the priorities of others.
P32
. Basically, at work there is discretionary
time – the time which you can choose to
spend as you will – and committed time.
Committed time is time that is booked for
one reason or another. However, if you are
alert you may find portions of it which are
actually free time. Waiting in a bus queue is
a good example, you are committed to be
standing there, but you need not waste the
Responses
Planning your day can help you have a sense
of control during the day. It does no take a lot
of time.
Estimating how long it takes you to finish a
task (allows you to more accurately schedule
what you can do on that day.)
Priority are based on importance and
urgency. This will allow you to know what
needs to get done first.
Planning in the morning or the evening before
have their advantages. In the morning you
are mentally preparing yourself to the work
load. In the evening it allows you modify your
schedules as needed.
No is crucial word in time management.
Saying yes to others makes the time run out
quicker. Say no lets you stay on task and if
there is leftover time then you can say yes.
There are two kinds of time. Discretionary
which is time where you decide what to do
and commited time is when something must
be done for what ever reason at that moment.
Commited time can also be free time.
Example of bus
time. P49
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Citation: Caunt, John. How to Organize Yourself. 4th ed. Philadelphia, Pa.: Kogan Page Ltd.,
2013. Print.

Source: Quote (Page# or Paragraph #) Responses

Most tasks will fall into one of three broad The demands of our days can fall into 3 broad
groups: 55 56 HOW TO ORGANIZE categories. Each of these categories are
YOURSELF ● maintenance tasks – those different such as the amount of time or
routine jobs which are essential to keep you energy that is needed for the task
functioning properly, staying informed,
dealing with the normal inflow and outflow of
information, organizing your workspace,
completing routine correspondence; ●
people tasks – negotiating, participating in
meetings, persuading, reviewing
performance, networking, resolving
complaints, presenting, training,
interviewing; ● creative, planning and
problem-solving tasks – preparing plans and
project briefs, writing reports, analysing
information and drawing conclusions, finding
solutions to problems, generating new
ideas.

Needless to say, the alertness cycles in your
day can have a potent effect on
performance and it pays to schedule your
most demanding tasks at the times you are
best able to deal with them. P.57
To have better time management it is crucial
to know how oneself works. If you know when
you are the most alert and concentrated you
can schedule in the most demanding task of
your day during the time you are most alert.

Record your daily activity each day for a To know when you are most alert you need to
week. This can take the form of your daily analysis yourself. It very simple just keep a to
‘to do’ list, supplemented by those other do list and mark the day of time and how
routine activities that make up your day. much energy you had during the time you
Mark each item with three symbols: 1 a where doing the task. It is done for a week
letter to indicate the type of task: ‘m’ for and then modify your schedule as needed.
maintenance, ‘p’ for people, ‘c’ for creative;
2 a number between 1 and 5 to show the
time of day you carried it out: 1 = early
morning, 2 = late morning, 3 = early
afternoon, 4 = late afternoon, 5 = evening; 3
plus or minus signs to indicate perceived
energy levels: + + = high energy, + =
moderate energy, – = fairly low energy, – –
= very low energy. P 58

On the days when you are slightly under the Do not try to force yourself to do task when
weather, or at the end of an exhausting you are exhausted. Instead chose to do
week, there may be no appreciable energy another task that requires less energy and
peaks and any sort of demanding activity is once your feel rested you can do the more
a struggle. If you have any choice in the demanding task. This is also risky since it can
matter, don’t labour on with a difficult task be used as a reason to procrastinate.
that is not working for you. In these
circumstances you are unlikely to break
through into sunny pastures. Far better to
switch to a more routine maintenance task
and return to the intensive one when you
are rested and reenergized. Beware,
however, of using this as simply an excuse
for procrastination. P 58

On the reverse side of the coin, when things If you finish a task early do not stop because
are going particularly well, don’t stop just you finished what was on your schedule.
because you have reached today’s target. If Keep on working. Try to get ahead.
you have energy and creativity to spare, and
a task is flowing for you – go with it. Keep
your schedules flexible and be prepared to
listen to your body?

Our capacity for sustained concentration will
vary according to the nature of the task, the
time of day and the degree of distraction,
but even at the best of times it is finite.
When tackling lengthy, mentally intensive
tasks we need regular breaks that allow us
to maintain our focus.p 59
To be able to finish task we need to be
motivated. However during a long task it can
be hard to stay motivated. Take breaks but
make sure they are not long of distracting to
the pint that we cannot return to work.

Make breaks short and reasonably frequent, A few tips for breaks are: keep the short, set
but never take them on impulse. 2 Set a reasonable amount of time to work with a
yourself a succession of clear, timed targets, goal that is reasonable too. Before you go on
each with an element of challenge that is a break have the next part of the task ready
demanding but achievable, to see you so when you are done you can get back to
through the overall task. At the end of each work quicker.
target period, before you take a break, set
your next target task and make a start on it
for just a few minutes. That way, you will be
returning to work in progress, and the effort
of refocusing will be significantly less. P.59
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Citation: https://www.ted.com/talks/laura_vanderkam_how_to_gain_control_of_your_free_time

Source: Quote (Page# or Paragraph #) Responses

We don't build the lives we want by saving Very interesting

time. We build the lives we want, and then
time saves itself. 1:41

And what this shows us is that time is highly
elastic. We cannot make more time,but time
will stretch to accommodate what we
choose to put into it. And so the key to time
management is treating our priorities as the
equivalent of that broken water heater. 3:42
She tells the story of an extremely busy
person that her water heater breaks. It takes
her seven hours to get the issue fix. With her
busy schedule she is able to find the time to
deal with the problem. Time is elastic it is
relative to us. Time will make room for what
we decide to spend it on.

he says, "Listen Laura, everything I
do, every minute I spend, is my choice." And
rather than say, "I don't have time to do x, y
or z," she'd say, "I don't do x, y or z because
it's not a priority." "I don't have time," often
means "It's not a priority." 4:12
When we say we don’t have time for
something it is not because we don’t have
time. The reason is because it is not a priority
at the moment (so don’t worry about it.)

Well, first we need to figure out what they We must treat priorities like a broke heat tank
are. 5:31 but we need to know what they are so we can
make room in our life.

I find it's more effective to do this looking Exercise that can be done to find out what our
forward. So I want you to pretend it's the priorities are? It can be done with
end of next year. You're giving yourself a relationships and one self. This will provide
performance review, and it has been an goals to accomplish.
absolutely amazing year for you
professionally. What three to five things did
you do that made it so amazing? 5:31

There are 168 hours in a week. Twenty-four I was never aware of all the time I had
times seven is 168 hours. That is a lot of
time. If you are working a full-time job, so 40
hours a week, sleeping eight hours a night,
so 56 hours a week -- that leaves 72 hours
for other things. That is a lot of time. You
say you're working 50 hours a week, maybe
a main job and a side hustle. Well, that
leaves 62 hours for other things.You say
you're working 60 hours. Well, that leaves
52 hours for other things. 912

So we have plenty of time, which is There is so much time and people don’t need
great, because guess what? We don't even a lot of time to get stuff done. The problem is
need that much time to do amazing that when have bits of time we use our
things. But when most of us have bits of cellphones or watch tv which can waste a lot
time, what do we do? Pull out the phone, of our time. We can use those bits of time to
right? Start deleting emails. Otherwise, do things we care about.
we're puttering around the house or
watching TV. But small moments can have
great power. You can use your bits of
time for bits of joy. Maybe it's choosing to
read something wonderful on the bus on the
way to work. I know when I had a job that
required two bus rides and a subway ride
every morning. 10:27

It's about looking at the whole of one's No matter how busy we are there is always
time and seeing where the good stuff can time. We just have to make it a priority and
go. I truly believe this. There is time. Even if look for the bits of time to do them.
we are busy, we have time for what
matters. And when we focus on what
matters, we can build the lives we want in
the time we've got. 11:21